User Guide for Toxic Industrial Waste e-Tracking (Collector) · Enter “Name of Generator’s...

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User Guide for

Toxic Industrial

Waste e-Tracking

(Collector)

Version 1.0

Last updated in August 2019

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WHAT YOU NEED

A computer with internet access.

Before accessing e-Tracking, please ensure that you have a valid CorpPass.

IMPORTANT NOTE!

For information on CorpPass, please login to https://www.corppass.gov.sg

ADDITIONAL NOTES

Ensure that you have valid CorpPass

Function Roles

TIW Generator TIW Collector

Dashboard

Create Consignment Note

Create Consignment Note on Behalf Of Generator

Enquiry Consignment Note

Movement of Toxic Waste Generated (Collector-wise)

Quantity of Toxic Waste Generated (Collector-wise)

Quantity of Toxic Waste Generated (Month-wise)

Movement of Toxic Waste Collected (Generator-wise)

Quantity of Toxic Waste Collected (Generator-wise)

Quantity of Toxic Waste Collected (Month-wise)

TERMS OF REFERENCE

Term Description

NEA National Environment Agency

TIW Toxic Industrial Waste

UEN Unique Entity Number

WRMS Waste and Resource Management System

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TABLE OF CONTENTS

1 GETTING STARTED ..................................................................................................................................... 4

1.1 HOW TO ACCESS NEA’S TIW E-TRACKING SERVICE ........................................................................... 4

1.1.1 How to Login Using Corpass ...........................................................................................................................................................4

1.2 NAVIGATING THE DASHBOARD ......................................................................................................... 7

1.3 HOW TO LOG OUT OF THE SERVICE .................................................................................................. 7

2 DASHBOARD............................................................................................................................................... 8

2.1 HOW TO ACKNOWLEDGE CONSIGNMENT NOTE ................................................................................... 8

2.1.1 Consignment Tab ..............................................................................................................................................................................9

2.1.2 Confirmation Tab ........................................................................................................................................................................... 12

2.1.3 Acknowledgement Tab ................................................................................................................................................................. 13

3 CREATE CONSIGNMENT NOTE ON BEHALF OF GENERATOR ................................................................ 14

3.1 CONSIGNMENT TAB .......................................................................................................................14

3.2 CONFIRMATION TAB ......................................................................................................................18

3.3 ACKNOWLEDGMENT TAB ................................................................................................................19

4 ENQUIRY CONSIGNMENT NOTE ............................................................................................................... 20

4.1 HOW TO SEARCH CONSIGNMENT NOTE ............................................................................................20

4.2 HOW TO V IEW CONSIGNMENT DETAILS.............................................................................................21

4.2.1 How to Clone Consignment Note ................................................................................................................................................ 23

4.3 PRINTER FRIEDNLY-VERSION OF CONSIGNMENT NOTES .....................................................................25

5 REPORTS .................................................................................................................................................. 26

5.1 GENERATE REPORT - MOVEMENT OF TOXIC WASTE (GENERATOR-WISE)...............................................26

5.2 GENERATE REPORT - QUANTITY OF TOXIC WASTE COLLECTED (GENERATOR-WISE) ...............................28

5.3 GENERATE REPORT - QUANTITY OF TOXIC WASTE COLLECTED (MONTH-WISE) ......................................30

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1 GETTING STARTED

1.1 HOW TO ACCESS NEA’S TIW E-TRACKING SERVICE

This section explains how to login using CorpPass.

a) Please ensure that you have internet access.

b) Launch your web browser (e.g. Internet Explorer, Firefox, etc.) and go to Waste Resource Management System

home page at: https://wrms.nea.gov.sg

1.1.1 HOW TO LOGIN USING CORPASS

This section explains how to login using CorpPass.

a) Click on “Toxic Industrial Waste e-Tracking” as shown in Figure 1.1.1-1: Waste Resource Management System home page

Figure 1.1.1-1: Waste Resource Management System

https://wrms.nea.gov.sg/

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b) Enter your “UEN”, “CORPPASS ID” and “Password” as shown in Figure 1.1.1-2: Log in with CorpPass

c) Click on “Login” to proceed.

Figure 1.1.1-2: Log in with CorpPass

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d) Upon successful login select a profile as shown Figure 1.1.1-3: Profile Selection.

