ASNAU SENATE MEETING #2

TWENTY-NINTH SESSION

OFFICIAL MINUTES

Date: September 15, 2016 Number on council: 14

Date of Senate Meeting: September 15, 2016 _ Number present: 14

Prepared by Kyle Davis

Lauren L’Ecuyer, Vice President of Academic Affairs, called the Senate meeting of the 2015-2016 Associated Students of Northern Arizona University Senate to order at 4:04 pm in the Havasupai Room A & B of the University Union.

Roll Call

Absent:

Approval of Minutes

Senator Beghtol motions to approve last weeks’ minutes

Senator O’Reilly Seconds.

Unanimous, Last weeks minutes have been approved

Call to the Audience:

Green Fund Fee Increase Campaign- Jessica Lazor, Brandon, Ellen

-Brandon- Hi guys, thank you for giving us some time to speak about this topic. We really appreciate it. We are here to talk about the green fund fee increase. And discus briefly, what it was, but today we are here to give a little more depth and insight into what the green fund fee is all about. I am the co-chair of the green jacks, This is Jessica and she is the chair of the green fund and we also have Ellen bond and I manage the office of sustainability. So sustainability here at NAU means a lot to many different organizations. We thought it would be beneficial to give a brief overview on the green jacks and the green fund and how they fit in the grand picture of sustainability at NAU. As you can see green NAU is kind of the umbrella term that organizes all of the different green organizations on campus. The green jacks are part of it we are the student sustainability club and last year we worked along the green fund fee campaign petitioning campaign, raising educational awareness between the student body. The green fund is the large origination that holds all the money that the fee goes towards.

Jessica- So what is the green fund, what does it do? We kind of talked about this a little bit earlier last time, So like I said we have 6 students that sit on the committee there all hired in and it’s an actual application process. We have three

nominated students, one administrative member, one faculty member and one staff member. Those members are there to help keep us inline with our bylaws help keep us moving forward in our interactions. A lot of the proposals that we see sometimes have already been done on campus. So people who have been in and on the committee previously can say that, that one won’t work but we can change it this way it will work. So they help provide some stuff there, If one green fund manager/ director, if you read our by-laws it says director but there interchangeable. That’s Ellen, she is a non voting member but she helps to steer us in the right direction. Here is our mission, you can find it on our website but basically we promote student participation. We are all about getting students involved in these projects and these proposals. We provide the funding for the projects that reduce NAU negative impacts on the environment. Then we hope to harness the culture sustainability here at NAU. We also just recently added a tag line, sustainability though student innovation because it is really cool, that we are for the students. The five dollar green fee is really similar to the 23 fee. The students managed by the students pay it, and it goes back to the students. We just focus more on sustainability then student clubs and organizations. So we had this last year but since most of you are new, I will briefly go through it. These are some of the projects that we have done of course these are not all of them. To date we have spent a little over a million dollars on sustainable projects across campus. So we want to continue to be able to do things like that. These are some examples the sprinkler up in the top my right, some of your lefts, That one goes to Sustainable, I call it a smart sprinkler system that conserves water. We don’t have the funding to push it across campus, but we are hoping that things like that can become more institutionalized. That is our main goal with our projects. The middle one, the wind turbines, we have two of them, Three actually. Two of them have been funded, the one outside the HRM building and the one by the ARD building and they are both green funded projects. The composting and the compost program was started by a student through a green fund proposal, it was then institutionalized and it has grown. At the Arizona excellence awards recently it was the past weekend. The post consumer-composting project was nominated and made it into the final and received a merit at those awards. That was a green fund, funded project. The gardens, green fund funding has at least touched all the gardens in at least one way or another. You can go on our website and see all of the specifics. Water bottle refill stations are everywhere, and we helped to put some of them in cline, A lot of the, that we put in the international pavilion. The bottom middle we replaced that roll of paper on the table has now been displaced with 12 tablets, so if you think of all of the people that work in facility services and in facility construction area, they were all using those big rolls of paper. We gave 12 of them tablets and it cut down on that. Amount of paper and the other thing that we were told was that is a small amount of people that is not actually the largest that they have seen. So a big difference there. We funded last semester we funded more pv panels and more solar thermal hot air heaters which is the center picture. We funded more of those for the construction management lab in the property surplus building so it is now integrated within construction managements education and they are

