Web-EDI Procurement System Manual · Web-EDI Procurement System Manual. 2 Table of Contents Chapter...

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Sumitomo Heavy Industries, Ltd.

Power Transmission Control Division

Plastic Machinery Division

Industrial Equipment Division

Precision Equipment Division

Equipment Systems Division

Mechatronics Division

Materials room

Sumitomo Heavy Industries FineTech

Seisa

November 1, 2016

Electronic files are regarded as official and printed copy right.

Web-EDI Procurement System Manual

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Table of Contents

Chapter 1 ＳＨＩＷｅｂ-ＥＤＩ System Overview

１－１ System Overview 4

１－２ Use Recommendation Environment of the System 4

１－３ About Security of the System 5

Chapter 2 Explanation of Basic Operations

２－１ Explanation of Screen Structure 6

２－２ Explanation of Common Operations 6

２－３ Workflow 8

Chapter 3 Explanation of Detailed Operations

３－１ Login Screen 10

３－２ Change Password Screen 11

３－３ Main Menu 11

３－４ Order Accept Screen 12

３－５ Order Alteration Screen 14

３－６ Order Cancel Screen 16

３－７ Delivery Date Reply Screen 18

３－８ Provisional Price Reply Screen 20

３－９ Order Cancellation Screen 22

３－10 Order Info Screen 24

３－11 Order Inquiry Screen（Past Data） 26

３－12 Order Inquiry Detail Screen 28

３－13 BM List Detail Screen 29

３－14 Blanket Purchase Detail Screen 30

３－15 Acceptance Info Screen 31

３－16 Amount of Money Compensation Check Screen 32

３－17 Design Spec Request screen 33

３－18 Delivery Directions Screen 34

３－19 Order Forecast Screen 35

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３－20 Collective Slip Output Screen 36

３－21 Slip Output Screen 39

３－22 Order Number Designation Output Screen 41

３－23 Acceptance Slip Output Screen 44

３－24 Provision Report Screen 45

３－25 Receipt Status Confirmation Screen 46

３－26 Receiving Inspection Status Confirmation Screen 47

３－27 Register Change E-Mail Screen 48

Chapter 4 Operational Precautions

４－１ About Service time of SHI Web-EDI 50

４－２ Handling in case of Failure 50

４－３ About Cost Related to SHI Web-EDI 50

４－４ Help desk・Support System 51

４－５ Change of Agreement Content 51

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Chapter 1 ＳＨＩＷｅｂ-ＥＤＩ System Overview

１－１ System Overview

Web-EDI is a system that aims at improving the information transmission speed and operational

efficiency by using the Internet for ordering and responding tasks that were carried out on paper

forms and by using electronic information as a medium.

The use of Web-EDI has advantages like "labor saving", "reliability" and "speed up".

１－２ Use Recommendation Environment of

the System

With SHI Web-EDI, you can use any PC connected to the Internet without requiring special software,

tools, etc.

For comfortable use, we recommend the following environment.

■Recommended OS

Windows Vista

Windows 7 (32bit version、64bit version both are acceptable)



※If you use Windows other than Japanese version, display problems or garbage characters may occur.

※If you use an OS other than Windows, malfunctions or garbage characters may occur.

■Recommended Browser （Internet browser software）

Internet Explorer 7.0 ～ Internet Explorer 11.0

※Although not recommended InternetExplorer version can be used, possible problems and garbage character

may occur

※Browsers other than InternetExplorer（Microsoft Edge、Google Chrome等）is not verified.

□ About JavaScript

Partly, SHI Web-EDI uses screens that are using JavaScript.

Normally, browser is set to use JavaScript as a standard. In order to use all SHI Web-EDI menus, it is

recommended to set browser that can use JavaScript.

□ About PDF File

SHI Web-EDI will provide data as PDF files.

In order to print / view the PDF file, Adobe Reader is required. Download (free) Abode Reader from

the website and install it.

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１－３ About Security of the System

In SHI Web-EDI, data transmission and reception are hidden using cryptographic communication

technology called "SSL (Secure Sockets Layer)" so that you can use it with confidence.

SSL is a mechanism to protect communication over the Internet by mutual authentication adopting

digital signature and encrypted communication. When the inputted transaction information in the

screen is sent, communication is encrypted. It cannot be read by third parties.

When “key” is attached at the bottom of the browser, that means SSL is on-mode. No need to make

special settings on the browser to use the SSL.

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Chapter 2 Explanation of Basic Operations This chapter describes the basic operations of the SHI Web - EDI system. This will describe about the

common screen structure、explanation of operation and the whole business flow in SHI Web-EDI

system.

Please refer to Chapter 3 for the detailed operation method of each screen.

２－１ Explanation of Screen Structure

In the SHI Web - EDI system, it consists of a part for entering the search and sort condition at the

top of the screen and a part for displaying the list of the data searched at the bottom of the screen.

Every time each menu is displayed, only input part of the search condition is initially displayed. By

clicking the [Search] button, you can search for data that meets the conditions. If necessary, narrow

the search using search condition, and it is also possible to sort display.

The retrieved data is displayed in list form on the display part at the bottom of the screen. Check the

displayed data and input replys. One line of displayed data corresponds to one order.

In addition, by clicking the [Download] button, it is possible to download data that meets the

conditions in a format that can be used with Excel. Please use it for importing into total data and

in-house system.

This where the search result

displays

This where the search condition

is entered

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２－２ Explanation of Common Operations

This is a description about operations on the screen commonly used in the SHI Web-EDI system. It

describes the parts that can supplement which input is available to use with common operations in

any screen.

[Pull-down Menu]

You can select one item from the displayed options.

Please click the item you want to select.

Items marked with "-" (hyphen symbol) are used when you do

not want to select anything from the list or do not specify

them.

[Input Item]

It is an item for entering search conditions and

response contents.

Please use half-width alphanumeric characters for input.

(Message field is full-width characters only) Required

items are colored in the background and displayed.

[Radio button]

You can select one item from the displayed options. Please

click on the circle of your chosen item. The chosen item will be

filled with circle.

To cancel the selected item, double click on the

circle.

[Checkbox]

You can select multiple items from the displayed

choices. Please click the square on the side of

the item you want to choose. The selected item

will have check in the box.

