VIII RECOMMENDED MOTION - esboces.org€¦ · (Supporting Information – Bid Recommendation Memo)...

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EASTERN SUFFOLK BOCES REGULAR MEETING, JAMES HINES ADMINISTRATION CENTER, PATCHOGUE, NEW YORK, WEDNESDAY, JANUARY 30, 2008

AGENDA I. Call to Order II. Pledge of Allegiance III. Comments from the Board President IV. Comments from the District Superintendent (Supporting Information) V. Visitors VI. Executive Staff Reports

(Supporting Information) A. Chief Operating Officer B. Associate Superintendent for Educational Services C. Associate Superintendent for Management Services D. Assistant Superintendent for Human Resources

VII. Unfinished Business VIII. Agenda Review IX. Minutes/Financials/Personnel/New Business – Consent Agenda

A. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, has determined that each of the actions being taken through approval of the consent agenda is a Type II action under the State Environmental Quality Review Act (SEQRA) regulations, 6 NYCRR 617.5, which has no significant impact on the environment.”

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B. Recommended Acceptance of Regular Board Meeting Minutes (Supporting Information)

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby accepts the Minutes of the December 19, 2007 Regular Board Meeting.”

C. Recommended Acceptance of Financial Reports (Supporting Information)

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby accepts the following financial reports:

• Treasurer’s Report for November 2007 • Receivables Report for November 2007 • Schedule of Bills for November 2007

• Budget Amendment and Budget Transfers Report for November 2007 • Budget Status Summary Report for November 2007”

D. Recommended Approval of Bids Extension of Bid #004-07: Internet Connectivity Services Opening Date: January 5, 2004 Original Term of Contract: January 20, 2004 – January 20, 2005 First Extension of Contract: January 20, 2005 – January 20, 2006 Second Extension of Contract: January 20, 2006 – January 20, 2007 Third Extension of Contract: January 20, 2007 – January 20, 2008 Fourth Extension of Contract: January 20, 2008 – January 20, 2009 (Supporting Information – Bid Recommendation Memo)

The above-referenced bid was previously extended at the January 31, 2007 Board Meeting. The current contract expires on January 20, 2008, and the specifications provide for an option to extend the original contract for four additional years, in one-year increments at $96,000 per year. The purpose of this bid is to provide a secure and unfiltered T-3 access to the internet for use by ESBOCES and any of its program participants. Open Access/Cogent of Melville, NY was awarded the bid. The service provided by Open Access/Cogent during the past four years was satisfactory and the vendor has agreed to extend the contract under the same terms and conditions specified in the original bid. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby extends the award of Bid #004-07: Internet Connectivity Services to Open Access/Cogent of Melville, NY for the period of January 20, 2008 through January 20, 2009.”

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Extension of Bid #007-38: Field Trips and Coach Bus Services Opening Date: December 28, 2006 Original Term of Contract: January 31, 2007 – January 31, 2008 First Extension of Contract: January 31, 2008 – January 31, 2009 (Supporting Information – Bid Recommendation Memo)

The above-referenced bid for field trips and coach bus services was previously awarded at the January 31, 2007 Board Meeting to Alert Coach Lines of Ronkonkoma, NY; Baumann & Sons Buses, Inc. of Ronkonkoma, NY; and Hampton Jitney, Inc. of Southampton, NY. The current contract expires on January 31, 2008, and the specifications provide an option to extend the original contract for four additional years, in one-year increments. The specifications provide that the vendor(s) may increase prices for items by an amount equal to the current percentage used by the New York State Education Department (NYSED) for school district transportation contract increases, which is usually published in May of each year, not to exceed 4%. The May CPI was 2.5%. The Purchasing office negotiated with each of the vendors and one vendor agreed to an increase less than the renewal rates. The following table reflects the negotiated increases:

Vendor

Number of Items Recommended for Extension for

Field Trips

Number of Items Recommended for Extension for

Coach Bus Services

% Increase/ Decrease

Alert Coach Lines Ronkonkoma, NY 0 36 2.5% IncreaseBaumann & Sons Buses, Inc. Ronkonkoma, NY 20 0 2.5% IncreaseHampton Jitney, Inc. Southampton, NY 0 54 0% Increase

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby extends the award of Bid #007-38: Field Trips and Coach Bus Services to Alert Coach Lines of Ronkonkoma, NY; Baumann & Sons Buses, Inc. of Ronkonkoma, NY; and Hampton Jitney, Inc. of Southampton, NY for the period of January 31, 2008 through January 31, 2009 as indicated in the above analysis.”

Award Bid #008-53A: Cosmetology & Barber Supplies Opening Date: December 20, 2007

Term of Contract: January 30, 2008 – November 28, 2008 with an option to renew for two additional one-year periods. (Supporting Information – Bid Recommendation Memo, Award Report, and Disclosure Forms)

The Purchasing Office solicited bids to procure cosmetology and barber supplies for various ESBOCES locations. Bid specifications were developed in collaboration with the Career and Technical Education staff. Bids were requested for a total of 1,064 items. Bid packets were distributed to 17 vendors as a result of

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advertising and direct solicitation. Five bids were received and one no-bid was received. Based on the results received for this bid, the estimated annual expenditure is approximately $70,000. The Purchasing Office contacted the lowest responsible bidders, Major Advance International; Marianna Industries, Inc.; OPI Products, Inc.; Symbiotic Salon Systems; and The Burmax Co., Inc, to negotiate better prices, and each vendor indicated that the prices were firm. All vendors have provided services to ESBOCES in the past, and their performance has been satisfactory. Of the 1,064 items bid, no bids were received for 557 items. Since this is the second time that we bid these items, and a majority of the items are from a sole source, we will purchase these items from direct quotes.

Vendor

Number of Items Recommended for Award

Major Advance International Danville, IL 47 Marianna Industries, Inc. Omaha, NE 58 OPI Products, Inc. North Hollywood, CA 7 Symbiotic Salon Systems Port Washington, NY 336 The Burmax Co., Inc. Holtsville, NY 59

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby awards Bid #008-53A: Cosmetology & Barber Supplies to the lowest responsible bidders meeting specifications, Major Advance International of Danville, IL; Marianna Industries, Inc. of Omaha, NE; OPI Products, Inc. of N. Hollywood, CA; Symbiotic Salon Systems of Port Washington, NY; and The Burmax Co., Inc. of Holtsville, NY, as indicated in the above analysis and detailed in the supporting documentation.”