looking at taking real time date and analyze it. All of those things will help our living laboratory of campus. The really cool thing about the solar tubes and the solar hot air thermal heaters they were both voted for environmentalist award, in phoenix. But the solar tubes on the international pavilion which just won one of the highest awards and the green fund was really helpful in that project in a whole. You guys asked about our criteria last time, here they are, the ones that are light blue, are kind of common since criteria and visibility things you can see stuff like that. The ones that I will touch on align with NAU carbon neutrality goals, so when we are looking at proposals and looking at projects if it aligns with NAU’s carbon neutrality goals it basically for those of you that are not science based people, the amount of carbon that you are in taking equals the amount that you are outputting. So that means getting us down to zero use of natural gas, getting us down to zero use of electricity, from dirty power pants from dirty fossil fuels and moving into more of renewable energies that is putting it very mildly. Impact, I kept this one on there and I didn’t do it in blue, because impact sometimes if we have a project that comes through and it is really light in some of the categories but supper heavy in impact we will push it through. Because we really want to help get towards those carbon neutrality goals that NAU has set. Meets student’s priorities so every year, we send out a survey and it actually got cut this year but, we send out a survey to the student’s and ask where your priorities are regarding sustainability and how import is it to you. What do you think we should be focusing on, what do you think the green fund should be spending its money on and based on those answers, help us decide what projects we fund. Campus community involvement, how’s involved, who are the static holders, are you working solely on campus, are you going to have a partner on campus, as well as project long Gevity basically are main goal is to be institutionalized We want the administration to pick this up and roll with it. Moving forward. So the green fund, right now is just for up front costs, we set the upfront cost and then hopefully the administration will roll with it and institutionalize it all through out campus.

Ellen- So the students asked me to come in and talk about some of the economics of some things and how we can determine what to spend money on. So we meet with a bunch of Greek groups on campus and administration and the environmental caucus to identify these needs and categorize then. We have two categories one is climate neutrality goals, just as Jessica said trying to reduce the negative active fossil fuel use in our operations and then sustainability goals. They are different in that we do things that are directly have to do with energy. She mentioned the water bottle reuse system and she mentioned recycling that we do, which does effect carbon but not so much right here on campus. This like alternative transportation and or water fish and sprinklers. So how are we doing right now. This is a graph of our missions and since 2002 we have grown by almost 7,000 students and our square footage has almost doubled. We are really excited to remain the same in regards to our missions. So the green line is our growth, the blue line is our electricity and the reds are our natural gas. Its amazing that we have done things and how have we done this good. It is because

we have our buildings that are LEAD Gold which is the highest ranking we could have for a clean building. We spent 15 million dollars in energy efficiency which is really picking off the low hanging fruit which is things that you guys do at home such as, different light bulbs or winterizing those types of things. So we picked out the low hanging fruit and that has kept us static but how are we going to keep that down and improve that. The next slide shows some ideas for that and it is a popular graph that people are creating in universities and corporations to figure out what steps there need to get to neutrality. So in the past we have been staying neutral, if we continue to grow and expand and anything, our missions will grown. As we move along the chart we get to 2018 or further we see things that start to pop up such as rooftop solar which is extremely expensive. Our electricity is really cheap so were not going to save much on that. But it is going to start some up front cost to get something started to have long term investments. So we calculated our neutrality goals and things that we would have to do if we wanted to get down to zero say in 23 years or so we would need 63 million dollars a year which is about $60 a semester. Again those are our climate goals and then we have sustainability goals. We have identified some of those things that we just in front of us as we move 10 years into the future which each year it is different because who knows what the next year student’s will want to do. But what we want to do right now and what student’s want to do right now is about 2 million or 23 dollars a semester and side by side together we see that our goals would need a $83 green fee. Now that’s a lot and we understand that. But we think we can still do a lot with 25 dollars and that its still a fair ask. Just in general, why doesn’t the university do it? We here is a general graph that shows millions of dollars in budget cuts for the university and it is very hard dedicate a set amount of money to sustainability. The next graph shows the amount of money that the university puts towards operations and other costs. But if there does become an increase in school budgets in the next few years we do not think that the university will dedicate more money to sustainability just because there are more pressing things that they would dedicate that money to.

