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Online Summer School Welcome Packet

for Parents/Guardians

If you need assistance, please email us at [email protected] or call (415) 318 6774

Welcome to EFBA’s first-ever Online Summer School ! This handout will walk you through the basics of supporting your child through this Summer School adventure! In this guide you will find information on the tools and give you tips to help your child have a great experience in our Online Summer School. **Please take a moment to read this document in detail at least 1 day prior to the start of your child(ren)’s Online Summer School. Table of Contents

Educational Goals / Learning outcomes

EFBA account

Google Classroom

ZOOM

Kahoot

How to split screens

Activities & Supervision

Parent/Guardian Pro tips Guide to Online Summer School

Educational Goals / Learning outcomes

● Deliver a high quality online summer program that incorporates elements of play-based pedagogy

● Mitigate learning losses during summer

● Learn new ways of using the minority/target language

● Teach children to build a healthy relationship with technology and use electronic devices for productive purposes

● Promote French language as a means to unite families and involve parents in what and how kids learn and practice French

● Develop content to support kids with disabilities and different learning styles

● Retain a sense of normalcy and routine (classes will stream live always at the same time)

● Keep students progressing against the level benchmarks

If you need assistance, please email us at [email protected] and if emergency to contact tech @efba.us or call (415) 318 6774

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mailto:[email protected]


1st Step: Creating your child(ren)’s EFBA account EFBA’s Online Summer School program is hosted on two platforms, Zoom and Google Classroom. Teachers conduct the live streaming on Zoom. Homework / activities are communicated using the Google Classroom commenting section. If Zoom experiences technical difficulties, the backup option is Google Meet. Your child needs a Google Education account to participate. Google Education accounts are special Google accounts intended to provide a safe learning environment for children of all ages. Each student will need their own dedicated efba.us account. Think of this as the ir virtual “school ID” . EFBA will create an EFBA account for your child (or use their pre-existing EFBA account). EFBA will send your child’s EFBA account and temporary password to the parents or guardian’s personal email account within 48 to 72 business hours after registration and before 2pm on the Friday before your child(ren)’s classes start. Please note that the process for EFBA to create the account is not automated and will be delayed over the weekend when our offices are closed. Please check your email (and spam folder) on a daily basis. If you still have not received it during the time frame described, email [email protected] . How to set up your child(ren)’s Google Education account:

1) Go to www.gmail.com 2) Log-in using your child’s EFBA email account and temporary password

provided. 3) Create your own password.

Please do not share your personal password. We strongly recommend that you do not reuse a password from another account. Here are some guidelines for creating a strong password: Password Guidelines from Google If you forget your personal password, please contact it@efba to reset your account.

EFBA teachers will add your child(ren)’s EFBA account to Google Classroom and invite your child(ren) to join prior to Online Summer School starting. Your child(ren)’s Google Education account must be active in order to receive this communication. Monitor your child(ren)’s EFBA Google Classroom for any communication relating to Online Summer Classroom from their teacher. This


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http://www.gmail.com/

https://support.google.com/accounts/answer/32040?hl=en



account also allows your child to access the Zoom live streaming link and Google Classroom to participate in class. Why use Zoom and Google Classroom? We will be using Zoom for live class sessions. We chose this platform to make sure that your children are safe online and protected from cyber predators and inappropriate content. A Meeting ID or Personal Link Name and passcode or direct Zoom link will be provided by teachers on the Google Classroom stream commenting section. This is to help prevent outsiders from accessing and interrupting the classroom. For instructions on how to use Zoom, please go to page 7 of this document. EFBA will continue to store student’s work and private information (such as name, activities, and feedback) within our server, operated by Google, without the need for a third party provider. EFBA also choses Google Classroom because it is integrated with other Google apps, so teachers can add direct links from our internal drive. Additionally, Google Classroom provides a space where we can legally share copyrighted materials in a limited way under our educational status.

It allows digital copies in course management systems such as Google Classroom, under a specific set of conditions:

● Text and images may be transmitted (displayed) in amounts comparable to online instructions.

● Music and video may be used in portions; entire songs may be used if “non-dramatic.”

● Access must be restricted to students registered in the course, and notice that the material is protected must be given.

● Technological measures to prevent the material from being retained after the course is over or copied to others are required. Streaming of music and video is a good way to meet this requirement.

EFBA has policies about copyright in place to take advantage of this exception. and within Google classroom the teachers will invite students to other supporting tools, such as Zoom/ Google Meet (for live streaming classes), and occasionally other tools such as YouTube.