Reject Bid #008-55: Floral Arts and Horticulture Supplies Opening Date: December 13, 2007 (Supporting Information – Bid Recommendation Memo)

The Purchasing Office solicited bids to procure floral arts and horticulture supplies. Bid specifications were developed in collaboration with the Career and Technical Education staff. Bid packets were distributed to eleven vendors as a result of advertising and direct solicitation. One bid was received. Since there was a sole bidder, the Purchasing Office contacted the vendors who did not submit a bid. Based upon these discussions, some of the vendors indicated that they will submit a bid upon receipt of a new bid packet.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby rejects Bid #008-55: Floral Arts & Horticulture Supplies.”

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Reject Bid #008-59: HVAC Alterations at the James Hines Administration Center Opening Date: December 13, 2007 (Supporting Information – Bid Recommendation Memo)

The Purchasing Office solicited bids for the HVAC alterations at the James Hines Administration Center. Bid specifications were developed in collaboration with the Operations & Maintenance staff and the ESBOCES architectural consultant, Wiedersum Associates Architects, PLLC. Bid packets were distributed to eight vendors as a result of advertising and direct solicitation. Six bids were received. A letter from Summit Mechanical, the apparent low bidder, was sent to Pamela Betheil, Board President, indicating that the vendor misinterpreted the specifications provided by our architect. The Director of Administrative Services indicated that due to this misinterpretation of the specifications by Summit Mechanical, and their failure to withdraw their bid, it is necessary to issue a new bid.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby rejects Bid #008-59: HVAC Alterations at the James Hines Administration Center.”

Award Bid #008-60: Rebid Learning and Literacy Seminar Conference Space Opening Date: December 20, 2007 Term of Contract: April 11, 2008 to April 12, 2008 (Supporting Information – Bid Recommendation Memo and Disclosure Form)

The Purchasing Office solicited bids to provide conference hall space and other accommodations for the Learning and Literacy Seminar. Bid specifications were developed in collaboration with the Educational Support Services staff. Bid packets were distributed to three vendors as a result of advertising and direct solicitation. One bid was received and one no-bid was received. Based on the results received for this bid, the estimated annual expenditure is approximately $50,000. The Purchasing Office contacted the sole bidder, Hilton Long Island Huntington to negotiate better prices, and the vendor indicated that the prices were firm. Hilton Long Island Huntington has provided services to ESBOCES in the past, and its performance has been satisfactory. The no-bid that was received from the Hyatt Regency Long Island indicated that it was unable to meet specifications due to space constraints.

Vendor Description Cost

Deposit $2,500.00 Hotel Room Rate – price per night $149.00 Friday Program – April 11, 2008 Welcome Reception – price per person $6.30 Registration Break – price per person $6.30 Registration Lunch – price per person $19.50 Music Kid’s Break – price per person $6.30 Dinner – price per person $33.54 Saturday Program – April 12, 2008 Breakfast – price per person $11.40

Hilton Long Island Huntington Huntington, NY

Lunch – price per person $21.54

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RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby awards Bid #008-60: Rebid Learning and Literacy Seminar Conference Space to the lowest responsible bidder meeting specifications, Hilton Long Island Huntington of Huntington, NY, as indicated in the above analysis.”

Reject Bid #008-61: Floor Tiles – Supplies and Installation Opening Date: December 20, 2007 (Supporting Information – Bid Recommendation Memo)

The Purchasing Office solicited bids to procure floor tiles and supplies related to their installation and bids for supplying and installing the floor tiles. Bid specifications were developed in collaboration with the Buildings and Grounds staff. Bid packets were distributed to ten vendors as a result of advertising and direct solicitation. One bid was received. Since there was a sole bidder, the Purchasing Office contacted the vendors who did not submit a bid. Based upon these discussions, some of the vendors indicated that they would submit a bid upon receipt of a new bid packet.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby rejects Bid #008-61: Floor Tiles - Supplies and Installation.”

Reject Bid #008-63: Rebid Conference Space – April 4, 2008 Opening Date: December 20, 2007 (Supporting Information – Bid Recommendation Memo)

The Purchasing Office solicited bids for a second time to provide conference hall space and other accommodations for use by the Employee Assistance Program and Student Assistance Program. Bid specifications were developed in collaboration with the Employee Assistance Program and Student Assistance Program staff. Bid packets were distributed to three vendors as a result of advertising and direct solicitation. One bid was received. The Employee Assistance Program and Student Assistance Program recently notified the Purchasing Office that the conference will not take place due to scheduling conflicts. As a result, this bid is no longer required by the program.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby rejects Bid #008-63: Rebid Conference Space – April 4, 2008.”

Award Bid #008-64: Rebid Conference Space – April 28 to April 30, 2008 Opening Date: December 20, 2007

Term of Contract: January 30, 2008 – January 30, 2009 (Supporting Information – Bid Recommendation Memo, Award Report, and Disclosure Form) The Purchasing Office solicited bids for conference hall space for a job fair to be used by Eastern Suffolk BOCES. Bid specifications were developed in collaboration with the Career and Technical Education Program staff. Bids were

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requested for a total of five items. Bid packets were distributed to three vendors as a result of advertising and direct solicitation. Two bids were received. Based on the results received for this bid, the estimated annual expenditure is approximately $20,000. The Purchasing Office contacted the lowest responsible bidder, QCG, Inc. d/b/a Villa Lombardi’s to negotiate better prices, and the vendor indicated that the prices were firm. QCG, Inc. d/b/a Villa Lombardi’s has provided services to ESBOCES in the past, and its performance has been satisfactory.

Vendor

Number of Items Recommended for

Award Hyatt Regency Long Island Hauppauge, NY 0 QCG, Inc. d/b/a Villa Lombardi’s Holbrook, NY 5

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby awards Bid #008-64: Rebid Conference Space – April 28 to April 30, 2008 to the lowest responsible bidder meeting specifications, QCG, Inc. d/b/a Villa Lombardi’s of Holbrook, NY, as indicated in the above analysis and detailed in the supporting documentation.”