To cancel the selected item, click on the square.

[Link]

It is displayed in blue letters with underline. By clicking on the

letter, it will move to a different screen or a different screen

will be displayed.

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[Page Guide]

The transistion relation from the main menu

to the current screen is displayed at the

top of the screen.

The name of the screen being displayed is indicated in black letters. The part displayed in blue

letters with the underline is a link. Clicking it will move to previous screen.

[Check All/ Cancel All] button

This button is used to select / cancel all radio buttons and check boxes

of all displayed lines.

[Batch input button]

It is the button that input collective values into input fields of all displayed lines. There are two

types, one for inputting the appropriate data by just clicking the button and one for entering all the

characters entered in the input item at once.

[Search/ Refresh button]

It is the button used in updating the searched and displayed data to its latest state.

[Download button]

It is the button to download the result of searched data displayed on the PC as an Excel file instead

of the screen display. It is prepared for each screen. Even in the case of the number of data items

exceeding the screen display upper limit, there is no limit on the number of downloading functions in

Excel. However, please take note that when downloading a large amount of data, processing may

take time. The extension of the downloaded data is ".xls", but the content of the file is

Tab-delimited CSV text file. It is possible to use it for system acquisition etc.

[Unknow Search]

Except for specific screens, SHI Web - EDI system supports "Unknown Search". Search can still be

possible even if it does not exactly match the search term. It is possible to search when input

search phrase and prefix match.

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２－３ Workflow

This is an explanation of the flow of work using the SHI Web-EDI System. For details on how to

operate each screen, refer to Chapter 3.

Major tasks to be done using SHI Web-EDI are roughly divided into the following two types.

In addition, as the information provided menu from SHI, there is a menu that allows users to display

information such as check and delivery status to complete the work efficiently.

１． Confirm and reply order information from SHI ⇒ 3-4 ～ 3-9

Confirm the sent order data from SHI in the screen, then send a respond to SHI. This is to accept or

reject the order data. It is an intention to accept or reject the received order data.

By replying the intention of consent, an official contract is established. It becomes possible to reply

orders and invoices and various kinds of information, and the order form · invoice will be printable.

２． Print necessary slips (order form / delivery note) ⇒ 3-20，3-22

Print orders and invoices. It is divided into a [Batch Output] screen that prints unprinted vouchers in

batch, and an [Output] screen which specifies and prints data separately.

Please use properly according to the purpose. [Output] 3-21

Search the order data, specify the data to be printed and print it. When reprinting slip, use it when

outputting delivery note for supplies. Specify conditions such as form type, status, with or without

remarks, printed/ not printed search and print data.

[Order number designation output] 3-22

For each type of slip, search and print the documents of the specified order number at once is possible.

Regardless of the form type・status・with or without remark・printed/not printed, the specified order

number (multiple order number is possible) is searched/ printed.

[Batch output] 3-20

It is possible to print all the data in the unprinted state at once for each type of slip. Unprinted vouchers

can be processed at one time without having to search for data individually.

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Chapter 3 Explanation of Detailed Operations This chapter describes the operation of each screen of the SHI Web - EDI system. It describes

detailed operation and advance operation.

See Chapter 2 for common operations and overall system procedures.

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３－１ Login Screen

This is the first screen displayed when entering the URL in the browser and accessing the Web-EDI

system.

It has features like [Login] [Change password] [Send mail when forgetting password] [Notification

function]

https://edi.shi.co.jp/webedi/login_view.do

Add this screen to the browser’s [Favorite] or [Bookmark] when registering.

【Basic Operation】

１．Input ID and Password

In [User ID] [Password]、input user id and

password. Click the [Login] button. Use

half-width alphanumeric characters for

inputs.

２．Click Login button

Click Login button. When the password is

correct, screen will move to main menu.

【Advanced Operations】

・ What to do when password is not known？

If password is forgotten, input the [User ID], then click [Send] button. A password notification e-mail

is automatically sent to the e-mail address registered in the user ID. (E-mail address can be

registered / changed on 【Change registered e-mail address】 screen after login.)

・ What to do to change password？

In [UserID] and [Password]、input user id and password then click [Change Password] button. It will

move to 【Change Password】screen.

・ Does password have an expiration date？

No expiration date is set, but it is recommended to change it periodically.

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３－２ Change Password

Screen

This is the screen that appears when you click

the [Change Password] button on the [Login]

screen. After changing the password, it will

move to 【Main Menu】 screen.


１．Input Password

Enter the current password in [Old Password],

enter the password to be changed in the [New

Password] and [Retype Password] field. Use

half-width alphanumeric characters for input

２．Click Change Password button

Click Change Password button. If the old password is correct and there is no problem with the new

password, it will move to the main menu screen.

３－３ Main Menu

After login, it is the first screen to be displayed. It has a link function for moving to each screen and a

function to display the number of new

entries / unoperated cases.


１． Confirmation of New entries/

unoperated cases

Number of new entries/ unoperated

cases is displayed. From the pull-down

of [Company / Business Unit], select

the desired department. By clicking the

[Update the latest state] button. Display

of the number of new arrivals /

unoperated items in a specific

department is possible.

２．Move to each Screen

Click the link of menu then check and

operate each screen

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【Advance Operation】

・ Check the number of new entries/ unoperated cases without logging in？

Once every day, new entries/ unoperated cases is sent as notification to registered email address. By

this the number of new entries/ unoperated cases can be known without logging in.

E-mail address can be registered / changed on 【Change registered e-mail address】 screen.

３－４ Order Accept Screen This is screen is displayed when you click the [New] link in the confirmation / reply column of order

information from 【Main Menu】. It is the screen to check the new received order data, respond and

submitting the intention to accept or reject the order. By responding to the order acceptance of this

screen, the order sheet and invoice can be printed.

At the same time, with an acceptance order or deny reply, it is possible to send delivery date and

message.

【Basis Operation】

１．Input search condition・Execute search

Initially, only the input part of the screen is displayed.

When [Search] button is clicked, new unanswered state of order data will be searched. If necessary,

search conditions like [company / business unit] [order number] [delivery date] can be inputted to

perform refine search

２．Display of Search result

If data exist, it will be displayed in list

If the number of search result exceeds 1000, an error message will show and no data will be displayed.