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2nd Step: Google Classroom Your child(ren) will need to use his/her/their new EFBA account to access homework/activities. If Zoom experiences technical difficulties on a particular day, we will switch to streaming on Google Meet to communicate via stream. The teacher will invite all learners to join the class by emailing a link and a class code to the Online Summer School EFBA account. Please accept once you receive the invitation over by EFBA email. If the teacher has already added your child’s EFBA email, you should see the option to select the class. The class name will be visible as in the screenshot below.

If you don’t see the class when you go to classroom.google.com , that’s fine! Click on the plus sign (+) at the top right corner, and click on “join class”, then enter the class code, which will be sent to you by your child’s teacher (if you have not heard from your teacher, please directly contact them). See screenshot below:


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Please give this a try on Friday (business hours from 9AM to 3PM) before class time, so you can troubleshoot and ask us questions if you run into any issues. We will ensure to get back to you before the class session begins. Once you’ve joined the class, you’ll be able to see all the activities and homework that the teacher has uploaded (we will be adding content as we go, so don’t worry if you don’t see much on the first day!)


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Your child can access this Online Summer School area at any time. You can review content together, do activities together as suggested by the teachers! What if Zoom isn’t working? Google Meet is the backup option. To access the Online Summer School livestream and join the live class of the day, go to your Online Summer School Google Classroom and click on the link in the banner on top left (see screenshot above). Before the time for each livestream, the teacher will post an announcement on stream reminding the live class of the day, the link to join (which will change every time for safety reasons), and any necessary equipment required. Remember: the Google Meet link only works during set times, so make sure you know what time the live class is starting depending on your time zone. She/he/they will also share via Google Classroom assignments and activities to be done between classes at your child’s rhythm. The teacher will be reviewing your child’s production and interacting with him between live sessions. *Note for using Google classroom: Please do not ever share your child’s online “classroom” link to external parties who are not registered with EFBA’s Online


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Summer School. Our program is specific to our students who have an EFBA email account. This is paramount to avoid intruders to the classroom.

3rd Step: How To Use ZOOM Please ensure to install Zoom onto your MAC or PC if you haven’t already. This allows quick access and log-in. Your child(ren) can use their existing Zoom account; however, please ensure that their full name is displayed. If you prefer to have a separate ZOOM account for them, please create a new Zoom account using their EFBA username. The format of all EFBA usernames is [email protected] . This will help identify to us that your child(ren) is an EFBA student. Please click on the ZOOM meeting “link” communicated to you by your teacher on Google Classroom stream commenting section. Please note: Do not ever share the Zoom meeting “link” to outsiders.


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It will direct you to a new page shown below. If you have already installed Zoom, click on “Open zoom.us”. This is marked by the number one on the screenshot below. If you have not installed Zoom, click on “download and run Zoom”. This is marked by the number two on the below screenshot.

Don’t forget to click “join by audio” to ensure the microphone is on and activate “start video” to ensure the video is live. Please see the screenshot below.


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Then, you just have to wait for the teacher to let your child(ren) in and… voilà ! Please remind your child(ren) not to share inappropriate comments or photos to the chatroom as it can be offensive and disruptive.

Kahoot!

During the live class, the teacher may use Kahoot for playing interactive educational games, designed by educators. For this, your child will need two side-by-site browser windows. Note: Not two tabs, but 2 separate windows, arranged side by side (not minimized. One window will have the live call, and on the other window, go to kahoot.com , and click in the upper right hand corner “Enter game PIN”. Your teacher will give a game PIN during the live call, which will be displayed in the side window.


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In one window your child will see the teacher display game questions and prompts to all students. On the second window your child will choose his/her answers to submit and play with others We expect older students to be able to play on Kahoot with minimal supervision. The younger the students, the more support they will need. Kindergarten age students will need an adult to play the games with them. Have fun!

(Optional) How-to-Split Screens on MAC: To begin, open two or more Mac windows screens that you want to divide into two screens. Example: 1 - Google Log-in, 2- Kahoot screen. Pick one window to start with 1- Google Log-in as the main window while Kahoot screen is behind it(please see below screenshot).

If you hover over the green dot (found on top left hand corner, please see circled picture below), you’ll see it has two small expand arrows. This is the button you want. Hold down on the green dot and you’ll get some options: Enter Full Screen ,


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Tile Window to Left of Screen and Tile Window to Right of Screen . Select either the second or third option and the window will fill that portion of your display.