Award Bid #008-66: Printing of NCR Forms Opening Date: December 20, 2007

Term of Contract: January 30, 2008 – January 30, 2009 with an option to renew for two additional one-year periods (Supporting Information – Bid Recommendation Memo, Award Report, and Disclosure Forms)

The Purchasing Office solicited bids for the printing of NCR forms. Bid specifications were developed in collaboration with the Communications Office staff. Bids were requested for a total of 158 items. Bid packets were distributed to 15 vendors as a result of advertising and direct solicitation. Five bids were received. Based on the results received for this bid, the estimated annual expenditure is approximately $10,000. The Purchasing Office contacted the low bidders to negotiate better prices; Bradley Marketing Group lowered its prices on 16 items by approximately 5%; Eastern Region Business Forms lowered its prices on 11 items by approximately 4%; and Morgan Electronic Sales indicated that its prices were firm. Each vendor has provided services to ESBOCES in the past, and their performance has been satisfactory. Vendor


Bradley Marketing Group Hauppauge, NY 49 Eastern Region Business Forms Manorville, NY 78 Morgan Electronic Sales Remsenburg, NY 31

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Vendor


Nash Printing, Inc. dba Sir Speedy Plainview Plainview, NY 0 Pine Barrens Printing Westhampton Beach, NY 0

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby awards Bid #008-66: Printing of NCR Forms to the lowest responsible bidders meeting specifications, Bradley Marketing Group of Hauppauge, NY; Eastern Region Business Forms of Manorville, NY; and Morgan Electronic Sales of Remsenburg, NY as indicated in the above analysis and detailed in the supporting documentation.”

Award Bid #008-68: Financing for Installment (Lease) Purchase Agreements Opening Date: January 3, 2008

Term of Contract: March 1, 2008 through February 28, 2009 with an option to extend for two additional one-year periods

(Supporting Information – Bid Recommendation Memo and Disclosure Form)

The Purchasing Office solicited bids to obtain financing for the installment (lease) purchase of computer equipment, software, supplies, fiber optic cable, etc., for multiple transactions. Bid specifications were developed in collaboration with the Director of Business Services. Bids were requested for a total of five categories. Bid packets were distributed to nine vendors as a result of advertising and direct solicitation. Three bids were received.

Amount Financed Citimortgage, Inc. All Points Public Funding, LLC*

SunTrust Equipment Finance &

Leasing Corp.

36 Month

37-60 Month

36 Month

37-60 Month

36 Month

37-60 Month

$0-250 114.0% 104.0% 124.6% 116.4% 110.2% 100.8%$250-500 114.0% 104.0% 122.7% 114.7% 107.1% 98.1% $500-1,000 114.0% 104.0% 120.6% 112.9% 105.6% 96.7% Over $1,000 114.0% 104.0% 120.6% 112.9% 102.8% 94.2% *Vendor submitted non-specified formula – values have been derived for comparison Escrow Account Set-up $1,200 $0 $500

Note: Percentage value reflects discount/premium of the U.S. Treasury Constant Maturities Rate. Percentage value is multiplied by the current U.S. Treasury Constant Maturities Rate to determine interest rate.

The Purchasing Office contacted the low bidder, SunTrust Equipment Finance & Leasing Corp., to negotiate better index values. When each project is financed, Sun Trust Equipment Finance & Leasing Corp. agreed to lower all rates by four basis points provided that the resultant rate is not lower than the “A” rated muni

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bond. References for SunTrust Equipment Finance & Leasing Corp. have been verified, and they have been found to be satisfactory.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby awards Bid #008-68: Financing for Installment (Lease) Purchase Agreements to the lowest responsible bidder meeting specifications, SunTrust Equipment Finance & Leasing Corp. of Towson, MD, based on the index values provided by the vendor as indicated in the above analysis.”

Award/Extend/Reject Cooperative Bids

(Supporting Information – Bid Recommendation Memos, Award Reports, and Disclosure Forms) As the lead agency for the Cooperative Bidding Program, all program bids require ESBOCES Board approval.

RECOMMENDED MOTION: “WHEREAS, the Board of Cooperative Educational Services, First Supervisory District of Suffolk County (hereinafter “ESBOCES”), acts as the lead agency for participants in the Joint Municipal Cooperative Bidding Program (hereinafter the “Program”) organized pursuant to General Municipal Law §119-0 and Education Law §1950; and

WHEREAS, ESBOCES has been delegated the responsibility for awarding program bids on behalf of certain participants as evidenced by ESBOCES possession of a duly adopted resolution by each of their governing boards; and

WHEREAS, ESBOCES has solicited, duly received, and opened Bid #2008-008: Technology Education Supplies (Lumber/Tools/Metal/Etc.) (February 6, 2008 – February 6, 2009 with an option to renew for two additional one-year periods); Bid #2008-013: Microcomputer Peripherals and Software (February 1, 2008 – February 1, 2009 with an option to renew for two additional one-year periods); Bid #2006-020: Tank Testing, Repair and Cleaning (January 31, 2007 – January 31, 2008 with an option to renew for two additional one-year periods); pursuant to the terms of the Program; and WHEREAS, ESBOCES has analyzed and determined the lowest responsible bidders for the above referenced bid;

BE IT RESOLVED, that on behalf of those Program Participants, ESBOCES awards the items indicated on the award report for Bid #2008-008: Technology Education Supplies (Lumber/Tools/Metal/Etc.) to the vendors indicated below and described in detail in the supporting information.

Vendor


Downes & Reader Hardwood Co., Inc. Stoughton, MA 2

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Vendor


Metco Supply, Inc. Leechburg, PA 293 Midwest Shop Supplies Inc. dba Midwest Technology Products Sioux City, IA 258 Modern School Supplies Hartford, CT 36 Satco Supply St. Paul, MN 114 No bids rec’d / no award 28

BE IT FURTHER RESOLVED, that on behalf of those Program Participants, ESBOCES awards the items indicated on the award report for Bid #2008-013: Microcomputer Peripherals and Software to the vendors indicated below and described in detail in the supporting information. Vendor Number of Items Recommended for Award CompuByte, Inc. Center Moriches, NY 29 Crystal Infosystems Farmingdale, NY 19 Dell Marketing, L.P. Round Rock, TX 11 GovConnection, Inc. Merrimack, NH 34 Learning Services Eugene, OR 20 PC University Distributors, Inc. Valley Stream, NY 25 R&D Computer ESS Dix Hills, NY 32 Tech Depot Trumbull, CT 8 Ultimate Toner Source, Inc. Dix Hills, NY 16 No bids rec’d / no award 11

BE IT FURTHER RESOLVED, that on behalf of those Program Participants, ESBOCES extends the award of Bid #2006-020: Tank Testing, Repair, and Cleaning for the period February 1, 2008 through February 1, 2009.”