Change search

condition then

search again.

When the search

result is 100 to

1000, only the

top 100 are

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displayed on the screen.

３．Check the Consent/ Refusal radio button

Check the displayed data and click the "accept" or "deny"

radio button for each item.

Please select [Accept] to accept the order, [Deny] to refuse

the order. Do not select the radio buttons that should not be

answered yet. Data not selected will not be included in the

response. Radio buttons accidentally clicked can be

un-selected individually by double clicking. To process a large

amount of data, please use the [Check All] button [Cancel All]

button

４． Input of Appointed date of

delivery/ Remarks

It is possible to send delivery date and

message simultaneously with the order

of accepted or denied reply. (Both are

optional inputs)

For the reply delivery date, input

YYYYMMDD format in half size

numbers。（Example: 20090131）

When processing a large amount of

data, please utilize the batch input function of reply delivery date. Please use only double-byte

characters for the message. Up to 100 characters can be entered.

５．Send Consent/Refusal Reply

After completing the inputs for appointed date of delivery / remarks, click "Send Reply" button then

check Consent/Refusal radio buttons. Confirmation message will display whether the reply for the

checked data is Accepted or Denied. After sending is finished, re-search can be executed then the

remaining data will be displayed.

For order data, order sheets and invoices can be printed. For print operation of order sheet・invoice,

refer to the explanation of [3-19] [3-20] [3-21]


・ How to search data which are already Consented or Refused？

When data which are already consented or refused needs it to

re-search or reprocess due to update by mistake, after selecting

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“Accepted/Rejected” from the “Sent Categories” click on the pull-down list to choose from the

search condition then search again. Searched data can be reprocessed.

However, it cannot return to the unanswered state.

・ How to display more detailed order

contents？

It is possible to display more detailed

information that cannot be displayed on the

screen.

Click the link part displayed in the blue

letter of the data displayed in the list, the

order inquiry details screen will be

displayed.

・ Does Delivery data or Comment need

to be inputted？

It is optional. Just leave it blank when it will not be inputted.

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３－５ Order Alteration Screen

This is the screen that will be displayed when you click the [Change] link in the confirmation / Reply

column of order information from 【Main Menu】. This is where the received order data is changed.

Screen is used to reply and send the intention to accept or deny order changes. By replying order

acceptance on this screen, order sheet and invoice can be printed.

At the same time, with an acceptance order or deny reply, it is possible to send delivery date and

message.


１．Input Search Condition ・ Search Execution

Initially, only the input part of the search condition is displayed.

When [Search] button is clicked, the order change data in the unanswered state will be retrieved. If

necessary, search conditions like [company / business unit] [order number] [delivery date] can be

inputted to perform refine search

２．Display of Search Result

If data exist, it will be

displayed in list

If the number of search

result exceeds 1000, an

error message will show

and no data will be

displayed. Change

search condition then

search again.

When the search result

is 100 to 1000, only the top 100 are displayed on the screen.

Compared with the previous data, items that changed are displayed in red.

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３．Check the Consent/ Refusal radio button

Check the displayed data and click the "Yes" or

"No" radio button for each item.

Please select "Yes" to accept the order, "No" to

refuse the order.

Do not select the radio buttons that should not be answered yet. Data not selected will not be

included in the response. Radio buttons accidentally clicked can be un-selected individually by double

clicking.

To process a large amount of data, please use the [Check All] button [Cancel All] button.

４．Input of Appointed Date of Delivery / Remarks

It is possible to send delivery date and message simultaneously with the order of accepted or denied

reply. (Both are optional inputs)


YYYYMMDD format in half size

numbers。（Example: 20090131）

When processing a large amount of

data, please utilize the batch input

function of reply delivery date. Please use only double-byte characters for the message. Up to 100

characters can be entered

５．Send Consent/ Refusal Reply

After completing the inputs for delivery date / message, click "Send Reply" button then check

Consent/ Refusal radio buttons. Confirmation message will display whether the reply for the checked

data is Accepted or Denied. After sending is finished, re-search can be executed then the remaining

data will be displayed.

For order data, orders and invoices can be printed. For print operation of order sheet・invoice, refer to

the explanation of [3-19] [3-20] [3-21]


・ How to search data which are already Approved or Denied？

When data which are already accepted/ denied needs it to re-search

or reprocess due to update by mistake, after selecting

“Accepted/Rejected” from the “Sent Categories” click on the

pull-down list to choose from the search condition then search again.

Searched data can be reprocessed.

However, it cannot return to the unanswered state.

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・ How to display more detailed order contents？

It is possible to display more detailed information

that cannot be displayed on the screen.

Click the link part displayed in the blue letter of the

data displayed in the list, the order inquiry details

screen will be displayed.

Checking the history of order change is also

possible

・ Is it possible to display only the changed data of the

delivery date？

It is possible to narrow down search for each content of order

change. Select from the pull-down list of [Change Content] the

search condition that needs to be display, then search.

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３－６ Order Cancel Screen This screen is displayed when you click the [Cancel] link in the confirmation / reply column of order

information from 【Main Menu】. This is a screen for checking the contents of cancellation of order for

received order data. Even if reply in this screen is not sent, at the time the cancellation data is

received the order has been canceled. Please be careful. In this screen, by confirming the cancellation

of the order, the cancellation order sheet becomes printable.


１．Input Search Condition ・ Execute Search


Click the [Search] button to search for unverified order cancellation data. If necessary, search

conditions like [company / business unit] [order number] [delivery date] can be inputted to perform

refine search



If the number of search result exceeds 1000,

an error message will show and no data will

be displayed. Change search condition then

search again.

When the search result is 100 to 1000, only

the top 100 are displayed on the screen.

３．Checking of the Checkbox

Check the displayed order cancellation data and click the

checkbox for each check.

Please do not select the item that should not be

answered yet. Item that is not checked will not be

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sent.


４．Sending Confirmation

Click [Cancel Confirm Send] button after checking the confirmation check box is finished. A

confirmation message is displayed and the checked data is confirmed and sent. After sending is

finished, re-search can be executed then the remaining data will be displayed.

