What does Good CMMS Software

Look Like?

How a database is used for asset definition, different ways to categorize assets, what

information to include in the CMMS, how to update, when to update, software used.

Asset Definition

•Physical Thing•Has Value•Requires Maintenance Attention

Categories• Critical Assets

• Wastewater • Collection System

• Water Reclamation Plant

• Pump Stations & Lift Stations

• Drinking Water• Distribution System

• Pump Stations

• Storage Tanks

• Other Assets• Laboratory

• Information Technology• Computers

• Internet

• WI-Fi

• Fleet

• Heavy Equipment

• Buildings & Grounds

• Communications• Telephone

• Radio

Families of Assets•Wastewater •Collection System•Force Mains•Gravity Mains•Basins•Manholes

•Water Reclaim Plant• Inlet Screening•Grit Removal•Equalization•Primary, Secondary, Tertiary, Waste Activated•Sludge Handling

Families of Assets

Families of Assets

What Goes Into CMMS?•The WORK ORDER is the primary document of an effective Maintenance Program•Repairs•Preventive Maintenance•Predictive Maintenance•Training•Anything that uses personnel and/or Materials

What Goes Into CMMS?

Key Performance Indicators

Inventory

Updates•How to Update•Update Existing•Change CMMS

•When to Update•Automated data updating•Software Updating

Where Do We Start Our Search For CMMS Software?•Google Search:

“Best CMMS Software”•Website:

https://www.capterra.com/cmms-software/

Some of what You’ll find:• eMaint

• Fiix

• eWorkOrders

• FMX

• UpKeep

• Corrigo

• Mpulse

• Asset Essentials

• Lucity

• Azzier

• FacilityONE

• Hippo

• Maintenance Connection

• Blue Folder

• Q Ware

• Maintimizer

• Maximo

• eRPortal

How do you want to access the program?

•On Premise Servers •Local Area Network(LAN) •Wide-area Network(WAN)

•Cloud-based storage and internet access to plant and remote locations through desktop computers and mobile devices?

CMMS or EAM?•Computerized Maintenance Management System

• Municipal maintenance departments• Wastewater plants & Collection systems

• Drinking Water plants & Distribution systems

• Municipal Vehicle fleets & Buildings

• Enterprise Asset Management• Private companies• Corporate buildings• Manufacturing facilities

What’s Out There

•Top 10:

MRO – Maintenance, Repair, & Operating Inventory

EAM - Enterprise Asset Management

Too many choices?

•Use the graphics that make using the system easy & familiar

•It can look like your SCADA…

•Or it can be completely different

How Do We Get Started?•Do you have electronic records of past work orders?

•Do you have a Spreadsheet System?

•Do you have an existing CMMS?

You Need A Hero…•An employee or group of employees•Computer savvy or at least data entry capable•Familiar with the department and facilities•Organized and ready to tackle a big job

Maintenance Decisions & How They Impact Future Performance

Money, People, Tools, Parts, & All the Oher Stuff…

Budget

•CMMS is an Accounting Tool•CMMS is a Planning Tool

Personnel•Workers make it happen•Skilled Trades•Supervision

Tools•Mechanical Tools•Heavy Equipment•Support Equipment

Parts•Commonly Used Parts•Hard To Get Parts•Supplies

Etcetera, Etcetera, Etcetera…•Electricity

•Natural Gas

•Gasoline & Diesel

•Employee Health Care

•Employee Retirement

•Uniforms

•PPE

CMMS DEEEEEEP DIIIIIIIIVE!

Approaches to using the planning & accounting

tools available from Computerized Maintenance

Management System Software

Organizing•What Info Do We Want?

•What does a Work Order Look Like?

Separation of Data

•Work Orders•Inventory

WO Db

It’s All About the Questions

•Queries:

Searchable Fields•Equip Name & Number

•Personnel

•Date Range

•Cost

Check Boxes

Priority

ProblemDescription

Parts

Personnel

Assigned & Completed

Maintenance Performed

Remarks

Training…

Training

Accountability

Auditing Performance

•Personnel •Inventory •Utilities

Reporting

Changes After Audit

•Goals•Timetable•Reporting

Wrap Up•Questions?

•Review