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•We will not be taking roll call, so please email a list of VTC attendees at your site

•Comments/suggestions regarding this & future VTCs

IntroductionStudent News VTC

• Thanks for the feedback!

• Going forward, VTC’s will have a specific target audience

• Agendas will be more detailed, so you know who should attend

• Next VTC will be April 24th, 1:00 – 2:00; email suggested topics to: stucoord@esd101.net

News

Crista

NewsWASWUG

• Sea-Tac Doubletree Inn March 16th – 18th

• 900 Attendees Statewide

• 120 Student/Fiscal workshops offered

• Look for info on Next Year’s conference and sign up early!

NewsUpcoming Workshops

• Grad Requirements – April 29th and May 1st

• NY Scheduling Part II – Manual Make-up Session– May 6th – Two sessions, AM or PM

• Year End Prep – June AM Dates, all secretaries• Elementary NY Scheduling Part II – June PM Dates• Year End Process – June dates, District Contacts

only

Be sure to register!!

NewsFiscal Conversions

• April 1st, 2008 – Pullman

• End June 2008 – Asotin, Dayton, Pomeroy

• Early August 2008 – Reardan, Creston, Davenport

NewsUpcoming Release

• April Release Weekend3:00 AM, Saturday, April 5th

Until9:00 PM, Saturday, April 5th

Users must be logged out during this installation. Remember teachers too.

Release notes will be posted Student Website

Juli

P223 Changes

Path: Office/Current Scheduling/Course Master/Course - Edit

P223 Changes

Path: Office/Current Scheduling/Course Master

P223 Changes

Path: Office/Current Scheduling/Course Master/Section - Edit

P223 Changes

Path: •Office•Current Scheduling•Course Master•Utility•Mass Change Section Minutes Per Week

P223 ChangesFTE References:

•Percent Enrolled (aka % Enrolled) will refer to the value in a specific field on a student’s Entry/Withdrawal record.

•Calculated FTE will refer to the value determined by the P223 process when:

A student has a course scheduleThe student’s grade level is Half-Day Kindergarten

•Reported FTE will refer to the value reported for a student and is included on a P223 Summary report. (This may be the calculated FTE or the % enrolled.)

P223 Changes

New Report: District Exceptions for Default Entity

•Automatically generates when the P-223 is run at the District Entity (000). Student is included on it if:

They do not have a default entity AND They are active in one of the Entities included on

the report.

They are not active in their default entity and the default Entity, or any Entity in which the student

is active, is included on the report.

P223 Changes

Parameters page

•Each time the P-223 process is run, a Parameters page is created. The page lists the number of the entity from which the process is run, as well as the options which were selected on the Parameters screen.

P223 Tip!Students with Different Default Entity

Path: Student/Options/Student Range Selection

P223 Tip!Students with Different Default Entity

Path: Student/Options/Student Range Selection

P223 Tip!Students with Different Default Entity

Shelly

GPA DiscrepanciesStep 1 - Individual Audit

Unlike a Mass Audit that is performed on a range of students, the individual audit is run on an individual and it automatically runs a current year GPA calculation on the student as well.

Path: Student/Grades/History/Audit

GPA Discrepancies

Step 2 – Report Comparison

Run the following two reports for comparisons:

•Washington TranscriptMenu Path – Student Management / State Reports / Standardized High School Transcript / By Individual

•Student Course/Grade History Records Report.Menu Path – Student Management / Office / Grading / History

GPA DiscrepanciesCorrect Settings for the Student Course/Grade History

Records Report:

Path: Student/Grades/History/Report

GPA DiscrepanciesCompare the Reports

Report Period and Cumulative Summary from WA State Transcript:

“Student Totals” line of Student Course/Grade History Records Reports:

As compared to:

GPA DiscrepanciesCompare the Reports (continued)

Determine the Year(s) in which the discrepancy in the total(s) exists:

Add the individual line items for each school year from the Summary area of the Transcript to determine totals for that year:

Year Credit Earned GPA Earn GPA Pts

2005 6.000 6.000 18.850

2006 6.000 6.000 16.700

2007 6.500 5.500 15.550

2008 3.000 3.000 9.500

GPA DiscrepanciesCompare the Reports (continued)

Locate the yearly Totals on the Student Course/Grade History Records Report.

Compare to totals calculated on the Transcript:

Year Credit Earned GPA Earn GPA Pts

2005 6.000 6.000 18.850

2006 6.000 6.000 16.700

2007 6.500 5.500 15.550

2008 3.000 3.000 9.500

GPA DiscrepanciesDetails of the Discrepancy – Grade Marks:

Locate the records for the discrepancy year(s) in question on both the Washington Transcript Report AND the Student Course/Grade History Records Report.

