Visio-Division of Transportation Organizational Chart
Transcript of Visio-Division of Transportation Organizational Chart
MCHENRY COUNTY
TRANSPORTATION COMMITTEE
AGENDA ● AUGUST 28, 2019
Public Meeting Division of Transportation - Main Conference Room 8:15 AM
16111 Nelson Rd, Woodstock, IL 60098
McHenry County Page 1 Updated 8/23/2019 1:52 PM
1. CALL TO ORDER
Roll Call
2. MINUTES APPROVAL
A. Transportation Committee - Public Meeting - Jul 31, 2019 8:15 AM
3. PUBLIC COMMENT
4. MEMBER COMMENTS
5. ROUTINE CONSENT AGENDA
1. Resolution to Approve Adopt-A-Highway Volunteer Group Agreement
2. Resolution Approving an Agreement Between the County of McHenry and the Senior Care Volunteer Network for Senior Transportation Services and Appropriating Funds (Quality
Infrastructure)
6. ITEMS REMOVED FROM CONSENT AGENDA
7. NEW BUSINESS
A. Staff Recognition
B. Lakewood Road and Ackman Road Public Meeting Summary
C. Draft 2020-2024 Transportation Program Update
D. FY 2019-2020 Division of Transportation Budget Review
8. OLD BUSINESS
A. MCRide Update
B. Nondedicated Subdivision Roads - Nunda Township Maintenance - Direction
C. Township Consolidation
9. EXECUTIVE SESSION (AS NECESSARY)
A. Meeting Minutes, Land Acquisition, and Pending Litigation
10. EXECUTIVE SESSION MINUTES APPROVAL
Agenda Transportation Committee August 28, 2019
McHenry County Page 2 Updated 8/23/2019 1:52 PM
11. NEXT MEETING DATE AND LOCATION
A. 8:15 A.M. on September 25, 2019 - McHenry County Division of Transportation
12. ADJOURNMENT
MCHENRY COUNTY
TRANSPORTATION COMMITTEE
MINUTES ● JULY 31, 2019
Public Meeting Division of Transportation - Main Conference Room 8:15 AM
16111 Nelson Rd, Woodstock, IL 60098
McHenry County Page 1 Updated 8/8/2019 3:10 PM
1. CALL TO ORDER
Meeting called to order at: 8:15 AM by Jim Kearns. PRESENT: Gottemoller, Skala, Barnes (Remote), Thorsen, Wilbeck, Kearns, Althoff, Doherty ABSENT:
On a motion by Ms. Althoff, seconded by Mr. Thorsen, to allow County Board member Ms. Barnes to
participate in the Transportation Committee meeting remotely.
A voice vote was taken with all members present voting “aye”; motion carried.
2. MINUTES APPROVAL
A. Transportation Committee - Public Meeting - Jun 26, 2019 8:15 AM
On a motion by Mr. Thorsen, seconded by Ms. Althoff, the meeting minutes of June 26, 2019 were
approved as presented.
RESULT: ACCEPTED BY VOICE
3. PUBLIC COMMENT
None.
4. MEMBER COMMENTS
Mr. Skala asked how the budgeting process for the Division of Transportation is going.
Staff stated that the DOT has submitted the budget to Administration. It is a maintenance budget
as it has been in the past. The budget will be presented at the August 28, 2019 Transportation
Committee meeting.
Discussion ensued.
Mr. Gottemoller mentioned that two (2) years ago the County sped up the presentation of the five
(5) year plan; it should be due in October.
Staff agreed.
Chairman Kearns welcomed Ms. Jana Blake from the State’s Attorney Office as the attorney
assigned to the DOT.
5. ROUTINE CONSENT AGENDA
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Minutes Transportation Committee July 31, 2019
McHenry County Page 2 Updated 8/8/2019 3:10 PM
RESULT: RECOMMENDED [UNANIMOUS]
MOVER: Joseph Gottemoller
SECONDER: Pamela Althoff
AYES: Gottemoller, Skala, Barnes, Thorsen, Wilbeck, Kearns, Althoff, Doherty
1. Resolution Approving an Intergovernmental Agreement Between the County of McHenry and the Village of Hebron for MCRide Service in 2019 (Quality Infrastructure)
2. Resolution Awarding a Construction Contract on Behalf of Dorr Township Road District for the Improvements to Crystal Vista Subdivision for the Nondedicated Subdivision Road Construction Program and Appropriating Funds (Quality Infrastructure)
3. Resolution Approving an Engineering Services Agreement and Appropriating Funds for the Roundabout Review Design Upon Request Project and Appropriating Funds was removed from the Routine Consent Agenda
6. ITEMS REMOVED FROM CONSENT AGENDA
1. Resolution #3 Approving an Engineering Services Agreement and Appropriating Funds for the Roundabout Review Design Upon Request Project and Appropriating Funds
For consideration was a resolution approving an engineering services agreement with MSA Professional Services, Inc. (MSA) for the Roundabout Review and Design Upon Request project and appropriating funds. Mr. Wilbeck stated that for the same reasoning as before, he doesn’t agree with the consultant
selection process; therefore he will be voting “no” understanding it is law.
RESULT: RECOMMENDED [7 TO 1]
MOVER: Joseph Gottemoller
SECONDER: Michael Skala
AYES: Gottemoller, Skala, Barnes, Thorsen, Kearns, Althoff, Doherty
NAYS: Wilbeck
7. NEW BUSINESS
None.
8. OLD BUSINESS
A. MCRide Update
MCDOT staff met with the Village of Cary to discuss their participation in MCRide. The Village requested additional information about the Southeast McHenry County Dial-a-Ride and did not give any indication whether they will join MCRide in 2020. MCRide is scheduled to receive $1.2 million in Federal Section 5310 funds from the RTA over the next two years to offset costs for providing transportation to seniors and people with disabilities.
B. Staff Report
Staff passed out an article stating the Tollway’s decision to stop engineering on the Tri County Access Project, formally the 53/120 Extension Project. The Tollway cited a lack of local support for the project from Lake County and the large unfunded cost. The State is considering selling the land
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that was purchased for the roadway, which would effectively terminate the project. Ms. Althoff asked whether the County has a back-up plan for this project. This was going to be the only massive extension for the northeastern section of the County. Discussion ensued.
Staff stated that within the next two (2) years MCDOT will be updating the Long Range Transportation
Plan which would address the effects of the Tollway’s project ending.
9. EXECUTIVE SESSION (AS NECESSARY)
A. Meeting Minutes, Land Acquisition, and Pending Litigation
Executive Session was not held at this meeting.
10. EXECUTIVE SESSION MINUTES APPROVAL
Executive Session was not held at this meeting.
11. NEXT MEETING DATE AND LOCATION
A. 8:15 A.M. on August 28, 2020 - McHenry County Division of Transportation
12. ADJOURNMENT
On a motion by Mr. Gottemoller, seconded by Mr. Skala, the meeting adjourned at 8:38 AM.
A voice vote was taken with all members present voting “aye”, motion carried.
Full Comments on the above agenda items are included in the audio recording of this meeting, which can be found on the McHenry County Meeting Portal.
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R E S O L U T I O N
7911 / tranthony Page 1
RESOLUTION TO APPROVE ADOPT-A-HIGHWAY VOLUNTEER GROUP AGREEMENT
WHEREAS, in order to augment the McHenry County Division of Transportation's litter collection
efforts, McHenry County enacted the McHenry County Adopt-A-Highway Ordinance to allow for volunteer groups to adopt various sections of highways for the purpose of litter collection; and
WHEREAS, the Adopt-A-Highway Ordinance requires said volunteer groups to enter into an
agreement with McHenry County defining the responsibilities of the volunteer groups and the County; and WHEREAS, the Transportation Committee recommends approval of the following group(s) for
inclusion in the Adopt-A-Highway Program:
Group Section of Roadway
In Memory of Todd "Toddo" Pihl Flat Iron Road from Streit Road to Airport Road
NOW, THEREFORE BE IT RESOLVED, by this County Board of McHenry County, Illinois, that
the agreement between McHenry County and the above listed volunteer group(s) is hereby approved; and
BE IT FURTHER RESOLVED, that the County Board Chairman is authorized to execute said
agreement; and BE IT FURTHER RESOLVED, that the County Clerk is hereby directed to transmit one certified
copy of this resolution to the Director of Transportation/County Engineer.
DATED at Woodstock, Illinois, this 17th day of September, A.D., 2019.
_______________________________ Jack D. Franks, Chairman McHenry County Board
ATTEST: _________________________________ Joseph J. Tirio, County Clerk ATTACHMENTS:
AAH_Apl_IMOTP_A2703_20190813 (PDF)
AAH_Map_IMOTP_A2703_20190813 (PDF)
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McHenry County Board Meeting: 08/28/19 08:15 AM County Board Room Department: Division of Transportation Woodstock, IL 60098 Category: Contract & Agreement Prepared By: Thomas Anthony
SCHEDULED
RESOLUTION DOC ID: 7911
Page 2
TO: McHenry County Board FROM: Thomas Anthony DATE: August 28, 2019 SUBJECT: Resolution to Approve Adopt-A-Highway Volunteer Group Agreement
Board / Committee Action Requested: For consideration is a resolution approving the inclusion of the identified group(s) into the McHenry County Division of Transportation (MCDOT) Adopt-A-Highway Program: In Memory of Todd "Toddo" Pihl - Flat Iron Road from Streit Road to Airport Road Background and Discussion: In order to augment the Division of Transportation's litter collection efforts, the County enacted an ordinance to allow for volunteer groups to adopt various sections of highways for litter collection. With approval of this resolution, the MCDOT has 159 groups enrolled in the program covering 158 centerline miles of the 213.5 available miles in the program which is roughly 74%. The ordinance requires that each volunteer group enter into an agreement with McHenry County defining the responsibilities of the group and the County. This resolution approves the County to enter into an agreement with the identified group(s) and section(s) of highway. Impact on Human Resources: none Impact on Budget (Revenue; Expenses, Fringe Benefits): To duplicate the efforts of the Adopt-a-Highway volunteers, it would cost the County approximately $500,000 annually. Impact on Capital Expenditures: none Impact on Physical Space: none Impact on Other County Departments or Outside Agencies: none Conformity to Board Ordinances, Policies and Strategic Plan: Conforms to County ordinances, policies, and County's Strategic Plan.
