157Long Beach Council PTA Red Book 2019 - 2020

WHAT DUE THIS MONTH:(Please contact your Area Advisor if you need help with any of the items listed below)

Membership dues – Membership dues are to be turned in MONTHLY as received. More information on Membership Dues in the PTA BASICS section of the Red Book

33rd District PTA Free Will Offering RESERVATIONS for 33rd Diversity & Inclusion Conference Recognition Awards– Many units present Honorary Service Awards (HSAs) and Praise, Appreciation and

Thanks (PAT) awards to volunteers at their schools or to people or business in their community that are helpful and supportive. This can be done if your unit has a Founders Day Celebration in February or for your last PTA meeting of the year in May or June. Form a committee no later than your January association meeting to help arrange these awards to be given out. An HSA info sheet can be found in the FEBRUARY section along with a nomination form, award form and the PAT form. Online ordering is available for HSA’s only at CAPTA.org. PATs are only available through Long Beach Council PTA. Contact your Area Advisor for more information.

Elections – Notice of the election meeting and the slate of nominees must be sent out 30 days prior to the meeting. Elections should be held in March or early April. See Article V of your unit’s Bylaws.

WHAT YOU MAY NEED TO WORK ON THIS MONTH:Due in March

(R) Mid-Year Audit – (Jul. 1st to Dec. 31st) See the FINANCE section for more information about Audits. (R) Unit Annual Historian’s Report – Be sure to keep a record of the volunteer hours of your unit. A Volunteer Tally

Sheet is located in the SEPTEMBER section for your use. (R) Budget Update – Due at the MARCH meeting. 2 copies of your year-to-date actuals. Delegates – Due at the MARCH meeting. Your bylaws require that in addition to the president attending the

MARCH meeting, your association should also send two (2) delegates (see Article lX or X in your unit bylaws). LBCPTA High School Scholarship Application - for more info, please see the MARCH section. Convention–Who’s going to Convention? Please check the CAPTA website for information on when registration

begins. Make sure your unit has convention as a line item in your budget. You should have put aside enough money for at least two people from your unit to attend. The Laura Costley Scholarship may be available to help your unit go. Please see the page in the DECEMBER section for more info.

Communications – Due at the MARCH UPs meeting, submissions for the Outstanding Newsletter / Website / E- Bulletin. More information and submission forms can be found in the MARCH & PTA BASICS sections of the Red Book.

Thirty-Third District Spring Awards and Association meeting – Due at the MARCH meeting. An invitation will be emailed from Thirty-Third District. You may bring officers and chairmen from your unit. Units are encouraged to bring a tri-fold display board that displays your PTA highlights. Entries will be judged and given an award. Unit and Council awards are given during the breakfast meeting. You must bring your membership card with you because business will be conducted at this meeting.

Due in April

Teacher of the Year – Due at the APRIL meeting. See APRIL section for more info. (R) Officers Contact Form – delay in submitting this info will result in your principal receiving a letter from CAPTA.

Form can be found in the April section. Order for PTA Membership Envelopes Order for Thirty-Third District Calendars Convention Fees - see APRIL section.

Alice McLellan Birney

Phoebe Apperson Hearst

Selena Sloan Butler

WHAT IS FOUNDERS DAY?The Founders Day celebration originated in 1910 by Mrs. David O. Mears, a charter member of the National Congress of Mothers founded by Alice McLellan Birney and Phoebe Apperson Hearst in Washington, D.C. on February 17, 1897. The Founders Day observance has continued through the change of organization names in 1925 to the National Congress of Parents and Teachers, and the uniting in 1970 with the

National Congress of Colored Parents and Teachers founded in 1926 by Selena Sloan Butler, to become the National PTA.

Each year in February, PTA honors the three founders as wellas past and present PTA leaders. Through special programs and events PTA also attempts to increase the awareness of its members and thecommunity not only about its past achievements but its present and future activities, projects and goals. A portion of the Founders Day freewill offering collected during an observance is returned to the districts to be used to extend PTA's work and develop leadership.

Donations collected during Founders Day observances benefit the entire organization.

FOUNDERS DAY PROGRAM IDEAS TO HELP YOU CELEBRATE PTA's BIRTHDAY

A Founders Day Program should have three components: Honoring of PTA's Founders and review of past PTA achievements Raising awareness about PTA (especially yours) and

its current activities and goals Participation in the traditional Founders Day freewill offering/gift

1. Display your PTA’s history proudly. Organize all of the memorabilia since the founding of your PTA and display it in the school library.

2. Celebrate your volunteers. Hold a volunteer recognition luncheon to honor those who make a difference in your PTA. This might be a good time to present an Honorary Life Membership from your state PTA or the National PTA to an exceptional volunteer.

3. Sponsor a speaker series for your community. Each February 17th, invite a locally known speaker to address a concern of your community regarding education and/or children. This can be an event you co-sponsor with another organization. Be sure to advertise your event widely to your community.

4. Plan a Family Fun Night at your school. Whether it is Karaoke, movies, games, reading, or pizza, plan an event to bring together families in a fun way while recognizing the PTA Founders.