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Resolution to Participate in Onondaga-Cortland-Madison BOCES Cooperative Bid for the Purchase of Computer Peripherals

The purpose of this resolution is to authorize participation in the Onondaga-Cortland-Madison BOCES Cooperative Bid for the purchase of Computer Peripherals for the fiscal year beginning January 30, 2008.

RECOMMENDED MOTION: ”WHEREAS, it is the plan of a number of Boards of Cooperative Educational Services (BOCES) during the 2007-2008 school year to bid jointly for the purchase of Data Communications Equipment-OCM BOCES Bid #RFB-28-23; and

WHEREAS, the Board of Cooperative Educational Services (BOCES) desires to participate with other BOCES in New York State in the joint bidding of the above-mentioned commodities as authorized by General Municipal Law, Article 5-G; and

THEREFORE, BE IT RESOLVED, that the Eastern Suffolk BOCES Board hereby appoints the Onondaga-Cortland-Madison BOCES to represent it in all matters related to the above, which are relative to the fiscal year 2007-2008.”

E. Recommended Approval of Grants and Specially Funded Projects (Supporting Information) These grants and specially funded projects have been reviewed programmatically by the Office of Planning and Program Improvement and fiscally by the Department of Business Services.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the acceptance of new grants and grant adjustments as indicated in the last column of the following table:

2007-2008 Grants – Fiscal Approval

Division/ Office

2007- 08 Total Budget

2007- 08 Previous Budget

2007- 08 New Budget/ Increase

Previous 2007-08 Total $14,213,972 Jail Ed Plan 7/1/07-6/30/08

Educational Services 1,892,477 1,892,477

Long Island Regional School Support Center Title IIA Project #C006939 7/1/07-6/30/08 State Networks 298,852 298,852 Long Island Regional School Support Center IDEA Base Project #C006939 7/1/07-6/30/08 State Networks 300,000 300,000

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2007-2008 Grants – Fiscal Approval

Division/ Office

2007- 08 Total Budget

2007- 08 Previous Budget

2007- 08 New Budget/ Increase

Previous 2007-08 Total $14,213,972 Long Island Regional School Support Center IDEA Math Init. Project #C006939 7/1/07-6/30/08 State Networks 69,020 69,020 Long Island Regional School Support Center Reading First TA Project #C006939 7/1/07-6/30/08 State Networks 188,449 188,449 Long Island Regional School Support Center Reading First PD Project #C006939 7/1/07-6/30/08 State Networks 637,928 637,928 Long Island Regional School Support Center NYS Reading Resource Center Project #C006939 7/1/07-6/30/08 State Networks 250,000 250,000 Carl Perkins VATEA II, Basic Grant Project #8000-08-0014 7/1/07-6/30/08

Educational Services 934,264 934,264

Special Education Training and Resource Center (SETRC) 2007-08 Project #C007554 7/1/07-6/30/08 State Networks 615,269 615,269 Tobacco Health Education Program Project #001450145600000001 1/1/08-12/31/08


Migrant Education Outreach Program Project #0035-08-0009 9/1/07-8/31/08 State Networks 536,528 536,528 VATEA II, Basic Grant (Adult Formula) Project #8000-08-9025 7/1/07-6/30/08


Carl Perkins Career and Technical Education Act for Incarcerated Youth Project #8030-08-0008 1/1/08-6/30/08


2007-08 Total To Date $20,667,567”

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F. Recommended Approval of Personnel Report

(Supporting Information)

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the actions contained within the following Personnel Report: 1. Leaves of Absence

(a) Certificated

(b) Civil Service

2. Resignations (a) Certificated

(b) Civil Service

3. Terminations

(a) Certificated (None) (b) Civil Service

4. Change of Status

(a) Certificated (b) Civil Service

5. Probationary Appointments (a) Certificated

(b) Civil Service 6. Appointments (a) Certificated (b) Civil Service 7. Tenure Appointments (a) Certificated 8. Permanent Status (b) Civil Service

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9. Special Appointments (a) Per Diem Substitutes (b) Hourly/Per Diem Workers (None) (c) Additional Assignments (d) Casual Employees (e) Adult Education”

New Business

G. Recommended Approval of Professional Services Contracts

The following Professional Services Contracts have been reviewed and are recommended for approval by the Cabinet member responsible for the division/office seeking the services. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the following professional services contracts:

2007-08 School Year

Consultant Division/ Office

Service Dates Amount Expenses

Educational Broadcasting Corp.

Educational Services

Participation in the Celebration of Teaching and Learning at the New York Hilton for ESBOCES and participating districts

3/7/08-3/8/08

$180/day or $315/2-day per registrant if registered before 12/16/07; $225/day or $405/2-day per registrant if registered 12/16/07 or later; not to exceed $25,000

none

Extra Edge Learning Opportunities, Inc.


Academic enrichment opportunities providing literacy, science, technology, and math for all participating districts' students during the summer months

2/1/08-11/30/08

$68/ student/ session, not to exceed $85,000

none

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2007-08 School Year Consultant Division/

Office Service Dates Amount Expenses

Long Island Science Center


Academic enrichment opportunities providing creativity, inquiry, and problem- solving strategies in science for all participating districts' students during the summer months

5/30/08-8/30/08

$208/ student, not to exceed $228,800

none

Wilson Language Training


Wilson Reading System Intervention Training and Wilson Fundations Training through regional and/or in-district professional development

1/28/08 - 6/30/08

$1,600/day Fundations training, not to exceed $3,200; and $3,600/15-hr. Reading System training, not to exceed $7,200

Not to exceed $1,400

(lodging) and

$4,000 (travel)

Zimmerman/ Edelson, Inc.

