Why do you need a separate Archival solution for O365

Rajesh Yohanan, Manager - Channel Sales, Mithi SoftwareTechnologies Pvt Ltd

Duration: 1 hour, starting at 3PM IST, including 15-min Q&A

Here are the top reasons to consider Vaultastic as a perfect bundle for O365 to secure and manage your mail data.

Your archived email data is easily retrievable1

To be able to run deep Searches and analysis across mailboxes2

DIY interface to free the dependence of the mail administrator3

Maintain historical data of employees who have left the company4

Email archival data at a common location (not splintered across different storage)5

You own your email archival data (not locked to one specific Vendor).6

Cost advantage due to the flexible plan to suit different user profile within an organization

7

Archive email data should be immutable(can't be deleted) by default

The inbuilt archive system providing a ‘legal hold’ option are ‘in place archives’, providing just another view of the existing mailbox. They are not SEPARATE copies of the email. This means that the Legal Hold option, when switched ON for certain users, are simply meant to preserve data for a period of time were not really meant to be long term immutable archive stores. Mailboxes not on hold, can be tampered with.

If the same level of recoverability has to be achieved with the in place legal hold feature, then mailboxes will have to be put on legal hold from the start. A side effect of this would be that a user would not be able to delete any mail, leading to bloated primary mailboxes. Needless to say, this is a productivity killer.

Your archived email data is easily retrievable

The growth in mailboxes sizes, can severely compromise productivity, due to difficulties in locating relevant information. A cloud email archiving solution such as Vaultastic, creating separate copies of the mail exchanges can help reduce the size on the primary or active mail boxes. While providing for an immutable, long term and high durability store of all the historical data for recovery, compliance and eDiscovery.

To be able to run deep Searches and analysis across mailboxes

A quick analysis of our help desk for our cloud email service, shows that a good number of them relate to locating and/or recovering historical mail (a few of them or the entire mailbox). This can severely load the enterprise IT team if, the archive system is not equipping users with a self service feature to search through their own archive store and recover their own mail.

DIY interface to free the dependence of the mail administrator

A cloud email archiving solution like Vaultastic will allow you to pack off the data of inactive users, into an inactive archive. At a reduced price, with guaranteed availability, to be used on demand for knowledge discovery, analysis etc.

Maintain historical data of employees who have left the company

Consolidating all the mailbox onto one platform can be very challenging and disruptive. It would be far easier to have all the email data from all these disparate email platforms, archived to one central archive store, bringing greater control and preparing the grounds for future mailing system consolidation.

Email archival data at a common location (not splintered across different storage)

Storing archived email data in a separate platform and location, supports not just compliance and regulatory requirements, but also frees you from getting locked-in to a particular mail platform.

You own your email archival data (not locked to one specific Vendor)

Flexibility to offer a mix of different plans based on the retention period of mail archival data allows an organization to define a policy that not only best suits its need but also results in huge cost savings as against having a common plan across all user profiles.

Cost advantage due to the flexible plan to suit different user profile within an organization

For more info Visit https://www.vaultastic.com

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