Welcome to Student News1:00 – 2:00 (roll-call 12:45)

Please MUTE your microphones!

Please e-mail the following to stucoord@esd101.net:

•List of VTC attendees at your site

•Comments/suggestions regarding this & future VTCs

IntroductionStudent News VTC

• Thanks for the feedback, we have scheduled VTCs for Feb, March, April and May 2008

• Screen difficulties – no solution for this, so we have sent you a copy of the PowerPoint prior to VTC

• Next VTC will be February 28th, 1:00 – 2:00; email suggestions/comments to: stucoord@esd101.net

News

Juli Reed

NewsUpcoming Workshops

• Next Year Scheduling Part 1 - February– Elementary – Middle School – High School

• Next Year Scheduling Part II– March For schools using the Auto Scheduler– June Hand Scheduling students

NewsUpcoming Workshops

June 2008

• Year End Building Prepartaion– Checklist to sign and return to YE Contact

• Year End

NewsFiscal Conversions

• Nov 2007 - Oakesdale and Cusick

• April 2008 – Pullman

• Summer 2008 – Asotin, Dayton, Pomeroy

NewsUpcoming Release

• February Release Weekend9:00 PM, Friday, Feb 8th

Until9:00 PM, Sunday, Feb 10th

Users must be logged out during this installation. Remember teachers too.

Release notes will be posted Student Website

Shelly Fry

New Educational MilestonesNotice the new Reading and Writing Milestones – set to Met if TWASL for Reading and Writing is not in Skyward

WA State Transcript ChangesOSPI Bulletin 107-07 – Dated November 27, 2007

WAC 392-415 Secondary education – standardized high school transcript

The 2007 legislative session postponed the requirement for students to earn a Certificate of Academic Achievement (CAA) or a Certificate of Individual Achievement (CIA) by delaying the requirement that students meet the state’s mathematics standard until 2013. (Students who first entered 9th grade in or after 2004-05 must still meet the reading and writing standards to be eligible for a diploma.)

The State Student ID number (SSID) has been added to the transcript.The “State Assessments” section has been deleted.The “Additional State Requirements” section has been reformatted

WA State Transcript Changes

The “Additional State Requirements” section will now display a value of “Met” or “Not Met”, for all four of the following state graduation requirements; Writing and Reading Standard can also show a status of “Waived”.

1. Writing Standard2. Reading Standard3. High School and Beyond Plan4. Culminating Project

WA State Transcript Changes

• An additional line will indicate “Certificate of Academic Achievement EARNED” or “Certificate of Individual Achievement EARNED” if either of the certificate requirements have been met.

• If the student has not met either requirement, nothing will be

displayed regarding the student’s Certificate status.

WA State Transcript Changes

Notice the SSID Printed in the transcript header

WA State Transcript ChangesAdditional State Requirements

1234

5

WA State Transcript Changes

1. Reading Standard – This standard will show met if the student has a level 3 or greater on the TWASL for reading; or the Educational Milestone for Reading is set to Met.

2. Writing Standard – This standard will show met if the student has a level 3 or greater on the TWASL for writing; or the Educational Milestone for Writing is set to Met.

3. High School and Beyond Plan – This requirement will show met if the student has the Educational Milestone for the High School and Beyond Plan set to Met.

4. Culminating Project – This requirement will show met if the student has the Educational Milestone for the Culminating Project set to Met.

5. Certificate of Academic Achievement - This Requirement will show earned if the student has level 3 or greater on the TWASL for reading, writing, and math; or the Educational Milestone for the CAA is set to Met. Certificate of Individual Achievement - will show earned if the Educational Milestone for the CIA is set Met. If neither the CAA or the CIA have been met this line will show as all asterisks.

WA State Transcript ChangesWaiving the reading or the writing

standard

To Waive either standard, type the word ‘Waived’ in the comments section for the Reading and the Writing Educational Milestones.

WA State Transcript ChangesWaiving the reading or the writing

standard

New Transcript ReportsTranscript Status for Additional State Requirements By Range

This Report shows each student and their status for each of the additional state requirements.

SM/State Reports/Washington Transcript Report/Standardized High School Transcript

New Transcript ReportsStudent TWASL Details if CAA status = Not Met - By Range

This Report shows each student and their status for each portion of the WASLSM/State Reports/Washington Transcript Report/Standardized High School Transcript

Transcript SecurityNew Reports

Transcript SecurityEducational Milestones

Shelly Fry

Obligations Presentation

The Student Obligations Module allows schools to track information that student’s need to provide to the school district.

2 District Level Tables must be set up:• Obligation codes• Obligation waivers

Obligations are assigned to students• Individually • In Mass

ObligationsStudent Management/Admin/Obligations/Codes/Obligation Codes• Click Add – the following screen will display

• Enter an Obligation Code, up to 8 characters• Click the Obligation Type Financial or Other (only 1 financial

obligation code per district)• Enter a short and long Description• Click OK

Obligations

Sample Obligation Code for ASB Card

ObligationsStudent Management/Admin/Obligations/Codes/Waiver Codes• Waiver Codes are optional• Click Add – the following screen will display

• Enter a Waiver Code, up to 8 characters.• Enter a short and long Description.• Click OK.