For confirmed sent data, cancellation order sheet can be printed. For print operation of order sheet・

invoice, refer to the explanation of [3-19] [3-20] [3-21]


・ How to search data which are already confirmed？

When data which are already confirmed needs it to re-search or reprocess due to update by mistake,

after selecting “Confirmed” from the “Sent Categories” click on the pull-down list to choose from

the search condition then search again.


It is possible to display more detailed information that

cannot be displayed on the screen.




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３－７ Delivery Date Reply Screen

It is the screen that is displayed when you click the [Delivery Date] link in the confirmation / reply

column of order information from 【Main Menu】.

Delivery time reply will be made to the data when there is a demand for reply.

(It is also possible to respond to data not requested for delivery date)




When [Search] button is clicked, the order data for which the delivery date in the unanswered state is

demanded will be searched. If necessary, search conditions like [company / business unit] [order

number] [delivery date] can be inputted to perform refine search




Change search condition then search again.

When the search result is 100 to 1000, only the top 100 are displayed on the screen.

３．Check the Send Reply checkbox

Please click the checkbox of sending

confirmation for each item of data that is

needed to reply, then confirmed that the

delivery date demanded data is displayed.

Do not select the checkbox that should not

be answered yet.

Data not selected will not be included in the response.


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４．Delivery data/ Message Input


YYYYMMDD format in half size numbers。

（Example: 20090131）

When processing a large amount of data,

please utilize the batch input function of

reply delivery date.

Please use only double-byte characters for the message. Up to 100 characters can be entered

５．Send Reply

Click [Send Reply] button after checking the reply checkbox and

delivery date/ message input is finished.

A confirmation message is displayed and the checked data is confirmed and sent.

After sending is finished, re-search can be executed then the remaining data will be displayed



In case delivery schedule changes due to mistake in the updating, after [Answered] search condition

is selected from the [Sent Category] pull-down data which are already confirmed can be searched/

processed again. However, it cannot return to the unanswered state.




Click the link part displayed in the blue letter of the data

displayed in the list, the order inquiry details screen will

be displayed.

・ How to reply data which is not demanded for delivery date？

When searching for delivery date data that are not demanded,

uncheck [Display only Not demanded Delivery date] checkbox then

search.

・ When there is a data which cannot be displayed on the screen.

Data cannot be displayed on the screen if order data is not accepted. Please refer to [3-4, 3-5] for

the explanation of order data acceptance operation. In addition, if the order data has been cancelled

(if it is not displayed as cancelled data), the delivery answered date cannot be used.

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・ Does order sheet cannot be printed when delivery date is not answered？

Even if the reply is not executed for the demanded delivery date reply, printing of order sheet is still

possible.

３－８ Provisional Price Reply Screen

This screen displays when [Estimation Reply] link in the confirmation/ reply column from the [Main

Menu] is clicked. It is possible to do a reply for the order data of the temporary unit price state.

In addition, printing of purchase orders and invoices can still be executed even in the temporary unit

price state.












３．Check the Send Reply checkbox

Please click the checkbox of sending confirmation for each item of data that is needed to reply, then

confirmed that the estimated unit price data is displayed.

Do not select the checkbox that should not be answered yet.

Data not selected will not be included in the response.


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４．Input reply unit price / message

Input the reply unit price and reply compensation in

half-width numbers. If only compensation will be

answered, please input zero (0) in unit price.

If unit price is not set and please in zero (0) in reply

unit price then input any amount (in yen) for the

reply compensation.

It is possible to reply the breakdown of the unit

price of response (material cost / processing cost).

(For optional reply item.) When processing large amounts of data, please utilize the batch input

function of the reply unit price.

Please use only double-byte characters for the message. Up to 100 characters can be entered.

５．Sending confirmation

Please click [Send Unit Price Reply] button after the input for the checkbox of the unit price/

message is finished. A confirmation message is displayed and the checked data is confirmed and sent.

After sending is finished, re-search can be executed then the remaining data will be displayed


・ How to search data which are already answered？

In case there is a mistake in update, please select [Answered]

search condition from the [Sent Category] pull-down data. Then answered data can be searched/

processed again. However, it cannot return to the unanswered state.






screen will be displayed. It is also possible to check

the history of order change.

・ How to print simple quotation of unit price reply？

When sending a reply, it is possible to print simple quotation. In unit price reply, instead of [Send Unit

price Reply], please click [Send Unit Price Reply (Print)] button. A simple quotation will be printed

after the reply is sent.

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Data cannot be displayed on the screen if order data is not accepted or is not an order by tentative

price.

Please refer to [3-4, 3-5] for the explanation of order data acceptance operation. In addition, if the

order data has been cancelled (if it is not displayed as cancelled data), the delivery answered date

cannot be used. In addition, if the order data has been cancelled (if it is not displayed as cancelled

data), the estimated unit price reply cannot be used.

・ Does purchase order sheet cannot be printed without unit price reply?

Even if unit price is not answered, printing of the order sheet is executable.

３－９ Order Cancellation Screen

This screen displays when [Cancellation Inquiry] link in the confirmation/ reply column from the [Main

Menu] is clicked. Data which had order cancellation inquiry from Sumitomo Heavy Industries will be

given









If the number of search result exceeds 1000, an

error message will show and no data will be

displayed. Change search condition then search

again.

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３．Check Reply (Y/N) radio button

Check the displayed data and click the

"Accept" or "Compensation" or "Refuse"

radio button for each case.

Please select [Accept] to accept the order

cancellation request, [Refuse] to refuse the

order

If cancellation inquiries is accepted, amount

compensation is needed, please select

"Compensation". （ Depending on the

contract type, "compensation required"

may not be available.）

Do not select the checkbox that should not be answered yet. Data not selected will not be included in

the response.

Radio buttons accidentally clicked can be un-selected individually by double clicking.

４．Input of Close compensation Amount of money (Circle) / Remarks/ Reply Message

Enter the discontinuation compensation

amount in half-width numbers. If there is any

other radio button selected other than

[Required Compensation], even if it is

inputted, it will be ignored.

Please use only double-byte characters for the message. Up to 100 characters can be entered.

