USING DATA DISCOVERY TO DRIVE DECISIONS
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USING DATA DISCOVERY TO DRIVE DECISIONS
Allen AlbusDeputy SuperintendentLake Forest 67 & 115
Steve Miller CPASenior Financial AdvisorPMA Financial Network, Inc.
Barry BolekAssistant SuperintendentTownship HS 113
Scott SmithNational Sales DirectorForecast5 Analytics, Inc.
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Examples of Local Data for Tracking and Budgeting
District #113 utilizes an SQL database that allows one to download real-time data during the year and in 10-year historical terms. This allows one to look at averages and also areas of expenditures in detail.
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D113 – Local 10-year trends used for projections and analysis
Account BudgetActual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget ActualAlias Description 2003 2003 2004 2004 2005 2005 2006 2006 2007 2007 2008 2008 2009 2009 2010 2010 2011 2011 2012 2012 2013 2013
ecom4620
Supplies - Electricity Ad Bldg - Business/OM
$35,000.00 $28,402.65 $30,000.00 $31,629.72 $30,000.00 $1,861.16 $30,000.00 $8,187.33 $30,000.00 $12,033.38 $30,000.00 $12,255.26 $30,000.00 $11,742.56 $25,000.00 $10,736.28 $15,000.00 $8,005.64 $15,000.00 $7,673.93 $15,000.00 $6,470.99
ecom4630
Supplies - Natural Gas Ad Bldg - Business/OM
$4,000.00 $3,085.74 $6,000.00 $6,538.79 $9,000.00 $6,049.68 $9,000.00 $8,619.45 $15,000.00 $8,157.01 $15,000.00 $5,271.25 $15,000.00 $7,223.28 $12,500.00 $3,735.86 $10,000.00 $7,451.40 $10,000.00 $2,980.20 $10,000.00 $3,073.62
ehom4620
Supplies - Electricity - Operation - Maint
$350,000.00 $294,146.50 $375,000.00 $374,058.39 $375,000.00 $338,437.11 $325,000.00 $353,495.87 $400,000.00 $409,989.90 $400,000.00 $493,658.68 $460,000.00 $606,511.42 $525,000.00 $539,698.65 $650,000.00 $508,860.09 $600,000.00 $477,773.82 $600,000.00 $407,831.91
ehom4630
Supplies - Natural Gas -Operation - Maint
$175,000.00 $234,158.22 $185,000.00 $259,423.89 $185,000.00 $243,006.96 $235,000.00 $366,915.44 $400,000.00 $322,789.27 $400,000.00 $344,079.58 $400,000.00 $275,081.07 $350,000.00 $206,572.97 $350,000.00 $197,656.34 $300,000.00 $132,085.05 $250,000.00 $156,395.26
edom4620
Supplies - Electricity - Operation - Maint
$325,000.00 $310,605.39 $310,000.00 $352,651.41 $310,000.00 $236,927.72 $250,000.00 $282,161.48 $320,000.00 $151,762.66 $320,000.00 $439,538.78 $400,000.00 $341,612.30 $375,000.00 $435,528.63 $400,000.00 $454,779.84 $450,000.00 $463,687.12 $500,000.00 $318,914.42
edom4630
Supplies - Natural Gas -Operation - Maint
$115,000.00 $197,179.58 $185,000.00 $233,012.91 $185,000.00 $233,370.28 $245,000.00 $339,687.66 $375,000.00 $259,695.48 $375,000.00 $266,442.28 $325,000.00 $264,324.98 $300,000.00 $164,634.92 $300,000.00 $150,393.83 $250,000.00 $96,871.88 $250,000.00 $110,962.05
$1,004,000.00 $1,067,578.08 $1,091,000.00 $1,257,315.11 $1,094,000.00 $1,059,652.91 $1,094,000.00 $1,359,067.23 $1,540,000.00 $1,164,427.70 $1,540,000.00 $1,561,245.83 $1,630,000.00 $1,506,495.61 $1,587,500.00 $1,360,907.31 $1,725,000.00 $1,327,147.14 $1,625,000.00 $1,181,072.00 $1,625,000.00 $1,003,648.25Account Budget Actual Budget ActualAlias Description 2003 2003 2004 2004
ecom4620
Supplies - Electricity Ad Bldg - Business/OM $35,000.00 $28,402.65 $30,000.00 $31,629.72
ecom4630
Supplies - Natural Gas Ad Bldg - Business/OM $4,000.00 $3,085.74 $6,000.00 $6,538.79
ehom4620
Supplies - Electricity - Operation - Maint $350,000.00 $294,146.50 $375,000.00 $374,058.39
ehom4630
Supplies - Natural Gas -Operation - Maint $175,000.00 $234,158.22 $185,000.00 $259,423.89
edom4620
Supplies - Electricity - Operation - Maint $325,000.00 $310,605.39 $310,000.00 $352,651.41
edom4630
Supplies - Natural Gas -Operation - Maint $115,000.00 $197,179.58 $185,000.00 $233,012.91
$1,004,000.00 $1,067,578.08 $1,091,000.00 $1,257,315.11
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Overtime Overview for District
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THSD #113 has monthly detailed Overtime reports that show
which areas have spent what amount of
money. By tracking overtime to each
specific area, one can target cost reductions directly to activities.
$2,559.31 Salaries - OT Custodian - Operation/Maint
$36.66 $345.10 Cotton Wood $36.66
Salaries - OT Custodian - Activities - Oper/Maint
$67.12 Blue Fish $25.10 Hunting Dog $42.02
Salaries - OT Custodian - Rental - Oper/Maint
$201.36 Blood Hound $126.06 Pink Bird $75.30
Salaries - OT Security Guard - Operation/Maint
$39.96 Big Bird $39.96
$491.34 Salaries - OT Custodian - Athletics - Oper/Maint
$261.21 Green Grass $132.99 Maple Syrup $128.22
Salaries - OT Security Guard - Operation/Maint
$130.50 Tall Tree $130.50
Salaries - OT Custodian - Operation/Maint
$99.63 Short Bush $13.62 Hello Dolly $86.01
$1,722.87 Salaries - OT Bus Driver - Bus Garage
$1,067.02 Danny Driver $94.29 Wanda Walker $36.98 Randy Runner $106.38 Suzie Sleeper $9.94 Molly Holly $298.05 Buddy Holly $57.20 Holly Bush $0.00 Green Tree $151.56 Red Tree $8.92 Sue Snowflake $91.96 Santa Claus $230.59 Rudy Deer $117.09 Polar Bear $87.56 Panda Bear $59.61 Grizzly Bear $67.35 Black Bear $44.49 Gummy Bear $97.83 Ice Cone $108.68 Ice Cream $44.45 Ice Melt $0.00 Sun Shine $9.94
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Using Data For:Improving your Budgeting
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Using Data For:Hiring and Negotiations
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Using Data For:Hiring and Negotiations
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Using Data For:Hiring and Negotiations
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Using Data For:Hiring and Negotiations
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Using Data For:Cost Containment
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Using Data For:Cost Containment
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Using Data For:Revenue Enhancement
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Using Data For:Communication
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Collaboration and Data Sharing
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Collaboration and Data Sharing