Attachments / Appendices:
AAH_Apl_IMOTP_A2703_20190813 (PDF)
AAH_Map_IMOTP_A2703_20190813 (PDF)
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EXHIBIT AADOPTED McHENRYCOUNTY HIGHWAY
SECTION
Group: In Memory of Todd "Toddo" PihlSection: A27-03County Highway: Flat Iron RoadFrom: Streit RoadTo: Airport Road
HARVARD
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Information on this map may containinaccuracies or typographical errors.Information may be changed or updatedwithout notice. Information on this mapis provided "as-is" without warranty ofany kind, either express or implied,including (without limitation) any impliedwarranties of merchantability or fitnessfor a particular purpose. In no event willMcHenry County be liable to you or toany third party for any direct, indirect,incidental, consequential, special orexemplary damages or lost profitresulting from any use or misuse of thisinformation. Information herein has beenreproduced from original sources.Information produced on this map shouldnot be used in place of a survey or legaldocuments.
DISCLAIMER DATE
FILE
PROJECTION Transverse MercatorNAD 1983 State PlaneIllinois East
Wednesday, July 31, 2019
IMO Todd (Toddo) Pihl
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SCALE 1 inch = 2,000 feet
0 1,000 2,000500Feet
LEGEND
State/US RouteCounty Route
Interstate Route
Rail RoadMunicipal/Township Route
Hydrography
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R E S O L U T I O N
7915 / SAHennings Page 1
RESOLUTION APPROVING AN AGREEMENT BETWEEN THE COUNTY OF MCHENRY AND THE SENIOR CARE VOLUNTEER NETWORK FOR SENIOR TRANSPORTATION
SERVICES AND APPROPRIATING FUNDS
WHEREAS, the McHenry County Board approved the McHenry County 2018 Transit Plan Update
as the long-range transit plan for McHenry County on March 19, 2019; and WHEREAS, the County has provided funding to the Senior Care Volunteer Network annually
since 2012 to provide cost-effective transit services for seniors consistent with the goals and objectives of the County Transit Plan; and
WHEREAS, the funding assistance of the Senior Care Volunteer Network has saved McHenry
County over $1,200,000 over the last eight years in reduced MCRide costs; and WHEREAS, the Transportation and Finance & Audit Committees of the County Board have
reviewed the agreement with the Senior Care Volunteer Network stipulating the specific responsibilities and eligible funding amounts for Fiscal Years 2020 and 2021 said agreement attached hereto and made a part hereof.
NOW THEREFORE BE IT RESOLVED, by the County Board of McHenry County, Illinois, that
the attached agreement between McHenry County and the Senior Care Volunteer Network attached here to and made part here of is hereby approved and that the annual sum of seventy thousand dollars ($70,000.00) shall come from the RTA Sales Tax Fund, Fund-Dept.-Div.-Main Acct. 263-82-8210-423200 for each of the County’s fiscal years for FY2020 and FY2021 for said agreement; and
BE IT FURTHER RESOLVED, that the County Board Chairman is authorized to execute said
agreement; and BE IT FURTHER RESOLVED, that the County Clerk is hereby directed to distribute two certified
copies of this resolution to the Director of Transportation/County Engineer, one of which will be forwarded to the Senior Care Volunteer Network.
DATED at Woodstock, Illinois, this 17th day of September, A.D., 2019.
_______________________________ Jack D. Franks, Chairman McHenry County Board
ATTEST: _________________________________ Joseph J. Tirio, County Clerk ATTACHMENTS:
SCVN Contract 2020-2021 (PDF)
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McHenry County Board Meeting: 08/28/19 08:15 AM County Board Room Department: Division of Transportation Woodstock, IL 60098 Category: Contract & Agreement Prepared By: Scott Hennings
SCHEDULED
RESOLUTION DOC ID: 7915
Page 2
TO: McHenry County Board FROM: Scott Hennings DATE: August 28, 2019 SUBJECT: Resolution Approving an Agreement Between the County of McHenry and the
Senior Care Volunteer Network for Senior Transportation Services and Appropriating Funds
Board/Committee Action Requested: For consideration is a resolution approving an agreement between the County and the Senior Care Volunteer Network (SCVN) to provide fuel reimbursements to volunteers providing transportation services for seniors and to fund database management, salary and fringe costs associated with the administration of the volunteer driver senior transportation services. The amount is not to exceed $70,000 in FY2020 and $70,000 in FY2021. Background: The SCVN has used funding from the County to provide very cost-effective transportation services for seniors in the county. By providing volunteers fuel reimbursement, the SCVN has been able to encourage those volunteers to provide 107,000 trips (approximately 940 trips each month) since December 2009. Over the past eight years, the County has provided funding assistance in the amounts of $43,000, and $56,000 in FY2012 and FY2013, respectively. In FY2014 through FY2019, the County provided $60,000 each year. Based on cost per trip, McHenry County funding of the SCVN transportation program has saved the MCRide program over $1,200,000 over the last eight years were MCRide to take on all the trips that the SCVN provided. Over the last three years, the SCVN volunteer-based program provided trips for about $7.88 for a one-way trip. This is extremely cost effective compared to MCRide, which averaged $19.27 per one-way trip during the same period. Additionally, volunteers are available at all hours throughout the week and are able to provided needed transportation to areas just outside the county. However, the number of individuals willing to volunteer is limited and subject to volunteer burn-out. As such, volunteer driver programs such as the SCVN are important to fund in order to reduce the overall cost of transit trips in the county because they support and promote the volunteer's efforts. Discussion: This agreement outlines the responsibilities of the Senior Care Volunteer Network including required reporting and eligible expenses. Impact on Human Resources: none Impact on Budget (Revenue, Expenses, Fringe Benefits): Funding for this project has been budgeted in the FY2020 budget out of the Regional Transportation Authority Sales Tax Fund. The County is responsible for approximately $70,000 each year in reimbursements to the Senior Care Volunteer Network. The funding is allocated as part of the annual allocation for MCRide
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Resolution (ID # 7915) Meeting of August 28, 2019
Updated: 8/23/2019 12:54 PM by Mary Haines Page 3
services. Impact on Capital Expenditures: none Impact on Physical Space: none Impact on Other County Department or Outside Agencies: none Conformity to Board Ordinances and Policies: Conforms to the recommendations made in the McHenry County 2040 Long Range Transportation Plan and 2018 Transit Plan Update.
Attachments / Appendices:
SCVN Contract 2020-2021 (PDF)
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AGREEMENT BETWEEN the COUNTY of McHENRY
AND
SENIOR CARE VOLUNTEER NETWORK
FOR
SENIOR TRANSPORTATION SERVICES
THIS AGREEMENT, entered into this ___ day of ___________, ______ by and between
the County of McHenry (herein after called the “County”) and Senior Care Volunteer
Network; and
WHEREAS, in order to provide for a comprehensive and coordinated system of
transportation in McHenry County, it is necessary to undertake a multi-year approach to
the planning of said system; and
WHEREAS, the McHenry County Board has approved the McHenry County 2040 Long
Range Transportation Plan, 2019 to 2023 Transportation Program, and 2018 Transit Plan
Update; and
WHEREAS, the McHenry County Board has authorized a policy on the utilization of the
County Regional Transportation Authority quarter cent sales tax for the purposes of
funding the McHenry County Board’s approved multi-year transportation plans; and
WHEREAS, the annual update of the five year Transportation Program includes a line item
each year for “Volunteer Driver and Transit Enhancement” to be paid for with County
Regional Transportation Authority funds; and
WHEREAS, with the approval of the McHenry County Board, the County has provided
funding to the Senior Care Volunteer Network (formerly known as Faith in Action of
McHenry County) in 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017, 2018, and 2019 to
provide senior transportation services consistent with the goals and objectives of the
County’s aforementioned multi-year plans; and
NOW, THEREFORE, it is agreed between the parties hereto that;
I. SCOPE OF SERVICE
A. Activities
Senior Care Volunteer Network shall continue to provide Transportation Services for
seniors who are residents of McHenry County. In relation to these Transportation Services,
Senior Care Volunteer Network shall work to increase fuel rewards for their volunteer
drivers, increase the number of fulfilled transportation requests or trip-miles driven,
increase volunteer recruitment for Transportation Services, and coordinate Transportation
Services with McHenry County Veterans Assistance Commission (VAC). The cost of the
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service shall be determined by the policies and procedures required by Senior Care
Volunteer Network as called for under Section VI. SPECIAL CONDITIONS.
B. Program Delivery
The County shall provide funding in the sums specified in Section III. GRANT BUDGET
for salaries and fringe benefits, fuel, and database management for trip scheduling and
reporting associated with the operation of Transportation Services.
C. General Administration
Senior Care Volunteer Network shall provide all administration, advertising, publicity and
liability insurance connected with the operation of Transportation Services. Drivers
operating any vehicle used in the operation of Transportation Services shall at all times be
in possession of the appropriate driver’s license as required for the operation of such
vehicle under the laws and regulation in effect by the Illinois Secretary of State during the
period of this Agreement. Volunteer drivers for Senior Care Volunteer Network are also
required to have personal automobile insurance coverage.
D. Levels of Accomplishment
Senior Care Volunteer Network shall log every trip and register all riders. A trip is defined
as a one way ride when a driver is transporting a client. Senior Care Volunteer Network
shall provide a monthly report to the County which includes rider, trip and mileage data.
A representative from Senior Care Volunteer Network shall attend quarterly Public
Transportation Advisory Committee (PTAC) meetings.
E. Staffing
Senior Care Volunteer Network shall ensure that an adequate staffing level is provided at
all times during the period of this Agreement to meet the needs of the proposed operation
of Transportation Services.