５．Sending confirmation

Click [Send Reply] button after checking the reply (Y/N) checkbox and Close compensation Amount

of money (Circle) / Remarks/ Reply Message input is finished.

A confirmation message is displayed and the checked data is confirmed and sent. After sending is

finished, re-search can be executed then the remaining data will be displayed



In case there is a mistake in update, please select [Accept] or

[Refuse] or [Compensation] search condition from the [Sent

Category] pull-down data. Then answered data can be searched/

processed again. However, it cannot return to the unanswered

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state.

・ How to display more detailed order

contents？

It is possible to display more detailed

information that cannot be displayed on the

screen.

Click the link part displayed in the blue letter of the data displayed in the list, the order inquiry details

screen will be displayed. It is also possible to check the history of order change.

３－10 Order Info Screen This screen displays when [Order Inquiry] link in the various inquiries confirmation/ reply column from

the [Main Menu] is clicked. This screen confirms the received order data. Data after the project is

completed can be displayed in [Order inquiry (past data)].




When [Search] button to search order data. If necessary, search conditions like [company / business

unit] [order number] [delivery date] can be inputted to perform refine search.


If data exist, it will be displayed in list If

the number of search result exceeds 1000,

an error message will show and no data

will be displayed. Change search condition

then search again.

When the search result is 100 to 1000,

only the top 100 are displayed on the

screen.

27


・ How to search data （ No order left ） which are already

confirmed？

If receiving data is needed to search/ display, from the [Order

Remaining Category] pull-down search condition, please select [Purchase Bal. Clsftcn] then

re-search.

・ How search already cancelled data？

If already cancelled data is needed to search/ display, from the

[Cancelled Order] pull-down search condition, please select

[Purchase Bal. Clsftcn] then re-search.








It is possible to display more detailed information that cannot be displayed on the screen.


screen will be displayed. It is also possible to check the history of order change.

３－11 Order Inquiry Screen（Past Data）

This screen is displayed when you click the [Order inquiry (past data)]

This screen displays when [Order inquiry (past data)] link in the confirmation/ reply column from the

[Main Menu] is clicked. This is a screen for confirming the order data that has been completed.

After acceptance, two years since the project is complete, it is possible to inquire on this screen.

Data before the project is complete, can be inquired at [Order Inquiry].

28




When [Search] button is clicked, new unanswered state of order data will be searched. If necessary,

search conditions like [company / business unit] [order number] [delivery date] can be inputted to

perform refine search



If the number of search result exceeds

1000, an error message will show and no

data will be displayed. Change search

condition then search again. When the

search result is 100 to 1000, only the top

100 are displayed on the screen.

【Advance operation】

・ How to search data which are already Inspected？

Please select [Purchase Bal. Clsftcn] from the pull-down search

condition of "Remaining Order Category" to search/ display the completed acceptance data then

search again.

・ How to search for canceled order data？

Please select [Purchase Ba. Clsftcn] from the pull-down search

condition of "Cancelled Order" to search/ display data that has

been cancelled then search again.

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・ How to inquire more detailed order contents？






・ There is no data that can be displayed in the screen.

Receiving data that has not yet been completed cannot be displayed on this screen. Since the timing

of project completion differs for each business department, please contact the ordering department.

In addition, data that has passed two years will not displayed on this screen. The period of inquiries on

this screen is just two years.

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３－12 Order Inquiry Detail Screen When order number link is clicked in each

screen, this screen will display. It is a

screen for confirming detailed order

data which could not be displayed in list

form.

In this screen check of detailed

information, confirm order change

history, print single-order order sheet,

etc. can be performed here.


１．Display of Search Result

Initially, if there is data a list will be

displayed. Please check the data.

At the bottom of the screen, a list of

change history for the displayed order

data is shown for each change Rev.


・ How to print a single order sheet？

It is possible to print the order sheet

for each change Rev when [Print]

button is clicked at the bottom of the

screen.

(Invoice cannot be printed from this

screen)

・ How to display contents of batch purchase items？

In the case of batch purchase items ordered for multiple items with one order, display of detailed

items is possible. Please click [Batch purchase inquiry] at the top of the screen. [Batch purchase

inquiry] screen will display.

・ How to go back to the previous screen？

Since this screen is independent of the original screen, please close it with the ‘X’button at the top

right of the browser when no longer in use.

There will be no problem operating this screen if it is open with the previous screen. There is no problem

even if you are viewing multiple order inquiry details screen.

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３－13 BM List Detail Screen When the link of process code in each screen is clicked, this screen will display. This is a screen for

checking the process expansion list which could not be displayed in list form.


【BM List Detail】screen is displayed. Please check the contents。


・ The link to this screen is not displayed.

Only the order data with the process expansion list link will be displayed to this screen. Regarding the

handling of sending the process expansion list information to Web-EDI, please contact the ordering

department in-charge since this is depend on each division.

・ How long can the data be inquired？

The period during which inquiries can be made on the [Order inquiry] can display the process

expansion list on this screen. Since the timing of the project completion differs from each division,

please contact the ordering department.

In addition, with regard to the data that has passed 2 years after the project completion, it can be

inquired by displaying from [Order inquiry (past data)] screen. The period during which inquiries can be

made is two years after the data is displayed on the [Order inquiry (past data)] screen.

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３－14 Blanket Purchase Detail Screen

When [Batch Ref. Purchase] button is clicked in [Order Info Detail] screen, this screen will display. It

is where the screen for batch purchased items that could not be displayed is checked.


[Blanket Purchase Detail] screen is displayed. Please check the content.


・ The link to this screen is not displayed.

Only the batch purchase item format is displayed in this screen. In case order data is excluded, a

message stating that there is no data is displayed.

・ How long can the data be inquired？

The period during which inquiries can be made on the [Order inquiry] can display the process

expansion list on this screen. Since the timing of the project completion differs from each division,

please contact the ordering department.

In addition, with regard to the data that has passed 2 years after the project completion, it can be

inquired by displaying from [Order inquiry (past data)] screen. The period during which inquiries can be

made is two years after the data is displayed on the [Order inquiry (past data)] screen.

33

３－15 Acceptance Info Screen When [Check Inquiry (Last: ----/--)] link is clicked in the various reference of the [Main Menu], this

screen will display.