Management Services

Staff development and public relations consulting services for Half Hollow Hills School District

1/1/08-6/30/08

$7,996/ month, not to exceed $47,976

none


Management Services

Staff development and public relations consulting services for West Babylon School District

1/1/08-6/30/08


none


Management Services

Staff development and public relations consulting services for North Babylon School District

1/1/08-6/30/08


none”

H. Recommended Acceptance of Professional Services Contracts

Item #61 of the Organization Meeting minutes, as approved on July 11, 2007, authorizes the Purchasing Agent to execute contracts “for the purchase or lease of goods and/or services for amounts up to $20,000 per vendor, per year, where competitive bidding is not required and where the budget contains adequate

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appropriations to cover such obligations; and a report concerning the contracts and/or agreements shall be made at the next Board Meeting after execution of such contracts and/or agreements.” A report of the contracts and/or agreements that were approved by the Purchasing Agent follows.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby accepts the following report of professional services contracts that were approved by the Purchasing Agent:

2007-08 School Year

Consultant Division/ Office

Service Dates Amount Expenses

Aimline School Consulting


Workshops to train teachers, coaches, and administrators in Reading First funded districts on the use of the Dynamic Indicators of Basic Early Literacy Skills (DIBELS).

7/1/07-6/30/08

$750/day, not to

exceed $4,500

none

Bach Harrison, LLC


Provide and analyze surveys and write reports of results for participating districts designed to measure alcohol, tobacco, and other drug use, antisocial behavior, and levels of risk and protection

7/1/07-6/30/08

$1.75/survey, not

to exceed $6,000

none

Best (Building Esteem and Success Together), Inc.


‘Puppy Club' and 'Can you Become a Miracle Corner' workshops at ESBOCES Conference for Kids

2/1/08-6/30/08

$400/day, not to

exceed $800

none

Fletcher, Ralph


Sessions on Engaging Boy Writers and Helping Students

4/12/08 $3,000/day, not to

exceed $3,000

not to exceed

$175 (lodging)

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Create Memorable Memoirs for the 18th Annual Literacy and Learning Institute

and $900 (travel)

Handville, Nicholas L.

State Networks

Regional training on cultural differences and competence and its impact on disproportionality

12/2007-6/2008

$750/day, not to

exceed $1,500

none

Koga Fitness Center


Interactive demonstrations of KOGA (combination of yoga and kickboxing) at the 8th Annual Celebration of Technology in Education

1/11/08 $300/day, not to

exceed $300

none

Lane, Holly B. Educational Services

Workshop for LIRSSC staff, Reading First Regional and Building Coaches on phonological awareness research and guidance; and demonstration and practice on evidenced-based strategies for assessment and instruction

1/31/08 &

3/28/08

$750/day, not to

exceed $2,000

not to exceed

$700 (lodging) and $800

(travel)

Long Island Science Center


Science workshops for ESBOCES Conference for Kids

2/1/08-6/30/08

$275/work-shop, not to

exceed $550

none

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Music to Your Ears


Disk jockey for 8th Annual Celebration of Technology in Education

1/11/08 none none

Pullen, Paige Educational Services

Workshop for LIRSSC staff, Reading First Regional and Building Coaches on phonological awareness research and guidance; and demonstration and practice on evidenced-based strategies for assessment and instruction

1/31/08 &

3/28/08

$750/day, not to

exceed $2,000

Not to exceed

$700 (lodging) and $800

(travel)

School House Options

State Networks

Behavior management training for participating districts

1/1/08-6/30/08

$125/hr., not to

exceed $5,000

none

SMART Technologies Corporation


Training and pre-certification work on interactive whiteboards and SMART Board software

2/6/08-2/8/08

none none

Wheeling Jesuit University - Center for Education Technologies

Management Services

Demonstration of e-Mission at the Celebration of Technology in Education Fair

1/11/08 $100/day, not to

exceed $300

Not to exceed

$525 (lodging),

$600 (travel)

and $300 (partici-

pant materials)”

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I. Recommended Acceptance of Donations

The Department of Capital Asset Management has submitted the following list of donations, which they have assessed for educational value, health and safety standards, and compatibility with current facilities and have determined that the donations will enhance our educational programs.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby accepts the following donations:

Donor Name, Town & State

Division Item

Arthur Mintzer Syosset, NY

Career, Technical, and Adult Education Programs

Automotive books and manuals for various models and years

Tom Murphy Triangle Building Products Medford, NY

Career, Technical, and Adult Education Programs

Various lumber materials to be used to help carpentry students with construction products

Wading River Congressional Church Wading River, NY

Regional Services Holiday gifts for homeless children

SC Dept. of Health Patient Care Office Hauppauge, NY

Regional Services Holiday gifts for homeless children”

J. Recommended Approval to Declare Property as Surplus and Authorize Disposal (Supporting Information – Listing of Property)

The Capital Asset Management Office has submitted a list of property, which they have determined to be obsolete/outdated technology, broken/irreparable, excess inventory or have no/minimal value. These items have been offered agency-wide and are not needed by any of our divisions or programs. These items are from various programs and have no known immediate or foreseeable use by Eastern Suffolk BOCES.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby declares the property on the listing included in the supporting information as surplus and authorizes the disposal of the property in accordance with Board policy.”

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K. Recommended Approval of Eastern Suffolk BOCES School Library System

Council Members (Supporting Information - List) Recommendation is made to approve the Eastern Suffolk BOCES School Library System Council Members for 2007-2008. The council advises the School Library System of policies and procedures. The terms are for three years, and the council meets four times a year as specified in the Commissioner's Regulation. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the updated List of Eastern Suffolk BOCES School Library System Council Members for 2007-2008.”

L. Recommended Approval for Students and Staff to Attend the Greater New York Automotive Dealers Association State Competition Recommendation is made to approve the attendance of four students and two staff members from the Harry B. Ward Technical and Academic Center at the Greater New York Automotive Dealers Association (GNYADA) State Competition at the GNYADA Center in Whitestone, New York on Tuesday, February 5, 2008.

Our students competed on January 10, 2008, at the GNYADA regional competition and have been invited to compete in the GNYADA state competition. The cost to the agency is approximately $932.25 for bus transportation. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the the attendance of four students and two staff from the Harry B. Ward Technical and Academic Center to attend the Greater New York Automotive Dealers Association State Competition in Whitestone, New York on Tuesday, February 5, 2008.”

M. Recommended Approval for Students and Staff to Attend the ProStart Culinary Competition Recommendation is made to approve the attendance of five students and two staff members from the Culinary Arts Program at the Harry B. Ward Technical and Academic Center to participate in the ProStart Culinary Competition at the Culinary Institute of America in Hyde Park, New York on February 8 and 9, 2008.