GPA Discrepancies Details of the Discrepancy – Grade Marks:

Notice the P Grade has ‘Yes’ in the GPA Column

•The WA State Transcript will not include P grades in the GPA Calculation

•The Skyward Report will include a P in the GPA Calculation

Consequently the GPA reported on the Skyward Report will be incorrect

GPA DiscrepanciesDetails of the Discrepancy – GPA Points:

School Year 2007 records from the Student Course/Grade History Records Report:

GPA DiscrepanciesSolution for Incorrect GPA Points:

Correct the GPA Credit Value in Grade History

Path: Student/Grades/History/Edit Credits (after correct course is selected)

GPA DiscrepanciesFinal Steps of Correction:

• Re-run individual Audit for the student(s) in question

• Run and print a Washington Transcript Report for the student(s) in question

• Run and print a Student Course/Grade History Records Report for student(s) in question; or select the CY GPA/Tot. Button on the GPA tab to view the Current GPA

• Compare the resulting GPA in the “Cum” lines. If all discrepancies have been corrected, the totals should now match

GPA Tip!Making the GPA Tab Easier to Read

Path: Student/Options/GPA Tab Range Selection

GPA Tip!Making the GPA Tab Easier to Read

Path: Student/Options/GPA Tab Range Selection

GPA Tip!Making the GPA Tab Easier to Read

Crista

Attendance ReportingNew Calling Report option on Daily Reports:

Path: Office/Attendance/Reporting/Daily Reports

Attendance Reporting

New Calling Report option on Attendance Detail Report:

Attendance Reporting

New Accumulative Absences Report:

Path: Office/Attendance/Reporting/Accumulative Absences Report

Attendance Reporting

New Accumulative Absences Report:

Attendance Reporting

New Accumulative Absences Report:

Attendance Reporting

New Average Attendance by Term/Period Report:

Path: Office/Attendance/Reporting/Average Attendance by Term-Period

Attendance ReportingNew Average Attendance by Term/Period Report:

Path: Office/Attendance/Reporting/Average Attendance by Term-Period/Courses to Exclude

Attendance Reporting

New Average Attendance by Term/Period Report:

Attendance ReportingMaster Absence List:

Path: Office/Attendance/Reporting/Master Absence List

Attendance Reporting

Master Absence List:

Attendance ReportingTeacher Verification Report

Path: Office/Attendance/Reporting/Verification Reports/Teacher Verification Report

Attendance Reporting

Attendance Reporting

Attendance Reporting

Suspect or Questionable Attendance

Path: Office/Attendance/Reporting/Verification Reports/Suspect or Questionable Attendance

Attendance Reporting

Suspect or Questionable Attendance

Validate Limited Student Presence option

Attendance Reporting

Suspect or Questionable Attendance

Validate Limited Student Absence option

Attendance Reporting

Suspect or Questionable Attendance

Validate Attendance Types option

Attendance ReportingSecurity

Path: System Admin/Security/Security Groups/Edit (after selecting appropriate group)

Attendance Tip!Attendance Transaction Tracking

Path: Office/Attendance/Utilities/Attendance Transaction Tracking

Attendance Tip!Attendance Transaction Tracking

Shelly

Grad RequirementsEducational Milestone Maintenance

Path: Student/Edu Milestones

Grad RequirementsEducational Milestone Maintenance –

Culminating Project

Path: Student/Edu Milestones/Culminating Project - Edit

Grad RequirementsEducational Milestone Maintenance –

High School and Beyond Plan

Path: Student/Edu Milestones/High School and Beyond Plan - Edit

Grad RequirementsEducational Milestone Maintenance –

Washington State Transcript

WA Grad Year 2007 Students

• Students who were retained in previous school year(s)

• Are not required to meet new Graduation Requirements

• Only students with WA Grad Year 2008 and higher must meet Reading and Writing Standards, Culminating Project, and High School and Beyond Plan

Grad Requirements

2008 Grads Who Don’t Pass WASL

• Student has enough credits to graduate

• Student has successfully completed Culminating Project and High School and Beyond Plan

• Student has not passed either Reading or Writing WASL, or both

• The student may not graduate with the class of 2008

• If the student does not intend to re-enroll, drop student with D2 code – “Attended 4 years and did not graduate”

• If student does intend to re-enroll, they will need to be retained at year end

Grad Requirements

Export Coursework to Excel

Grad Requirements Tip!

Path: Student/Grad Req’s – Export to Excel button

Export Coursework to Excel

Grad Requirements Tip!

Export Coursework to Excel

Grad Requirements Tip!

Juli

New Report Sharing Feature

Data Mining

Path: Data Mining – My Templates

New Report Sharing Feature

Data Mining

Path: Data Mining – All Reports

New Report Sharing FeatureData Mining

Path: Data Mining – All Reports – Edit (after selecting a report from another user)

Crista

CSRS

• May submission (April’s data) due to OSPI no later than May 8th. – To be used for generating CAA/CIA

certificates

• OSPI May In-Service, held at ESD101 – May 14th 9:00 – 4:00– ESD101 Conference Center– No registration necessary– OSPI will email agenda when ready

CSRS

• New data elements for 2008 – 2009 school year

• Teacher/course/student information– Not all data fields are currently available in WESPaC

• WSIPC working with OSPI on data submission– Should have more details by our April VTC

Resources

• ESD101 Student Website– Training Materials

• Login and Password emails were sent Dec 10, 2007. Please let us know if you need these!

• This presentation will be posted upon completion of the VTC.

– FAQS– Calendar

www.esd101.net/cooperatives/stu_resource.htm

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• VTC topics you’d like to see covered?

• Training needs?

• Email suggestions to stucoord@esd101.net

Thank You!

Please e-mail the following to Stucoord@esd101.net:

•List of VTC attendees at your site