Welcome – Safety Group

Meeting # 3

PSHSA Safety Group Contact List

2

Name: Phone: E-mail:

Henrietta Van Hulle 519.983.3772 hvanhulle@pshsa.ca

Hillarie Klass 416.455.9685 hklass@pshsa.ca

Shelly Hurry 519.520.1579 shurry@pshsa.ca

Christine Joli-Coeur 613.925.1016 cjoli@pshsa.ca

Kamil Rizvi 705.321.3591 krizvi@pshsa.ca

Program requirement:

Attend 3 out of 4 meetings

2015 DUE DATES

4

ITEM DUE DATE

PROGRESS REPORT #2 October 9, 2015

YEAR END REPORT & YEAR END MAINTENANCE REPORT

December 4, 2015

Network – complete “Test Your

Safety Group Knowledge”

Program Review

Managing the 5 Steps to

Health and Safety

Maintenance

SG Program Requirements: (Pgs 54-55 of SG Guidelines)

• Demonstrate the method to regularly (annually) check

elements implemented in the past to determine that they are

maintained in the current year (i.e., the 5-Steps of previous

elements)

• All 5 steps must be completed by December 31st, 2015

Documented Evidence:

• Provide documentation that demonstrate how the maintenance

was completed:

an annual review of previous element’s standards, and

an annual evaluation of previous elements which includes when, by

whom and action taken

• Ensures programs are up to date and being complied with

i.e. expired training is identified and addressed

How to ensure 100% Training

• Network – share your ideas.

Because you asked:

1. Training Matrix

2. A written process on ensuring

completion.

PSHSA Suggestions:

Training Matrix 1

Training Matrix 2

1. Who develops the training matrix #1: who, what, where, when, why, & how details?

2. Who records attendances on matrix #2?

3. Who and how often do you follow up on 100% of employees have completed training?

Training Process to

consider:

Roles & Responsibilities

Step 4: Evaluation

Step 5: Make

Improvements &

Acknowledge Success

MM.DD.YY

Evidence of Evaluation

ASK

REVIEW / ANALYZE

REPORT

= EVALUATION

• Collection of Data Consider What/Why, How, When, & Who

i.e. Administer a Quiz to staff.

• Review or Analyze the data collected

Consider What, Who, When & How?

i.e. Score the quiz & tabulate the overall results and identified gaps.

• Reporting the ResultsConsider to Who, When, How & Where?

i.e. Quiz results are discussed at JHSC and minutes posted.

1. What does your policy say?a) Refer to the PSHSA sample policy

a) Are the employer, supervisor, workers demonstrating Roles & Responsibilities?

i.e. Employer must perform or adhere to the following: Performing workplace inspections

Conducting information sessions (safety talks, staff meetings, tail gate meetings)

Conducting incident investigations

Conducting employee training

Correcting substandard acts or conditions

Commending employee and supervisor health and safety performance

Performing employee safety observations

Full legislation must be included in your health and safety responsibilities

Suggestions:

i.e. Supervisor(s) must perform or adhere to the following:

Performing workplace inspections

Conducting information sessions (safety talks, staff meetings, tail gate meetings)

Conducting incident investigations

Conducting employee training

Correcting substandard acts or conditions

Commending employee health and safety performance

Performing employee safety observations

Full legislation must be included in your health and safety responsibilities

Suggestions:

i.e. Worker Safety Responsibilities

Do not operate any equipment/machinery without given proper instruction

and authority to do so.

Do not ride on the forks of forklifts.

Horseplay and running will not be tolerated at any time.

All personal protective equipment will be properly worn.

All personal protective equipment will be worn in the appropriate

departments.

Do not climb any of the racking systems.

Do not ride on the automatic or manual conveyor systems.

All long hair must be tied up in order to prevent entanglement in

machinery.

Do not put any foreign objects (body or innate) into the machines.

Do not remove any machine guards.

Do not store pallets angled against the walls

All safety signs must be adhered to.

Smoking is not permitted on company property.

Suggestions:

Provide an example on how you will

evaluate Roles & Responsibility

element.

