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Presenters: Melissa Beck and Valerie Bross (UCLA)

A CONSER webinar

A Passing Interest in Publishers:Multiple 260 Fields in MARC Records

Notes About the Webinar

• This webinar will be recorded for later viewing• For better audio quality, we plan to mute everyone

but the presenters during the presentation• Please type in comments and questions in the chat

section of your screen• We will answer these questions as they appear• If you want to ask a question by microphone, please

click “Raise Hand,” and we will un-mute your microphone

Welcome

• Purpose: Exchange of ideas & questions

• Audience: Those following LC/PCC guidelines

• Format: Brief presentation + discussion

• Disclaimer: WE ARE NOT EXPERTS…

And, as with all new practices,

community policies are still

under construction.

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Brief History

• Dim past

• 1999 – 2000 – 2001

• 2002 through 2008

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LC/PCC Guidelines

• PCC, BIBCO and CONSER home pages all provide links to:http://www.loc.gov/catdir/cpso/260field.html

• Library of Congress Rule Interpretation

for 1.4 Appendix

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Context

• Updating 260 field(s) is not a “new” task• Maintenance is an ongoing activity• Also = a cooperative effort• Part of the commitment of PCC• Guidance can be found:

– BIBCO Participants’ Manual, Section B3– CONSER Editing Guide, Section B4

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Record Maintenance

= The process of ensuring the continued accuracy and authoritativeness of a PCC record through additions, changes, or deletions:

1) To correct obvious errors

2) To reflect changes in the publication, or;3) To reflect changes to policies and

practices used within PCC

(Gloss of statements in both BIBCO and CONSER manuals)

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Maintenance activities may include:

Updating bibliographic records for:– Title variations (including title changes)– Publication changes– Frequency– Changes to authorized forms of headings– Issuing bodies (added entries)– Subject headings– Cessations– Related works (links)

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The “New” 260 Field

• Repeatable (R); formerly not repeatable (NR)• Multiple 260’s are input in chronological order (earliest

information first)• Order of first indicators (blank, 2, 3) mirrors this order:

– “Blank” = Not applicable/No information provided

Earliest available publisher– 2 = Intervening publisher– 3 = Current/latest publisher

• New subfield $3– Materials specified

• Numbering or date, depending on the resource and/or situation

$3 2009- : $a New place : $b New publisher11

Serials: Pattern

• Initial entry:

260 _ _$a Place : $b Publisher, $c date-

• Update for Place and or Publisher change

260 _ _ $3 span: $a Place : $b Publisher, $c date- 260 3 _ $3 span2- : $a Later Place : $b Later Pub

• Next Update

260 _ _ $3 span: $a Place : $b Publisher, $c date-

260 2 _ $3 span2: $a Later Place : $b Later Pub

260 3 _ $3 span3- : $a Latest Place : $b Latest Pub

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Serials: ExampleBefore:

LDR/18 Desc: a

FF 008/15-17 Ctry: gw_

245 00 $a Differentiation.

260 _ _ $a London : ǂb Macmillan

362 1 _ $a Began with vol. 1, no. 1 (Feb. 1973).

500 _ _ $a Published: Heidelberg : Springer-Verlag, 1975-1999; Berlin : Blackwell Wissenschafts-Verlag, 2000-

500 _ _ $a Description based on: Vol. 1, no. 1 (Feb. 1973); title from cover.

500 _ _ $a Latest issue consulted: Vol. 78, no. 10 (Dec. 2008).

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Now the library has received Volume 77 Number 3 March 2009. Elsevier now publishes this journal from Amsterdam.

Serials: Example (cont.)After:

LDR/18 Desc: a

FF 008/15-17 Ctry : ne_

245 00 $a Differentiation.

260 _ _ $3 Jan. 1973-Dec. 1974: $a London : $b Macmillan

260 3 _ $3 <Mar. 2009->: $a Amsterdam : $b Elsevier

362 1 _ $a Began with vol. 1, no. 1 (Feb. 1973).

500 _ _ $a Published: Heidelberg : Springer-Verlag, 1975-1999; Berlin : Blackwell Wissenschafts-Verlag, 2000-

500 _ _ $a Description based on: Vol. 1, no. 1 (Feb. 1973); title from cover.

500 _ _ $a Latest issue consulted: Vol. 77, no. 3 (Mar. 2009).

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Serial: Practice

FF (008/15-17): stk

245 00 $a Prostaglandins, leukotrienes & essential fatty acids.

260 _ _ $a Edinburgh : $b Churchill Livingstone, $c c1988-

362 0 _ $a Vol. 31, no. 1 (Jan. 1988)-

500 _ _ $a Latest issue consulted: Vol. 60, no. 1 (Jan. 1999).

