Welcome and Questions? Day 4. Component 6: Procedures for Record Keeping & Decision Making.
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Transcript of Welcome and Questions? Day 4. Component 6: Procedures for Record Keeping & Decision Making.
CollectCollect and and Use DataUse Data
Review Status and Identify Problems
Develop andRefineHypotheses
Discuss andSelectSolutions
Develop andImplementAction Plan
Evaluate andReviseAction Plan
Problem Solving Meeting Foundations
Team Initiated Problem Solving (TIPS) Model
Team Initiated Problem Solving (TIPS) Action and Outcome Driven
Improving Decision-Making via
Problem Solving
Problem
Problem
Solving
Solution
Information/ Data
Action Planning & Evaluation
Organizing for an effective problem solving conversation
Problem
SolutionOut of Time
Use Data
A key to collective problem solving is to provide a visual context that allows everyone to follow and contribute
• Core roles–Facilitator–Minute taker–Data analyst–Active team member–Administrator
• Backup for each role
Can one person serve multiple roles?
Are there other roles needed?
Typically NOT the administrator
Any tasks assigned get copied to the meeting minutes of the next meeting as a follow up item
Meeting Agenda Item: Meeting Foundations Tasks: What, by whom, by when
PBIS Team Meeting Minutes and Problem-Solving Action Plan Form
Today’s Meeting: Date, time, location: Facilitator: Minute Taker: Data Analyst:
Next Meeting: Date, time, location: Facilitator: Minute Taker: Data Analyst:
Team Members (bold are present today)
Today’s Agenda Items Next Meeting Agenda Items01. 02. 03.
1. 2.
Information for Team, or Issue for Team to Address
Discussion/Decision/Task (if applicable) Who? By When?
Administrative/General Information and Issues
Implementation and EvaluationPrecise Problem Statement, based on review of
data(What, When, Where, Who, Why)
Solution Actions (e.g., Prevent, Teach, Prompt, Reward, Correction, Extinction,
Safety)Who? By When?
Goal, Timeline, Decision Rule, & Updates
Problem-Solving Action Plan
Our RatingYes So-So No
1. Was today’s meeting a good use of our time?2. In general, did we do a good job of tracking whether we’re completing the tasks we agreed on at previous meetings?
3. In general, have we done a good job of actually completing the tasks we agreed on at previous meetings?4. In general, are the completed tasks having the desired effects on student behavior?
Evaluation of Team Meeting (Mark your ratings with an “X”)
Langley Elementary PBIS Team Meeting Minutes and Problem-Solving Action Plan Form
Today’s Meeting: Date, time, location: Facilitator: Minute Taker: Data Analyst:
Next Meeting: Date, time, location: Facilitator: Minute Taker: Data Analyst:
Team Members (bold are present today)
Today’s Agenda Items Next Meeting Agenda Items01. 02. 03.
1. 2.
Information for Team, or Issue for Team to Address
Discussion/Decision/Task (if applicable) Who? By When?
Administrative/General Information and Issues
Implementation and EvaluationPrecise Problem Statement, based on review of
data(What, When, Where, Who, Why)
Solution Actions (e.g., Prevent, Teach, Prompt, Reward, Correction, Extinction,
Safety)Who? By When?
Goal, Timeline, Decision Rule, & Updates
Problem-Solving Action Plan
Our RatingYes So-So No
1. Was today’s meeting a good use of our time?2. In general, did we do a good job of tracking whether we’re completing the tasks we agreed on at previous meetings?
3. In general, have we done a good job of actually completing the tasks we agreed on at previous meetings?4. In general, are the completed tasks having the desired effects on student behavior?
Evaluation of Team Meeting (Mark your ratings with an “X”)
Where in the Form would you place:
1.Planning for next PTA meeting?
2.Too many students in the “intensive support” for literacy
3.Schedule for hallway monitoring for next month
4.There have been five fights on playground in last month.
5.Next meeting report on lunch-room status.
Before the Meeting…• Room reserved• “New” items solicited for agenda• Agenda produced • Team member roles determined• Data reviewed by Data Analyst before the meeting; Analyst ready to lead
team through discussion of (a) possible new problems and (b) effects of in-process solutions on “old” problems
• Computer reserved; access to SWIS online database assured• LCD projector reserved & set up to project data (or team has some other
strategy for ensuring team members can review data at meeting)• Team members have individual TIPS Notebooks to bring to meeting
(We’ll review the (a) before-meeting, (b) during-meeting, and (c) after-meetings responsibilities of individual team members later in this workshop)
At Close of and After Meeting…
• Meeting Minutes and Problem-Solving Action Plan completed
• Copy of Meeting Minutes & Problem-Solving Action Plan distributed to each member within 24 hrs.
Today’s Agenda
• Team Presentations (5 -10 minutes)• Roll-out for STAFF• Roll-out for STUDENTS• Roll-out for FAMILIES• NEXT STEPS
VTPBiS Roll-out for Students
• What is it?• When should it take
place? • How to prepare for it? • What to cover?• Related activities?• How often to revisit?• Responsible team
members?
VTPBiS Roll-out for Families
Objectives:• Communicate the
goals of VTPBiS• Explain how you will
use VTPBiS to create social culture
• Enlist parents to be partners
Ways to Communicate VTPBiS to Families
• Letter and packet • General presentation at back-to-school event• Review by classroom teachers• Tri-fold brochure• Information on web-site• PTA presentation• Newsletter• Homework assignment for students to teach parents
expectations
Activity #16:Planning Staff Roll-out
• As a team, design your VTPBiS roll-out for all staff at your school (specials, lunch room, instructional assistants, bus drivers, etc.)
• Use Workbook Staff Roll-out Worksheet
Activity #17:Planning for Student Roll-out
• As a team, plan out when, where and how you will roll-out your VTPBiS program for the students at your school
• Include date(s) & format for revisiting the plan with all students
• Use Workbook Student Roll-out Worksheet
Activity #18:Planning VTPBiS Roll-out for Families
• As a team, plan out when, where and how you will roll-out your VTPBiS program for parents
• Use Workbook Roll-out Worksheet
Activity #19:Completion of VTPBiS Workbook and
Workbook
• As a team, list all tasks & projects that still need to be finished.
• Use Workbook Roll-out Worksheet