Obligations

Sample Waiver Code

Adding an Individual ObligationStudent Management/Admin/Obligations/Obligations

• Find a Student • Click Select

May also be entered via:

Student Management/Student/Entity Tab/Obl

Obligations

Obligations

Click Add

Obligations

• Enter the Obligation Code• Verify the School Year (change if necessary)• Click Obligation Met Box if applicable• Enter a Waiver Code if applicable• Click Ok

Obligations

Utilities for Mass Creating/Removing/Changing/ Obligations and Waivers

Student Management/Admin/Obligations/Utilities

Obligations

ReportingStudent Management/Admin/Obligations/Reporting

There are 3 reports available, however the letters only function if Fee Management is also being used.

Obligations

Student Obligations Report

Range Screen

Obligations

Student Obligations Report Sample

Obligations

Tied to Printing Student Schedules

If your district is using obligations you must check the box to:

Print Schedule When Obligations Not Met

The default is unchecked

Obligations

See the Student Records Website for the complete Obligations Training Handout.

www.esd101.net/cooperatives/stu_resource.htm

Tips

Juli Reed and Shelly Fry

Displaying Classes for a Prior Semester

• Gradebook default is set to display a list of the current classes. When the semester changes, the current classes are for Semester 2, but the teachers are still grading and posting for Semester 1.

• When entering My Gradebook, be sure to select the Blue lettered option “Show All Classes”. This displays the Semester 1 and Semester 2 classes.

Displaying Classes for Prior Semester

Displaying Classes for Prior Semester

Grade Tab Options SM/ST/Grades Tab

Click the

More

Button

Or the

Screen

Button

Grade Tab Options SM/ST/Grades Tab/More

• Courses can be sorted by Course Code or Period

• Dropped Classes can be displayed

• Classes with no Grades can be displayed

• Comments can be displayed• A blank line does not have to

be displayed between each class

• Course headers can be repeated

• You can limit the Grade buckets displayed

If you like your changes they can be # Saved

Grade Tab Options SM/ST/Grades Tab

Options changed

Grade Tab Options SM/ST/Grades Tab/Screen

Saving to your Hard Drive• Documents saved to your Citrix Desktop may disappear

– they cannot be retrieved if this happens• Best Practice is to Save to your Local Hard Drive

File/Save As

Save to a folder on C$ on ‘Client’ (V:)

Saving to your Hard Drive

What if you can’t write to your Hard Drive?

Check your Citrix Security Settings

Doing this won’t help

Saving to your Hard Drive

• On the Citrix Desktop Right Click on the icon in the upper left corner

Choose File Security Status

Change the Access Level to Full Access and click

OK

Saving to your Hard Drive

• If your security status is set to full access and you still can’t write to your hard drive contact your district tech support personnel.

• If you are using a Mac and you can’t access your hard drive contact ESD101 Student Records Support.

Student Range – Default Entity

For schools that share students and only want to see the students assigned to their default entity.

Path: SM/ST

Select ‘Student’ button (upper left)

Select ‘Range’ button (upper right)

Student Range – Default EntityDefault Entity:

Yes to only see students in this default entity.

No to only see the shared students.

Both (default) to see both.

Name Used AsFor certain name types (listed below), you can see

which students are attached to that name• Guardians• Emergency• Health Professional• Employer

Path: SM/CO/DC/NA• Select to ‘View All Names’ (bottom center)• Highlight the name you want to view• Highlight the Name Type (bottom right)• Student attached to that name will be displayed

Name Used As

Select the Name Used As button

Name Used As

This helps to find the Student(s)

GUARDIAN

EMERGENCY CONTACT

Printing

•Select the correct printer

•Log off correctly to save the setting

Proper Log Off from Citrix

1.Start

2.Log Off

NOT the RED X

New NW Withdrawal Code

• New Enrollment status for CSRS – Used for students have not passed the WASL but have met all of the other graduation requirements.

• Stands for Needs WASL (NW).• WESPaC software has not been updated

for the new code. Once OSPI releases the bulletin regarding this change the CSRS logic will be updated.

Supplemental Entity 999 Records SM/Student/Entry/With

Click

Supplemental Entity 999 Records

Click Add

Supplemental Entity 999 Records

IEP On-line Import

• Import Option now available for those districts who are interested (not required).

• Birth to 3 information must be updated in WESPaC – Not stored in IEP On-line.

• Contact ESD101 Student Records if interested.

• ESD101 will only be able to work with one district at a time. Priority will be on a first come/first served basis.

Crista Calderon

reminders WASWUG

• Washington State WESPaC User Group conference:– March 16th – 18th, 2008– Doubletree Hotel, Sea-Tac Airport– URL for more details: www.nwrdc.net – click

on the WASWUG 08 link on the right hand side of the screen

Note: There will not be any Food Service Sessions at this year’s conference.

Resourses

• ESD101 Student Website– Training Materials

• You should have received a Login and Password to access this information.

• This presentation will be posted upon completion of the VTC.

– FAQS– Calendar

www.esd101.net/cooperatives/stu_resource.htm

Thank You!

Please e-mail the following to Stucoord@esd101.net:

•List of VTC attendees at your site

•Comments regarding this and future VTCs