Brandon- So I’m going to do a brief little thing on how much student want this. As the co-chair of the green jacks I have had a lot of student’s come up to me and ask why isn’t this being funded or why aren’t we doing this one thing for sustainability. Last week I had a student that was in the biology complex and he is looking at the building and he thought that these are the science buildings and this is where sustainability is housed. But we don’t see recycling bins and such. But the truth of the matter of it is we just don’t have the money for it. If costs us around 3-4 thousand dollars to do ongoing recycling on campus. It is a serious cost. If we don’t take action now students might not continue to see on campus recycling. If you look at our pie chart, 18 hundred students responded to this and 42% of student’s think that sustainability is important to campus. 38% say that it is very important. 19% say that it is somewhat important. And this year we were not allowed to be in the welcome week survey. But we are looking to ASNAU to potentially do surveys and make sure that our data is continually to be

up to date. Some of the sustainable events that we do, are earth jam, it was great and fun. We over 15 student’s groups come and try to make NAU more sustainable and over 500 student’s come out to participate. Tomorrow were doing an everybody party and that will also be more like the earth jam. Last year we came to ASNAU to ask how we could get the green fund fee rolling and one of the things we were told was to start petitioning and so we did and we have around 1,500 students back this. We are going to collect more this year.

Jessica- So we have a vision and a lot of thought went into this. We talked with students and faculty and groups on campus. Some students loved it and said that we could do 25 dollars per semester, if it ensured a better future for future generations. It will be spent of bank projects, and the solar panels that are on top of san Francisco parking garage and the communities spent at least a year in trying to plan and organize this. The $20 will go to large projects and upgrades around campus. The $20 will be managed by COCOUS. Before any of the large projects are done or money is allocated the green fund must give there approval. The remaining $5 will be controlled by the green fund and will be spent on student projects.

Brandon- We just want to talk about the larger goal for NAU. One of the six strategic goals at NAU is sustainability and effectiveness. Just with that we should help work towards that goal and right now with our funds we cannot do that. We want to see NAU filled with visible projects that have been proposed by student’s or have funded through the green fund and so we can see a visible impact on campus. This is a picture with president Chang and as you can see she supports it also. Now we are looking to how we can potentially gain your support.

Jessica- So one things is we are not asking for you to push this through. We are not looking for you to rally your fellow members to push it through. We are looking to how we can follow your rules and regulations to see how we can do this.

Brandon- We came last year and one things was that the process wasn’t clear to us. And we just want to do this right and not come back next year because we missed something.

Senator Holditch- So has there been a green fund survey sent out to students?

Ellen- It didn’t go out in welcome week this year because they just cut it down to three questions because they want to stop surveying you guys.

Senator Holditch- Has the climate action plan been revised to account with the green fund increase?

Ellen- There is still a valuating when our climate neutrality date will be set. We had 2020 and it is fast approaching and we just don’t have the money for it. We are now reevaluating.

Senator Holditch- The green buildings, is that money funded by the green fund?

Jessica- All new buildings have to be LEAD certified.

Ellen- The thing about being green is it saves you money in the long run.

Senator Lee- In your budget almost one third was allocated to member travel. It was $8,000.

Jessica- That might be a misconception but it is actually 5,000 because we go to many conferences that allow us to work with the administration and to better bring back new was and more improved ways to address sustainability on campus.

Senator Lee- The next question that I had was the facial operational budget wasn’t online and I was wondering how much of it actually goes to sustainability.

Ellen- We can get you that. There’s not much overhead.

President Pomeroy- I want to thank you for coming and taking time to explain this to the senate. I am still curious to know that if there are any by-laws or governing documents for COCOSUS because they will be in charge of most of the budget if this increase is approved.