F. Performance Monitoring
The County will monitor Senior Care Volunteer Network’s achievement of the goals
described herein. Substandard performance as determined by the County will constitute
non-compliance with this Agreement. Senior Care Volunteer Network shall begin to
correct any substandard performance noted in writing by the County within thirty (30) days
of written notice thereof unless an extension of this time limit is permitted by the County
in writing. If action to correct such substandard performance is not taken by Senior Care
Volunteer Network, contract suspension or termination procedure will be initiated.
II. TIME OF PERFORMANCE
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Services of Senior Care Volunteer Network shall start on the 1st day of December, 2019
and end on the 30th day of November, 2021. All billings for contracted services must be
submitted for payment within sixty (60) days from the expiration date of the contract term.
III. GRANT BUDGET
The County shall provide funding in the following sums, to be allocated by Senior Care
Volunteer Network, in its discretion, subject to the restrictions set forth in this Agreement:
Salary, Fringe, Database and Fuel $70,000 in FY2020
Salary, Fringe, Database and Fuel $70,000 in FY2021
TOTAL GRANT: $140,000
Prior to the start of each fiscal year, Senior Care Volunteer Network shall provide the
County will a line item budget of how the annual funding will be allocated among the
eligible expenditure categories.
IV. PAYMENT
Payments shall be made on a monthly basis beginning with the month of December 2019,
and each month thereafter, upon submission by Senior Care Volunteer Network to the
County of a satisfactory monthly report of their expenditures for the previous month.
Payments of eligible expenses shall be made against the budget specified in Section III
GRANT BUDGET herein and in accordance with performance. Payments of eligible
expenses shall be consistent with the line item budget provided by Senior Care Volunteer
Network to the County before the beginning of each fiscal year.
Payments are contingent upon the County’s receipt of a monthly report of trip, rider, and
mileage data. The reports shall include a year-to-date financial statement for Transportation
Services, including: a statement of contract balance; a statement of applicable
expenditures; changes in the fund balances enumerated according to line items; an analysis
of expenditures by line item compared to budget projections; and number of unduplicated
clients and trips provided.
Payments shall be consistent with the approved budget and any County policies concerning
payments. Payments may also be contingent upon certification of Senior Care Volunteer
Network’s financial management system. The County may request a copy of Senior Care
Volunteer Network’s most recent annual audit to ensure financial soundness. .
V. NOTICES
Communications and details concerning this contract shall be directed to the following
contact representatives and shall be sent by regular mail as follows:
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County of McHenry:
McHenry County Division of Transportation
Attention: Joseph R. Korpalski, Jr., Director of Transportation/County Engineer
16111 Nelson Road
Woodstock, IL 60098
Senior Care Volunteer Network:
Senior Care Volunteer Network
Attention: Sarah Schrempf, Executive Director
42 East Street, Suite C
Crystal Lake, IL 60014
VI. SPECIAL CONDITIONS
Senior Care Volunteer Network shall establish and maintain a Policies and Procedures
Manual for the operation of Transportation Services. Said manual shall address operation
matters including, but not limited to: hours of operation, scheduling rides, accident
procedures, insurance coverage, conduct of drivers, employee policies, scope of assistance
to be provided to clients, charge per ride (if any), and related management matters.
Senior Care Volunteer Network shall coordinate Transportation Services with other
transportation programs operated by other agencies in the geographic service area to avoid
duplication of service.
VII. GENERAL CONDITIONS
A. General Compliance
Senior Care Volunteer Network agrees to comply with all applicable state and local laws,
regulations and policies governing the funds provided under this Agreement. Senior Care
Volunteer Network further agrees to utilize funds available under this Agreement to
supplement rather than supplant funds otherwise available.
B. Independent Contractor
Nothing contained in this Agreement is intended to, or shall be construed in any manner,
as creating or establishing the relationship of employer/employee between the parties.
Senior Care Volunteer Network shall at all times remain an “independent contractor” with
respect to the services to be performed under this Agreement. The County shall be exempt
from payment of any Unemployment Compensation, FICA, retirement, life and/or medical
insurance and Workers’ Compensation Insurance as Senior Care Volunteer Network is an
independent contractor.
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C. Hold Harmless
Senior Care Volunteer Network agrees to indemnify, hold harmless and defend the County,
its agents, servants, and employees, and each of them against and hold it and them harmless
from any and all lawsuits, claims, demands, liabilities, losses and expenses, including court
costs and attorney’s fees, for or on account of any injury to any person, or any death at any
time resulting from such injury, or any damage to property, which may arise or which may
be alleged to have arisen out of or in connection with the scope of service covered by this
contract upon award. The foregoing indemnity shall apply except if such injury, death or
damage is caused directly by the willful and wanton conduct of the County, its agents,
servants, or employees or any other person indemnified hereunder.
D. Workers’ Compensation
Workers’ Compensation Insurance will cover all employees and meet statutory limits in
compliance with applicable state and federal laws. The coverage must also include
employer’s liability with minimum limits or $100,000 for each incident.
E. Insurance
1. General Requirement
Senior Care Volunteer Network shall maintain for the duration of the Agreement and any
extensions thereof, at Senior Care Volunteer Network’s expense, insurance that includes
“Occurrence” basis wording and is issued by a company or companies qualified to do
business in the State of Illinois that are acceptable to the County, which generally requires
that the company(ies) be assigned a Best’s Rating of “A” or higher with a Best’s financial
size category of Class XIII or higher, in the following types of amounts:
(a) Commercial General Liability in a broad form, to include, but not limited to,
coverage for the following where exposure exists: Bodily Injury and Property Damage,
Premises/Operations, Independent Contractors, Products/Completed Operations, Personal
Injury, Professional Liability and Contractual Liability; limits of liability not less than:
$1,000,000 per occurrence and $2,000,000 in the aggregate
(b) Business Auto Liability to include, but not be limited to, coverage for the following
where exposure exists: Owned Vehicles, Hired and Non-Owned Vehicles and Employee
Non-Ownership; limits of liability not less than:
$1,000,000 per occurrence, combined single limit for
Bodily Injury and Property Damage Liability
2. Certificate of Insurance
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Senior Care Volunteer Network agrees that with respect to the above required insurance
that:
(a) The County shall be provided with Certificates of Insurance evidencing the above
required insurance, prior to the commencement of the Agreement and thereafter with
certificates evidencing renewals or replacements of said policies of insurance at least
fifteen (15) days prior to the expiration or cancellation of any such policies. Senior Care
Volunteer Network shall name the County as additional insured on all liability policies,
and acknowledges that any insurance maintained by the County shall apply in excess of,
and not contribute to, insurance provided by Senior Care Volunteer Network;
(b) The contractual liability arising out of the contract shall be acknowledged on the
Certificate of Insurance by the insurance company;
(c) Senior Care Volunteer Network shall be provided with thirty (30) days prior notice,
in writing, of Notice of Cancellation or material change and said notification requirements
shall be stated on the Certificate of Insurance;
(d) Subcontractors, if any, shall comply with the same insurance requirements;
(e) Acceptance of approval of insurance shall in no way modify or change the indemnity
or hold harmless clauses in this Agreement, which shall continue in full force and effect;
and
(e) Insurance Notices and Certificates of Insurance shall be provided to:
McHenry County
Division of Transportation
Attn: Director of Transportation/County Engineer
16111 Nelson Road
Woodstock, Illinois 60098
F. County Recognition
Senior Care Volunteer Network shall ensure recognition of the role of the County in
providing services through this Agreement. All activities, services and capital items
utilized pursuant to this Agreement shall be prominently labeled as to funding source. In
addition, Senior Care Volunteer Network will include a reference to the support provided
herein in all publications and materials made possible with funds made available under this
Agreement.
H. Amendments
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Any amendment to this Agreement must be executed in writing and signed by a duly
authorized representative of Senior Care Volunteer Network and the County. However, the
County may, in its discretion, amend this Agreement without Senior Care Volunteer
Network approval to conform with state or local governmental guidelines, policies, and
available funding amounts.
I. Suspension or Termination
The County may suspend or terminate this Agreement, in whole or in part, if Senior Care
Volunteer Network materially fails to comply with any terms of this Agreement, or with
any of the rules, regulations or provisions referred to herein; and the County may declare
Senior Care Volunteer Network ineligible for any further participation in the County’s
contracts, in addition to other remedies as provided by law. In the event there is probable
cause to believe that Senior Care Volunteer Network is in noncompliance with any
applicable rules or regulation, the County may withhold up to one hundred (100) percent
of said contract funds until such time as Senior Care Volunteer Network is found to be in
compliance by the County, or is otherwise adjudicated to be in compliance. The County
will notify Senior Care Volunteer Network in writing of any action to suspend or terminate
prior to taking such action.
The County may suspend or terminate this Agreement, in whole or in part, if funding from
the County Regional Transportation Authority Funds becomes unavailable or diminished
for any reason. In the event this Agreement is suspended or terminated due to a lack of
funding, the County will notify Senior Care Volunteer Network in writing that this
Agreement is suspended or terminated. If the County suspends or terminates this
Agreement in whole or in part due to a lack of funding, the County will not be liable for
any loss or damage to Senior Care Volunteer Network that results directly or indirectly
from said suspension or termination.
J. TERMINATION BY COUNTY:
Pursuant to requirements imposed under Illinois law, the County shall have 120 days after
each election of county board members to terminate this Agreement, without cause and
without penalty.
VIII. ADMINISTRATIVE REQUIREMENTS
A. Accounting Standards
Senior Care Volunteer Network agrees to utilize adequate accounting standards and
internal controls and maintain necessary source documentation for all costs incurred.
B. Documentation and Record-Keeping
1. Records to be Maintained
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Senior Care Volunteer Network shall maintain records providing a full description of each
transportation activity undertaken (“trip data”). Senior Care Volunteer Network shall also
maintain adequate records on all clients receiving services under this Agreement (“rider
data”). Trip data shall contain, at a minimum, Passenger ID, Date of Trip, Pick Up Time,
Drop Off Time, Pick Up Location, Drop Off Location, and Trip Purpose. Rider data shall
contain, at a minimum, Passenger ID, Date of Birth, Address, City of Residence, ZIP Code
of Residence, Disability if Applicable, Mobility Aids if Applicable, and Income Level.
