Newham MusicUnit 212-213

Burford Road Business Centre11 Burford RoadLondon, E15 2ST

020 3598 6260info@newham-music.org.ukwww.newham-music.org.uk

Thank you for applying for the position of Business and Operations Manager with Newham Music Trust.

This application pack includes:Job Description and Person SpecificationApplication FormEqual Opportunities: Recruitment Monitoring FormSelf-Disclosure Form

If you have any questions regarding the attached documents or application, please don’t hesitate to contact us on 020 3598 6260 or by email at info@newham-music.org.uk.

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Newham MusicUnit 212-213,

Burford Road Business Centre, 11 Burford Road, London, E15 2ST

020 3598 6260info@newham-music.org.ukwww.newham-music.org.uk

JOB DESCRIPTIONJob Title: Business and Operations ManagerResponsible To: Chief Executive Officer

Salary:£35,444 - £38,237 depending on experience

Newham Music TrustNewham Music Trust (NMT) is a highly effective, successful and award-winning music education provider working with children and young people, schools, families and communities throughout the borough of Newham. NMT also runs Newham Academy of Music, a thriving after-school and weekend music academy. Newham Music Trust is the lead organisation for the award winning Newham Music Hub, supported by funding from the Department of Education through Arts Council England.

Purpose of the JobTo be a key member of the Leadership Team and work to ensure that the educational aims and services are delivered across all schools, families and communities in Newham. You will be responsible for ensuring services are effective, efficient and in line with probity and governance requirements. The Business and Operations Manager will ensure resources are managed to deliver high levels of achievement for NMT.

This is a strategic role and the postholder will be responsible for managing, advising, and overseeing the work of the Finance, Administration, Premises, Health and Safety and Human Resource functions for NMT.

The postholder will have the ability to motivate and inspire those that they work with, break through the barriers of expectations and harness all opportunities to create a climate of success and achievement for all.

This post will initially be for a fixed term period up to the end of the current funding agreement, 31 st March 2020, however, we have been in receipt of funding since 1996 and we fully expect it to continue post 1 st April 2020.

For an informal discussion about this post, please contact John Bergin, CEO Newham Music Trust on 020 3598 6260 or john.bergin@newham-music.org.uk

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Key Accountabilities:

Financial Resource Management.

Monitor and oversee the agreed budgets for all NMT activities. Identify and inform the CEO of the causes of significant variance and take prompt correct

action. Assist the CEO with the preparation of the annual budget Provide regularly, budgetary information for relevant people which will include reporting to

Trustees. Maintain accurate records in relation to grant funded activity and prepare reports for

funding bodies as required, including business planning, financial and statistical returns to Arts Council England in relation to the Music Education Grant.

Ensure the Trust receives value for money. Oversee that systems and procedures for financial transactions are recorded and reported

accurately. Oversee all cash transactions within the Trust.

Administration Management

Oversee the whole administration function for NMT. Induction and training of NMT administrators. To provide cover for absence of NMT administrators. Support the NMT administration staff in maintaining administrative systems based on NMT’s

aims and goals. Support the NMT administration staff in preparing information for publications and returns

for relevant agencies. To develop administrative systems that respond to the needs of the Trust.

Human Resource Management Support the CEO in the operation of the payroll services & contract information for all NMT

staff. Ensure that all recruitment, appraisal, staff development, grievance, disciplinary and

redundancy policies and procedures comply with legal and regulatory requirements. Undertake management of all personnel contracts providing recommendations/guidance

on a range of HR issues, such as managing absence, capability, annual leave, working conditions.

Support with the recruitment, performance management, appraisal and development for all support staff when required.

See and make use of specialist expertise in relation to HR issues. Identify the types of skills, knowledge, understanding and experience required to

undertake existing and future planned activities.

Facility & Property Management Support the NMT administration staff in the maintenance and security of the NMT

premises. Assist the CEO with identifying Capital maintenance projects. Support the NMT administration staff in effectively managing ancillary services eg

catering, cleaning etc.

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Health & Safety Be the designated lead member of NMT’s Leadership Team for health & safety. Ensure compliance with all relevant legislation.

Management of Staff Ensure key administration staff are efficient and effective. Provide leadership, motivation and support of administrative staff. Actively contribute to the development of quality improvement

programmes across the Trust. Proactively implement the Trust’s policies and procedures.

The postholder will be expected to carry out other duties within their competence as required.

Equal OpportunitiesThe Trust has a strong commitment to achieving equality of opportunity to the community and the staff and ensuring that all employees understand and promote diversity and equality.