Jessica- The proposal that we submitted earlier that we gave all of you is a solid proposal and that’s our contract between that and so we don’t get stuck in a legal process. We just want to make sure that the money does end up coming back to the students. We will definitely get you that stuff because it is important to understand all the moving parts. I just emailed you and Vanessa to discuss more of the process and make sure that we're doing everything right and to get your endorsement.

Unfinished Business

New Action Business

Chair L’Ecuyer: For all the clubs that are here today when I call your item. Come to the podium and if you are here for recognition tell us about your club: number of people, what you do, what you wish to accomplish. If you are here for funding come up and tell us what the funding is for, how much, how will this impact the college.

Item A- SB 29-1: Filipino American Student Association

Motion: Senator Beghtol moves to vote on Item A - SB 29-1: Filipino American Student Association

Second: Senator Overturf

Discussion: So this club is new and we just got approved last year. We are starting to pick up the pace and we are always learning. We have been doing

a lot of research with other clubs and organizations at NAU as well as from other universities and we found an annual conference that they do and it’s called the friendship games. This is the 31st games and that’s what I’m here on the behalf of my club to request funding for. The friendship games are where Filipino clubs from California, Nevada and Arizona come together and network and get a chance to meet other clubs and students. We want to learn more about our culture and it is also our first opportunity to get our groups name out there as well as get NAUs name out there. Last year were able to take a trip to ASU’s event and we got to learn more about how to grow our club and how we can help others students on the NAU campus. We have been talking with other groups on campus to come join us to this conference and it is really for anyone that wants to go. We also have been talking about doing a similar event on NAU where multiple clubs can come and play some games and bond and grow closer together. And that is the experience that we want to bring to NAU from this conference.

Vote: Unanimous, Item A has been approved.

Item B - SB 29-2: Seleh Almasari Muslim Student Association

Motion: Senator Beghtol moves to vote on Item B SB 29-2: Seleh Almasari Muslim Student Association

Second: Senator Brown

Discussion: We are trying to do an event that will be held tomorrow in order to show the community that there is a strong Muslim group on campus and we want to get to know more of the NAU community to get to know more about our group and also that there is a better communication between students on campus and the Muslim students on campus. This will help cut down on discrimination and help all of us grow to better understand each other. That’s why we’re asking for the funding.

Senator Holditch- There needs to be a dash in senate bill B,C,D to read 29-2,3,4.There also has to be an apostrophe in the third whereas after events.

Motion: Senator Claus motions to Amend Senate bills B,C,D to reflect senate bill 29-2,3,4.

Seconds: Senator Brown Seconds

Item C- SB 29-3 Kuwaiti Club

Item D- SB 29-4 Saudi Club

Vote on amendments: Unanimous.

Vote: Unanimous, Item B- SB 29-2,3,4 has passed.

Item E- SB 29-5: Paige Ellis

Motion: Senator Beghtol moves to vote on Item E- SB 29-5: Paige Ellis

Second: Senator Overturf

Discussion: I am requesting reimbursement for going to the dance marathon. I went to represent NAU and to gather more information about it and how we as a group on campus could improve the way we could do things and how to improve on things that we could do. I connected with hundreds of schools across the country with their ideas and their structures and committees that they put on. I brought all of that back to our group on campus and I am already seeing improvements from last year.

Kristine- Is there a reason that this is individual and not a group request?

Speaker- Because I was the only one to go and I paid for the trip out of my pocket. But I wasn’t actually sure how to go about it.

Kristine- That should be a question for the senate. Should this be under the individual funding or should it be under a group funding?

Chair L’Ecuyer - If she wrote a bill for the club it would be reimbursed to the club.

Kristine- This goes back to last year where there is a gray area. Where a bunch of individuals went to the same conference and they know of got double funding.

Senator Brown- Did your club have knowledge of you going to this before you went?

Speaker- Yes, they did and we were planning on two executive members to go but they could not go.

Senator Carr- Did your club have a budget to where it could of paid for you to go?

Speaker- No, everything that we didn’t spend was donated to the hospital.

Senator Holditch- Is there any way to reimburse her but it counts towards the club.