Such information shall be provided to the County upon request .
2. Retention
Senior Care Volunteer Network shall retain all records pertinent to expenditures incurred
under this contract in accordance with records retention guidelines and schedules under the
State of Illinois Local Records Act (50 ILCS 205). Notwithstanding the above, if there is
litigation, claims, audits, negotiations or other actions that involve any of the records cited
that have started before the expiration of the five-year period, then such records must be
retained until completion of the actions and resolution of all issues, or the expiration of the
five-year period, whichever occurs later.
3. Disclosure
Senior Care Volunteer Network understands that client information collected under this
Agreement is private and the use or disclosure of such information, when not directly
connected with the administration of the County’s or Senior Care Volunteer Network’s
responsibilities with respect to services provided under this Agreement, is prohibited,
unless written consent is obtained from such person receiving the service.
4. Close-Outs
Senior Care Volunteer Network’s obligation to the County shall not end until all close-out
requirements are completed. Activities during this close-out period may include, but are
not limited to submitting final reimbursement requests, submitting annual trip and rider
reports, submitting audit documents, and verifying the proper custodianship of relevant
records.
5. Audits and Inspections
All Senior Care Volunteer Network records with respect to any matters covered by this
Agreement, shall be made available to the County, or its designee, at any time during
normal business hours, as often as the County deems necessary, to audit, examine and make
excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be
fully cleared by Senior Care Volunteer Network within 30 days after notice to Senior Care
Volunteer Network. Failure of Senior Care Volunteer Network to comply with the above
audit requirements will constitute a violation of this Agreement and may result in the
withholding of future payments. Senior Care Volunteer Network hereby agrees to submit
a copy of their most recent audit, upon request by the County. Senior Care Volunteer
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Network shall provide the County with a monthly financial statement, including a
statement of contract balance, a statement of relevant expenditures, and a cumulative year
to date statement of expenditures as required under Section IV. PAYMENT.
In addition to the foregoing, when requested, Senior Care Volunteer Network agrees to
provide, within ninety (90) days after the close of its fiscal year, a certified audit of the
financial statements and internal management procedures relating to the Activities funded,
by an independent auditor.
C. Reporting and Payment Procedures
1. Payment Procedures
The County will make payments to Senior Care Volunteer Network as described in Section
IV. PAYMENT.
2. Annual Report
Senior Care Volunteer Network shall submit a consolidated annual report for the term of
the Agreement which will include the number of unduplicated riders served and the number
of service units (trips) provided under Transportation Services. Failure to submit the
required annual report in a timely fashion may result in a delay by the County in providing
disbursement of funds until such annual report is filed and accepted by the County.
D. Procurement
1. Compliance
Senior Care Volunteer Network shall procure all materials or services in accordance with
the requirements of (30 ILCS 500) Illinois Procurement Code and the rules promulgated
thereunder (44 ILL. Admin. Code 1).
IX. REGULATORY COMPLIANCE
A. Civil Rights
No person shall illegally be excluded from employment rights in, participation in, or be
denied the benefits of, the Scope of Service which is the subject of this Agreement on the
basis of race, sex, age, gender, religion, alienage, national origin or disability.
Senior Care Volunteer Network shall adhere to all requirements of the County, State, and
Federal laws with respect to nondiscrimination in employment, services and facilities. Any
solicitation shall contain a notice of nondiscrimination of the basis of sex, race, religion,
color, national origin, age and handicap and any recruitment for employment shall include
a commitment to equal opportunity. Senior Care Volunteer Network shall furnish all
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information and reports required by the County and will permit access to books, records
and accounts for purposes of investigations to ascertain compliance with the above.
Senior Care Volunteer Network, its employees and subcontractors will comply with
applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal
Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. 12101 et seq.) and
applicable rules in performance under this Agreement.
B. Drug Free Workplace
Senior Care Volunteer Network will, pursuant to the Drug Free Workplace Act, provide a
drug free workplace as per (30 ILCS 580).
C. Conflicts of Interest
Senior Care Volunteer Network agrees and covenants that it presently has no financial
interest and shall not acquire any financial interest direct or indirect, which would conflict
in any manner of degree with the performance of services required under this Agreement.
Senior Care Volunteer Network further covenants that in the performance of this
Agreement no person having such a financial interest shall be employed or retained by
Senior Care Volunteer Network hereunder. These conflicts of interest provisions apply to
any person who is an employee, agent consultant, officer, or elected official or appointed
official of the County, or of any designated public agencies receiving funds under the
Volunteer Drive and Transit Enhancement Program.
D. Assignability
Senior Care Volunteer Network shall not assign or transfer any interest in this Agreement
without the prior written consent of the County. Senior Care Volunteer Network shall not
enter into any subcontract with any agency or individual in the performance of this contract
without the written consent of the County prior to the execution of such agreement. Senior
Care Volunteer Network will monitor all subcontracted services on a regular basis to assure
contract compliance. Results of monitoring efforts shall be summarized in written reports
and supported with documented evidence of follow-up actions taken to correct areas of
noncompliance.
E. Selection Process
Senior Care Volunteer Network shall ensure that all personnel hired in position(s) in
performance of this Agreement shall have the opportunity to interview for said position(s)
based on a public notice of position(s) availability. All position(s) shall have a valid job
description which will be made available to person(s) interviewing for such position(s).
X. COMPLIANCE WITH LAWS
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A. With respect to employees, laborers, contractors, subcontractors and any and all other
persons entities employed, directed or controlled by Senior Care Volunteer Network, and
whose services are used in the fulfillment of any contractual agreement or obligation with
the County, Senior Care Volunteer Network hereby agrees and promises that they will
carry out all necessary actions to ensure compliance with the documentation requirements
and all other terms, provisions and requirements of the Immigration Reform and Control
Act of 1986, as amended, 8 U.S.C.A. Sect, 1324a et. seq.
B. With respect to employees, laborers, contractors, subcontractors and any and all other
persons or entities employed, directed or controlled by Senior Care Volunteer Network,
and whose services are used in fulfillment of any contractual agreement or obligation with
the County, Senior Care Volunteer Network hereby agrees and promises that it will carry
out all necessary actions to ensure compliance with the terms, provisions and requirements
of the Federal Minimum Wage Act, 29 U.S.C.A. Sec. 201 et. seq.
C. With respect to employees, laborers, contractors, subcontractors and any and all other
persons or entities employed, directed or controlled by Senior Care Volunteer Network,
and whose services are used in fulfillment of any contractual agreement of obligation with
the County, Senior Care Volunteer Network hereby agrees and promises that they will
carry out all necessary actions to ensure compliance with the terms, provisions and
requirements of the Prevailing Wage Act, 820 ILCS 130/01 et. seq., as amended; and
McHenry County’s corresponding Ordinance regarding prevailing wages.
D. The parties agree that any non-compliance by Senior Care Volunteer Network with
paragraphs 1, 2, or 3 above, shall render this Agreement voidable at the sole discretion of
the County with right to cure under Section I., Scope of Services, Part F., Performance
Monitoring.
XI. CONTROLLING LAW
The parties agree that any dispute, action, claim, cause of action, breach of contract, or
other remedy or relief sought pursuant to the provisions of this Agreement shall be
controlled and decided by the laws of the State of Illinois. The parties further agree that the
appropriate venue for such disputes shall be the Circuit Court for the 22nd Judicial Circuit,
McHenry County, Illinois.
XII. SEVERABILITY
If any provision of this Agreement is held invalid, the reminder of the Agreement shall not
be affected thereby and all other parts of this Agreement shall nevertheless be in full force
and effect.
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IN WITNESS WHEREOF, the Parties have executed this contract as of the date first
written above,
County of McHenry Senior Care Volunteer Network
By:__________________________ By: _____________________________
Jack D. Franks Sarah Schrempf
Title: Chairman McHenry County Board Title: Executive Director
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A G E N D A I T E M
7910 / SAHennings Page 1
LAKEWOOD ROAD AND ACKMAN ROAD PUBLIC MEETING SUMMARY
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A G E N D A I T E M
7942 / JRYoung Page 1
FY 2019-2020 DIVISION OF TRANSPORTATION BUDGET REVIEW
ATTACHMENTS:
82 - Div of Transportation TC 082819 (PDF)
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Fiscal Year 2019/2020 Budget Highlights and Goals
Division of Transportation
FY2019 Highlights • Initiated Phase I Preliminary Engineering on six (6) County and Township bridge rehabilitation projects (Hunter, Johnson, Kishwaukee Valley, Millstream, Thayer, and White Oaks).• Initiated Phase I Preliminary Engineering for the Algonquin Road Flashing Yellow Arrow project.• Completed Phase II Design Engineering on two (2) County and Township bridge rehabilitation projects (O’Brien and Union Roads).• Completed construction on the following projects:
• River Road at Dowell Road roundabout.• Deerpass Road Bridge, Union Road Bridge and O’Brien Road Bridge.• Stage I work for southbound Randall Road and eastbound Algonquin Road.
• County Board approved the FY 2020-2024 Transportation Program.• Completed Transit Plan Study update.• Completed the pavement preservation program by resurfacing 36 lane miles of County Highways.• The Adopt-A-Highway program has 154 groups enrolled adopting over 73% of the County Highway system.• The MCRide system provided a total of 107,000 trips.• Partnered with local municipalities, Visit McHenry County, McHenry County Conservation District, Planning and Development, and Health Department to fund a bikeshare program for
McHenry County using Zagster as the vendor.• Coordinated through Municipal Partnering Initiative (MPI) group for the shared contracted services for pavement markings, street sweeping, and finish mowing.• Single cut mowing reducing visibility issues along with observance of the Monarch Butterfly shortage awareness issue and to reduce costs.• Cleaned out 500 manholes to ensure proper maintenance for safety and performance of the County’s storm water sewer system.• Completed year 5 of a 5 year program updating all County Highway curve signs to improve safety.• Completed the snow plow truck capital plan analysis study to reduce costs.• Created performance measure to provide an initial field response time in less than 24 hours to residential service work orders at least 95% of the time.• Created an all-liquid test route for winter operations reducing salt usage by 38% compared to the other routes.• Transferred jurisdiction of approximately 20 of the 24 miles of Nondedicated Subdivision Roads to local agencies.