This is screen is for checking the received inspection detailed data.

After the inspection is completed, it is still possible to check data of at least 2 years in this screen.




Click the [Search] button to search for unverified order cancellation data. If necessary, search


refine search




1000, an error message will show and

no data will be displayed. Change

search condition then search again.

When the search result is 100 to 1000,

only the top 100 are displayed on the

screen

34

３－16 Amount of Money Compensation Check Screen When [Money Compensation] link is clicked in the various inquiry column of the [Main Menu], this


This is screen is for checking the received money compensation data.




Click the [Search] button to search for money compensation data. If necessary, search conditions like

[company / business unit] [order number] [delivery date] can be inputted to perform refine search



If the number of search result exceeds 1000, an

error message will show and no data will be

displayed. Change search condition then search

again.

When the search result is 100 to 1000, only the

top 100 are displayed on the screen

３．Checking of Confirmed Send Checkbox

Check the money compensation that has been displayed, then click the checkbox in each item.

Please do not select the item which should not be answered yet. Item that is not checked will not be

sent.


４．Sending Confirmation

Click [Cancel Confirm Send] button after checking the confirmation check box is finished. A

confirmation message is displayed and the checked data is confirmed and sent.

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３－17 Design Spec Request screen

This screen will display when you click the [Fabrication Drawing] link on the [Main Menu] screen.


【 Design Spec Request】screen will display。



When [Search] button is clicked, amount compensation data will be searched. If necessary, search


refine search


・ Data will not be displayed even if this screen is displayed.

Only the order data corresponding to drawing transmission will be displayed on this screen. In case

order data is excluded, a message indicating that there is no data is displayed. For handling the

drawing data transmission since it depends on each division, please contact the ordering department.

36

３－18 Delivery Directions Screen

This screen is displayed when you click the [Delivery directions] link on the 【Main Menu】 screen.




Click the [Search] button to search the data. It is also possible to narrow down by entering search

condition as necessary.


・ Data will not be displayed even if this screen is displayed.

Data is displayed on this screen only when there is data corresponding to the delivery directions. If

target data don’t exist, a message stating no data will be displayed.

Regarding the handling of send delivery directions data, since it differs in each division, please contact

the ordering department.

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３－19 Order Forecast Screen

This is the screen that will be displayed when you click the [order Forecast] link on the [Main Menu]

screen.




Click the [Search] button to search the data. It is possible to input search conditions as necessary

and perform search by switching information classification (only fixed order, only advance notice, no

designation) or display unit (total summary period: month ⇔ week).


If data exist, it will be displayed in list.

The item information of the fixed order in the

upper row and the item information of the

preliminary order in the lower row are tabulated

as the total order quantity per display unit (total

summary period).

If the number of search results exceeds 1000, an

error message is displayed and no data is

displayed. Please change search condition then search again.

３．Forecast detail screen (time series details for each item)

On the search result list screen, click the figure

number / item number link in blue letters to

opens the detailed information inquiry screen in

chronological order on a separate screen.

Information on selected items can be displayed in

chronological order.

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３－20 Collective Slip Output Screen

This is the screen that will be displayed when you click the [Order sheet/Invoice] link in the print

column on the [Main Menu] screen. This screen is for printing accepted order data in corresponding

order sheet/ invoice.

In this screen, it is possible to print all data in the unprinted state at once for each type of slip.

This is a screen that processes unprinted slips all at once without searching the data one-by-one.

When reprinting printed data, searching and printing data individually, it is possible to print on the [Slip

Output] screen. Executing printing in [Slip Output] screen becomes a basic operation.

If the order number is known and need to print it, it can be printed on the [Order number designation

output] screen. Regardless of the state of order data, whether it is unprinted/printed/ new/ change/

cancel it is possible to search/print it on [Order number designation output].



Initially, only the input part of

the search condition is

displayed. Slip names that

unprinted data is highlighted in

blue letters.

If necessary, search conditions

like [company / business unit]

[order number] [delivery date]

can be inputted to perform

refine search.

Click on the name of a blue

letter to go to 【 Output 】

screen.

If not all the data in the

unprinted state will be printed ,

click on the name of the

document displayed in blue and

go to the 【Output】 screen.

Please also go to the 【Slip Output】 screen when reprinting or executing printing with detailed

specification.

To specify the order number and execute printing, please go to the [Order number designation output]

screen.

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２．Radio button check

Check the radio button of the slip that needs to be printed in batch. Only one type of slip can be

checked at a time

３．Batch Print

After checking the radio button, please click [Batch Print] button.

４．File Download Screen

After printing process, file download screen will display.

Please click [Open] button.

５．Printing・Saving of ＰＤＦfile

The slip will display in PDF file. Check the content then print. If necessary, please name the file before

saving.


・ How to print already printed data on the screen？

Once the data is already printed, the batch output function cannot be used. When reprinting a printed

data, please select the link of the document then execute on the [Slip Output] screen.

・ Do not print not needed document.

Just to confirm even without printing the order sheet like cancellation, in case the document does not

interfere with the business, it is possible to cancel the unprinted state. Note that this process cannot

be executed for slips that are required for business such as invoices. Select the item which is needed

to be cleared (number of unprinted items) then click [Clear numbers of unprinted items] button.

Items will be cleared. Even if the process is executed, reprinting is possible on [Output] screen.

・ Change of [Number of Delivery], [Delivery date].

The [Number of Delivery] and [Delivery date] cannot be set in Output screen. To print a purchase

order · delivery invoice for schedule, click the link of the name of the item that needs to be printed

then execute on the 【Output】 screen.

When printing from the batch output screen, [Number of delivery = Number of remaining orders], [Delivery

date = Order delivery date] will be printed.

・ Specify Order number or delivery data to retrieve or print data

To print after specifying search conditions such as order number and delivery date, click the link of

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the name of the document to print and execute on the 【Output】 screen. Search conditions cannot

be specified on the batch output screen. If order number is known, it can also be printed on 【Order

number specification output】 screen.

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・ Download screen is not displayed when order sheet is printed

Even if the operation in [3.] is executed, download screen of the file in [4.] will not display.