Chair L’Ecuyer- They have to be for my knowledge they have to be separate

Kristine- The club can reimburse her.

Senator O’Rielly- Can you just explain why your club wasn’t able to fund it and you had to pay out of your own pocket?

Speaker- Because we had whatever we had left in our budget was donated straight to the hospital.

Senator Carr- I would like to see that this money is taken out of the club.

Senator O’Rielly- I would agree it makes more sense to do that.

Vote: 3 for 11 against, Item E- Senate bill 29-5 for Paige Ellis Fails. Verdict is another bill will be written for the club and not the individual.

Item F- Bylaw Amendment: Sustainability Intern

Motion: Senator Carr moves to amend Item F line 6 to read the new amendment and to strike 7,8 and 9.

Second: Senator Beghtol

Discussion: The Leg. Committee brought this to legislative. And we spoke about it this week. A senator amended the by-law to bring it forward today. The changes are in the sustainability document the first page is the original and the second page is the amended.

Senator Carr- I think only line 6-9 were amended.

Chair L’Ecuyer- Line 6 reads Act as a liaison between ASNAU and all green initiatives. Sitting on any committees pertaining to their job description, green fund, COCOSUS, Green Jacks, and others that may arise. This position will require a minimum of six hours per week, Holding a minimum of then hours per week will allow the position to be used for course credit where appropriate. Perform any additional duties assigned by the Vice President of Student Affairs, and presenting an end of the year report to the Senate summarizing accomplishments and efforts during the term and making the report available for web publishing.

Senator Holditch- With the hours to get course credit it might need more or less than that it just depends on the major and the college. There are also other requirements such as a faculty advisor that could sign off on the hours that they do.

Senator Beghtol- I believe that’s why we put the last part where it says where appropriate. Because we did consider that in the meeting and we wanted to try to cover all the bases.

Senator Carr- I know that it’s different with every college and major but I know that with some it is easier to get than others. For some of the requirements we put that in there as the minimum might be 150 hours a semester and that’s where they would work 10 hours a week to amount for that.

President Pomeroy - I want to bring another topic up for discussion as well and maybe something to think about is that I’m looking for there to be a sustainability director position. Which would be a 10 hour paid position. We currently do not have a sustainability department and that would fix that. Also it

would give the internship position guidance because there isn’t any as of right now. The director would really have the department grow and have the intern to help out but also not be paid.

Senator Holditch- Are you talking about having a director and an intern?

President Pomeroy- I would think about having the director be paid and then have an internship program like we have with some positions and then have it grow to where we could eventfully do course credit.

Senator Carr- Before the position is an intern or a director they should be still be hired pretty quickly and we could probably bring it back to legislative. Next week.

Chair L’Ecuyer- There was a good point brought up about the SSA directors and they have five hours and the sustainability position could be five hours as well and the director would have 10 hours and be paid for it.

Vote: Unanimous, the last minute addition to the agenda has passed

Item G- Proposed Budget Line: Intern Stipend

Motion: Senator Overturf moves to table Item G Proposed Budget line: Intern Stipend.

Second: Senator Holdtich

Discussion: Leg. Also thought about opening up a budget line for an intern stipend. This is where $3,000 would be allocated and given to interns as a stipend for there work for ASNAU. We are not talking about the budget but this is something that we could table and bring up when we do talk about the budget.

Vote: Unanimous Item G- Tabling of Proposed Budget Line: Intern Stipend has passed.

Executive Reports

a. President- Vanessa Pomeroy - So for my report tomorrow morning I have the higher learning community and Cindy will be there as well. We are starting interviews for the front desk assistant as well as the senate clerk tomorrow. Our Executive council is meeting with the graduate government to talk about what we chatted about last week and they pay 25% of there income from the fees that they get to ASNAU, and they want to reevaluate that and see how much resources there students use from ASNAU so were going to be talking about that. Some of us will be going to ABOR next week and I will be at the tailgate to help out there. I’ve also been helping with all of the

events that have been rolling out and making sure there set and ready.

b. Vice President of Student Affairs - Parker Schrandt- Raise your hand if you can go to the tailgate. That’s a good amount and

I’m looking for minimum of six people at each tailgate that’s what I’m sticking to and you guys have to go to at least three tailgates the whole semester so nothing to bad. What we will be doing is checking in groups and so half will be doing that. The other part is we will be handing out 21 and up wrist bands. If you can be there around noon but I really want everyone to be there the whole time. Once it dies down then you guys can wander around we are having cool games as well as you can participate in the student section which will be fun. There are a lot of vender coming to this one and a whole lot more coming to the next one. Its going to be a good weekend.