FY2020 Goals • Initiate Phase I Preliminary Engineering on 4 Township bridge rehabilitation projects (Allendale, Flat Iron, Harmony, and West Solon Roads).• Initiate Phase I Preliminary Engineering for the Walkup Road/Crystal Lake Road Flashing Yellow Arrow project.• Initiate Phase I Preliminary Engineering for the Charles Road Corridor Safety Project and Virginia Road complete streets project.• Complete Phase II Design Engineering for the Kishwaukee Valley Road bridge project.• Complete Phase II Design Engineering for the Algonquin Road Flashing Yellow Arrow project.• Complete Feasibility Study for the Ackman Road Corridor Complete Street project.• Complete construction on the following projects:
• Rehabilitation for the Carls Road and Streit Road Bridges.• Flashing Yellow Arrow Safety projects funded Highway Safety Improvement Program (HSIP) funding along Algonquin Road and at the Wilmot Road intersection with Main Street.• Complete all Stage II work for the Randall Road project (northbound Randall Road and westbound Algonquin Road).
• Completed bi-annual inspection of 110 of 133 County and Township bridges.• Complete the FY 2021-2025 Five-Year Transportation Program.• Initiate Sub-regional Bicycle and Pedestrian Plan study.• Initiate a performance measure to perform preventative maintenance on the County fleet within an average of 300 miles over the manufacturers’ recommendation at least 90% of the time.• Complete the 2021-2028 Eight-Year Capital Plan.• Research vehicle leasing for light duty trucks.• Focus on in-house training for winter operations: winging and both salt and liquid calibration training for maintenance employees in order to obtain and reduce accurate salt and liquid
usages.
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FTE'S FTE'S FTE'SPosition (By Fund) FY 2016/2017 FY 2017/2018 FY 2018/2019 FY 2019/2020
Motor Fuel Tax Fund (261)County Engineer - Department Head 1.0 1.0 1.0 1.0 1.0
Highway Fund (205-8200)Assistant County Engineer 1.0 1.0 1.0 1.0 1.0Construction Manager 1.0 1.0 1.0 1.0 1.0Design Manager 1.0 1.0 1.0 1.0 1.0Maintenance Superintendent 1.0 1.0 1.0 1.0 1.0Assistant Maintenance Superintendent 1.0 1.0 1.0 1.0 1.0Maintenance Supervisor 4.0 4.0 4.0 4.0 4.0Maintenance Worker 30.0 30.0 30.0 30.0 30.0Principal Transportation Planner 1.0 1.0 1.0 1.0 1.0Senior Planner 1.0 1.0 1.0 1.0 1.0Design Engineer II 2.0 2.0 2.0 2.0 2.0Design Engineer III 1.0 1.0 1.0 1.0 1.0Traffic Engineer III 1.0 1.0 1.0 1.0 1.0Township Engineer 1.0 1.0 1.0 1.0 1.0Construction Engineer I 1.0 1.0 1.0 1.0 1.0Construction Engineer II 1.0 1.0 1.0 1.0 1.0Construction Engineer III 1.0 1.0 1.0 1.0 1.0Engineering Technician 1.0 1.0 1.0 1.0 1.0Permit Manager 1.0 1.0 1.0 1.0 1.0DOT Communications Coordinator 1.0 1.0 1.0 0.5 0.5Permit Technician 1.0 1.0 1.0 1.0 1.0Accounting Assistant II 2.0 2.0 2.0 2.0 1.0Accountant II 0.0 0.0 0.0 0.0 1.0Administrative Specialist II 1.0 1.0 0.0 0.0 0.0Administrative Specialist I 1.0 1.0 1.0 1.0 1.0DOT Software Specialist 1.0 1.0 1.0 1.0 1.0Senior GIS Analyst 1.0 1.0 1.0 1.0 1.0Part-Time Help (7 positions) 3.5 3.5 3.5 3.5 3.5
Highway Fund (205-8216)Planning Liaison 1.0 1.0 1.0 1.0 1.0
Total full time equivalents 64.5 64.5 63.5 63.0 63.0
Fiscal Year 2019/2020 BudgetFull Time Equivalents
FY 2015/2016FTE'S FTE'S
Division of Transportation
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Susan Borucki Senior Planner
McHenry County Division of Transportation
July 24, 2019
Joseph Korpalski P.E.Director of Transportation / County Engineer
Benjamin Redding P.E.Design Manager
Jeremy Stull P.E.Construction Manager
Emily DaucherPlanning Liaison
Ed MarkisonMaintenance Superintendent
Syed MansoorConstruction Engineer I
Helena SullivanConstruction Engineer III
Scott HenningsPrincipal Transportation
Planner
Ken BakerTownship Engineer
Pablo FaillaciConstruction Engineer II
Maintenance Workers29/30 FTE
Crystal HabbleyAccounting Assistant II
Jeff Young P.E.Assistant County Engineer
Jennifer EmilianoAccounting Assistant II
Beth SkowronskiAssistant Maintenance
Superintendent
OpenEngineering Technician
Colleen MartoccioDOT Software
Specialist
Rebecca BrazasDesign
Engineer II
Tom Anthony Permit
Technician
Brad Cousin P.E., PTOETraffic
Engineer
Samantha DittrichDesign
Engineer III
Ray Beets Permit
Manager
Andy RoseBen JustenBob HenselPhil Senn
Maintenance Supervisors
Ernest VargaDesign
Engineer II
Open Maintenance Intern
Shawn BoughMaintenance Intern
Riley Mitchell Maintenance Intern
Jack MarquardtMaintenance Intern
Colton Corcoran Construction Intern
Donna AdamsonAdministrative
Specialist I
Anthony ThomasDesign Engineer Summer Intern
Henry Pelesh GIS Intern
Shannon DolteSenior GIS
Analyst
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Fund 205 - Highway Fund
Revenues
Object Object Level 1 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 FY 2020Dept Fund Fund Description Level 1 Description Actual Actual Actual Appropriated 6 Months Projected82 205 Highway Fund 70 Tax Revenue 6,440,442 6,438,176 5,701,329 6,555,268 314,730 6,555,26882 205 Highway Fund 75 Licenses and Permits 105,241 95,173 84,502 86,000 62,486 86,00082 205 Highway Fund 80 Fees and Charges for Services 73,774 149,080 126,485 80,000 2,964 80,00082 205 Highway Fund 91 Utilization of Fund Balance 0 0 0 1,110,366 0 1,365,13082 205 Highway Fund 94 Intergovernmental 1,010,364 481,468 63,449 101,417 32,700 101,41782 205 Highway Fund 95 Interest Income 19,019 41,908 58,319 35,000 17,275 35,00082 205 Highway Fund 96 Other Income 121,807 43,806 134,774 66,000 10,704 66,00082 205 Highway Fund 98 Operating Transfers In 6,843,216 8,088,881 0 0 0 0
14,613,863 15,338,492 6,168,859 8,034,051 440,858 8,288,815
Expenditures
Object Object Level 1 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 FY 2020 FY 2020Dept Fund Fund Description Level 1 Description Actual Actual Actual Appropriated 6 Months Projected Supplm.82 205 Highway Fund 30 Personnel Services 4,981,425 5,143,287 5,264,493 5,407,199 2,263,916 5,621,371 443,93682 205 Highway Fund 40 Contractual Services 2,285,309 3,136,007 428,303 609,213 249,303 593,940 53,20082 205 Highway Fund 50 Commodities 597,974 721,040 643,624 789,300 305,884 799,598 082 205 Highway Fund 60 Capital Outlay 1,120,693 1,379,408 541,668 1,007,000 354,834 1,107,600 60,00082 205 Highway Fund 65 Lease 0 0 0 0 0 6,000 082 205 Highway Fund 67 Operating Transfers Out 5,945,934 5,937,909 0 0 0 0 0
14,931,335 16,317,651 6,878,088 7,812,712 3,173,937 8,128,509 557,136(5,407,199) Personnel (5,621,371)2,405,513 2,507,138
$160,306 Facilities Expense
County of McHenryFiscal Year 2020 Budget Development
Projected/Requested Revenues & Expenditures
Fund in Balance
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Fund 206 - Matching Fund
Revenues
Object Object Level 1 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 FY 2020Dept Fund Fund Description Level 1 Description Actual Actual Actual Appropriated 6 Months Projected82 206 Matching Fund 70 Tax Revenue 1,821,783 1,802,769 1,696,931 1,837,507 93,689 1,700,00082 206 Matching Fund 91 Utilization of Fund Balance 0 0 0 0 0 1,780,00082 206 Matching Fund 94 Intergovernmental 120,000 40,649 0 0 0 082 206 Matching Fund 95 Interest Income 50,065 120,124 144,515 60,000 75,582 120,000
1,991,848 1,963,542 1,841,446 1,897,507 169,272 3,600,000
Expenditures
Object Object Level 1 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 FY 2020Dept Fund Fund Description Level 1 Description Actual Actual Actual Appropriated 6 Months Projected82 206 Matching Fund 40 Contractual Services 105,119 (12,291) 1,278,408 0 113,326 082 206 Matching Fund 60 Capital Outlay 1,073,352 3,609,236 4,431,029 1,737,507 154,006 3,600,00082 206 Matching Fund 68 Fund Balance Enhancement 0 0 0 160,000 0 0
1,178,472 3,596,945 5,709,437 1,897,507 267,332 3,600,000
Fund in Balance
County of McHenryFiscal Year 2020 Budget Development
Projected/Requested Revenues & Expenditures
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Fund 207 - Bridge Fund
Revenues
Object Object Level 1 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 FY 2020Dept Fund Fund Description Level 1 Description Actual Actual Actual Appropriated 6 Months Projected82 207 County Bridge Fund 70 Tax Revenue 480,582 498,736 499,169 500,000 27,080 500,00082 207 County Bridge Fund 91 Utilization of Fund Balance 0 0 0 18,000 0 250,00082 207 County Bridge Fund 94 Intergovernmental 184,941 751,920 0 560,000 0 560,00082 207 County Bridge Fund 95 Interest Income 11,732 26,851 49,304 13,000 25,699 40,000
677,256 1,277,507 548,473 1,091,000 52,779 1,350,000
Expenditures