5. Honor your past leaders. Organize a reception to honor the past leaders of your PTA. Invite past leaders, school administrators and local leaders. Be sure to highlight the accomplishments of the past PTA leaders and outline your future plans.

Long Beach Council PTA Red Book 2019 - 2020158

FOUNDERS DAY FREEWILL OFFERING "PTA BIRTHDAY GIFT"

Donations collected during Founders Day observances benefit the entire organization: unit, council, district PTAs, State and National PTA. California State PTA returns one-fourth of its offering to the district PTA and retains one-fourth for its work throughout the state. Half of the offering is sent to National PTA.

District PTAs use the funds to: Organize new units and councils. Strengthen PTAs and PTSAs.

Train leaders through workshops and conferences. Offerleadership training and parliamentary procedure courses. Promote PTA publications and special projects. Plan special contacts with teachers and administrators to increase the value of the PTA to school and community.

California State PTA uses the funds to: Service new units and councils. Strengthen PTAs and PTSAs. Provide special assistance to council and district PTAs through workshops and

leadership conferences. Conduct field services in local areas by California State PTA officers and members of commissions. Perform regional extension work throughout the state. Counsel with individuals and groups.

National PTA uses the funds to: Provide requested field services (instructions, guidance and other assistance for

California State PTA leaders). Train leaders. Promote contacts with educational groups. Disseminate materials that will further the aims and Purposes of PTA. Hold conferences. Provide extension of parent-teacher services throughout the country.

Please bring your donation to the LBCPTA Founders Day event on

February 11, 2020Please cut hear and bring to the LBCPTA Founders Day event. Thank You.

-------------------------------------------------------------------------------------------Founders Day Free Will Offering

PTA Unit Name:

PTA Unit President:

Email:

Council Name: Long Beach Council PTA

Donation Amount: $ 159

HONORARY SERVICE AWARDSHonorary Service Awards (HSAs) are awarded year round and designed as a unique way for PTA units, councils and districts to publicly acknowledge both individuals and organizations for outstanding community service to children and youth in a community. All monies collected with this program are used exclusively to fund the California State PTA Scholarship and Grant Program.

RECOGNITIONS - The program offers six, distinctive types of awards:

Very Special Person Award (VSP) – This award is given to recognize an individual or organization for their service to PTA. An award certificate is available with a contribution of$15 or more by a PTA unit, council or district. PTAs may also purchase a VSP service pin at an additional cost.

Honorary Service Award (HSA) – This award is given to recognize an individual or organization for outstanding service to children and youth in your community, going above and beyond what is asked of them. An award certificate is available with a contribution of $30 by a PTA unit, council or district in the name of the recipient. PTAs may also purchase a HSA service pin at an additional cost.

Continuing Service Award (CSA) – This award is given to recognize an individual or organization for ongoing or long-time service to children and youth, providing support year after year. An award certificate is available with a contribution of $30 by a PTA unit, council or district in the name of the recipient. PTAs may also purchase a CSA service pin at an additional cost.

Outstanding Teacher Award (OTA) – This award may be given to recognize a teacher for outstanding service to children and youth through PTA, school, or community. An award certificate is available with a contribution of $30 by a PTA unit, council or district in the name of the recipient. PTAs may also purchase an OTA service pin at an additional cost.

Outstanding Administrator Award (OAA) – This award may be given to recognize an administrator for outstanding service to children and youth through PTA, school, or the community. An award certificate is available with a contribution of $30 by a PTA unit, council or district in the name of the recipient. PTAs may also purchase an OAA service pin at an additional cost.

Golden Oak Service Award (GOSA) – This award is given to recognize, as the most prestigious of the Honorary Service Awards, an individual or organization that has made significant contributions to the welfare of children and youth in a school or community. An award certificate is available with a contribution of $60 by a PTA unit, council or district in the name of the recipient. PTAs may also purchase a GOSP service pin at an additional cost.

PTA CHECK LIST – HONORARY SERVICE AWARDS Review the types of awards, donation amounts and

criteria for selecting honorees for specific awards. Publicize the awards and ask for suggestions

for honorees from your members. Distribute a flyer requesting names and information.

Meet to discuss and select honorees. Remember to keep your proceedings confidential.

Budget for HSA awards as a line item and keep expenditures within your budget.

Order specific awards and certificates using order forms in the California State PTA Toolkit. Service pins can also be ordered at the same time, allowing four to six weeks for delivery.

Arrange for award presentations at a meeting or function such as Founders Day or end-of-the-year luncheon.

Devise an innovative way to present an award using a poem, skit or other unique way to highlight the recipients' accomplishments. Remember to mention that HSA contributions fund the California State PTA Scholarship and Grant program in the honoree's name.

Arrange for families and friends of the honorees to attend the presentation.

Provide the award recipient with a copy of the biographical materials used in the presentation. Assign a committee member to take photos for the recipient.

Write a summary of the event for the chairman's procedure book and add copies of the photos, program and biographies as well.

Maintain an accurate record of all HSA awards in a permanent file.

Celebrate volunteers and community service.

