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KA107: International credit mobility - Guidelines for Erasmus+ partner HEIs in Partner Countries

How to register to the Unique Registration Facility via Participant Portal and to obtain PIC codePIC = Participant Identification Code

URF = Unique Registration FacilityCIMO

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What is URF?

– The Unique Registration Facility (URF) is an online web interface that provides access to the registration service by Participant Portal

– It is a European Commission service producingunique identification for organisations to apply for to apply to several European Programmes as Erasmus+

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Main features and requirements:

• URF enables potential applicants to perform:

– the organisation registration itself (registration of your own organisation or registration on behalf of another organisation), and

– the update of organisation data.

• As a participant, you are only required to register once – URF then assigns you a unique Participant Identification Code (PIC– 9 figures)

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Before registration to URF?

• You must have an ECAS (European Commission's user Authentication Service) account to be able to start the initial registration procedure.

– For more information, see ECAS help at: https://webgate.ec.europa.eu/cas/help.html

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Is your organisation already registered?

• You may search for the existing PIC-codes for the registered organisation via this link: http://ec.europa.eu/education/participants/portal/

• This functions before signing in to Participant Portal with the ECAS passwords

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In the Erasmus+ application you may

utilise PIC-codes with Validated,

Declared or Sleeping -status.

ECAS registration:http://ec.europa.eu/education/participants/portal/desktop/en/home.html

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Sign up to URF with the ECAS

Subsequent for the creation of ECAS account, you receive the confirmation by email which requires to change the password

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Register your organisation http://ec.europa.eu/education/participants/portal/

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NB! Your ECAS profile name should be visible here.

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2. How to enter data for your organisation

…The URF Registration Wizard provides an easy step-by-step procedure for initial registration…

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Data input to the “WELCOME” page…

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NB! If your organisation is already registered, you receive following notification…

The Registration Wizard contains a preliminary step (the Welcome page) in order to check whether the organisation that is to be registered already exists in the

database

Behind “Contact” button you may send an message to the PIC-code holder

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Behind “More details” button youmay find more information

If you wish to input new information, choose “Next”

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Data input to the “ORGANISATION” page

.

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Data input to the “ADDRESS” page

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Data input to the “Contact” page

Contact = the PIC contact person of the organisation should be the same person as the ECAS account holder.

This person is responsible for keeping the organisational data updated.

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Programme-Specific information (vaihtoehto: no)

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Programme-Specific information

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NB! Partner HEIs for

the Erasmus+

international credit

mobility do not need to

enter information on

the ”SME Self

Assessment”

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Verify the data before confirmation…

Confirm the organisation data entered to URF and you find yourorganisation specific PIC code

Now you may use the optained PIC code as a partner in the Erasmus+ application

Data modifications in URF

• You can “view” and “modify” your organisation's data from the "My Organisations" tab (by clicking the “VO” or “MO” button next to the respective organisation) in the main menu

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NB! International credit mobility andpartner HEIs in Partner Countries (KA107)

• For the Erasmus+ programme, there is no need to appoint the Legal Entity Appointed Representative (LEAR) in URF

• Partner HEIs do not need to upload supporting documents in order to register their organisation in URF

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All questions concerning Erasmus+ actions managed by National Agencies:

cimo@erasmus.fi

URF technical support by EACEA:EC-GMSS-EDUCATION-SUPPORT@EC.EUROPA.EU

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