Object Object Level 1 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 FY 2020Dept Fund Fund Description Level 1 Description Actual Actual Actual Appropriated 6 Months Projected82 207 County Bridge Fund 40 Contractual Services 580,856 372,807 384,962 891,000 33,258 1,300,00082 207 County Bridge Fund 60 Capital Outlay 1,094,234 342,727 626,624 200,000 0 50,000
1,675,090 715,534 1,011,586 1,091,000 33,258 1,350,000
Fund in Balance
County of McHenryFiscal Year 2020 Budget Development
Projected/Requested Revenues & Expenditures
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Fund 261 - Motor Fuel Tax Fund
Revenues
Object Object Level 1 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 FY 2020Dept Fund Fund Description Level 1 Description Actual Actual Actual Appropriated 6 Months Projected82 261 Motor Fuel Tax Fund 70 Tax Revenue 4,982,518 4,746,386 5,432,077 5,000,000 1,809,270 8,000,00082 261 Motor Fuel Tax Fund 91 Utilization of Fund Balance 0 0 0 920,776 0 3,485,00082 261 Motor Fuel Tax Fund 94 Intergovernmental 73,928 152,694 79,030 182,000 0 445,00082 261 Motor Fuel Tax Fund 95 Interest Income 25,986 62,215 104,930 32,000 58,632 90,000
5,082,431 4,961,294 5,616,037 6,134,776 1,867,902 12,020,000
Expenditures
Object Object Level 1 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 FY 2020Dept Fund Fund Description Level 1 Description Actual Actual Actual Appropriated 6 Months Projected82 261 Motor Fuel Tax Fund 30 Personnel Services 150,952 153,975 157,675 161,616 80,461 170,00082 261 Motor Fuel Tax Fund 40 Contractual Services 4,208,899 3,866,056 2,911,632 4,273,160 199,231 7,085,00082 261 Motor Fuel Tax Fund 50 Commodities 126,720 169,786 (39,441) 0 (33,044) 082 261 Motor Fuel Tax Fund 60 Capital Outlay 1,701,863 2,811,533 2,243,926 1,700,000 534,802 4,765,000
6,188,433 7,001,350 5,273,792 6,134,776 781,450 12,020,000(161,616) Personnel (170,000)
5,973,160 11,850,000
Fund in Balance
County of McHenryFiscal Year 2020 Budget Development
Projected/Requested Revenues & Expenditures
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Fund 262 - County Option MFT Fund
Revenues
Object Object Level 1 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 FY 2020Dept Fund Fund Description Level 1 Description Actual Actual Actual Appropriated 6 Months Projected82 262 Co Option MFT Fund 70 Tax Revenue 4,680,969 4,707,671 4,616,725 4,700,000 1,060,312 4,600,00082 262 Co Option MFT Fund 91 Utilization of Fund Balance 0 0 0 4,339,680 0 082 262 Co Option MFT Fund 94 Intergovernmental 152,574 118,892 0 270,000 0 082 262 Co Option MFT Fund 95 Interest Income 41,296 94,197 138,646 50,000 87,277 150,00082 262 Co Option MFT Fund 96 Other Income 0 0 0 0 18,893 0
4,874,839 4,920,760 4,755,371 9,359,680 1,166,481 4,750,000
Expenditures
Object Object Level 1 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 FY 2020Dept Fund Fund Description Level 1 Description Actual Actual Actual Appropriated 6 Months Projected82 262 Co Option MFT Fund 40 Contractual Services 2,635,174 2,683,767 1,844,403 2,735,842 249,238 2,946,00082 262 Co Option MFT Fund 50 Commodities 959,589 767,515 856,697 923,838 569,875 981,00082 262 Co Option MFT Fund 60 Capital Outlay 1,662,335 3,216,431 3,303,388 5,700,000 158,775 500,00082 262 Co Option MFT Fund 68 Fund Balance Enhancement 0 0 0 0 0 323,000
5,257,098 6,667,713 6,004,488 9,359,680 977,889 4,750,000
Fund in Balance
County of McHenryFiscal Year 2020 Budget Development
Projected/Requested Revenues & Expenditures
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Fund 263 - McDot RTA Sales Tax Project Fund
Revenues
Object Object Level 1 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 FY 2020Dept Fund Fund Description Level 1 Description Actual Actual Actual Appropriated 6 Months Projected82 263 McDot RTA Sales Tax Project Fund 94 Intergovernmental 0 0 681,736 740,000 194,619 1,410,00082 263 McDot RTA Sales Tax Project Fund 96 Other Income 0 0 9,060 10,000 52,799 20,00082 263 McDot RTA Sales Tax Project Fund 98 Operating Transfers In 0 0 9,864,624 10,206,542 134,246 10,892,515
0 0 10,555,420 10,956,542 381,664 12,322,515
Expenditures
Object Object Level 1 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 FY 2020Dept Fund Fund Description Level 1 Description Actual Actual Actual Appropriated 6 Months Projected82 263 McDot RTA Sales Tax Project Fund 40 Contractual Services 0 0 3,503,734 4,922,000 585,766 4,782,00082 263 McDot RTA Sales Tax Project Fund 60 Capital Outlay 0 0 7,735,991 6,034,542 467,303 7,540,515
0 0 11,239,725 10,956,542 1,053,069 12,322,515
County of McHenryFiscal Year 2020 Budget Development
Projected/Requested Revenues & Expenditures
Fund in Balance
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Fiscal Year 2019/2020 Performance Indicators
Department – Division of Transportation Fund: 205, 206, 207, 261, 262, & 263
1 – In 2016, initiated a one-cut program where only one pass is made to save fuel/time and preserve the natural environment. All intersection areas are fully cut for visibility.
Performance Indicators: 2018
Actual 2019
Projected 2019
As of 6/5/19 2020
Projected Maintenance
Pavement Striping (Contracted) 606 mi 680 mi 0 mi 700 mi Street Sweeping (Contracted) 560 mi 640 mi 0 mi 640 mi One-Cut ROW Mowing (1 Round ~ 830 miles)1
5,810 mi 5,810 mi 830 mi 5,810 mi
Boom ROW Mowing (1 Round ~ 415) 830 mi 830 mi 415 mi 830 mi Finish Mowing (1 Round ~ 45 miles) 495 mi 495 mi 135 mi 495 mi Shoulder Grading (1 Round ~ 410 miles) 820 mi 820 mi 205 mi 820 mi
Engineering/Construction Roadway Improvement Projects
Design 3 3 2 5 Construction 1 1 1 1
Intersection Improvement Projects Design 2 2 0 2
Construction 1 1 1 1
Bridge Projects Design 14 8 3 10
Construction 5 3 3 2
Major Access Developer Projects Construction/Coordination 13 8 7 8
Open for business 4 6 0 5
Other MCRide Cost per Trip $20.42 $20.30 $20.30 $20.00 MCRide Patrons (trips) 111,912 100,000 30,759 110,000 MCRide Service Area (% of County residents)
66% 70% 70% 75%
Adopt-a-Highway (% Roadway Network) 75% 74% 74% 75%
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ACTION REQUESTED:
DEPARTMENT
DIVISION
CURRENT GRADE 11
PROPOSED GRADE 11
CURRENT CLASSIFICATION
PROPOSED CLASSIFICATION/CHANGE
ANNUAL SCHEDULED HOURSPT FT 2080
RECLASSIFICATION/SALARY INCREASE - HOURLY SALARY
EMPLOYEE RECLASSIFIED:
CURRENT CLASSIFICATIONPT REG FTPT SLEP FT $0.00
PROPOSED CLASSIFICATIONETP RATE
PT REG FTPT SLEP FT $0.00
ANNUAL IMPACT $0.00NEW EMPLOYEE - HOURLY SALARY:
$0.00 ETP RATE $30.00PT $0.00 REG FT $30.00PT $0.00 SLEP FT $0.00 $62,400.00
ADDITIONAL SALARY COSTSFICA $4,773.60IMRF $6,115.20IMRF SLEP $0.00
HEALTH CARE COSTS $22,300.00
ADDITIONAL COSTS (computer, phone, equipment, etc.):
$95,588.80FUNDING SOURCE:
APPROPRIATE EXISTING SPACE FOR POSITION
COMMENTS/JUSTIFICATION:
DEPARTMENT HEAD SIGNATURE: ________________________________________ DATE: _______________
205-82-8200
Design / Traffic Engineer I
REG SLEP
TOTAL
ETP RATE
REG SLEP
ETP RATE
FY 2019-2020 NEW PERSONNEL REQUEST
SLEPREG
Division of Transportation
Design
Design / Traffic Engineer I
NEW POSITION
YES NO
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ACTION REQUESTED:
DEPARTMENT
DIVISION
CURRENT GRADE N/A
PROPOSED GRADE UN
CURRENT CLASSIFICATION
PROPOSED CLASSIFICATION/CHANGE
ANNUAL SCHEDULED HOURSPT FT 2080
RECLASSIFICATION/SALARY INCREASE - HOURLY SALARY
EMPLOYEE RECLASSIFIED:
CURRENT CLASSIFICATIONPT REG FTPT SLEP FT $0.00
PROPOSED CLASSIFICATIONETP RATE
PT REG FTPT SLEP FT $0.00
ANNUAL IMPACT $0.00NEW EMPLOYEE - HOURLY SALARY:
$0.00 ETP RATE $22.00PT $0.00 REG FT $22.00PT $0.00 SLEP FT $0.00 $45,760.00
ADDITIONAL SALARY COSTSFICA $3,500.64IMRF $4,484.48IMRF SLEP $0.00
HEALTH CARE COSTS $22,300.00
ADDITIONAL COSTS (computer, phone, equipment, etc.):
$76,045.12FUNDING SOURCE:
APPROPRIATE EXISTING SPACE FOR POSITION
COMMENTS/JUSTIFICATION:
DEPARTMENT HEAD SIGNATURE: ________________________________________ DATE: _______________
FY 2019-2020 NEW PERSONNEL REQUEST
SLEPREG
Division of Transportation
Maintenance
N/A
205-82-8200
Highway Maintenance Worker #1 of 2
REG SLEP
TOTAL
ETP RATE
REG SLEP
ETP RATE
Two additional Maintenance Workers are requested. Impact on budget is: $76,045.12 x 2 = $152,090.24. This is in anticipation of completing the Randall Road project. Due to the added lanes, additional snow plows will need to be added to adequately serve the public. There has been no change in maintenance headcount since 2009 (10 - years) yet lane miles that the DOT is responsible for has increased from 496 to 523 miles, not including the widening of Randall Road.