Figure 1.1.1-3: Profile Selection

e) As a “TIW Generator”, you can

Create your own consignment notes

When you select “TIW Generator” profile, you can create your own consignment notes, e.g. sending

incineration ash to Tuas Marine Transfer Station (TMTS). Refer to User Guide for Toxic Industrial Waste e-

Track ing (Generator) provided separately.

f) As a “TIW Collector”, you can

Acknowledge consignment notes submitted by generators by accepting or rejecting the

submissions

Create consignment notes on behalf of generator

When you select “TIW Collector” profile.-you will direct to Dashboard as shown in Figure 1.1.1-4:.

Figure 1.1.1-4: Dashboard

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1.2 NAVIGATING THE DASHBOARD

The below are the functions that are available, as shown in the left menu Panel in Figure 1.2-1.

a) Dashboard which list consignment notes submitted by generators for your acknowledgement .

b) Create Consignment Note on Behalf Of Generator.

c) Enquiry Consignment Note to query on consignment notes that you have received.

d) Generate Report - Movement of Toxic Waste (Generator-wise).

e) Generate Report - Quantity of Toxic Waste Collected (Generator-wise).

f) Generate Report - Quantity of Toxic Waste Collected (Month-wise).

Figure 1.2-1: Dashboard

1.3 HOW TO LOG OUT OF THE SERVICE

a) Click on “LOGOUT” button to exit the service as shown in Figure 1.3-1. You will be returned to the Waste

Resource Management System home page.

Figure 1.3-1: Logout Button

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2 DASHBOARD

The “Dashboard” allow you to view recent pending acknowledgement of consignment notes. Once a consignment note

is acknowledged, it will not be listed in the dashboard. You may locate the consignment note via the Enquiry

Consignment Note function.

2.1 HOW TO ACKNOWLEDGE CONSIGNMENT NOTE

This section explains how to process (accept or reject) consignment notes submitted by Generators.

a) On the left panel, under "E TRACKING", click on " Dashboard”

b) You will see a "Dashboard" page as shown in Figure 2.1-1.

Figure 2.1-1: Dashboard

c) You will see icons under the “Action” column with “Acknowledge” Icon as shown in Figure 2.1-1. Go to the

desired consignment note and click on "Acknowledge” icon to process the consignment note.

The selected Consignment Note will be displayed as shown in Figure 2.1-1-1.

There are three steps to complete the acknowledgement of a submitted consignment notes. The steps are

organised in tabs as below:

1. Consignment Tab – You must verify and enter the necessary details in this section.

2. Confirmation Tab – You need to confirm the details in this section to complete the acknowledgement of the

consignment note submitted by the generator.

3. Acknowledgement Tab – System to confirm processing and you will see the “Success Message” after successful

submission.

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2.1.1 CONSIGNMENT TAB After clicking “Acknowledge” icon, the consignment note will be displayed as shown Figure 2.1.1-1.

The Consignment Tab has 4 sections.

A. Consignment Details B. Toxic Details

C. Carrier Details. D. Status.

Figure 2.1.1-1: Acknowledge Consignment Note

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a. First, review and update details of the consignment.

A. Consignment Details: shows information of the Generator and the pick-up address, etc. These information

are read-only and are not editable.

B. Toxic Details: list toxic items for collection. Verify the entities and update the details of the actual items collected:

i. Verify the entries of the toxic waste declared under the “Toxic Details” section

ii. Verify the entries of the Sub toxic waste declared under the “Sub Toxic Details” section

iii. Enter quantity and select the unit of measure under “Actual Total Quantity”.

iv. Select “Status” to accept or reject the item

v. Confirm if there is any “Discrepancy”.

- Select “Yes”- If quantity and unit of measure of Submitted and Actual Total Quantity differs

- Select “No” - If quantity and unit of measure of both Submitted and Actual Total Quantity are

same.

vi. Enter “Reason” – Mandatory if Discrepancy is selected as “Yes”

C. Carrier Details: display the details of the Carrier provided by the Generator

i. Verify “Carrier Details”.

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D. Status: To update the status of the pick up

i. Select “Status”: Accept or Reject the consignment

ii. Specify “Date of Arrival”.

iii. Select “Time of Arrival”.

iv. Included additional comments under “Remarks” if any. For reject, please indicate the reason.

b) Click “Cancel” button – Cancel the acknowledgement, and you will be returned to the Dashboard

c) Click “Reset” button – Clear all entered fields.

d) Click “Next” button to proceed to confirm for the acknowledge of the consignment note.