Newham Music - Safeguarding PolicyWe are committed to safeguarding and promoting the welfare of children and we expect everyone at NM to share this commitment. We all have a responsibility to promote the welfare of all children and young people and to keep them safe and are committed to practice in a way that protects them.This role is subject to an enhanced DBS check and we will take up references prior to interview as part of our safer recruitment policy. For further information regarding NM’s safeguarding procedures, please refer to our website www.newham-music.org.uk/about-us/policies-procedures.

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Person Specification

Essential Desirable

Management Ability to manage all aspects of a team from recruitment to resource allocation.

Excellent task management skills both for self and others – ability to meet tight externally and internally set deadlines.

Experience Substantial administrative skills within an educational background.

Knowledge of budgetary systems and how to monitor them effectively.

Knowledge and understanding of financial management principles and good practice, including audit requirements.

Knowledge and understanding of grant-funding

Experience of providing support in Finance, HR, Pupil data.

Knowledge of Health & Safety risk, issues, and legislation in relation to education.

Previous work in education sector.

Experience of HR and HR systems

Practical Skills Able to apply time management, planning and delegation tools, effectively.

Able to access, analyse and interpret information.

High level of IT skills. Highly efficient in using Microsoft packages,

Word, Excel, Publisher. Ability to induct and train administrators.

Knowledge of SAGE or similar finance package

Communication Effective written and oral communication. Good negotiation skills and powers of

persuasion. Ability to communicate effectively, orally and

in writing with people at all levels.

Experience with challenging and vulnerable clientele.

Personal Qualities Able to work under pressure in a busy environment.

Ability to deliver work with clearly defined deadlines.

Ability to work effectively with others. Acts with integrity, honesty and fairness.

Strategic Thinking Problem solver, strategic thinker and planner. Awareness of current and emerging trends in

education.Education and Training

Good general education with excellent numeracy and literacy skills.

Business Manager specific qualification i.e.CSBM/DSBM

IOSH QualificationOther Must be willing to work out of hours as

required.

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Unit 212-213 Burford Road Business Centre 11 Burford Road

StratfordLondon E15 2STt 020 35986260

e info@newham-music.org.ukw www.newham-music.org.uk

Business and Operations ManagerApplication FormOnce completed please return to the address above or by email to info@newham-music.org.uk quoting “Business and Operations Manager” in the subject line. Please contact us if you have any questions.

Personal Details

Title: Full Name:

Current Address:

Postcode:

Daytime tel: Evening telephone:

Email: National Insurance Number:

Where did you see this post advertised?

Are you an existing Newham Music employee/worker:

Are you applying to do this job on job sharing basis?

If Yes, indicate here if you wish your application to be considered as a joint application with someone else, giving their name:

Relationships

Are you related to, or do you have a close relationship with anyone working in the organisations at any level? Eg. Teaching, Office Staff, Trustees

If yes, please give details.

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Current employment

Current Job Title:

Employer: Start date:

Address & postcode:

Current salary: Notice Period required (if relevant):

Reason for leaving:

Responsibilities & Duties:

Past employment

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Job Title: Start/end dates:

Employer & Address/postcode:

Responsibilities Reason for leaving

Education

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Secondary Education

School: Name & Address Qualification/s: Grade: Dates: to / from

Further and Higher Education

Institution: Name & Address Qualification/s,Subject, Grade/Pass level:

Full or PT:

Dates: to / from

Other qualificationsEg. Teaching Diploma, Instrumental Exams, First Aid etc

Institution: Name & Address Qualification/s,Subject, Grade/Pass level:

Dates: to / from

Membership of professional bodiesPlease give details of any professional bodies you are a member of

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Relevant training and personal developmentPlease give details of any training courses or professional development you have attended / dates / awarding body

Safeguarding

Newham Music Trust is committed to safeguarding and promoting the welfare of children. We expect everyone at Newham Music to share this commitment. We practise safer recruitment in checking the suitability of teachers and volunteers to work with children. All staff are subject to an enhanced DBS check. For further details please see our website.

Do you have a current enhanced DBS: If Yes, please provide number/date:

Have you been disqualified from working with children? Are you subject to sanctions imposed by a regulatory body?

Because of the nature of the work for which you are applying, this post is exempt from the provision of Section 4 (ii) of the Rehabilitation of offenders Act 1974. Applicants therefore are not entitled to withhold information about convictions and, in the event of being appointed, any failure to disclose such conviction could result in dismissal or disciplinary action by Newham Music. Any information given will be completely confidential. Please give details of any criminal convictions below.

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How you meet the person specification and job descriptionIt is important that you provide evidence in this section of how you meet the person specification. Tell us about things you were responsible for and what you achieved. Include examples from paid or unpaid work or other activities you have undertaken that are relevant to the job you are applying for. Also include other information about why you want the job and anything else you wish to say (continue on separate sheet/s, if necessary).

