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Videoconference Videoconference Learning Session withLearning Session withLearning Session with Learning Session with the Mongolians. A Joint the Mongolians. A Joint Undertaking of theUndertaking of theUndertaking of the Undertaking of the World Bank World Bank Mongolia Mongolia and the ANSAand the ANSA--EAPEAPand the ANSAand the ANSA--EAPEAP19 19 January January 20102010

Aida N. CarpenteroDirector III

Department of Education Partnership with Citizens Groups in Implementing a SpecificCitizens Groups in Implementing a Specific

Government Program

Paving the Way for the Birth of a Vib t P t hi ith CitiVibrant Partnerships with Citizens

Groups

“ A journey of a thousand miles begins with a single step ”step.

Lao-TzuNo matter how small it is still a beginningNo matter how small, it is still a beginning.

DepED Partnership with Citizens Groups to Help ImplementGroups to Help Implement

Procurement Reform

What it IS all about….

• It is a partnership.• It is a mechanism for improvement.

It i b t d• It is about good governance.• It is about social accountability.

Partnership with G-Watch (Ateneo School of Government) andSchool of Government) and

Procurement Watch, Inc.

• The Philippines’ National Textbook Delivery Program “Textbook Count 1-2-3” with G-Watch (At S h l f G t)(Ateneo School of Government)

• PRO-Protect Procurement Project with G-WatchPRO Protect Procurement Project with G Watch

• “School-Based Procurement Watch” dubbed “B E k l i h P W h I“Bantay Eskuwela” with Procurement Watch, Inc.

The Philippines’ National Textbook Delivery Program “Textbook CountDelivery Program Textbook Count

1-2-3”• What is “Textbook Count 1-2-3”?• What is Textbook Count 1-2-3 ?• Launched in 2003, the program is a national

partnership between DepEd and civil society i ti i t d d t t d di dorganizations intended to standardize and

streamline the procurement process for textbooks at reduced costs.

• The procurement reforms significantly reduced the costs of textbooks from an average of 100 pesos tocosts of textbooks from an average of 100 pesos to 40 pesos per textbooks resulting to a cumulative savings of about P3 billion for the Government in the 2005-2006 procurementthe 2005 2006 procurement

National Coordinator of the Textbook Count “1-2-3”

• G-Watch, an Ateneo De Manila University-based group that specializes in the monitoring of

t it d lti l t k h ld t bprocurement recruited multiple stakeholders to be part of the program which includes, among others:

- 1. Civil society organizations with a definite interest y gin anti-corruption governance and/or public education.

- 2 School communities including parents teachers- 2. School communities including parents, teachers and students who benefit from textbooks delivered

- 3. Media

Multi Stakeholders ParticipationMulti-Stakeholders Participation

M l i l k h ld id “ d• Multiple stakeholders provide “more eyes and ears” which force those responsible for delivering contracts and monitoring compliance to be equally vigilant and careful in the conduct of their behavior. The presence of multiple stakeholders provided the kind of ownership “cover” that made Textbook Count a success.

“Textbook Count 1-2-3” to “Textbook Walk”

“T b k W lk” i h i d h l• “Textbook Walk” – is a synchronized school-or community-based activity where local volunteers (i.e. barangay, market associations and local companies) are organized to supplement the mechanisms for onward distributions of the textbooks.

Istitutionalization• “Textbook Count 1-2-3” an innovative partnership

with civil society has become an inspiration to other government agenciesother government agencies

• DepED Order No. 59 s. 2007. Institutionalizing NGO and Private Sector Participation in theNGO and Private Sector Participation in the Department’s Procurement Process- The issuance institutionalizes the participation of the p pcivil society on the procurement process, tracking contract implementation and turn-over of projects at the regional and division levels and fulfill the need for

d t h t b ild t hi i ilan adequate approach to build-partnership among civil society, community-based organizations and the private sector.

Pro-protect procurement p pproject

L h d i 2008 PRO P i hi• Launched in 2008 PRO-Protect is a partnership that aims to ensure transparency and accountability in the bidding process

• It is a mechanism that systematically mobilizes, capacitates and accredits civil society organizations to become procurement observersorganizations to become procurement observers

• An initiative by G-Watch to help address the increasing demand for qualified and available CSO observers to the bidding processobservers to the bidding process

Pro protect Partner OrganizationPro-protect Partner Organization

1 Y M P f i l N k1. Young Moro Professionals Network2. Girl Scouts of the Philippines3 Kabataang Liberal ng Pilipinas3. Kabataang Liberal ng Pilipinas4. De La Salle College of St. Benilde (Social Action

Office/Student Involvement Office)5. Boy Scouts of the Philippines6. Quezon City PTCA Federation

Pro deploymentPro deployment

P P h d l d b D Ed’• Pro-Protect has deployed observers at DepEd’s various procurement projects with a total budget amounting to 1.2 billion in 2008 -2009

School-Based Procurement ” ”Watch”Bantay Eskuwela” with PWI

• “Bantay Eskuwela” was launched on April 2009. Th PWI i d f di i t f thThe PWI received funding assistance from the Australian Government through the Australian Agency for International Development (AusAID).

• “Bantay Eskuwela” aims to mobilize citizens and community organizations to participate in monitoring the procurement and delivery of school g p yfurniture in selected schools at Regions I, III, IV-A, National Capital Region (NCR), VII and VI

• Empower community members with procurementEmpower community members with procurement tools (audit) to conduct analytical assessment that would ascertain the efficiency in the procurement processprocess

Implementing arrangementsImplementing arrangements

R l f i l d d fi d i h h h• Role of partners involved defined either through a Memorandum of Agreement (MOA) or issuances

Roles and Responsabilities of DepEDDepED

• Provide overall coordination within the DepED bureaucracy and ensure support and commitment frombureaucracy and ensure support and commitment from the top management

• Formally announces partnership/advocacy through a DepED Order print radio ads and press releaseDepED Order, print,radio ads and press release

• Enjoin field offices to provide assistance and to cooperate with the CSOs; issue guidelinesA i i t th t ld b t k d t di t• Assign a point person that would be tasked to coordinate with the CSOs in the conduct of the program/project

• Provide volunteers with procurement/required documents• Provide training and FGD venues, wherever practicable• Validate submitted reports

Commitments of CSOsCommitments of CSOs

P id di i d l i i• Provide coordination and logistic support to community volunteers in various activities

• Act as monitor during procurement activitiesAct as monitor during procurement activities• Conduct monitoring during contract

implementation Report findings to DepEd• Report findings to DepEd

• Develop tool kits and capacitate volunteers

LEARNINGS: Key Success Factors yand Hindrances

Bantay Eskuwela” ActivitiesBantay Eskuwela Activities

Soft Launch20 April 200920 April 2009

Rizal High SchoolRizal High School

Regional Kicks OffsRegional Kicks Offs

NCR & Region IV-AP B d ES 27 A il 2009P. Bernardo ES, 27 April 2009

Manga High School T bil 11 M 2009Tagbilaran, 11 May 2009

Nueva Era People’s Center Il N t 19 M 2009Ilocos Norte, 19 May 2009

Guiguinto Elementary SchoolGuiguinto Elementary SchoolBulacan, Bulacan, 26 26 May May 20092009

Volunteers in actionVolunteers in actionVolunteers in actionVolunteers in action

Textbook count 1-2-3 and Textbook W lkWalk

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