Senator Carr- there is going to be a lot of recycling people there so since were staffing the event but we can assist them and help point student’s in the right direction. Vice President Schrandt- Good point so lets all be out there helping them out and even making a competition out of it.

Kristine- One of the events will be the transfer commuter connections. We already brought this up but we need to decide if we want to limit it to student organizations or to other groups that are not student organizations but also have student working for them.

Senator Carr- What are some of the other groups that would that include.

Kristine- There are transfer commuter connections, peer jacks and some are from EMSA Finical.

Senator Carr- I think it could get crowded but also there is a campus community here that if people have to chose to whether make money and not be in a club then I think if we allow some of those groups then it will be aright because were giving them the choice to be able to be apart of it.

Senator Claus- A lot of the people in transfer commenter connections are also a social group in its self to where they already have that connection. Which might also be the same with some other groups.

Senator Lee- Could we also say that if homecoming gets to full then we could also limit it and give student organizations first preference.

Vice President Schrandt-That also what I was thinking to where we could still limit it if we need to but also be able to include them.

C. Vice President of Academic Affairs - Lauren L’Ecuyer - The Green fund presentation went really well and I’m glad that they came

into talk to us I think it is hard to go into this with no background and I think it would be very beneficial to look at the minuets from February 4 th, and 18th of the last school year. Those will kinds describe some of the ideas bounced around last year. There also might have been some confusion on that they wanted from us and at that point we asked them to do a 15% of student’s would support the increase from a survey and they have yet to do that. They also have yet to ask us to help them with that. That’s what we asked them to do as well as a petition with 15% which would be 3,000 student’s and they only have 1,500 student’s. So there are things that we did ask them to do but it is up to you guys now.

Senator Carr- I think last year that they said about having someone to help with that.

Chair L’Ecuyer - Your right they did and I was referring to last year. We also had a meeting with club sports and it went really well that we will share with you guys. And they have a teir system and they want us to fund a specific amount to those clubs and not going over the amount that they are approved for by club sports. There are also senate minutes that I will be sending out about that and then you guys will be caught up more about it. V and John are coming to Legislative committee and talk to us about some of the positions that we presented today. All senators if you get bills and they are not turned in by the Friday before the senate meeting then they will not be brought up to be approved on Monday. Also remind your clubs and remember to cc me so I know that your telling them the appropriate information and that there are not any miss communication on any lines.

D. Vice President of Government Affairs – John Bower- Just another busy week and we have been focused with voter

registration and I have met with postal services to get ballots to come to on campus P.O boxes and the president of the Resident hall association. We are moving forward with the application turbo vote. It is a online voter registration program that will help us out as well as it being easer to handle. We met with many political groups on campus and we are asking some of them to bring canadates on campus to help with all of that and the students’ will like that and we are trying to make it as fair as possible. With the Resident Hall association we will be allowed to table in the halls and so we want to get as many people as we can registered. Its on us, we have trying to purchase the Haze which I explained about last meeting. There’s going to be a one act play followed by a one hour lecture. Finally next week is ABOR and I have scheduled the student leadership dinner and working more on it. The Axe Vacates there hasn’t been many sign ups with that but we haven’t done a very good job to spread the word on that. Interns im going to hold on that till legislation is put through.