Our students participating in this prestigious competition have been hand-picked by the instructor according to their ability, experience, and dedication to the trade and will be judged by some of the most qualified culinaries in the country. This competition is an excellent showcase for our Eastern Suffolk BOCES culinary students, and the experience gained from this high-end contest, coupled with exposure to other top culinary students from around the state, will be invaluable.

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Students will be competing for scholarships and awards and will be given the opportunity to compete in the national competition in San Diego, California.

The total cost to the agency is approximately $2,346. The agency will be reimbursed for all costs through a legislative grant, which was received through Senator Charles Fuschillo and designated for a Suffolk County school to showcase young culinary talent. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the attendance of five students and two staff members from the Culinary Arts Program at the Harry B. Ward Technical and Academic Center to participate in the ProStart Culinary Competition at the Culinary Institute of America in Hyde Park, New York on February 8 and 9, 2008.”

N. Recommended Approval for Students and Staff to Attend Career Education Day Recommendation is made to approve the attendance of 130 students and 16 staff members from the Edward J. Milliken Technical Center, Islip Career Center, and Harry B. Ward Technical and Academic Center to attend the Career Education Day at Raceway Park in Englishtown, New Jersey on Friday, June 20, 2008.

This trip will allow students to observe performance engines being built and run in a safe and controlled environment; to be exposed to career possibilities in the automotive and military fields; and to speak with pit crews, drivers, owners, and vendors about job opportunities in motor sports. The only cost to the agency is approximately $5,300 for bus transportation. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the attendance of 130 students and 16 staff members from the Edward J. Milliken Technical Center, Islip Career Center, and Harry B. Ward Technical and Academic Center to attend the Career Education Day at Raceway Park in Englishtown, New Jersey on Friday, June 20, 2008.”

O. Recommended Approval for Students and Staff to Attend the 2008 Automotive Career Fair

Recommendation is made to approve the attendance of 225 students and 25 staff members from the Islip Career Center, Harry B. Ward Technical and Academic Center, and Edward J. Milliken Technical Center to attend the 2008 Automotive Career Fair on Wednesday, March 26, 2008.

Attendance at the 2008 Automotive Career Fair will afford students the opportunity to interact and learn about careers in the automotive industry as car manufacturers, suppliers, and automotive training centers will be gathered in one location. In addition, students will have a chance to win over $100,000 in tools

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from Snap-On Tools and college scholarships from various colleges. The only cost to the agency is approximately $4,463.50 for bus transportation. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the attendance of 225 students and 25 staff members from the automotive clusters at the Islip Career Center, Harry B. Ward Technical and Academic Center and Edward J. Milliken Technical Center to attend the 2008 Automotive Career Fair on Wednesday, March 26, 2008.”

P. Recommended Approval for Students and Staff to Visit the New York City Corrections Academy Recommendation is made to approve the attendance of 40 students and 5 adults from the Edward J. Milliken Technical Center to visit the New York City Corrections Academy in Middle Village, New York on Thursday, February 7, 2008.

Corrections is an integral part of the Law Enforcement curriculum, and employment as a Corrections Officer is a realistic goal and a viable opportunity. Visiting and touring the New York City Corrections Academy will allow students from the Law Enforcement I Program to observe recruit training at the academy. The cost to the agency is approximately $575 for bus transportation. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the attendance of 40 students and 5 staff members of the Law Enforcement I Program from the Edward J. Milliken Technical Center to visit the New York City Corrections Academy in Middle Village, New York on Thursday, February 7, 2008.”

Q. Recommended Approval of Attendance of Board Members at the National School Boards Association’s Federal Relations Network Conference

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the attendance of the following Board Members at the National School Boards Association’s Federal Relations Network Conference:

Name Location Date(s) Authorized

Reimbursement Fred Langstaff Jeff Smith

Washington, D.C. February 3-6, 2008 Actual and necessary expenses”

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R. Recommended Approval of Attendance of Board Members at the National School Boards Association’s Annual Conference

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the attendance of the following Board Members at the National School Boards Association’s Annual Conference: Name Location Date(s) Authorized

Reimbursement Pamela Betheil Stephen Dewey William Hsiang Susan Lipman John Wyche

Orlando, Florida March 28-April 1, 2008 Actual and necessary expenses

Fred Langstaff Jeff Smith

Orlando, Florida March 27-April 1, 2008 Actual and necessary expenses”

S. Recommended Approval of the Eastern Suffolk BOCES Central Shared Decision Making Plan Recommendation is made for the approval of the Eastern Suffolk BOCES Central Shared Decision Making Plan. The plan was developed in 1994 in accordance with the State Education Department's guidelines. The Central Shared Decision Making Committee meets monthly to discuss agency-wide concerns. Every two years the Eastern Suffolk BOCES Plan must be reviewed. At its January 7, 2008 meeting, the committee reviewed and unanimously recommended that the current plan remain in effect. Upon Board approval, it will be submitted to the State Education Department prior to the March 1, 2008 deadline.” RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the Recertified Plan for Shared Decision Making and School Based Planning as part of the 2008 Biennial Review Process.”

T. Recommended Approval of a Multi-Year Service Agreement – Project #MP-25-010708-2007-2012 for the Miller Place Union Free School District (Supporting Information – Agreement) This is a five-year, multi-year service agreement for the installment purchase of 16 Oce network copier/printer systems by the Miller Place Union Free School District. ESBOCES will purchase the equipment, which will be leased to the district through the Regional Information Center. This equipment does not require third party financing as it is being purchased through a New York State Contract that provides for zero-interest deferred payments. The estimated cost for the project is

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$1,055,907.60 and consists of $518,856 for equipment costs, $441,060 for maintenance, and $95,991.60 for project coordination fees.

RECOMMENDED MOTION: "BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the Multi-Year Service Agreement – Project #MP-25-010708-2007-2012 for the Miller Place Union Free School District in the estimated amount of $1,055,907.60.”

U. Recommended Approval of a Capital Project - Sayville Learning Center

This Capital Project is being established to fund the ventilation and air conditioning project at the Sayville Learning Center. The project includes the removal of all window air conditioning units, the installation of new split air conditioning units with wall-hung evaporators and roof mounted condensers which will serve all occupied spaces, and the installation of dedicated outside air systems to provide ventilation to all occupied spaces and repair of the heating controls. This work will be limited to the main floor and second floor (not to include the Cafeteria and Gymnasium) at an estimated cost of $350,000, which includes the construction cost of $300,000 and architect/engineering fees at a cost not to exceed $50,000. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the establishment of a capital project for the installation of air conditioning and ventilation at the Sayville Learning Center at an estimated cost of $350,000.”

