Welcome to the Project Systems Stream

Implementing Enterprise Project Connection

(EPC)

Integrating SAP Project Systems (ECC6) with Primavera (8.2)

Introduction

Third Party Integration Using SAP’s Enterprise Project Connection:

Introduction

Current Process

About EPC

The PM Game Changer

Model Development

The Implementation Strategy

System Walkthrough

Questions

About Rolls-Royce

The Submarines Business

2300 Employees

Split into:

Customer Facing Business Units

Operating Business Units

Current Project System Structure

3rd Party Integration – What is EPC

SAP EPC enables business process integration with disparate/non-SAP Project Management Applications (ie Primavera & Microsoft Office) within a project and portfolio ecosystem.

Why link SAP & Primavera? Strategy:

Primavera can add : high quality graphical display

support complex “what-if” scenarios

Business Context:

Integrated cross business/cross functional planning and execution.

shared resources, high value tasks

high volume of tasks, time constrained

capture and comparison of schedule progress from 3rd parties

Launch of the Game Changer

PM

Process

Landscape

Optimise PM

Systems,

Processes

Applications

Deployment

Across

The

Business

Enhance PM

Capability

&

Capacity

RESULTS 01 02 03 04

Time to Plan, Time to Engage, Time to Deliver, Time for Action

Summary Plan

2013 2014

J F M A M J J A S O N D J F M A M J J A S O N D RAG

M/S

2

- Syste

m

1 - P

rocess

3 - O

wn

4

- Pe

op

le

V7

R8

SAP Integration

• Stable Environment – tactical solution for CPC & NG • Data Prep – for R8 migration

• Stand alone R8 • Migration Activity

• Integrated P6 R8 environment • Migration activity

Planning Process

System Design

• Visioning • Working Groups

IPPS Training

• training • Various levels

Planning Training

• Baseline capability training

Reporting, EVM, Commit/Accept, Change Man.

Requirements

Confirmed Detailed

Design PoC

Full System

Delivery

Pre-lim Org Design

Deployment plans

Plan – Data Preparation

P6 – R8.2

Initial Concept

Oracle Primavera

WBS, Work

centres, Actuals &

Man-hour bookings.

Project Schedule,

Resource capacity,

Planned costs,

EVM, Deliverables

SAP (P/S)

CFBU CFBU CFBU

EPC

Team Team

OBU OBU

A

N

A

L

Y

T

I

C

S

Customer reporting

Spend Reports

EV Reports

Load Capacity

Deliverables

PFSR

QF’s

Bid Phase Execution Phase

Man h

our

bookin

gs

S

AP

Fin

an

ce

S

AP

Pro

cu

rem

en

t

S

AP

Sale

s &

Dis

trib

uti

on

S

AP

Peo

ple

&

Kn

ow

led

ge

Q

uality

Oth

er

SA

P M

od

ule

s

Nisar Ahmed. Dec 2011. Issue 2.

Team Team

P

R

I

M

A

V

E

R

A

WBS, Budgets,

Work centres,

Actuals & Man-hour

bookings.

Middle

ware

WBS 2

WBS 2.1 WBS 2.2

WBS 2.1.1 WBS 2.1.2

Master Schedule

Control Account Schedule

Project

SAP (PS)

WBS 2

WBS 2.1 WBS 2.2

WBS 2.1.1 WBS 2.1.2

Project Definition

Actual Hours & Cost

Actual Hours & Cost

Control Account

Schedules

SAP Network

Work

Package

Control

Account

Automated Link

Synch Structure

Synch Structure

Synch Structure

Primavera P6

Synch Progress

Synch Actuals

Primary

Cost

% / £ / AS / AF / RD

% / £ / AS / AF / RD

Actual Cost Only

Actual Cost,

Hours & Progress

Initiate

A Project Definition is created

in SAP and a standard WBS

structure applied

(Overhead projects have a

requirement to create

activities in SAP)

Initiate

The Structure is then

synchronised to P6 to create

the Master Schedule

Plan

The Master Schedule is

planned to Work Package

Resources are assigned by

Work Centre

The Control Account is the

lowest level of the WBS

Plan

Activities and WBS that are to

be synchronised to SAP are

identified

Plan

The identified structure is then

synchronised back to SAP

The identified activities create

the SAP network

Initiate

The Control Account Structure

is synchronised within P6 to

initiate and inform the Control

Account Schedules

Plan

The Control Account

Schedules are then planned

down to the detailed level

Resources are assigned by

Named Individual

Execute

Progress, Budget, Actual

Start, Actual Finish &

Remaining Duration is

updated in the Control

Account Schedules

This information is collated at

the WBS (Work Package)

Execute

Progress, Budget, Actual

Start, Actual Finish &

Remaining Duration is then

synchronised to the Master

Schedule

This information will ‘inform’

Master Schedule so that

variance reporting can take

place.

Execute

Control Accounts and Work

Packages are identified as

Released in P6

This initiates release in SAP

Execute

Time Booking and Costs are

collected in SAP

Execute

The Actual Hours and Cost are

then synchronised to P6

Execute

Information is collated at the

Control Account (lowest level

of WBS)

EV is managed at Work

Package or Control Account

but can be reported at any

level of the WBS

h / £

£

System Design

Implementation Considerations

• Understand business requirement

• Consider organisational challenges that you face today and what you want to address

• Use a phased approach

• Consider implications to in-flight projects

• Keep to standard “out the box” solution as much as possible

• Build a team of subject matter experts

System Walkthrough

SAP Transaction: CJ20N Create Project

System Walkthrough

SAP Transaction: XFER_PROJECT Transfer Project to Primavera

System Walkthrough

SAP Transaction: XFER_PROJECT Selection Screen

System Walkthrough

SAP Transaction: XFER_PROJECT Transfer

System Walkthrough

SAP Transaction: XFER_PROJECT Transfer

System Walkthrough

Primavera – Master Schedule Created

System Walkthrough

Primavera – The Master Schedule

System Walkthrough

Primavera – Create Lower Level WBS and Work Packages

System Walkthrough Primavera – Set Control Account Indicators

System Walkthrough

SAP Transaction: XFER_PROJECT Selection Screen

System Walkthrough

SAP Transaction: CJ20N View Data Transferred to SAP

System Walkthrough

Primavera – Set Work Package Indicators

Systems Walkthrough

SAP Transaction: CJ20N – Create Internal Activity from Labour Resource

System Walkthrough

SAP Transaction: CJ20N – Create Primary Cost Activity from Non-Labour Resource

System Walkthrough

Create Master Schedule to CAS

System Walkthrough

Primavera – View Control Account Schedules in EPS

System Walkthrough

Primavera – View Created Control Account Schedule Structure

System Walkthrough

SAP Transaction: CJ74 – View Project Costs

System Walkthrough

SAP Transfer Actuals to Primavera

System Walkthrough

Primavera – View Actuals

Questions

?