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ReferencesIf you are not currently working with children and have done so in the past it is important that a reference is also obtained from the employer by whom you were most recently employed in work with children. Any relevant issues arising from references will be taken up at interview.

Current employer reference Name:

Job title:

Address:

Telephone:Email address:

Relationship:

May we contact this referee in advance of an interview?

Second employer reference Name:

Job title:

Address:

Telephone:Email address:

Relationship:

May we contact this referee in advance of an interview?

Employment Restrictions

VisaAre there any restrictions or conditions affecting your ability to take up or remain in employment in the UK? E.g. do you require a work visa? Are you a highly skilled migrant or a working holidaymaker?

If yes, please give details including if you are already in the UK, details of your current employer, visa/leave to remain details, expiry date, certificate of sponsorship number and tier under which you are employed.

Working time regulationsIf you are offered this job will you have any other paid work?

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If yes, please give the following details:Employer(s):Address:Telephone number:Nature of work:Date employed from: To:Number of hours per week: Working times/days:Are these arrangements subject to change e.g shifts? If yes, please give details:

Signed Declaration

To the best of my knowledge, the information I have supplied on this form is correct. I understand that giving false information or omitting relevant information could disqualify my application and, if I am appointed, could lead to my dismissal. In submitting this form via email I confirm the above to be true, and understand that I will be asked to sign this form if invited to interview.

Data Protection Act 1998I understand that the information given on this form will be used by the employer, Newham Music, for:

The purpose of processing my application for employment, Monitoring the organisation’s employment policies; and if my application is successful, Recording information relevant to my employment

Signed: Date:

Office use only:

Invited for interview

Yes Withdrew No (If no give reason) qualifications knowledge skills other

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Unit 212-213 Burford Road Business Centre11 Burford Road

London E15 2STt 020 35986260

e info@newham-music.org.ukw www.newham-music.org.uk

Newham Music TrustEqual Opportunities: Recruitment Monitoring Form

To make sure that recruitment and selection is being carried out fairly and to help check that Newham Music Trust’s Equal Opportunities policy is working effectively, we record the race, gender, disability and age of people for apply for jobs. Please answer the following questions. Thank you for your assistance.

Position applied for:

Surname: Forename:

Gender (please indicate): Male Female Other Prefer not to answer

Date of Birth (DD/MM/YYYY):

Where did you see this post advertised?

Race (please indicate)

WhiteBritish Irish Other White background (please specify)

MixedWhite and Black Caribbean White and Black African White and AsianAny other mixed background (please specify):

Asian or Asian BritishIndian Pakistani Bangladeshi Any other Asian background (please specify):

Black or Black BritishCaribbean African Any other Black background (please specify):

Chinese or other ethnic groupChinese Any other (please specify):

Disability

Do you have a disability / long term illness?

If Yes for disability/long term illness, indicate here if you are aware of any adjustment that Newham Music could make to help you apply for or carry out the job:

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Self-disclosure form

Should you need to disclose any thing on this form please return in a separate sealed envelope marked: Confidential - Disclosure

If the role you are in or have applied for involves frequent or regular contact with or responsibility for children, you will also be required to undertake an Enhanced DBS (Disclosure and Barring Service) check, which will provide details of criminal convictions. This may also include a barred list check depending on the nature of the role (see organisational guidance about eligibility for DBS checks).

All information you provide will be treated as confidential and managed in accordance with relevant data protection legislation and guidance. You have a right of access to information held on you under the Data Protection Act 1998.

Have you ever been known to any children’s services department or to the police as being a risk or potential risk to children?

Yes / No

If yes, please provide further information:

Have you been the subject of any disciplinary investigation and/or sanction by any organisation due to concerns about your behaviour towards children?

Yes / No

If yes, please provide further information:

Do you have any convictions, cautions, reprimands or final warnings that are not “protected” as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amended) 2013?

Yes / No

If yes, please provide further information:

Confirmation of declaration (tick box below)

☐I agree that the information provided here may be processed in connection with recruitment purposes and I understand that an offer of employment may be withdrawn or disciplinary action may be taken if information is not disclosed by me and subsequently come to the organisation’s attention.

☐In accordance with the organisation’s procedures if required I agree to provide a valid DBS certificate and consent to the organisation clarifying any information provided on the disclosure with the agencies providing it.

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☐I agree to inform the organisation within 24 hours if I am subsequently investigated by any agency or organisation in relation to concerns about my behaviour towards children or young people.

☐I understand that the information contained on this form, the results of the DBS check and information supplied by third parties may be supplied by the organisation to other persons or organisations in circumstances where this is considered necessary to safeguard children.

Signature of candidate:

Print name:

Date:

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