Ver 1.01 [PUBLIC MODULE]

USER MANUAL

Development & Maintenance of Web Based

Portal and MIS for Monitoring & Evaluation of

Vocational Training Improvement Project

Ver–1.01

[PUBLIC MODULE]

Submitted By WIPRO Limited (Infotech Division)

Plot No. 480-481, Udyog Vihar, Phase III

Gurgaon – 122016

Haryana

User Manual – Development & Maintenance of Web Based Portal and MIS for Monitoring & Evaluation of Vocational Training Improvement Project

Ver1.01 USER MANUAL - PUBLIC MODULE of 27

Table of Contents 1. Introduction .............................................................................................................................................................................................. 3

1.1 Overview ..................................................................................................................................... 3

1.2 Scope of the Document ............................................................................................................... 3

2. About the Document .............................................................................................................................................................................. 5 2.1 Intended Audience ...................................................................................................................... 5

2.2 Document Conventions ............................................................................................................... 5

3. Getting Started ........................................................................................................................................................................................ 6 3.1 Accessing Portal ......................................................................................................................... 6

3.2 Home Page ................................................................................................................................. 6

4. ITI ............................................................................................................................................................................................................ 10 4.1 ITI Search ................................................................................................................................. 10

4.2 ITI Count ................................................................................................................................... 13

4.3 Trade Statistics ......................................................................................................................... 15

5. Trainee ................................................................................................................................................................................................... 16 5.1 Trainee Search ......................................................................................................................... 16

5.2 Trainee Verification ................................................................................................................... 17

5.3 Trainee Profile .......................................................................................................................... 20

6. Instructor ................................................................................................................................................................................................ 23 6.1 Instructor Search ....................................................................................................................... 23

7. Calendar ................................................................................................................................................................................................ 24 7.1 Academic Calendar ................................................................................................................... 24

7.2 Examination Calendar ............................................................................................................... 25

7.3 Contact Information ................................................................................................................... 26

7.4 Help .......................................................................................................................................... 27



1. Introduction

1.1 Overview

The Directorate General of Resettlement & Employment (DGR&E), now known as the Directorate General of

Employment & Training (DGE&T), was set up in 1945 for the purpose of resettling demobilized Defence Service

personnel and discharged War Workers in civil life. Currently, the scope of the Directorate General has been

extended to cover employment service to all categories of job seekers and training services to civilians.

DGE&T in the Ministry of Labour & Employment is the nodal agency responsible for conducting vocational

training programs to meet the skilled manpower requirement of industry. Because vocational training is a

concurrent subject the Central Government is responsible for laying down norms, standards, policies,

conducting of trade tests, and award of certificates. Other major responsibilities include research in vocational

training, development of instructional materials and affiliation of ITIs/ITCs, whereas State Governments / Union

Territories are responsible for day to day administration of Employment Exchanges and ITIs. Each State

Government has a Directorate of Technical Training / Directorate of Employment & Training which is

responsible for:

(a) Carrying out the policy laid down by the National Council for Vocational Training (NCVT)

(b) Ensuring examinations are conducted by the State Board of Examinations

(c) Issuing the National Trade Certificates

(d) Arranging for inspection of training institutes / centers

(e) Affiliating trade units of training institutes / centers

(f) Conducting NCVT and non NCVT courses

(g) Implementing the provisions of Apprenticeship Act in respect of State Government / Private

establishments and providing employment services.

1.2 Scope of the Document

This document details about the various functionalities of the Public module in the MIS Application.

Through this module trainees and in general public would directly get connected with DGE&T and get

information of their interest (related to DGE&T). Broad features are as follows:

1. Detailed information of ITIs.

2. Detail information of it is count, Private/Government.



3. Trade Statistics which would clear view of available seats and filled seats.

4. Trainee details: list of trainees along with profile details.

5. Instructor details.

6. Examination Calendar which would provide details information about examination as per

semester.

7. Academic Calendar which would provide brief information and dead line of activities of current

academic session.



2. About the Document

2.1 Intended Audience

All Trainees, In general public and users of the DGE & T web based portal will be the intended

audience of this document.

2.2 Document Conventions

This guide uses the following conventions:

1. Menu items, Options, Dialog boxes and Functions are mentioned in Bold.

2. Error messages are displayed in Italics.

3. Angle brackets (>) indicate the progression of menu choices the user should select in a

graphical user interface (GUI).

4. Tip provides easier methods to accomplish tasks.

5. Caution means to take extra care, to avoid errors.

6. Note provides additional information.



3. Getting Started

3.1 Accessing Portal

Public portal of MIS application has been designed as a comprehensive platform for external user of

DGE&T to allow timely and transparent flow of information through the various tiers of the public

vocational training sector in the country i.e. ITI, the State and the Centre. This portal will allow easy

retrieval of data, searching and sorting of various information accurately and quickly.