Library receives v. 80, issue 1 Jan. 2009. Sent to cataloging for alternate title (PLEFA), the cataloger notices that it is now published in Oxford by Elsevier.

What changes should the cataloger make to the record?

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Serials: Practice

FF (008/15-17): Ctry enk

245 00 $a Prostaglandins, leukotrienes & essential fatty acids.

246 13 $a PLEFA $f <Jan. 2009->

260 _ _ $3 ___________: $a Edinburgh : $b Churchill Livingstone, $c c1988-

260 _ _ $3 _________: $a ____________ : $b _______________

362 0 _ $a Vol. 31, no. 1 (Jan. 1988)-

500 _ _ $a Latest issue consulted: Vol. 80, issue 1 (Jan. 2009).16

260 _ _ $a Edinburgh : $b Churchill Livingstone, $c c1988-362 0 _ $a Vol. 31, no. 1 (Jan. 1988)-500 _ _ $a Latest issue consulted: Vol. 60, no. 1 (Jan. 1999).

Now: Volume 80, issue 1 Jan. 2009, published in Oxford by Elsevier

Serials: Practice

FF (008/15-17): Ctry enk

245 00 $a Prostaglandins, leukotrienes & essential fatty acids.

246 13 $a PLEFA $f <Jan. 2009->

260 _ _ $3 Jan. 1988-<Jan. 1999>: $a Edinburgh : $b Churchill Livingstone, $c c1988-

260 3 _ $3 <Jan. 2009->: $a Oxford : $b Elsevier

362 0 _ $a Vol. 31, no. 1 (Jan. 1988)-

500 _ _ $a Latest issue consulted: Vol. 80, issue 1 (Jan. 2009).

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Serials: Issues

1. Cataloging

2. OPAC indexing & display

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Integrating resources: Pattern• Initial entry:

260 3 _ $a Place : $b Publisher, $c Date-

[Alternative: 260 _ _ $a Place : $b Publisher, $c date-]

• Update(s):

260 _ _ $3 Span: $a Earliest place : $b Earliest publisher

260 2 _ $3 Span: $a Intervening place : $b Intervening publisher

260 3 _ $3 Beginning information- : $a New place : $b New publisher, $c Beginning date of resource-

(Resulting 260 fields are in chronological order)

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IR 260 fields: example

In original record:

260 3 _ $a Seattle : $b Richards Co., $c 2009-

After updates:

260 _ _ $3 2009: $a Seattle : $b Richards Co.

260 2 _ $3 2010-2011: $a Seattle : $b Haugen Co.

260 2 _ $3 2012-2013: $a Sacramento : $b Short Co.

260 3 _ $3 2014- : $b Sacramento : $b Long Co., $c 2009-

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IRs: ExampleBLvl: i S/L: 2 Desc: a

245 00 $a Advising California nonprofit corporations.

250 _ _ $a 3rd ed.

260 _ _ $3 2009: $a Oakland, Calif. : $b Continuing Education of the Bar

260 3 _ $3 2010- : $a Sacramento, Calif. : $b California Secretary of State, $c 2009-

500 _ _ $a Description based on: Update 4, dated Jan. 2010.

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IRs: PracticeBLvl: i S/L: 2 Desc: a Ctry: gw

245 00 $a Cognitive linguistics bibliography $h [electronic resource].

260 3 _ $a Berlin : $b de Gruyter

362 1 _ $a Began in 2005?

500 _ _ $a Title from opening screen (viewed Oct. 23, 2007).

Beginning 2008, published in Paris (same publisher)

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IRs: Practice260 3_ $a Berlin : $b de Gruyter

362 1_ $a Began in 2005?

500 __ $a Title from opening screen (viewed Oct. 23, 2007).* Beginning 2008, published in Paris (same publisher)

BLvl: i S/L: 2 Desc: a Ctry: fr

245 00 $a Cognitive linguistics resources $h [electronic resource].

247 10 $a Cognitive linguistics bibliography $f [span]

260 _ _ $3 _____: $a Berlin : $b de Gruyter

260 3 _ $3 _____: $a _______ : $b de Gruyter

362 1 _ $a Began in 2005?

500 _ _ $a Title from opening screen (viewed Nov. 19, 2009).

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IRs: Practice

BLvl: i S/L: 2 Desc: a Ctry: fr

245 00 $a Cognitive linguistics resources $h [electronic resource].

247 10 $a Cognitive linguistics bibliography $f <2005>-2007

260 _ _ $3 <2005>-2007: $a Berlin : $b de Gruyter

260 3 _ $3 2008- : $a Paris : $b de Gruyter

362 1 _ $a Began in 2005?

500 _ _ $a Title from opening screen (viewed Nov. 19, 2009).