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2.1.2 CONFIRMATION TAB

After successful completion of “Consignment Tab” directs to “Confirmation Tab”

a) You will see a "Confirmation" page in Acknowledge Consignment Note as shown in Figure 2..1.2-1 . The details of the consignment are displayed for final confirmation before submission

i. Click “Submit” button –You will redirect to “Acknowledgement Tab” – Refer 2.1.3 Acknowledgement

Tab.

ii. Click "Previous" button – Return to the previous screen

Figure 2.1.2-1: Confirmation Tab

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2.1.3 ACKNOWLEDGEMENT TAB

After successful completion of “Confirmation Tab” directs to “Acknowledgement Tab”.

a) You will see a "SUCCESS" message as shown in Figure 2.1.3-1

i. Click "View Consignment Note" button – Printer-friendly version. – Refer 4.3 Printer Friendly –Version

of Consignment Note

ii. Click "Back to Home" button –You will return to the dashboard.

Figure 2.1.3-1: Acknowledgment Tab

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3 CREATE CONSIGNMENT NOTE ON BEHALF OF GENERATOR

The information to be provided in a consignment note included Pick up address, Toxic waste and Carrier details

a) On the left panel, under "E TRACKING", click on " Create Consignment Note – On Behalf of Generator

The Consignment Tab has 3 sections.

A. Consignment Details

B. Toxic Details C. Carrier Details.

3.1 CONSIGNMENT TAB

b) You will see a "Consignment Tab” in “Create Consignment" as shown Figure 3.1-1.

A. Consignment Details

i. Select “User Type” of the Generator, whether the consignment for a business or individual.

ii. Enter valid “UEN” for business and ”NRIC” for individual.

iii. Enter “Name of Generator’s Company”.

iv. Select a “Pick Up Address”.

Click on radio button “Existing Pick-up Address” and select an address from dropdown list or

Click on the radio button “New Pick-up Address” to enter a new pick up address.

v. Enter “Name of the Declarant”.

The Collector’s information is based on your licensing information that will be pre-populated:

vi. “Collector Type”.

vii. “Name of the TIW Collector”

viii. “Transport Approval No”.

Figure 3.1-2: Create Consignment Note on Behalf Of Generator – Consignment details

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c) Add Toxic items for collection in “Toxic Detail” table as shown Figure 3.1-2.

Figure 3.1-2: Create Consignment Note on Behalf Of Generator – Toxic details

i. To add an items into the “Toxic Details” table, Click “Add Toxic” button, you will see a popup window as

shown in Figure 3.1-3:

ii. To remove items from the “Toxic Details” table, check on the items to remove and Click “Delete Toxic”.

To add Toxic Items

i. Select "Type of Toxic".

ii. Select "Sub Toxic Type".

iii. Select "Physical State".

iv. Select "Hazardous Property".

v. Enter number of package and select the packaging type under "Package".

vi. Enter quantity and select the unit of measure under "Total Quantity".

vii. Click on "Save" button to add items into the “Toxic Details” table.

viii. "Cancel" button – Items will not be added to the “Toxic Details” Table

Figure 3.1-3: Add Toxic Waste

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d) To specify the Toxic Items collected:

i. To add an items into the “Toxic Details” table, Click “Add Toxic” button, you will see a popup window as

shown in Figure 3.1-3

ii. To remove items from the “Toxic Details” table, check on the items to remove and Click “Delete Toxic”.

To Update the actual quantity Toxic Items collected:

iii. Enter “Actual Total Quantity “ for each toxic Items

iv. Enter quantity and select the unit of measure under “Actual Total Quantity”.

v. Select “Status” to accept or reject the item.

vi. Select “Discrepancy”.

- Select “Yes”- If quantity and unit of measure of Submitted and Actual Total Quantity differs .

- Select “No” - If quantity and unit of measure of both Submitted and Actual Total Quantity are

same.

vii. Enter “Reason” – Mandatory if Discrepancy is selected as ”Yes”.

e) To specify the Carrier details:

i. Enter “Carrier Company Name”.

ii. Enter “Name of the Driver”.

iii. Enter “Vehicle No”.

iv. Select “Pick Up Date”.

v. Select “Pick Up Time”.