One half of your Split View is done. You’ll see the first app on one half of the screen, with thumbnails of any other open windows on the other side. Now select the other window that you want to use in Split View mode. This window will resize to cover the other side of your screen, completing the Split View experience. You can tap either window to switch focus back and forth as needed.


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For more visual guideline, please watch this step by step instructions on YouTube video

How to split screen on Windows on PC/IPAD:

PC The operation depends on the version you have. There are several ways to split a screen in Windows 10 , but the easiest is with Snap Assist. This feature has to be enabled in Start > Settings > System > Multitasking, although it should be enabled by default. Snap Assist lets you drag a window to a corner or side of the screen to “snap” it there, which in turn makes room for other apps to be snapped in the resulting empty screen space. To know more about splitting your screen on Windows PC, click here: https://www.lifewire.com/split-screens-in-windows-4160920 IPAD Please watch the tutorial here: https://www.youtube.com/watch?v=nSBZKr5kXYM


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https://www.youtube.com/watch?v=cYGrlEtqaVw

https://www.lifewire.com/windows-10-2626217

https://www.lifewire.com/split-screens-in-windows-4160920

https://www.youtube.com/watch?v=nSBZKr5kXYM



Activities & Supervision Our teachers will create fun, exciting and interactive activities that are safe for your child to participate in to learn and develop new skills. The teachers might also play games that involve dance moves, or running around the house to find specific objects, shapes or look for a certain color, etc. Our Online Summer School is play-based, and we will be using creative ways to maintain the core principles of our pedagogy. The teacher will provide instructions on what to prepare and have items ready over your child’s EFBA email account or Google classroom announcements or classwork page before Online Summer School live class. For instructions on how to use Google Classroom, please read page 5. Children between ages 5 to 7, will require supervision and we ask of you, the parents, to supervise to ensure that your child stays engaged and safe. Children older than 7 may require less supervision; however, you are welcome to supervise or check in on your child having fun learning French. Our goal and mission is to see that your children practice French and continue loving the French language!


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Parent/Guardian Pro Tips Guide to Online Summer School

Transitioning from traditional day school learning to online learning can be challenging. This guide provides some recommendations to help make the switch to online learning. We highly suggest for you to follow the below tips and give it a try at least 1 day before Online Summer School starts.

● Dedicate a space in the house as a “learning space”. This can be any space where the student won’t be interrupted while doing activities for Summer School.. When choosing a space, consider that you may need to supervise or help your child.

● Charge the device that you will be using to join the video call

● Make sure the camera and microphone are on and working to enable your child to interact with the teacher and other students. If you are experiencing technical difficulties during the “test run” 1 to 2 days before camp starts, please look at this tutorial on YouTube as a guide. IF your child(ren) is experiencing technical difficulties during Online Summer School do not panic. Please let your child know to inform the teacher that he/she/they will be right back, and quietly log-off without disrupting the other learners and test the camera/microphone/network before logging back on.

● Close unnecessary tabs

● Ensure that your child’s screen is not locked automatically or go into dark screen/save mode.

● Encourage others in the house to respect this Online Summer School time by controlling the noise levels and discouraging others in the household from streaming videos (like netflix or youtube) during the live lesson. It might decrease the quality of the video and sound for your child.

● Have a shelf, bin, or designated place for your child to store their School

supplies - paper, color pencils and/or crayons, paint, costumes, books, etc. also available for activities.


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https://www.youtube.com/watch?v=4t5Jfxxy9xI



● Participate! Plan to be present, or arrange for another adult to supervise

and support your child during screen time. We highly recommend children between ages 5 to 7 to be supervised.

● Make sure your child has eaten and used the bathroom before starting Summer School live classes.

● Give your child space: being present does not mean you do the work in their place. In French if you are able , ask questions, help them scaffold their own reasoning, let them come up with the answer.

● Encourage your child to get dressed like they would to go out. Although we are in an online environment, this is still camp and should be taken seriously.

● Stay positive and breathe : take it easy, your child might enjoy this new setting more than you do and it’s okay! Please also encourage your child prior to Online Summer School starting to engage, participate and have fun with the other students.

● If you dislike something, do not criticize the teacher in front of your child. Give feedback to the teacher

● Over dinner/lunch/breakfast, ask your child how Online Summer School went. What did they learn? What did they enjoy?

● Communicate with and provide feedback to your teacher about how online learning is going for your child.


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