V. Recommended Approval of a Capital Project - Jefferson Academic Center - Serving Kitchen

This Capital Project is being established to fund the installation of a hand washing sink in the cafeteria of the Jefferson Academic Center at an estimated cost of $50,000 which includes all contingencies and fees to provide the necessary carpentry, plumbing and electricity and architect/engineering fees. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the establishment of a capital project for the installation of a hand washing sink at the Jefferson Academic Center at an estimated cost of $50,000.”

W. Recommended Approval of a Capital Project for the Jefferson Academic Center

This Capital Project is being established to fund the installation of additional parking at the Jefferson Academic Center at an estimated cost of $225,000, which includes all necessary contingencies, fees, and architect/engineering fees.

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RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the establishment of a capital project for the installation of additional parking at the Jefferson Academic Center at an estimated cost of $225,000.”

X. Recommended Approval of Capital Project for Brookhaven Academic Center East (BRAC East) - Rooms 2, 12 & 18

This Capital Project is being established to fund renovations in rooms 2, 12 and 18 at the Brookhaven Academic Center East to accommodate the North Country Learning Center population programmatic needs. Classroom 2 will be divided in two classrooms, and all commercial kitchen equipment will be removed at an estimated cost of $225,000; classroom 12 will be divided into two classrooms at an estimated cost of $225,000; and classroom 18 will be divided and designed into office and storage areas in the rear of the room and classroom space in the front of the room at an estimated cost of $225,000. All classrooms will conform to SED regulations and all estimates include the necessary contingencies, incidental costs, and architectural/engineering fees. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the establishment of a capital project for renovations in classrooms 2, 12, and 18 at the Brookhaven Academic Center East at an estimated cost of $225,000 per classroom for a total estimated cost of $675,000.”

Y. Recommended Approval of a Lease Amendment with Port Jefferson Union Free School District

(Supporting Information - Amendment)

This amendment to the lease with the Port Jefferson Union Free School District that was approved at the June 27, 2007 Board Meeting for use of the Spring Street School building and parking facilities to house the Jefferson Academic Center will modify the original lease to include alterations to the main parking lot to create additional parking. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the amendment to the lease with the Port Jefferson Union Free School District for alterations to the main parking lot at the Jefferson Academic Center.”

Z. Recommended Approval of a Classroom Use Agreement with The United Methodist Church

(Supporting Information - Agreement)

This agreement will provide for the use of two classrooms located in The United Methodist Church located in Patchogue, New York, by the ESBOCES Adult

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Education Literacy Instruction Program. These classrooms are provided at no cost to ESBOCES for the period July 1, 2007 through June 30, 2008.

RECOMMENDED MOTION: "BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the classroom use agreement with The United Methodist Church, Patchogue, New York, dated July 1, 2007 for the use of two classrooms in The United Methodist Church at no cost to ESBOCES for the period July 1, 2007 through June 30, 2008.”

AA. Recommended Approval of a Classroom Use Agreement with the Patchogue-Medford UFSD


This agreement will provide for the use of nine classrooms in the South Ocean Middle School located in the Patchogue-Medford Union Free School District by the ESBOCES Adult Education Literacy Instruction Program. These classrooms are provided at no cost to ESBOCES for the period of July 1, 2007 through June 30, 2008. RECOMMENDED MOTION: "BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the classroom use agreement with the Patchogue-Medford Union Free School District dated July 1, 2007 for the use of nine classrooms in the South Ocean Middle School at no cost to ESBOCES for the period July 1, 2007 through June 30, 2008.”

BB. Recommended Approval of an Agreement with Discovery Education, Inc. (Supporting Information - Agreement)

This agreement with Discovery Education, Inc. is for a subscription to ThinkLink assessment services which will enable participating districts to administer computerized assessments to students that will allow teachers to improve instruction and predict student performance on state assessments. The term of this agreement is from January 30, 2008 through June 30, 2008 in an amount not to exceed $765,383. RECOMMENDED MOTION: "BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the subscription agreement with Discovery Education, Inc. for ThinkLink assessment services for the term of January 30, 2008 through June 30, 2008 in an amount not to exceed $765,383.”

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CC. Recommended Approval of an Amendment to an Agreement with Discovery

Education, Inc. (Supporting Information - Amendment)

This amendment to the license agreement with Discovery Education, Inc. will enable participating districts to continue to utilize Discovery Education’s unitedstreaming Service. The original agreement was approved at the January 31, 2007 Board Meeting and this amendment will acknowledge all ESBOCES Special Education sites as one district and will extend the contract for another year commencing on February 1, 2008.

RECOMMENDED MOTION: "BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the amendment to the license agreement with Discovery Education, Inc. for use of the unitedstreaming Service for a one-year term commencing on February 1, 2008.”

DD. Recommendation to Rescind a Leasehold Space Agreement with the Riverhead Central School District

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby rescinds the Leasehold Space Agreement with the Riverhead Central School District that was approved at the September 26, 2007 Board Meeting.”

EE. Recommended Approval of a Leasehold Space Agreement with the Riverhead Central School District

(Supporting Information – Agreement)

This leasehold space agreement provides for the use of two classrooms at the Aquebogue Elementary School and one classroom at the Riverhead Middle School in the Riverhead Central School District for a five-year period commencing September 1, 2007. The total annual base rent for the 2007-08 year is $8,200 per classroom for the two classrooms at the Aquebogue Elementary School and $4,100 for the one classroom at the Riverhead Middle School, totaling $20,500, plus annual construction costs for the two classrooms at the Aquebogue Elementary School at $10,522 per classroom, totaling $21,044. The base rent is frozen for the 2007-08 year unless the Consumers Price Index exceeds three percent, in which case the base rent shall increase by the amount in excess of three percent.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the Leasehold Space Agreement with the Riverhead Central School District for the use of two classrooms at the Aquebogue Elementary School and one classroom at the Riverhead Middle School for a five-year period commencing September 1, 2007.”

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FF. Recommendation to Rescind Amendment No. 2 to Lease Agreement with the New York Institute of Technology (NYIT) RECOMMENDED MOTION: "BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby rescinds Amendment No. 2 to the August 8, 2005 lease agreement with New York Institute of Technology (NYIT) that was approved at the September 26, 2007 Board Meeting.”