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.

f) Update Status of Pickup as shown in Figure 3.1-4.

i. Select “Status” : accept or reject the consignment

ii. Enter “Date of Arrival”

iii. Select “Time of Arrival”

iv. Enter “Remarks” if needed. For reject, indicate the reason.

Figure 3.1-4: Create Consignment Note on Behalf Of Generator – Status

g) Click “Next” button.- You will redirect to “Confirmation Tab” – Refer 3.2 Confirmation Tab

h) Click “Cancel” button to discard the creation or changes. You will be redirected to the Dashboard.

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3.2 CONFIRMATION TAB

After successful completion of “Consignment Tab” directs to “Confirmation Tab”

a) You will see a "Confirmation Tab" in Acknowledge Consignment as shown in Figure 3.2-1: Confirmation Tab.

i. Click on “Submit” button –You will redirect to “Acknowledgement Tab” – Refer 3.3

Acknowledgement Tab.

ii. "Previous" button – Return to the previous screen.

Figure 3.2-1: Confirmation Tab

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3.3 ACKNOWLEDGMENT TAB

After successful completion of “Confirmation Tab” and submission of a consignment note, you will be directed to

“Acknowledgement Tab”.

You will see a "SUCCESS" message as shown in Figure 3.3-1.

i. Click "View Consignment Note" button – Printer-friendly version. – Refer 4.3 Printer Friendly –

Version of Consignment Note.

ii. Click "Back to Home" button – You will return to the dashboard.

Figure 3.3-1: Acknowledgment Tab

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4 ENQUIRY CONSIGNMENT NOTE

4.1 HOW TO SEARCH CONSIGNMENT NOTE

a) On the left panel, under "E TRACKING", click on " Dashboard”

b) You can see “View Consignment Notes” as shown in Figure 4.1-1: View Consignment Notes.

Enter/select one or more of the search criteria

i. “Consignment ID”.

ii. “Name of Collector”.

iii. “Submission Date From”.

iv. “Submission Date To”.

v. “Status”.

vi. “Toxic Waste”.

vii. “Sub Toxic Waste”.

viii. “Pick Up Address

c) Click on “Search” button. –Search results displayed as shown in Figure 4.1-2: Search Result(s) for

Consignment Note according to search criteria. d) “Clear” button – Clear your input/selection

Figure 4.1-3: View Consignment Notes

Figure 4.1-4: Search Result(s) for Consignment Note

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4.2 HOW TO VIEW CONSIGNMENT DETAILS

a) Select the desired consignment note of “Consignment Note List” table

i. Click on the “Consignment ID” link as shown in Figure 4.2-1.

Figure 4.2-2: View – Consignment Details

b) The details of the selected consignment will be displayed as shown in Figure 4.2-2

Figure 4.2-3: Consignment Details

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b) Click "View Consignment Note" button to print out the consignment note. Refer 4.3 Printer Friendly Version of

Consignment Note.

c) Click “Clone” button – to create a new consignment note with the same details of the selected the

consignment note. Refer 4.2.1 How to Clone Consignment Note.

d) Click “Cancel” button – Return to the previous screen.

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4.2.1 HOW TO CLONE CONSIGNMENT NOTE

You can create a new consignment note by duplicating the details from an existing consignment note.

IMPORTANT NOTE: Cloning reduces re-entry but do ensure entries are edited to correctly reflect the new

consignment.

a) On the left panel, under "E TRACKING", click on " Enquiry Consignment Note”

b) Choose Submitted or Accepted consignment note to be cloned.

c) Click “Clone” icon in the Action column of the consignment note as shown in the Figure 4.2.1-1:

Figure 4.2.1-1: View Consignment Note

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d) After clicking “Clone”, you can see “Create Consignment Note” page with pre-filled values from the cloned

consignment note as shown in Figure 4.2.1-2.

Figure 4.2.1-2 Create Consignment on Behalf of Generator.

You can edit the consignment notes and:

e) To submit the consignment note, click “Next” – You will redirect to “Confirmation Tab”– Refer 3.2 Confirmation

Tab.

Or

f) Click “Cancel” to discard any changes made. You will be redirected to the Dashboard

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4.3 PRINTER FRIEDNLY-VERSION OF CONSIGNMENT NOTES

This section explains display of the “printer friendly – version” of the details of a submitted or accepted consignment

note which can be printed out.