Depending on the Windows security function, the information bar may be displayed and be blocked.

The following display may appear at the top of Internet Explorer.

Download the PDF file by clicking on the information bar or by following these settings:

On the Internet Explorer toolbar, click Tools (T) → Internet Options (O) → Security tab →

[Customize Level] button.

■ In [ActiveX controls and plugins]

category

Automatically turn on the radio button

[Enable] for displaying the dialog for the

ActiveX control

■ In [Download] Category

Turn on the radio buttons of [Download

file] and [Automatic display of

downloading of file] to ON [Enable]

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３－21 Slip Output Screen When the link from 【Collective Slip Output】 screen is clicked, this screen displays. Search order data

which needed to be printed can be specified and printed. This is the basic screen for printing orders

and invoices.

It is also possible to print with detailed specifications that cannot be executed on the [Collective Slip

Output] screen, or reprint data already in the printed state.



Initially, only the input part of the search condition is displayed. The corresponding search condition of

the type of slip in [Collective Slip Output] (previous screen) is selected.

When [Search] button is clicked, corresponding search condition of order data will be searched。If

necessary, search conditions like [company / business unit] [order number] [delivery date] can be




If the number of search result exceeds 1000, an error

message will show and no data will be displayed.


When the search result is 100 to 1000, only the top

100 are displayed on the screen.

３．Checkbox check

Please check the displayed order data and

select check box the each item for printing.

Not selected data will be printed.

To process a large amount of data, please

use the [Check All] button [Cancel All]

button.

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４．Input Delivery date/ Delivered quantity

It is possible to input "Delivery number" and "Delivery date"

described on the invoice to be printed on the screen. For the

delivery date, input YYYYMMDD format in half size numbers。

（Example: 20090131）, for the delivered quantity, please input

half-width numbers.

When processing a large amount of data, please utilize the batch

input function of reply delivery date.

If not inputted, since it will be printed blank, fill it up by hand if necessary.

５．Print Purchase order・Invoice

After checking the checkbox, click [Purchase order・

Invoice] button.

６．File download screen



７．Printing・Saving of ＰＤＦfile


saving.



When searching and processing once printed data,Cancel the checkbox

"Display only unprinted" in the search condition field then search.

When delivery / inspection has been completed and there is no order

quantity left, please search the [Remaining Order category] pull down

without the order quantity remaining.

・ How to print a purchase order after completion？

After the acceptance, processing/ searching already completed data on this screen is not possible.

Please search the data on the [Order inquiry (past data)] screen and use the [Order inquiry details]

screen.



44



It is also possible to check the history of order change.

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３－22 Order Number Designation Output Screen From the [Collective Slip Output] screen, when you click the link in the order number specification

output screen, this screen is displayed. Specified order number can be searched and printed.

If the order number is known and need to print it, it can be printed on the [Order number designation

output] screen. Regardless of the state of order data, whether it is unprinted/printed/ new/ change/

cancel it is possible to search/print it on [Order number designation output].

It is also possible to print with detailed specifications that cannot be executed on the [Batch Output]

screen, or reprint data already in the printed state.



Initially, only the input part of the search condition is displayed. After inputting the [Order number],

click the [Search] button to search the order data corresponding to the condition.

Please be sure to input [order number] on this screen. Moreover, [order number] input on this screen

does not correspond to unknown search. Please enter so it will match desired data.




1000, an error message will show and no

data will be displayed. Change search

condition then search again.

When the search result is 100 to 1000, only

the top 100 are displayed on the screen.

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３．Check checkbox

Please check the displayed order data and select check box the each item for printing. Not selected

data will be printed.

To process a large amount of data, please use

the [Check All] button [Cancel All] button.

４．Input Delivery date/ Delivered quantity

It is possible to input "Delivery number" and

"Delivery date" described on the invoice to be

printed on the screen. For the delivery date,

input YYYYMMDD format in half size numbers。

（Example: 20090131）, for the delivered quantity, please input half-width numbers.

When processing a large amount of data, please utilize the batch input function of reply delivery date.

If not inputted, since it will be printed blank, fill it up by hand if

necessary

５．Print Purchase order・Invoice

After checking the checkbox, click [Purchase order・

Invoice] button.

６．File download screen



７．Printing・Saving of ＰＤＦfile


saving.

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Searching and processing once printed data, search / print data can be done even without being

conscious in this screen. Please specify the order number as usual and search.

Even if the delivery / inspection has been completed and there is no remaining order quantity left,

data can be searched / printed being conscious.

・ How to print a purchase order after completion？

It is not possible to execute on this screen when searching and processing the completed data after

the acceptance.

Please search the data on the [Order inquiry (past data)] screen and use the [Order inquiry details]

screen.





It is also possible to check the history of order change.

・ Increase the maximum number of data displayed

Normally, when the search result exceeds 100, only the top 100 are

displayed on the screen, but by changing [maximum display number] in the search condition column,

more data can be displayed on the screen

・ Specify multiple order numbers as search condition

In this screen, it is possible to

specify multiple order

numbers as search conditions.

By line for each order number,

you can specify more than one order number in the search conditions.

It is possible to copy and paste columns such as Excel data.

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３－23 Acceptance Slip Output Screen

This is the screen that will be displayed when you click the [Check Details] link on the [Main Menu]

screen. By specifying the printed year/month of the acceptance schedule, data can be printed.



When [Search] button is clicked, order data will be searched. Input of the acceptance date is required.

If necessary, search conditions like [company / business unit] [order number] [delivery date] can be




Inspection date・Company/Business Unit, detailed

inspections rows, total price, etc. will be displayed.

３．Checking of checkbox

Check the displayed order data then select the

checkbox of each item that needs to be printed.

Not selected items will not be printed.

（Double click on the radio button to remove the

selection）

４．Print Purchase order ･ Invoice

After checking the checkbox, click [Print Detail Inspection] button.

５．File Download Screen

After the printing process is completed, the file download


Please click the [Open] button.

6. Print / save PDF file

The document is displayed in the PDF file. Check the contents then execute print. Input the name

of the file then save it.

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３－24 Provision Report Screen When clicking the [Supplies] link in the confirmation column of the delivery status from the [Main

Menu], this screen will display.