e. Chief of Staff- Jake Gavin

- I will be attending ABOR and all in that includes. We are conducting interviews tomorrow and we have a lot of applications but we will be shifting through that. Coming up from our special events team, we have our family weekend and we are changing it entirely. The previous years haven’t had a good turnout so this year its being called the Family Fun Fest where there will be many games from 4-6. Hopefully a lot of people can go and hopefully we get a good turnout. As for the Carnival goes everyone knows that its coming up fast and I have been attending many meetings to find out the schedule and finalize the details. Monday is the sun entertainment homecoming craft rally. They changed that name from make it Monday. Tuesday we have our dedicatee banquet with the chain gang. Wednesday are the homecoming royalty king and queen announcements with BSU. Thursday is the caravel. Friday is the downtown pep. Rally with athletics. Saturday is the parade, tailgate and the football game. With the caravel I am getting staff shirts for all that work the event. I’m also meeting with sun and what we can get from them such as lights and portable bathrooms.

Staff Reports

a. Student State Affairs - Angela Garvey, Sydnee Stogner, Kaylee Clark- So we have been meeting with a lot of groups on campus about voter registration. I have been focused on its on us week and been researching around. I am looking into booking fire creek coffee for that. Kaylee met with some groups to help and get canadates to come and help with voter registration week.

b. Public Relations - Kyra Johnson, Angelica Doan, Laura Edgerton - We have been working on posters for everything and have had some clubs come to us and want us to make a poster for them but let us know if you guys need anything because we already expect that we are going to need to do stuff for you guys.

c. Special Events - Taylor Wesner, Madi Sowerwine- This week we have finalized everything for family weekend and we have put a lot of work into this and so tell all of your friends. We are going to have food and it would be great if you guys will help with this. There is a sign up sheet that I will pass around and you can do one shift or two shifts. We are going to be tabling for this Thursday and Friday and if you guys can help table for this because it would be very helpful since none of us can do so I will pass around this other sheet for you guys to sign. With the caravel there will be more updates later and there wasn’t to much now.

d. IT- Chantz Spears - NR

e. NSG- Morgan DeLoach

- We had our first meeting on Monday and we had 18 people show up. Hopefully we can have more people show up. Our next meeting is Monday at 7 and they will be doing there elections and posters as well.

f. Diversity Director- Dallas Diaz - This week we are all good in the clothing swap. Its on Facebook and

people are sharing it. I have been working with john to also decide some of the its not us week and some other events we could do during that week. I’m having a meeting with doctor Phelps and seeing what we can do to help with the strategic plan that she is writing. I want to change the theme of diversity week and I am going to do a dinner with some people and organizations to find out more what they would like to see and hear from the week. I am also going to table for that as well. Hopefully for those conversations I can gain more information, but I wanted to change diversity week to advocacy week. We are always learning about diversity issues and this will pertain to action instead of people talking about information and having people come that have actually took the information and done something about it. If you guys have anything you want tabled for as well then I can do that during that time as well.

g. Front Desk- Kali Morris - NR

Committee ReportsA. Legislative : Senator Overturf- We had a lot going on, but we did talk about the green fee and we will revisit that next week. We talked about jackets and so we will talk more about that when we have more information on it. We also added job descriptions to elections packets.

B. Appropriations : Chair L’Ecuyer- This week we just went over bills and they all look good.

C. Diversity: Dallas Diaz- Have not met yet.

Senator Reports

College of Arts and Lettersa. Erika Desabrais- I talked with my clubs to try to get a new

meeting place. b. Monica Overturf- I wrote my first bill this week

College of Social and Behavioral Sciencesa. Ashley Beghtol- I wrote four bills this week. b. Fernanda Wolburg Martinez- I met up with photography club

and they had a lot of questions that im going to answer. c. Jo Olas- I met with women’s ultimate Frisbee, I gave them a run

down on all the things they could do. I emailed men’s water pole and we have our meeting with the dean finalized.

College of Health and Human Servicesa. Leah Claus- I also emailed my clubs the town hall times and

days and what is going on with ASNAU. I had a great one on one with Lauren.

b. Matt Nielson- We have our meeting with our Dean tomorrow at one. I spoke with one club and that was the college republicans and found out some stuff that there going to and want to do.