To print out the consignment note, select the “View Consignment Note” button that can be

found in the View, Edit or Create of a consignment function.

a) After clicking “View Consignment Note” – Sample of consignment note in printer-friendly format as shown in

Figure 4.3-1:

Click “Print” button – Select your printer to print.

Figure 4.3-1: Consignment Note– Printer-Friendly Format.

Click “Cancel” button to return to the dashboard.

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5 REPORTS

This section has 3 reports as follows.

1. Generate Report – Movement of Toxic Waste (Generator-Wise).

2. Generate Report – Quantity of Toxic Collected (Generated-Wise).

3. Generate Report – Quantity of Toxic Waste Collected (Month-Wise).

5.1 GENERATE REPORT - MOVEMENT OF TOXIC WASTE (GENERATOR-

WISE)

a) On the left panel, click on " Generate Report - Movement of Toxic Waste (Generator-wise)".

b) You can see “Generate Report – Movement of Toxic Waste (Generator-Wise)” page as shown in Figure 5.1-1

Movement of Toxic Waste (Generator-Wise).

i. Select “Date Type”: Pick Up Date or Submission Date as the date filter

ii. Select “From”.

iii. Select “To”.

iv. Enter “UEN” if needed which is optional.

v. Select “Toxic Waste” if needed which is optional.

vi. Select “Sub Toxic Waste” if needed which is optional.

vii. Select “Pickup Address” if needed which is optional.

viii. Click on “Generate” button –Generate Report as shown in Figure 5.1-1

ix. Clear" button – Clear your input/selection.

Figure 5.1-1 Movement of Toxic Waste (Generator-Wise)

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c) After generated report successfully you will see report file name as hyper link in ”Report” section as shown in Figure

5.1-2.

d) Click on the generated report file as shown below will download the file

Figure 5.1-2: Report

e) The sample of report file will be as shown in Figure 5.1-3: Sample of Movement of Toxic Waste (Collector-wise)

Report.

Figure 5.1-3: Sample of Movement of Toxic Waste (Collector-wise)

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5.2 GENERATE REPORT - QUANTITY OF TOXIC WASTE COLLECTED

(GENERATOR-WISE)

a) On the left panel, click on "Quantity of Toxic Waste Collected (Generator-Wise)"

b) You can see “Generate Report –Quantity of Toxic Waste Collected (Generator-Wise)” as shown in Figure 5.2-1

Quantity of Toxic Waste Collected (Generator-Wise).

i. Select “Date Type”. Pick Up Date or Submission Date as the date filter



iv. Select “Generator” if needed which is optional.

v. Click “Generate” button.-Generate Report as shown in Figure 5.2-1

vi. Click "Clear" button – Clear your selection.

Figure 5.2-2 Quantity of Toxic Waste Collected (Generator-Wise)

c) After generated report successfully you will see report file name as hyper link in ”Report” section as shown in

Figure 5.2-2: Report.

d) Click on the generated report file as shown below will download the file


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e) You can see “Generate Report –Quantity of Toxic Waste Collected (Generator-wise)” as shown in Figure 5.2-3:

Sample of Quantity of Toxic Waste Collected

Figure 5.2-3: Sample of Quantity of Toxic Waste Collected

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5.3 GENERATE REPORT - QUANTITY OF TOXIC WASTE COLLECTED

(MONTH-WISE)

a) On the left panel, click on "Quantity of Toxic Waste Collected (Month-Wise)"

b) You can see “Generate Report –Quantity of Toxic Waste Collected (Month-wise)” as shown in Figure 5.3-1

Quantity of Toxic Waste Collected (Month-wise)

i. Select “Date Type”: Pick Up Date or Submission Date as the date filter



iv. Click on “Generate” button.-Generate Report as shown in Figure 5.3-1

v. "Clear" button – Clear your selection.

Figure 5.3-2 Quantity of Toxic Waste Collected (Month-wise)

c) After generated report successfully you will see report file name as hyper link in ”Report” section as shown in

Figure 5.3-2: Report.

d) Click on the generated report file as shown below will download the file.


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e) You can see “Generate Report –Quantity of Toxic Waste Collected (Month-wise)” as shown in Figure 5.3-3:

Sample of Quantity of Toxic Waste Collected (Month-wise) Report

Figure 5.3-3: Sample of Quantity of Toxic Waste Collected (Month-wise) Report

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