1. Introduction

Origin of the report

This report is about the operation of Shepherd Textile (BD) Ltd was authorized by the

faculty of Business Communication as part of Business Communication report.

Problem and purpose

Our report is about the operation of Shepherd Textile (BD) Ltd where will discuss about

the Technical and Management processes.

Our investigations will help the readers to know the operation of modern textile mill.

Historical Background

The Shepherd Textile (BD) Ltd was established in 1997 in Dhaka Export Processing

Zone (DEPZ) at Savar. Initially it was an acrylic project and it was a good profitable

industry as well. It was Joint venture business of Bangladesh and Taiwan. In the year

2007 it was converted into Knit Composite Industry. Day by day the production is

increasing. It is hoped that in the near future it will become a profitable industry.

Limitation

We could not include quality of their product, number of workers, salary of workers and

their financial status. If we included the readers would be benefited.

Scope

Our report on a private textile mill in Bangladesh.

Sources and method of colleting information

All our information about the operation of Shepherd Textile (BD) Ltd we gathered by

visiting the mill. Also we got some information by browsing internet as well.

Definition, Initializes, and Acronyms

The Shepherd Textile (BD) Ltd an export quality mill performing a composite project.

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The word composite is used because of the mill is doing here knitting, dyeing, finishing

and garments making.

Report preview

Our report about the operation of Shepherd Textile (BD) Ltd will include the technical

processes where will be described about machineries and the system of knitting, dyeing,

finishing and garments making. Then about the management system we will discuss

about order receiving, how they export product and import raw materials.

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2. Background of Shepherd Textile (BD) Ltd.Established in 1997 with its factory located at Dhaka Export Processing Zone (DEPZ) at

Savar in Dhaka, Bangladesh. The factory produces 100% export oriented best quality

100% acrylic sweater yarn. From the very beginning they are maintaining quality of their

products and strictly maintain delivery schedule. All kind of fancy sweater yarn

3GG/5GG/7GG/10GG/12gg.

The division of our project work –

1. Technical system.

2. Management system.

3. Technical system:As a composite mill their technical system includes knitting, dyeing, finishing, and

garments making. By all of these system fabrics are made from their industry. They hire

the qualified worker from different places for making the good fabrics. In their technical

system they are using modern machineries. These machineries are bought from the

Taiwan and Pakistan.

The sequence of their technical system as follows in next page –

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Figure-1: Technical system

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Knitting Machine

Jet Dyeing Machine

Sewing Machine

Finishing Machine

Hydro Machine

Dryer Machine

Folding Machine

3.1. Knitting system:

Knitting system is a system where clothes are made from wool or cotton thread using to

long thin knitting needles on a machine. For knitting they use the machines bought from

Taiwan such machines are modern quality machines so that one worker can operate two

machines at a time easily. The operator gives wool or cotton thread in the machine

according to system. Then the machine makes clothes automatically without hand

touching. After finishing the knitting clothes are fold by folding machine. The picture of

knitting machine is given below –

Figure – 2: Knitting Machine.

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Main Body

Yarn

Needle

3.2. Dyeing system:

It is the second system of technical operation. White clothes are dyed by using special

liquid or substance for scoring they use , . For color dyeing they use

these chemicals come from Taiwan. After dyeing

chemicals and water are removed by hydro machine. Dyeing machine give output as per

as it’s unit capability. The dyeing machines they use are called Jet Dyeing machine. In

their industry they have 11 Jet Dyeing machines. Clothes are dyed as per as buyer choice.

Then the clothes are dried by dryer machine.

Figure – 3: Jet Dyeing Machine.

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3.3. Finishing system:

After dyeing clothes are taken to finishing machine. The merchandisers decide about the

weight, GSM, and width of the clothes as per as buyer choice. Finishing machines cut the

clothes according to instructions. There have some scales to measure the size of the

clothes. In this mill they have got 2 finishing machines. They actually use modern quality

finishing machine those have come from Taiwan. This is the last operation before the

garments making.

Figure – 4: Finishing Machine.

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Input Clothes

3.4. Garments Making:

Then the appropriate sized clothes are taken for garments making. They use a large sector

for garments making. The tailors decide about the sizes of garments. First they draw the

size in a hard paper and cut it as a sample. The tailor cuts clothes as buyer given pattern.

After deciding about the size of the garments clothes are sent to sewing worker to make

garments. In this mill they have 50 sewing machines. These machines are modern quality

machine so that they work speedy. After making garments these are sent for quality

checking. The checkers check whether the garments are appropriate for selling. In this

mill they make T-shirt, Guernsey and sweater. The products need to iron, after finishing

the iron the products are packed by the worker. The system of garments making are

following –

Figure – 5: Garments processing.

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Cutting size

Iron & Package

Quality check

Sewing

4. Management system

4.1. Marketing department

There is a marketing department of Shepherd Textile (BD) Ltd. They receive the

order from the buyer. They sell their product outside of the country by Letter of Credit

(LC) in a Bank and local cash transaction of payment in cash. According to buyer order

they produce and dyed and then supply by LC. Marketing department always moving

outside of the factory to receive the orders as because factory production depends on the

basis of sufficient order.

4.2. Accounting department

The accounting department receives the LC in cash through the bank and local

transaction of payment in cash or by cheque. Their payment system in US dollar. That

dollar is converted by bank to taka. They pay money to workers as gradation. Salary

gradation already set by the Bangladesh Export Processing Zone Author (BEPZA). These

grades are A, B, C, and D.

4.3. Administration department

Requirement system always through advertisement or get notice as per as requirement

concerning department. The leave administrative action transport controlled by

administrative department. Administration department also look after the welfare of

workers and stuffs.

4.4. Store department

Another department is store their function is to receiving the goods, yarn, fabrics, and

delivery the finished goods.

4.5. Commercial department

They are preparing all invoices packing list to export their fabrics. All sorts of import and

export are done by commercial department. All customs, vat is also done by them.

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4.6. Control authority

In their mill, have a control authority to control their department. All departmental head

control by General Manager. There is also board of direction which is headed by

chairman. All sorts of big decision have come from board of direction as well as

chairman.

An organizational chart of “Shepherd Textile (BD) Ltd” is given bellow –

Figure – 6: Organizational Chart

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Chairman

General Manager

Accounting Department

Commercial Department

Marketing Department

Control Authority

Year wise fabric production of Shepherd Textile (BD) Ltd –

Figure – 7: Fabrics production

5. ConclusionWe want to conclude our report here about the operation of Shepherd Textile (BD) Ltd. It

is a composite mill, includes knitting, dyeing, finishing, and garments making. After

knitting a fabric, is ready to dye. They use color as per as buyer choice. Chemical and

water are removed by the dyeing machine from the cloth. Finishing machine takes

weight, width, and GSM. Then clothes are ready to make garments. In management

system they have marketing department, order receiving department, payment department

separately. The head of the department is the chairman who controls all departments and

takes all big decisions. General Manager also controls the technical and managerial

sector.

The Shepherd Textile (BD) Ltd, a modern textile mill, situated at Dhaka Export

Processing Zone (DEPZ), ownership of Taiwan is a profitable industry. Though the mill

is controlled by the authority of Taiwan, they control it properly.

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As the authority of Shepherd Textile (BD) Ltd bring standard quality raw materials and

machineries from Taiwan and Pakistan that’s why they can produce standard quality

products. As their work is on the basis of receiving orders so they need to extend their

marketing department.

If they can provide standard quality products like they are providing in the recent year it

would be a good profitable and popular textile mill as well.

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6. Bibliography

http//:www.shephered.bd.com

http//:www.shephered.taiwan_st.com

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