To access, type the address in the address bar as: https://ncvtmis.gov.in/. User will be redirected to

the Home page of the Public Portal.

3.2 Home Page

Through provided URL user would directly land on Home page of ITI Public module. Here on the top

navigation bar is available which contains Menu item as ITI, Trainee, Instructor and Calendar.

Below to navigation bar Home page details are available along with quick link URL on the right side in

box.

https://ncvtmis.gov.in/



Figure 1: Home Page

As in menu bar different options are available. If you move mouse to ITI Search, hand hove image

would reflect along with three options as ITI Search, ITI Count and Trade Statistics.



Figure 2: Home Page-Menu Bar ITI

In the same way if you move curser to Trainee option, three options would reflect as Trainee Search,

Trainee Verification and Trainee Profile.



Figure 3: Home Page-Menu Bar Trainee

Moving on next at Instructor you would find Instructor Search option.

Figure 4: Home Page-Menu Bar Instructor



At Calendar Academic you would find Calendar and Examination center options.

Figure 5: Home Page-Menu Bar Calendar

4. ITI

The ITI module will enable general public to search for an ITI, view ITI profile & state & district wise ITI

count list. This module will include various sub-modules such as ITI Search, ITI Count and Trade

Popularity etc. Various sub modules exists under ITI module are explained below.

4.1 ITI Search

This link enables general public to search for an ITI based on the filter criteria.

1. Go to ITI -> ITI Search

2. Enter the Search criteria, the search criteria’s are as mentioned below:

a. State

b. District

c. ITI Name

d. Trade



e. Women/Minority Category

f. ITI Type

g. ITI Location

Note: In ITI name Search box user can use wild card (*) to make their search easy. For

example if user wants to search All ITI’s name starting with ITC then search as: ITC*.

If user want to see name of all it is ending with ITC then search as: *ITC

Is user want to see name of all ITIs where in their name ITC word has been used, search as:

*ITC*

Figure 6: ITI Search

3. Based on ITI search, search results will be displayed in the form of a grid as shown in the

image above.

4. Click on ITI Name will display the details of that ITI.



Figure7: ITI Details

Figure8: ITI Details

5. On ITI search page click on CANCEL button to remove the search result and further to make a

new search.



Figure9: ITI Search

6. After clicking CANCEL grid is removed and users can enter a new search criteria.

Figure10: ITI Search

4.2 ITI Count

This sub-module is to provide state & district wise ITIs count list with count of trades and seats

available. General public will access ITI Count Screen, state wise ITIs count along with trade & seats

count details will be listed in the form of a grid. On selecting a particular state, district wise ITIs count

along with trade & seats count details within selected state will be displayed.



Figure11: ITI Count

Here after selecting Andaman & Nicobar Islands, the districts of Andaman & Nicrobar are getting

displayed as shown in the screen shot below.

Figure12: ITI Count

Now upon selecting a particular district ITIs list along with trade & seats count details within selected

district will be displayed. Moreover if we select an ITI Name the details of that particular ITI will be

displayed.



Figure13: ITI Count

4.3 Trade Statistics

Trade statistics will provide user with the information regarding seat count. For trade statistics follow

the below mentioned points

1. Go to ITI -> Trade Statistics.

2. Trade statistics search criteria page will be displayed with the following filter criteria

a. Academic session

b. State

c. District

3. User can enter filter criteria & click on search button. On the basis of entered criteria search

result containing trade popularity list will be displayed.



Figure14: Trade Statistics

4. Clear: On click of “Clear” the data in all the fields will be cleared.

5. Export to Excel: On click of “Export to Excel” search result will be exported to excel file.

6. Export to CSV: On click of “Export to CSV” search result will be exported to a CSV file.

7. Export to PDF: On click of “Export to PDF” search result will be exported to a PDF file.

Note: The Green message box in the screen shot above displays the filter criteria used while search

and result.

5. Trainee

The Trainee module will enable general public (aimed for recruiters/employers) to search & validate

trainee & ensure validity of the document received by trainee.

This module will also enable enrolled trainees to search & view various personal details such as:

profile, attendance, mark sheet & certificate etc.

5.1 Trainee Search

This module is to enable general public to search & display list of trainees.

1. For trainee search Go to Trainee -> Trainee Search.



2. Enter the filter criteria’s as mentioned below:

a. State

b. District

c. ITI Name

d. Trade

e. Gender

f. Certified

3. On the basis of search criteria entered by the user, data will be displayed in the grid.

Figure15: Trainee Search

Note: While searching, please select at least one search criteria.