Networking

• Recognize everyone who contributed

&

• develop an action plan and document

implementation!

Step 5 Acknowledge

Success

& Make Improvements

Element ASSOCIATED ACTIONS PERSONS

RESPONSIBLE

TARGET

DATES

Completion

Date

COMMENTS Suggested

Priority

Action Plan

Year 1- 5 Year Members

21

What’s New

22

Employers are required to post

version (6.0) of the Employment

Standards Poster published by the

MoL in the workplaces where it is

likely to come to the attention of employees.

The poster must be displayed in Englishhttp://www.labour.gov.on.ca/english/es/pubs/poster.php

Provide employees with a copy of the poster by June 19, 2015

Employees hired after May 20th must receive a copy within 30 days.

MoL : Employment Standards

Poster

Ontario has launched public consultations

on how the Labour Relations Act and Employment

Standards Act can be amended to best protect

workers.

Workplace trends to be examined include:

• Temporary jobs, involuntary part-time

work, and self-employment

• Rising prominence of the service sector.

• Globalization and trade liberalization

• Technological change

• Workplace diversity

http://www.labour.gov.on.ca/english/about/workplace/index.php

MoL : Changing

Workplaces Review Consultation

Beginning May 1, MoL inspectors will check that employers are in compliance with OHSA on industrial sector workplaces like tourism, hospitality and recreation where many new and young workers are employed.

It will include checking that new and young workers:

• Are properly informed, instructed and supervised

• Meet minimum age requirements

• Follow required safety measures and procedures to prevent injuries

• http://www.labour.gov.on.ca/english/news/pdf/2015/2015-15nr.pdf

MoL Spring Blitz : New and

Young Worker Safety

In May and June, inspectors will target dangers of working around vehicles/ large pieces of mobile equipment during a two-month blitz at construction sites to ensure:

• Projects are planned/ organized to reduce the frequency of vehicles operating in reverse, dump trucks are equipped with alarms when operating in reverse

• Measures/ procedures for safe movement of equipment

• High visibility clothing worn by all workers who may be endangered by vehicle traffic

MoL Spring Blitz : Construction

Traffic

• MOL is proposing amendments

to Ontario Regulation 490/09

- Designated Substances.

• If approved, amendments would

update and consolidate the individual

codes for medical surveillance, respiratory protection and measuring for the designated substances.

• http://www.ontariocanada.com/registry/view.do?postingId=18242&language=en

•

MoL : Consultation on

Proposed Changes to Ontario

Regulation 490/09

• Introduce legislation to strengthen

OHSA to include a definition of sexual

harassment.

• Create a new Code of Practice for

employers under the Act

• Establish a special enforcement teams

• Develop educational materials

It's Never Okay - Action

Plan to Stop Sexual Violence and

Harassment : Ontario

• WSIB has published a new website with products for

stakeholders to participate in the discussion as well

as the details related to the Consultation Plan.

• Objectives are to consider reforms that ensure

everyone pays fair share for workplace coverage, a

reasonable balance between premium rate stability

and responsiveness, and make it easier for

stakeholders to understand and engage in the

process.

• http://www.wsib.on.ca

WSIB : Rate Framework Reform

Consultation

June 4, 1:00pm to 3:00pm. Session objectives include:

• Define disability management

• Benefits of RTW

• Characteristics of an effective program

• Identify accommodation activities and interventions• http://www.pshsa.ca/product/return-to-work-program-

development-and-case-management-june-4-2015-100pm-to-300pm-webinar/

• Taped session will be posted soon at this link: http://www.pshsa.ca/products/media/recorded-webinars/

PSHSA Webinar : RTW

Program Development and

Case Management

PSHSA is in the process of

applying to be an approved

WAH training provider.