When [Search] button is clicked, unprinted supply order data will be searched. If necessary, search


refine search




Change search condition then search again. When the search result is 100 to 1000, only the top 100

are displayed on the screen.

３．Check the Confirmation checkbox

Check the displayed supply data then select the checkbox of each item that needs to be confirmed.

Do not select the item that should not be confirmed yet. Data not selected will not be included in the

reply.

４．Sending confirmation

After clicking the checkbox, click [Confirm Send] button. After checking

the checkbox, please click [Confirm send] button. A confirmation

message will display then the checked data will be confirmed and sent.


・ How to search data which are already Confirmed？

When data already confirmed needs to be re-searched or re-display due to update by mistake, select

[Confirmed] from the [Sent Categories] click on the pull-down list search condition then search again

50

３－25 Receipt Status Confirmation Screen

When clicking the [Receipt] link in the confirmation column of the delivery status from the [Main

Menu] this screen will display



When [Search] button is clicked, unprinted supply data will be searched. If necessary, search


refine search







Check the displayed receipt data, then click the checkbox of each item that needs to confirmed.

Do not select the item that should not be confirmed yet. Data not selected will not be included in the

reply.

To process a large amount of data, please use the [Check All] button [Cancel All] button


After clicking the checkbox, click [Confirm Send] button. After checking the checkbox, please click

[Confirm send] button. A confirmation message will display then the checked data will be confirmed

and sent.

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・ How to search data which are already Confirmed？

When data already confirmed needs to be re-searched or re-display due to

update by mistake, select “Confirmed” from the “Sent Categories” click on

the pull-down list search condition then search again

３－26 Receiving Inspection Status Confirmation Screen

This screen displays when the [Receiving Inspection] link in the confirmation column of delivery status

from the [Main Menu] is clicked.

１． Input search condition・Execute search


When [Search] button is clicked, unprinted supply data will be searched. If necessary, search


refine search







Select the checkbox of each item which needs to be sent then confirm the displayed receiving

inspection status data.

Please do not select the item which should not be confirmed yet. Data not selected will not be

included in the reply.

Click [Confirm Send] button after checking is completed. A confirmation message will be displayed

and the checked data will be updated and confirmed.

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After checking the checkbox, please click [Confirm send] button. A confirmation message will display

then the checked data will be confirmed and sent.

【Advanced Operation】

・ How to display more detailed order contents?

When data already confirmed needs to be re-searched or re-display due

to update by mistake, select [Confirmed] from the [Sent Categories]

click on the pull-down list search condition then search again.

３－27 Register Change E-Mail Screen

When you click [Change E-Mail] of the Change Registered Information from the [Main Menu], this



When displaying [Register Change E-Mail] screen, only the input part of the search condition is

displayed.

１．Changing Registered Contents

When there are changes, please input then check the registered contents. After inputs are done, click

[OK(Register E-Mail)]button. A confirmation message will display confirming the update made in the

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checked data.


・ How to delete a registered email？

If there is a need to delete a registered email address due to change of in-charge person for example,

just change the displayed email address to blank then click OK button.

・ When email was not received, what should be checked？

Is the registered email address correct? Please check whether the domain set-up is done.

Check whether an email will be received from [email protected].

Mail receiving condition setup is [Only when there un-operated cases], no mail will be received when

un-operated cases is 0.

・ Is it OK to register mobile phone’s email address？

No problem. Please set-up so email can be received from [email protected]

・ Is there a need to reply to the received mail？

No reply is required for mail sent from SHI Web-EDI. The address [email protected] used for sending

mail from SHI Web-EDI is for sending only. There will be no reply even if there is an inquiry. If is

inquiry, please contact the ordering department.

・ What is mail receiving condition？

It is a setting whether to receive everyday new notification e-mail even if the number of new arrival /

un-operated data is 0.

・ What is the registered e-mail address used for？

It will be used in such cases like when there is an emergency to send notification email of new

arrived/ un-operated data cases, notification about forgotten password, password is changed, system

trouble, etc.

mailto:[email protected]

mailto:[email protected]

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Chapter 4 Operational Precautions

４－１ About Service time of SHI Web-EDI The service time of SHI Web - EDI is as follows:

■ Mon～Sun 8:00 ～ 24:00

During the period from 18:00 to 19:30, services may be temporarily disconnected due to scheduled

system maintenance. In the case of work involving a system shut-down for a long time, it will be

posted on the [Notification] page after logging in or in the notice field on the [Login] screen.

However, it may not be possible to announce in advance in case of trouble such as urgent work.

Please take note.

４－２ Handling in case of Failure

When a malfunction of the SHI Web - EDI server or data failure occurs, the sender will investigate the

cause and take action to remove the cause of the failure. System failure means that there are

obvious troubles in the system (including failure of internet line and trouble of PC) occurred.

If a problem is confirmed, "System failure notice" will be posted on the SHI Web - EDI login screen.

Basically, when failure occurs in the company, individual will not be informed by email, telephone, etc.

Please take note.

However, in case of emergency when the content of the failure or status in which the connection

itself to the SHI Web-EDI cannot be performed this is not limited to this.

In the case of long-term failure, transactions by the system may be suspended, and transactions may

be carried out according to the method determined separately.

４－３ About Cost Related to SHI Web-EDI The cost the company’s contribution in using this system is as follows:

■Management cost of database and EDI server

Sumitomo Heavy Industries will bear the burden

■Costs associated with connection terminals and printers

Please bear with the suppliers

■Internet connection fee

Please bear with the suppliers

■Cost associated with order sheet · invoice form

Handling paper costs varies from business department to department.

Please contact the ordering department.

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４－４ Help desk・Support System

For system operation inquiries and reporting of system malfunction, please contact the ordering

department. For items that are difficult to reply from the department in charge of ordering, the

ordering department in-charge will contact the administrator and will give investigation instructions

and will reply again from the ordering department.

For inquiries about the transaction itself (order specification, delivery date, price etc.), please contact

the ordering department.

４－５ Change of Agreement Content

If it is necessary to change the agreed contents and other matters not described in this manual,

decision will be made after negotiating between the two parties as needed and deliver it in writing if

necessary.

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