5.2 Trainee Verification

This module is to enables user to search for trainee, validate a trainee & pull up trainee’s mark sheet

& certificate on the basis of certificate & registration number.

1. For trainee verification go to Trainee -> trainee verification.

2. Trainee verification page will be displayed.



Figure16: Trainee Verification

3. Users (aimed for recruiters/employers) can enter filter criteria as mentioned below:

a. Registration/Certification Number (mandatory)

b. Father/Guardian Name (mandatory)

c. Date of Birth (mandatory)

d. Enter Image Text (mandatory)

4. On click of “Search” user will be able to query and retrieve record(s) by entering as per data

entered in the search criteria.

5. In search result, under Mark sheet tab and certificate tab Print option gets enabled if trainee

has cleared his exams and his certificate has been generated and ready to print.

6. On click of “Print” under Mark sheet tab user will be able to print the mark sheet of the trainee.



Figure17: trainee Mark sheet

7. PRINT CERTIFICATE: On click of “Print” under certificate tab, user will be able to print the

NCVT of the trainee as shown in the screen shot below:

Figure18: trainee NCVT certificate



Figure19: Trainee NCVT certificate

5.3 Trainee Profile

The purpose of this module is to authenticate logged in trainee.

1. For trainee profile go to Trainee -> Trainee Authentication

2. Enrolled trainee will enter required details (DOB, Registration no & Father’s/Guardian’s Name)

which are required for authentication & click on “authenticate” button.

3. Once trainee gets authenticated only then he will be able to view his/her personal profile,

attendance, mark sheet, certificate & hall ticket eligibility.

Figure20: Trainee Authentication



4. Authenticate: On click of “Authenticate” user will be authenticated by system & able to view

his/her own personal & trade related details.


Figure21: Trainee Profile

Figure22: Trainee Profile

6. View Hall Ticket: On click of “View Hall ticket” user will be able to view & print hall ticket.



Figure23: Hall Ticket

7. View Mark sheet: On click of “View Mark sheet” user will be able to view & print semester wise

mark sheet. Figure24: Mark Sheet

8. Print Certificate: On click of “Print Certificate” user will be able to print certificate.



Figure24: Certificate

6. Instructor

The purpose of this module is to provide provision to search for an Instructor.

6.1 Instructor Search

1. For Instructor search Go to Instructor -> Instructor search.

2. User can search for an Instructor on the basis of search criteria as mentioned below

a. State

b. District

c. ITI Name

d. Trade

e. Instructor Name

f. Instructor ID

g. Qualification

3. Click on search button.



4. On the basis of entered criteria search result containing Instructor basic details will be displayed. Along

with Instructor details system will also display a message –‘If you are an instructor and your data is

not accurate in the system, then please contact respective SPIU to get your data corrected.’

Figure25: Instructor search

7. Calendar

This module will enable general public to view academic calendar & examination schedule.

7.1 Academic Calendar

The purpose of this module is to provide provision to view academic calendar scheduled by DGET.

1. Go to Calendar -> Academic Calendar.

2. User needs to enter the Academic session and if calendar exists for that session will be

displayed in the form of a grid.

3. Click on search button, academic calendar details will be displayed as shown below:

Note: The instructor ID may be perceived as any one of the following:

a. Instructor ID assigned by the institute to any instructor

b. Instructor ID assigned by the state

c. Instructor ID generated by DGET MIS Portal



Figure26: Academic calendar


5. Export to Excel: On click of “Export to Excel” search result will be exported to excel file.

6. Export to CSV: On click of “Export to CSV” search result will be exported to a CSV file.

7. Export to PDF: On click of “Export to PDF” search result will be exported to a PDF file.

7.2 Examination Calendar

This module displays examination session as per Session and semester details.

1. Go to Calendar -> Examination Calendar.

2. User needs to select “Academic Session” and “Semester” and click on Search for which

Examination Calendar details needs to be viewed.

Figure27: Examination Calendar

3. Search Result – Date, Day, Subject, Time.




4. Cancel: On click of “Cancel” the data in all the fields will be cleared.


5. User can enter data and expected results would be displayed according to the search criteria provided.

7.3 Contact Information

For any queries please contact to [email protected] or you may dial a help desk number <

To be decided>.

mailto:[email protected]



7.4 Help

For any online support user can Refer Help option on the Extreme top right corner of MIS application

page. Through this link user can download user manual any time and number of times.

Figure 30:Help

Ver 1.01 [PUBLIC MODULE]

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