GG. Recommended Approval of Amendment No. 2 to Lease Agreement with the New York Institute of Technology (NYIT)

(Supporting Information – Agreement)

The original lease agreement with New York Institute of Technology (NYIT) was approved at the August 30, 2005 Board Meeting for the use of 12,284 square feet of space on the first floor of Kennedy Hall at the Central Islip Campus by the ESBOCES adult nursing program. The first amendment of the lease added the second floor of Kennedy Hall—excluding rooms 204, 205, 206, and the second floor common area for the period August 1, 2006 through December 31, 2006; and then commencing on January 1, 2007 and continuing through August 31, 2007, added the entire second floor, including rooms 204, 205, 206 and the second floor common area. Upon execution of this second amendment, commencing September 1, 2007, ESBOCES will lease the entire first and second floors of Kennedy Hall for a term to run coterminous with that of Challenger Hall through June 30, 2008. The total annual rental, including utilities, cartage, and electric will be $301,190.30 or $25,099.19 monthly. RECOMMENDED MOTION: "BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves Amendment No. 2 to the August 8, 2005 lease agreement with New York Institute of Technology (NYIT) for the use of the entire first and second floors of Kennedy Hall at the Central Islip Campus for the period commencing September 1, 2007 and ending June 30, 2008.”

HH. Recommended Approval of a Resolution at the Brookhaven Academic Center West (BRAC-West) - Emergency Repairs Due to Water Main Break

The Director of Administrative Services is recommending the approval of a

resolution declaring the condition at the Brookhaven Academic Center West (BRAC West) an emergency requiring immediate repair due to a water main break. The service provided by WindRiver Environmental included an emergency backhoe mobilization and de-mobilization, an emergency operator, an on-site supervisor, an emergency plumber for on-site mobilization and de-mobilization, and parts at a cost of $10,370.

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RECOMMENDED MOTION: “WHEREAS, on November 16, 2007, the administration of the Eastern Suffolk Board of Cooperative Educational Services learned that there was a water main break at the Brookhaven Academic Center (BRAC West); and

WHEREAS, the condition at the BRAC West requires immediate repair, which

repair could not await competitive bidding; THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Eastern

Suffolk Board of Cooperative Educational Services hereby declares the water main break at BRAC West an emergency requiring repairs which could not await competitive bidding; and

BE IT FURTHER RESOLVED, that the District Superintendent shall be authorized to retain the services of WindRiver Environmental to contract for such repairs at the BRAC West as are necessary to rectify the emergency as declared herein.”

II. Recommended Approval of an Agreement with 1199 SEIU League Training and Upgrading Fund (TUF)


This is an agreement with 1199 SEIU League Training and Upgrading Fund (TUF) through which the TUF will provide tuition assistance to students attending the ESBOCES Adult Education Licensed Practical Nursing program. This agreement covers full-time day and part-time evening sessions from September 5, 2007 to March 27, 2009.”

RECOMMENDED MOTION: "BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the agreement with 1199 SEIU League Training and Upgrading Fund (TUF) for tuition assistance for students attending the ESBOCES Licensed Practical Nursing program for the period of September 5, 2007 to March 27, 2009.”

JJ. Recommended Approval of an Agreement with the Brentwood Public Library (Supporting Information - Agreement)

The Brentwood Parent-Child Home Program will be providing the Brentwood Public Library with a Bilingual Story Time for one hour, one Saturday per month, from November 2007 through May 2008. The Brentwood Public Library will be compensating the Brentwood Parent-Child Home Program $1,050 per hour for these services, which includes supervision by a teacher, two home visitors, and all necessary supplies and materials. There is no cost to ESBOCES. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the agreement with the Brentwood Public Library for a monthly Bilingual Story Time provided by the Brentwood Parent-Child Home Program.”

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KK. Recommended Acceptance of the Federal Grant Compliance Audit for the Year

Ended June 30, 2007 (Supporting Information – Under Separate Cover) Forwarded under separate cover are copies of the Federal Grant Compliance

Audit of our Special Aid Fund for the year ended June 30, 2007 as prepared by Toski, Schaefer & Company, P.C., ESBOCES independent auditor. There were no findings in this audit. This report was not included with the Audit Reports accepted by the Board in November.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby accepts the Federal Grant Compliance Audit of our Special Aid Fund (Single Audit), for the year ended June 30, 2007, as prepared by Toski, Schaefer & Company, P.C.”

LL. Recommended Approval of a Proposal with the Xerox Corporation

This is a proposal for a four-year, purchase option plan of a Xerox 4595 Digital Copier/Printer for use in the Model Schools program. This equipment is being purchased through New York State Contract #PC-59472 that provides for zero-interest purchase option plan. The optional buy-out is $1,010. The estimated cost is $40,445.76 for equipment costs and 35,000 copies per month; additional copies at $.0060. This is a replacement for an existing machine. The monthly cost is changing from $953.43 that includes 35,000 copies per month to $842.62 for 35,000 copies per month. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the Xerox Corporation Proposal for a four-year purchase option plan of a Xerox 4595 Digital Copier/Printer for use in the Model Schools program in the estimated amount of $40,445.76.”

MM. Recommendation to Rescind Mr. Henry Wallach as the Asbestos Compliance Officer

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby rescinds the appointment of Mr. Henry Wallach as Asbestos Compliance Officer for 2007-08 as of February 1, 2008.”

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NN. Recommendation to Appoint Mr. Keith Anderson as the Asbestos Compliance

Officer

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby appoints Keith Anderson as Asbestos Compliance Officer for 2007-08 as of February 1, 2008.”

OO. Board Policies First Reading (Supporting Information – Policies)

Policy Number Policy Title

4552 Use of Volunteers on School Buses 4553 Parents Riding School Buses 6220 Student Substance Abuse 6250 Student Automobile Use 6260 Student Transportation in Private Vehicles”

XI. Presentations and Reports to the Board XII. Board Commentary XIII. Adjournment

VIII RECOMMENDED MOTION - esboces.org€¦ · (Supporting Information – Bid Recommendation Memo)...

Documents

Transcript of VIII RECOMMENDED MOTION - esboces.org€¦ · (Supporting Information – Bid Recommendation Memo)...