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IRs: Issues

• Mix of earlier and most recent information can be confusing, e.g.:

260 3_ $3 2009- : $a London : $b University of London, $c 1997-

• Description based on latest iteration; how do changes come to the attention of the cataloger? (esp. for online resources)

• How much “research” should the cataloger do for earlier publication information?

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Multipart monograph: Pattern

• Initial entry:

260 _ _ $a Place : $b Publisher, $c date-

• Update for Place and or Publisher change

260 _ _ $3 span: $a Place : $b Publisher, $c date- 260 3 _ $3 span2- : $a Later Place : $b Later Pub

• Next Update

260 _ _ $3 span: $a Place : $b Publisher , $c date-

260 2 _ $3 span2: $a Later Place : $b Later Pub

260 3 _ $3 span3- : $a Latest Place : $b Latest Pub

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Multipart monograph: ExampleBefore:

245 00 $a Freedom, a documentary history …

260 _ _ $a Cambridge : $b Cambridge University Press, $c 1982-<1993>

300 _ _ $a v. <ser. 1, v. 1-3; ser. 2; in 4>

After: FF 008/15-17 Ctry: enk

245 00 $a Freedom, a documentary history …

260 _ _ $3 ser. 1-2: $a Cambridge : $b Cambridge University Press, $c 1982-<c2008>

260 3 _ $3 ser. 3, v. 1- : $a Chapel Hill : $b University of North Carolina Press

300 _ _ $a v. <ser. 1, v. 1-3; ser. 2; ser. 3, v. 1; in 5>27

Series Authority Record

Before:

642 _ _ $a ser. 2 $5 DLC

643 _ _ $a Cambridge $b Cambridge Univ. Press

670 _ _ $a The Black military experience, 1982.

After:

642 _ _ $a ser. 2 $5 DLC

643 _ _ $a Chapel Hill $b Univ. of North Carolina Press $d ser. 3, v. 1-

643 _ _ $a Cambridge $b Cambridge Univ. Press $d ser. 1-2

670 _ _ $a The Black military experience, 1982.

670 _ _ $a Land and labor, 1865.28

Multipart: Practice

In your library catalog:245 04 $a The history of neuroscience in autobiography…

260 _ _ $a Washington, DC : Society for Neuroscience, $c 1996-<2006>

…

500 _ _ $a Vol. 3-4 published: San Diego : Academic Press

500 _ _ $a Vol. 5 published: Amsterdam : Elsevier, AP

Now, the library has received v. 6 published in 2008 in Oxford by Oxford University Press.

How would you edit the record to show the change?

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Multipart: Practice

A. Add a note to the record:

500 _ _ $a Vol. 6 published: Oxford : Oxford University Press

B. Add a 260 field:260 _ _ $3 v. 1-2: $a Washington, DC : $b S for N, $c 1996-<2009>260 3 _ $3 v. 6- : $a Oxford : $b Oxford University Press

C. Delete the 500 notes & add 260s:

260 _ _ $3 v. 1-2: $a Washington, DC : $b S for N, $c 1996-<2009>260 2 _ $3 v. 3-4: $a San Diego : $b Academic Press260 2 _ $3 v. 5: $a Amsterdam : $b Elsevier260 3 _ $3 v. 6- : $a Oxford : $b Oxford University Press

D. Other

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Multipart items: Issues

1. Cataloging:– Do catalogers edit at the network level?

2. OPAC: [deferred]

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Discussion

• When is new information “necessary for identification or access”?

• When to change existing 260s vs. when to add new?

• How will updating 260 information fit into existing workflows?

• How will OPACs index and display?

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Final Comments

• Email us at conser@loc.gov with any questions• We will send a link to the recording of our webinar

within the next week• Thanks for being part of the first CONSER webinar!

References

• Hawkins, L. 2001. Cataloging Web based integrating resources. Serials Review 27, no. 3/4: 93-96.

• LCRIs to 1.4, 12.4C2, 12.4D2. 2009, update no. 1/2 & 3. http://www.loc.gov/cds/PDFdownloads/lcri/index.html

• LC/PCC guidelines for MARC 21 repeatable 260 field. 22 July 2009. http://www.loc.gov/catdir/cpso/260field.html

• “Seriality and MARC21: MARBI DP114.” 14 May 1999. http://www.loc.gov/marc/marbi/dp/dp114.html

• “Seriality and MARC21: MARBI DP119.” 1 May 2000. http://www.loc.gov/marc/marbi/dp/dp119.html

• “Making field 260 repeatable in the MARC 21 bibliographic format: MARBI Proposal 2001-04.” 7 May 2001. http://www.loc.gov/marc/marbi/2001/2001-04.html

• MARC21. http://www.loc.gov/marc/bibliographic/bd260.html

• TB257. 2009.http://www.oclc.org/support/documentation/technicalbulletins/

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