October Rules EdVillanova University Compliance

AgendaIn the NewsOfficial Visit RemindersNon-coaching staff/ ManagersRecent QuestionsNLI Early Signing

In the news…NCAA is looking into violations surrounding

men’s basketball, football, and baseball programs

Excessive phone calls, staying beyond 48 hours on OV, and hosting a junior away from campus.Coaches could be facing unethical conduct

chargesSalary reduction and no off campus recruiting

for a yearRULE: If you break a rule, don’t lie about it!

In the news…North Carolina Football Players Ineligible

One player was dismissed for violations of NCAA agent benefits, preferential treatment and ethical conduct rules – school didn’t even try to reinstate him!

Two other players were ruled permanently ineligible by the NCAA reinstatement committee. Received $4,952 and $5,642 in extra benefits.

Assistant Coach was dismissed due to his relationship with an agent.

RULE: Be aware of agents! Remind SA’s no extra benefits.

Official VisitsTransportation

We can pay for the PSA’s flight We cannot pay for the parent’s flight.

We cannot be reimbursed. Give credit card info to Jen.We can transport a PSA off campus for meals,

game, etc in coaches car. We cannot transport PSA in team travel bus/van.

Meals/MoneyPlease mark when/who used coupons and return

unused.Host money – do not use credit cards!

Official & Unofficial VisitsRemember the risks of mixing official visits

and unofficial visits!Transportation, meals, payment, etc.

Complimentary TicketsA PSA must sign for complimentary tickets

before their 2 guests sign and are allowed in the game.

Can’t pay for parents hotel if the PSA arrives too late to start the visit.

Duties of Non coaching staffA noncoaching staff member with sport-specific

responsibilities (director of operations, administrative assistant) may participate in organized activities involving only the coaching staff or administrative duties (attend meetings involving coaching activities, analyze video of the institution’s or an opponent’s team, track statistics during practice or competition).  However, such an individual is prohibited from participating in instructional activities with student-athletes and any on-court or on-field activities (assist with drills, throw batting practice), and is prohibited from participating with or observing student-athletes in the staff member’s sport who are engaged in nonorganized voluntary athletically related activities (pick-up games).

Permissible Duties of Non Coaching Staff Members PERMISSIBLE

Participate in organized activities involving only the coaching staff or administrative duties.  Coordinate complimentary admissions. Be present at on-campus recruiting activities. Review recruiting documentation. Prepare general recruiting correspondence. Coordinate/manage institution’s camp/clinic. Coordinate community service activities. Track student-athletes’ academic progress. Perform administrative/managerial functions. Arrange travel. Work with schedule. Assign equipment. Splice game film. Coordinate film exchange. Analyze/evaluate videotape of team or opponent. Chart/track statistics during practice or competition. Observe practice provided no instruction is given to student-athletes. Sit in dug-out/on bench during competitions and be in “huddle” provided no coaching occurs. Attend coaches-only meetings. Engage in permissible coaching activities in coaches only meetings (e.g., analyze film of team or opponents, set-

up offense/defense strategy). Attend coaches/student-athletes meetings.

 

Impermissible Duties of Non Coaching Staff Members

 IMPERMISSIBLE

Participate in activities that can be considered coaching in nature that are not an exception per Bylaws 11.7.1.1.1.1 and 11.7.1.2.2 and 13.1.2.3-(b).

Analyze/evaluate videotape of prospects. Participate in any activity involving athletics evaluations and/or selection of prospects. Perform off-campus recruiting functions. Make phone calls to or receive phone calls from prospects (or prospects’ parents, legal guardians

or coaches) except as permitted per Bylaw 11.7.1.2.2. Assist with in-person scouting of opponents. Participate in or observe nonorganized voluntary activities (e.g., pick-up games). Provide student-athletes an analysis of their practice session or competition. Participate in competition-related warm-up activities (e.g., assist with warm-up drills before or

during competition, throw batting practice, warm-up the bullpen catcher/ quarterback, hit fungo, take in-field).