College of Educationa. Kailey Lee- I came from the club fair right before this and the

Dean was running around and was tabling. People tried to run away from her it was really funny. Super positive and the college said that if your clubs are lacking any meeting rooms then they would like to have them.

b. Natalie Carpenter- We have been email with the assistant to the dean.

College of Businessa. Tylor Brown- Senator O’Reilly went to the club fair so she

could be here tonight. We met with the Dean and Doctor T. the Associate dean and talked about some of the needs of the student’s in the business building. We talked about that and we are planning our doughnuts with the dean and we thought about doing two one with the business building and then one with the HRM building. I’m looking at doing something in the honor hall since I’m an RA there.

b. Tori O’Reilly- College of Engineering, Forestry and Natural Sciences

a. Sarah Holditch- We met with our dean already and he likes to act like a mentor for all of us, He gave us a lot of tips. We gave him a lot of updates and gave our perceptions of the dean and how students feel about the dean. We might have a dinner with the dean so that students more can speak with him in a more personal setting. He gave us some numbers on how large the college is, and we have 7,394 student’s which makes us the largest. The second largest is SBS.

b. Meagan Wheeler- Just working on introducing myself with my clubs and had my one on ones which cleared some stuff up.

c. Stella Carr- We are working on scheduling the next meeting as well as the time of the dinner. Were working on a forum.

Advisor Reports (Cindy Anderson and Kristine Heflin)

Cindy Anderson— I want to spend a moment in an open conversation with you guys about the green fund fee. They asked you a question that I actually thought was hard and that was how do we earn your endorsement. In a way that I can say is just like when were in high school, we ask a question and

then there is an answer but it is not that specific. So maybe as a senator starts to have a meaningful constituent facing response to appropriate questions like that you can think about broad domains that also parallel of the university students that you all are. So that could be if they are asking for how do you earn our endorsement? First off we need so see your quality of student education about the initiative. We want to see the information that we asked you to come back and give to us because were new. It is now your job green fund people to go out and educate the student body at large. Because to gain our endorsement means we have talked to our people which is your people and they understand what your asking and there supportive of it. The second is what is the depth and varsity of the assessment of what they have. I think that is a decent question to ask and show us the quality of the tools and we will give you an assessment of the tools and I think they did do a good job at getting 1,500 signatures and I saw how they did it. They went out and were active in there approach and got different kinds of student’s to sign. But we must also think about how they were gathered, where were they standing, who were they taking to and who was there focus. Whit kind of student’s did they get to sign were they graduate student’s that are already graduated or are they still student’s on campus. Then you are not off the hook, because while I think the green fund people have work to do and bring it to you, independent conformation. Go out and talk to students and see what there opinions are and see if they support this increase. I believe that they go and actively interact with individual student’s and so should you to see if the majority of student’s actually want this increase. They have a very quick timeline but it is not your problem. It is what they have set for themselves.

Kristine Heflin— I’m excited to hear that everyone is talking with there clubs. I am also going to let you guys in on the emails that student life sends out. You guys do not have to send it to your clubs but its just so you guys know what students life is sending out in terms of events that are happening. What we are asking is that you guys ask your clubs if they want to enter a float or anything into the homecoming parade. That information went out yesterday and there is a packet that they will fill out and then they can turn it in to student life. And something that many clubs do not know is that student life will reimburse any club or group on campus $300 for any supplies that they bought for the parade which includes crafts and stuff. If we can help get that word out that would be great.

Senator Carr- Also the Green fund are also hosting forums that will be over the semester. So if you guys want to attend I feel like it would be very beneficial and would allow other students to get the same information that we did today.

Senator Holditch- I will send out an email with the dates and times to everyone.

Discussion Items

Chair L’Ecuyer – The golden Pinecone goes to Senator Claus for really stepping up and contacting her clubs even more then expected. She made a bimonthly email where she is going to have a club spot light and then she will have an interesting fact of ASNAU in there and you all did great so thank you all very much for all of your hard work.

Announcements

Important Dates

Adjournment

Motion: Senator Beghtol moves to adjourn meeting at 6:08 pm

Second: Senator Brown

Vote: Unanimous, meeting has been adjourned.