NEW POSITION
YES NO
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ACTION REQUESTED:
DEPARTMENT
DIVISION
CURRENT GRADE 6
PROPOSED GRADE 6
CURRENT CLASSIFICATION
PROPOSED CLASSIFICATION/CHANGE
ANNUAL SCHEDULED HOURSPT FT 2080
RECLASSIFICATION/SALARY INCREASE - HOURLY SALARY
EMPLOYEE RECLASSIFIED:
CURRENT CLASSIFICATIONPT REG FTPT SLEP FT $0.00
PROPOSED CLASSIFICATIONETP RATE
PT REG FTPT SLEP FT $0.00
ANNUAL IMPACT $0.00NEW EMPLOYEE - HOURLY SALARY:
$0.00 ETP RATE $22.00PT $0.00 REG FT $22.00PT $0.00 SLEP FT $0.00 $45,760.00
ADDITIONAL SALARY COSTSFICA $3,500.64IMRF $4,484.48IMRF SLEP $0.00
HEALTH CARE COSTS $22,300.00
ADDITIONAL COSTS (computer, phone, equipment, etc.):
$76,045.12FUNDING SOURCE:
APPROPRIATE EXISTING SPACE FOR POSITION
COMMENTS/JUSTIFICATION:
DEPARTMENT HEAD SIGNATURE: ________________________________________ DATE: _______________
205-82-8200
PIO / Transit Coordinator
REG SLEP
TOTAL
ETP RATE
REG SLEP
ETP RATE
FY 2019-2020 NEW PERSONNEL REQUEST
SLEPREG
Division of Transportation
Planning
PIO / Transit Coordinator
NEW POSITION
YES NO
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ACTION REQUESTED:
DEPARTMENT
DIVISION
CURRENT GRADE 14
PROPOSED GRADE 16
CURRENT CLASSIFICATION
PROPOSED CLASSIFICATION/CHANGE
ANNUAL SCHEDULED HOURS (required for calculation):
CURRENT 2080 PROPOSED 2080
RECLASSIFICATION/SALARY INCREASE - HOURLY SALARY
EMPLOYEE RECLASSIFIED:
CURRENT CLASSIFICATION Rate of Pay Rate of PayPT $0.00 REG FT $37.12 $77,219.00PT $0.00 SLEP FT $0.00 $0.00
PROPOSED CLASSIFICATION
PT $0.00 REG FT $43.48 $90,445.00PT $0.00 SLEP FT $0.00 $0.00
ANNUAL IMPACT $13,226.00ADDITIONAL SALARY COSTS
FICA $1,011.79IMRF $1,269.70IMRF SLEP $0.00
HEALTH CARE COSTS $0.00
ADDITIONAL COSTS (computer, phone, equipment, etc.): $0.00
$15,507.48FUNDING SOURCE:
APPROPRIATE EXISTING SPACE FOR POSITION
COMMENTS/JUSTIFICATION:
DEPARTMENT HEAD SIGNATURE: ________________________________________ DATE: _______________
FY 2019-2020 POSITION HOURS CHANGE
SLEPREG
Division of Transportation
Maintenance
Assistant Maintenance Superintendent
82004104
205-82-8200
Assistant Maintenance Superintendent
TOTAL
REG SLEP
See Attached Memorandum and CPQ.
RECLASSIFICATION SALARY ADJUSTMENT
YES NO
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ACTION REQUESTED:
DEPARTMENT
DIVISION
CURRENT GRADE 4N
PROPOSED GRADE 9E
CURRENT CLASSIFICATION
PROPOSED CLASSIFICATION/CHANGE
ANNUAL SCHEDULED HOURS (required for calculation):
CURRENT 1950 PROPOSED 1950
RECLASSIFICATION/SALARY INCREASE - HOURLY SALARY
EMPLOYEE RECLASSIFIED:
CURRENT CLASSIFICATION Rate of Pay Rate of PayPT $0.00 REG FT $21.68 $42,276.00PT $0.00 SLEP FT $0.00 $0.00
PROPOSED CLASSIFICATION
PT $0.00 REG FT $28.59 $55,750.50PT $0.00 SLEP FT $0.00 $0.00
ANNUAL IMPACT $13,474.50ADDITIONAL SALARY COSTS
FICA $1,030.80IMRF $1,293.55IMRF SLEP $0.00
HEALTH CARE COSTS $0.00
ADDITIONAL COSTS (computer, phone, equipment, etc.): $0.00
$15,798.85FUNDING SOURCE:
APPROPRIATE EXISTING SPACE FOR POSITION
COMMENTS/JUSTIFICATION:
DEPARTMENT HEAD SIGNATURE: ________________________________________ DATE: _______________
205-82-8200
TOTAL
REG SLEP
FY 2019-2020 POSITION HOURS CHANGE
SLEPREG
Division of Transportation
Administration
Accountant II
82000499
See attached memorandum and CPQ.
RECLASSIFICATION SALARY ADJUSTMENT
YES NO
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ACTION REQUESTED:
DEPARTMENT
DIVISION
CURRENT GRADE 3
PROPOSED GRADE 4
CURRENT CLASSIFICATION
PROPOSED CLASSIFICATION/CHANGE
ANNUAL SCHEDULED HOURS (required for calculation):
CURRENT 1950 PROPOSED 1950
RECLASSIFICATION/SALARY INCREASE - HOURLY SALARY
EMPLOYEE RECLASSIFIED:
CURRENT CLASSIFICATION Rate of Pay Rate of PayPT $0.00 REG FT $22.79 $44,440.50PT $0.00 SLEP FT $0.00
PROPOSED CLASSIFICATION
PT $0.00 REG FT $23.71 $46,234.50PT $0.00 SLEP FT $0.00 $0.00
ANNUAL IMPACT $1,794.00ADDITIONAL SALARY COSTS
FICA $137.24IMRF $172.22IMRF SLEP $0.00
HEALTH CARE COSTS $0.00
ADDITIONAL COSTS (computer, phone, equipment, etc.): $0.00
$2,103.47FUNDING SOURCE:
APPROPRIATE EXISTING SPACE FOR POSITION
COMMENTS/JUSTIFICATION:
DEPARTMENT HEAD SIGNATURE: ________________________________________ DATE: _______________
FY 2019-2020 POSITION HOURS CHANGE
SLEPREG
Division of Transportation
Design
Permit Technician
82005507
205-82-8200
Permit Technician II
TOTAL
REG SLEP
See attached memorandum and CPQ.
RECLASSIFICATION SALARY ADJUSTMENT
YES NO
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ACTION REQUESTED:
DEPARTMENT
DIVISION
CURRENT GRADE 18
PROPOSED GRADE 18
CURRENT CLASSIFICATION
PROPOSED CLASSIFICATION/CHANGE
ANNUAL SCHEDULED HOURS (required for calculation):
CURRENT 2080 PROPOSED 2080
RECLASSIFICATION/SALARY INCREASE - HOURLY SALARY
EMPLOYEE RECLASSIFIED:
CURRENT CLASSIFICATION Rate of Pay Rate of PayPT $0.00 REG FT $45.41 $94,443.00PT $0.00 SLEP FT $0.00 $0.00
PROPOSED CLASSIFICATION
PT $0.00 REG FT $50.49 $105,025.00PT $0.00 SLEP FT $0.00 $0.00
ANNUAL IMPACT $10,582.00ADDITIONAL SALARY COSTS
FICA $809.52IMRF $1,015.87IMRF SLEP $0.00
HEALTH CARE COSTS $0.00
ADDITIONAL COSTS (computer, phone, equipment, etc.): $0.00
$12,407.40FUNDING SOURCE:
APPROPRIATE EXISTING SPACE FOR POSITION
COMMENTS/JUSTIFICATION:
DEPARTMENT HEAD SIGNATURE: ________________________________________ DATE: _______________
FY 2019-2020 POSITION HOURS CHANGE
SLEPREG
Division of Transportation
Maintenance
Maintenance Superintendent
82000904
205-82-8200
Maintenance Superintendent
TOTAL
REG SLEP
See attached memorandum.
RECLASSIFICATION SALARY ADJUSTMENT
YES NO
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ACTION REQUESTED:
DEPARTMENT
DIVISION
CURRENT GRADE 11N
PROPOSED GRADE 11N
CURRENT CLASSIFICATION
PROPOSED CLASSIFICATION/CHANGE
ANNUAL SCHEDULED HOURS (required for calculation):
CURRENT 1950 PROPOSED 1950
RECLASSIFICATION/SALARY INCREASE - HOURLY SALARY
EMPLOYEE RECLASSIFIED:
CURRENT CLASSIFICATION Rate of Pay Rate of PayPT $0.00 REG FT $29.46 $57,447.00PT $0.00 SLEP FT $0.00
PROPOSED CLASSIFICATION
PT $0.00 REG FT $35.90 $70,005.00PT $0.00 SLEP FT $0.00 $0.00
ANNUAL IMPACT $12,558.00ADDITIONAL SALARY COSTS
FICA $960.69IMRF $1,205.57IMRF SLEP $0.00
HEALTH CARE COSTS $0.00
ADDITIONAL COSTS (computer, phone, equipment, etc.): $0.00
$14,724.26FUNDING SOURCE:
APPROPRIATE EXISTING SPACE FOR POSITION
COMMENTS/JUSTIFICATION:
DEPARTMENT HEAD SIGNATURE: ________________________________________ DATE: _______________
FY 2019-2020 POSITION HOURS CHANGE
SLEPREG
Division of Transportation
Construction
Construction Engineer II
82004404
205-82-8200
TOTAL
REG SLEP
See attached memorandum.