Provide instruction to student-athletes at any time. Engage in coaching activities in coaches/student-athletes meetings (e.g., provide evaluation of

practice or competition, set-up offense/defense strategy). Attend athletic event, in the staff member’s sport, involving prospective student- athletes except as

permitted per Bylaw 13.1.2.3-(b). Be identified as coaches. Signal in plays from the sideline during practices or games. 

Educational Column 10/9/10 While noncoaching staff members with sport-specific

responsibilities are not permitted to be involved in any manner with practice activities, it is permissible for these individuals to observe practice or organized activities without counting toward the coaching limitations.  It is also permissible for noncoaching staff members with sport-specific responsibilities to sit on an institution's bench or in the coaches box or stand on the sidelines during an institution's contest, provided these individuals do not engage in any coaching activities.  If an institution permits noncoaching staff members with sport-specific responsibilities to sit on the bench or in the coaches box or stand on the sidelines during games, the institution is responsible for ensuring that these individuals are not engaging in any coaching activities.  In addition, noncoaching staff members are prohibited from participating with or observing student-athletes in the staff member's sport engaged in nonorganized voluntary athletically related activities (e.g., pickup games).

Questions & InterpretationsRecruiting – Electronic Transmission – Social Network

Accordingly, although it is permissible for a prospective student-athlete's name and/or picture to appear on an athletics department staff member's profile page of a social networking Web site to identify the prospective student-athlete as a "friend" of the athletics department staff member, staff members may not initiate or accept such requests until such time that it is permissible to send electronically transmitted correspondence to a prospective student-athlete.  Institutions should note that the identification of the prospective student-athlete as a "friend" on an athletics staff members profile page confirms only the institution's potential recruitment of that individual

Questions & InterpretationsDoes leaving a message count as my one call? ( Ed.

Col. August 5, 2008)If you’ve called once, you cannot call back and leave a

message. This would be an impermissible call.When does a call count? Consider the content of the

call and not necessarily the duration: Call and told the PSA is unavailable, the call is not

countable provided the coach ends the conversation without discussion of recruitment.

If you leave a message regarding the merits of the program, speak to parents, etc, the call is countable as recruitment has occurred regardless of the length of the call.

Questions & InterpretationsDropped calls: make a note that the call was

dropped due to _______ and there is no violation. Did the athlete end the call because it was an

inconvenient time or did you go through a tunnel? You have the burden of demonstrating that a second

call is a continuation of a dropped call. Document!Video conferencing/Video Phones/Skype

Theses are considered telephone calls if you initiate.

If a PSA uses a high school’s video conference equipment then that call IS a countable call because the PSA is not paying for the expense.

Questions & InterpretationsPSA Observing Practice & Meetings (Now

OFFICIAL)A PSA is permitted to observe practices and

meetings until the date on which he or she has signed a NLI, a written offer of admission or financial aid or has made a financial deposit with the institution. After that date, the PSA is permitted to observe the institution’s practices and meetings only in the same manner as the general public.

Questions & InterpretationsHow many team shirts can I purchase for the

team? (16.8.1.9)One

May provide a SA with one shirt bearing the institution’s logo to be used for team travel or other events at which they are representing the institution.

Questions and Interpretations

Observation of PSA’s on Video (Staff Interp 10/4/10)A. Observation of a PSA on video at an off-campus site

(coach’s home)is not considered an “off-campus” activity and not included in the evaluation limits.

B. Visit a PSA’s educational institution during an evaluation period, you are charged with an evaluation for all PSA’s there. If, during the visit, you receive a video that includes PSA’s or you access video provided by a recruiting service, the observation of the video at an off-campus site is not considered an additional evaluation.

Questions and Interpretations

Observation of PSA’s on Video (Staff Interp 10/4/10)A. If you make contact with a PSA at their

educational institution and during the visit you receive video that includes PSA’s or you access video provided by a recruiting service (that we subscribe to) the observation of the video at an off-campus site is not considered an evaluation.

B. If you attend an off-campus recruiting event at which you observe video of PSA’s, such observation is considered an evaluation activity and is subject to the applicable regulations.

Concerns/Questions