Pre-registration for training post MoL approval

available online at:

• http://www.pshsa.ca/working-at-heights-sign-up/

PSHSA : WAH -

New Training Requirements

• In anticipation of the move to the

Global Harmonized System, use

this Fast Fact to understand the

difference between GHS and

WHMIS.

http://www.pshsa.ca/products/whmis-2015-fast-

fact/

PSHSA : WHMIS 2015 Fast Facts

33

1. Write & Implement HSMS

Audit Standard

2. Internal Auditor Training

3. Review of 2014 Audit &

Continual Improvement

Plan (CIP)

4. Complete the 2015 HSMS

Audit (with RTW Section)

5. Develop and Start 2015

CIP

2015 SGAP Requirements

Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec

2015 ACTION

PLAN

DUE:

FEB 27/15

2015

ADVANTAGE

APPLICATION

DUE:

DEC 12/14

PROGRESS

REPORT 1

DUE: May 8

2015

PROGRESS

REPORT 2

DUE: October

9, 2015

YEAR END REPORT/

CHECKLIST

DUE: DEC 4, 2015

2015 Advantage Program Timeline Guide

ACTIONS:

Advantage Program

Orientation

Intro to Auditor Training

Meeting #3

Complete

Intro Auditor

Training or

verify training

qualifications

Submit

completed

HSMS Audit

Report to

Management

Create

written

Standard for

HSMS Audit

Management

develops

Continual

Improvement

Plan

Management

Starts

Continual

Improvement

Plan

Review 2014

Audit/CIP &

Start 2015

HSMS Audit

MEETINGS:

REPORTING:

Meeting #4 Meeting #5

(---------- 2014 Validation Audits ------------)2015

HSMS Standard

Details to include in standard:

1.1 Current date (2015)

1.2 Specific reference to your firm

1.3 Roles and responsibilities of

workplace parties,

1.4 Auditor(s) qualifications

1.5 Development of an Audit Plan

1.6 Development of a documented

Continual Improvement Plan

- Identifies priorities

- Based on findings of audit

- Details specific corrective actions

- Responsibilities assigned

- Timelines established

• Review the sample standard

• Determine conformity or non

conformity

• Identify the gaps and determine areas

for improvements.

Group Activity

Review of 2014 Audit

and CIP

• Quarterly review of all items identified in 2014 as non conformities

• Itemize each non-conformity on the review form

• Determine the status of each item on a quarterly basis

• Ensure senior management sign and date the review template

• 1st year SGAP firms review their 2014 Safety Group Evaluation & Making Improvement Plan

1st Quarter 2nd Quarter 3rd Quarter

Date

Auditor(s)

Review

Senior

Manager

Review

Print

Signature

Print

Signature

Print

Signature

REVIEW OF 2014 CIP Review

Form

• Exchange your quarterly review sheet

with a partner and discuss your

progress to date.

• Evaluate the form to ensure it meets

the requirement.

Group Activity

Conducting the Audit

• Complete all sections of the audit

• Include Return to Work worker reintegration policies in audit

• Document audit findings, conformity or non conformity based on evidence collected

• Lead auditor must sign and date audit report

• Senior Management must review the audit findings and sign/date the audit

• Include detailed listing of all audit

evidence for each criteria, (document,

record, interviews)

• Prioritize high risk hazards and legal

requirements

• Plan CIP to resolution

Conducting the Audit

• Is there a standard for each program

element?

• Does the standard meet the criteria of

the SG Employer Guidelines?

• Has it been communicated?

• Has training been completed?

• Do you have written evidence to verify

the above have been met?

How to prove conformity?

Documents• Health & Safety

policy

• Return to work program

• Inspection procedure

• PPE procedure

• Violence and Harassment procedure

• Orientation procedure

Records• Posted H&S policy

• PPE inspection log

• Lock out training records

• Inspection reports

• Investigation reports

• Violence and Harassment Assessment

• RTW work plan

• Review the assigned element;

• Determine conformity or non conformity

• If the element meets conformance indicate two pieces of evidence to validate this.

• If non conformance develop a statement for the CIP

•

Group Activity

2015 DUE DATES

45

ITEM DUE DATE

PROGRESS REPORT #2 October 9, 2015

YEAR END REPORT & YEAR END MAINTENANCE REPORT

December 4, 2015

Thank you!!

Have a safe day!