16

2327 L Street, Sacramento, CA 95816-5014 916.440.1985 • FAX 916.440.1986 • info@capta.org • www.capta.org

HONORARY SERVICE AWARD*NOMINATION FORM FOR UNIT, COUNCIL AND DISTRICT PTAs

The Honorary Service Award Selection Committee requests that members of PTA/PTSA assist in the selection of deserving recipients for recognition at PTA/PTSA event or at a PTA meeting.Nominated individuals or organization who have made significant contributions to the wellbeing of children, youth or families in this school and/or community can be considered for this award. Current members, officers and teachers may also be considered for this award.

*Honorary Service Award Program includes the Honorary Service Award (HSA), Continuing Service Award (CSA), and Golden Oak Service Award (California’s highest honor), Very Special Person Award (VSP) and Donations in name of individual or organization. (See Toolkit, Section 7.6.3 Honorary Service Award (HSA) Program)

HONORARY SERVICE AWARD PROGRAM– – – Please print – – –

Specify award category:

Honorary Service Award (HSA) Very Special Person Award (VSP) Continuing Service Award (CSA)

Golden Oak Service Award Donations

Name of individual nominated:

Title or position:

Name of organization nominated:

Contact Person:

Address:

Telephone: ( ) Email:

Reason for nomination:

Name of person submitting the nomination:

Telephone: ( ) Email: Date:

All nominations will be considered. The HSA Selection Committee will select the recipient.

Nomination DUE DATE for presentation: , 20

PLEASE RETURN FORM TO: PTA/PTSACalifornia State PTA Toolkit – 2013

161

_____________2327 L Street, Sacramento, CA 95816-5014 916.440.1985 • FAX 916.440.1986 • info@capta.org • capta.org

HONORARY SERVICE AWARD (HSA) ORDER FORMAll monies raised with the sale of HSAs fund the California State PTA Scholarship and Grant Program.

Presented By PTA/PTSA Unit # Please Print Clearly Name of PTA unit, council or district presenting HSA Award

PTA Council District PTA #

Ship To – Contact Person:

Street Address

City Zip

Email Telephone ( )

AWARDS – See Toolkit for Descriptions PRICESCertificate Only Cert. + Pin

HSA ORDER TIPS

VSP Very Special Person Award $15 $23 HSA Honorary Service Award $30 $35 CSA Continuing Service Award $30 $35 GOSA Golden Oak Service Award $60 $80 OTA Outstanding Teacher Award $30 $35OAA Outstanding Administrator Award $30 $35

• Allow up to 2 weeks for delivery.• Awards are not mailed to recipients.• See your completed certificate online.• Order online at www.ShopPTA.com• For rush orders, a $10 fee is added plus applicable shipping costs.

• No refunds or exchanges for HSA orders.• Please do not send cash as payment.

AWARD TYPE ADD PINAWARD RECIPIENT’S NAME – To appear on certificatePlease Print Clearly First Name Last Name VSP HSA CSA GOSA OTA OAA Y

E S

N O

TOTAL

1.2.3.4.5.

(1-5 Awards $5.00 / 5-9 Awards $7.50 / 10+ Awards $10.00) SHIPPING & HANDLING

TOTAL $To order HSAs, send completed form with payment by mail or FAX:• Mail Orders:California State PTA c/o Kustom Imprints 1661 N. Glassell Street Orange, CA 92867• FAX Orders: 714.771.5798- Credit Card Only- Use blue/black ink for Fax Order• For Information, Call:800.683.5854 ext.107- No Phone Orders Accepted

METHOD OF PAYMENT (Check appropriate box) CHECK or MONEY ORDER – Payable to Kustom Imprints• A fee of $10 is charged for any check returned due to insufficient funds.• Two signatures are required on all PTA/PTSA checks.

MasterCard VISAPersonal Credit Cards Only

Zip Code

/ / / / / / / / / / / / / / / / /Credit Card Number Exp. DatePrint Name

Signature

FOR OFFICE USE ONLY:Invoice # Ck # AMT. PTA PER

5/2015Order Online at www.ShopPTA.com! You can also place an order and pay by check.

162

PAT Award Certificate Order FormP raise, A ppreciation & T hanks Everyone can use a “PAT” on the back from time to time. That’s just what the LBCPTA “PAT” Award is all about! Consider ordering this award to give for a guest speaker, volunteers for a special project, VIPs that attend your meetings or anyone you feel deserves a “PAT” on the back. This award can be given at any time during the school year. Just $10.00 each!

Please allow two (2) weeks to process the certificates.Fill out the form and hand in with the payment to your area advisor at any UPs meeting. Make copies for future turn-ins.

PTA Unit: PTA President:

Email: Phone #:

Presentation Date:

Please PRINT names of recipients below:

First Name Last Name Cost $10.00 each

1

2

3

4

5

6

7

8

9

10

Grand Total $CHECK #

LBCPTA Financial Secretary’s initials

Long Beach Council PTA Red Book 2019 - 2020163

PAGE LEFT BLANK FOR TURN-IN

Long Beach Council PTA Red Book 2019 - 2020 164