RECLASSIFICATION SALARY ADJUSTMENT
YES NO
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ACTION REQUESTED:
DEPARTMENT
DIVISION
CURRENT GRADE 13
PROPOSED GRADE 13
CURRENT CLASSIFICATION
PROPOSED CLASSIFICATION/CHANGE
ANNUAL SCHEDULED HOURS (required for calculation):
CURRENT 2080 PROPOSED 2080
RECLASSIFICATION/SALARY INCREASE - HOURLY SALARY
EMPLOYEE RECLASSIFIED:
CURRENT CLASSIFICATION Rate of Pay Rate of PayPT $0.00 REG FT $32.22 $67,018.38PT $0.00 SLEP FT $0.00 $0.00
PROPOSED CLASSIFICATION
PT $0.00 REG FT $42.31 $88,004.80PT $0.00 SLEP FT $0.00 $0.00
ANNUAL IMPACT $20,986.42ADDITIONAL SALARY COSTS
FICA $1,605.46IMRF $2,014.70IMRF SLEP $0.00
HEALTH CARE COSTS $0.00
ADDITIONAL COSTS (computer, phone, equipment, etc.): $0.00
$24,606.58FUNDING SOURCE:
APPROPRIATE EXISTING SPACE FOR POSITION
COMMENTS/JUSTIFICATION:
DEPARTMENT HEAD SIGNATURE: ________________________________________ DATE: _______________
FY 2019-2020 POSITION HOURS CHANGE
SLEPREG
Division of Transportation
Planning
Principal Transportation Planner
82004004
205-82-8200
Transportation Planning Manager
TOTAL
REG SLEP
See attached memorandum.
RECLASSIFICATION SALARY ADJUSTMENT
YES NO
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ACTION REQUESTED:
DEPARTMENT
DIVISION
CURRENT GRADE 10
PROPOSED GRADE 10
CURRENT CLASSIFICATION
PROPOSED CLASSIFICATION/CHANGE
ANNUAL SCHEDULED HOURS (required for calculation):
CURRENT 2080 PROPOSED 2080
RECLASSIFICATION/SALARY INCREASE - HOURLY SALARY
EMPLOYEE RECLASSIFIED:
CURRENT CLASSIFICATION Rate of Pay Rate of PayPT $0.00 REG FT $26.87 $55,894.02PT $0.00 SLEP FT $0.00 $0.00
PROPOSED CLASSIFICATION
PT $0.00 REG FT $30.97 $64,424.00PT $0.00 SLEP FT $0.00 $0.00
ANNUAL IMPACT $8,529.98ADDITIONAL SALARY COSTS
FICA $652.54IMRF $818.88IMRF SLEP $0.00
HEALTH CARE COSTS $0.00
ADDITIONAL COSTS (computer, phone, equipment, etc.): $0.00
$10,001.40FUNDING SOURCE:
APPROPRIATE EXISTING SPACE FOR POSITION
COMMENTS/JUSTIFICATION:
DEPARTMENT HEAD SIGNATURE: ________________________________________ DATE: _______________
205-82-8200
TOTAL
REG SLEP
FY 2019-2020 POSITION HOURS CHANGE
SLEPREG
Division of Transportation
Planning
Senior Transportation Planner
82006009
See attached memorandum
RECLASSIFICATION SALARY ADJUSTMENT
YES NO
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ACTION REQUESTED:
DEPARTMENT
DIVISION
CURRENT GRADE 20
PROPOSED GRADE 20
CURRENT CLASSIFICATION
PROPOSED CLASSIFICATION/CHANGE
ANNUAL SCHEDULED HOURS (required for calculation):
CURRENT 2080 PROPOSED 2080
RECLASSIFICATION/SALARY INCREASE - HOURLY SALARY
EMPLOYEE RECLASSIFIED:
CURRENT CLASSIFICATION Rate of Pay Rate of PayPT $0.00 REG FT $54.34 $113,023.00PT $0.00 SLEP FT $0.00 $0.00
PROPOSED CLASSIFICATION
PT $0.00 REG FT $60.00 $124,806.00PT $0.00 SLEP FT $0.00 $0.00
ANNUAL IMPACT $11,783.00ADDITIONAL SALARY COSTS
FICA $901.40IMRF $1,131.17IMRF SLEP $0.00
HEALTH CARE COSTS $0.00
ADDITIONAL COSTS (computer, phone, equipment, etc.): $0.00
$13,815.57FUNDING SOURCE:
APPROPRIATE EXISTING SPACE FOR POSITION
COMMENTS/JUSTIFICATION:
DEPARTMENT HEAD SIGNATURE: ________________________________________ DATE: _______________
205-82-8200
Assistant County Engineer
TOTAL
REG SLEP
FY 2019-2020 POSITION HOURS CHANGE
SLEPREG
Division of Transportation
Administration
Assistant County Engineer
82000299
See attached memorandum.
RECLASSIFICATION SALARY ADJUSTMENT
YES NO
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ACTION REQUESTED:
DEPARTMENT
DIVISION
CURRENT GRADE 0
PROPOSED GRADE 0
CURRENT CLASSIFICATION
PROPOSED CLASSIFICATION/CHANGE
ANNUAL SCHEDULED HOURS (required for calculation):
CURRENT 950 PROPOSED 950
RECLASSIFICATION/SALARY INCREASE - HOURLY SALARY
EMPLOYEE RECLASSIFIED:
CURRENT CLASSIFICATION Rate of Pay Rate of PayPT $18.50 REG FT $0.00 $17,575.00PT $0.00 SLEP FT $0.00 $0.00
PROPOSED CLASSIFICATION
PT $22.00 REG FT $0.00 $20,900.00PT $0.00 SLEP FT $0.00 $0.00
ANNUAL IMPACT $3,325.00ADDITIONAL SALARY COSTS
FICA $254.36IMRF $0.00IMRF SLEP $0.00
HEALTH CARE COSTS $0.00
ADDITIONAL COSTS (computer, phone, equipment, etc.): $0.00
$3,579.36FUNDING SOURCE:
APPROPRIATE EXISTING SPACE FOR POSITION
COMMENTS/JUSTIFICATION:
DEPARTMENT HEAD SIGNATURE: ________________________________________ DATE: _______________
205-82-8200
TOTAL
REG SLEP
FY 2019-2020 POSITION HOURS CHANGE
SLEPREG
Division of Transportation
Maintenance
Snow Bird 1 of 7
Currently, the DOT does not have enough personnel to run 24-hours efficiently during winter operations. Last year, only 3 of the 7 Snow Bird positions were filled due to pay differential from compared to other entities (IDOT at $25/hour). This salary adjustment also takes into account the collective bargaining agreement pending. Total Annual Impact to budget for 7 Snowbirds Salary Adjustment would be: 7 x $3,579.36 = $25,055.52.
RECLASSIFICATION SALARY ADJUSTMENT
YES NO
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DEPARTMENT:
FUND: 205 (Use a separate sheet for each fund)
Requested Item: Document Management - SoftwareProjected Cost: 60,000.00$ Division Code: 8200Main Account: 605000Justification: (Please start justification on next line)
TOTAL DEPARTMENT SUPPLEMENT REQUESTS: 60,000.00$
McHenry County Government
Fiscal Year 2019-2020 Supplemental Request
(Please give a brief description and justification for the supplemental request)
(Include only supplemental requests not covered on the personnel and capital outlay request forms)
Division of Transportation
The DOT closely collaborates with dozens of consultants/contractors on its engineering projects requiring redundant and inconsistent project file storage on the County servers causing lost productivity, charged time from consultants, and errors.The cloud based document management software helps project teams to manage, share, and distribute engineering project content and review in a single platform. The software will manage any type of computer drafting software, modeling, and project data fully integrating with standard microsoft products. It could also be used by other County Departments in the future on their own or collaborating on DOT projects.
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DEPARTMENT:
FUND: 205 (Use a separate sheet for each fund)
Requested Item: Engineering for Tank Farm Upgrade & ReplacementsProjected Cost: 29,000$ Division Code: 8240Main Account: 400100Justification: (Please start justification on next line)
Requested Item: Engineering and Construction for Manual Transfer Switch for 100KV GeneratorProjected Cost: 24,200$ Division Code: 8240Main Account: 430500Justification: (Please start justification on next line)
TOTAL DEPARTMENT SUPPLEMENT REQUESTS: 53,200$
McHenry County Government
Fiscal Year 2019-2020 Supplemental Request
(Please give a brief description and justification for the supplemental request)
(Include only supplemental requests not covered on the personnel and capital outlay request forms)
Division of Transportation
The tanks the DOT utilizes for liquid storage for our winter operations have out grown their service life because of age and being exposed to the sun's ultraviolet rays for years. The DOT is looking to replace the tanks, add containment capabilities, and build a 3 sided building around the tanks in order to protect them from ultraviolet radiation. This project will replace the 10 tanks increasing the capacity from 10,000 gallons to 15,000 gallons as the use of liquids on the County Highways has proven to be cost effective and less harmful on the environment. The DOT average usage of liquids is 300,000 to 500,000 gallons each year.
The DOT facility is located in a rural setting that frequently loses electricity service. The DOT does own its own generator with limited abilities allowing enough electricity to operate a few garage doors, the salt dome, fuel island, and the maintenance superintendent's office computers. The remainder of the building does not have power during these events. Ability to obtain a greater power generator does exist for the DOT; however, there is no means to hook it up to the building. This project would build a quick hookup manual transfer switch allowing DOT personnel to activate the power when needed.
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