Update to ITC November 19, 2010
19
University of Wisconsin System HRS Project Update to ITC November 19, 2010
description
Update to ITC November 19, 2010. Agenda. HRS Project Background Current Status Communication. HRS Background. HRS Project Scope – IN SCOPE. Human Resources Talent Acquisition Manager Base Benefits / Benefits Administration Payroll Absence Management Time and Labor - PowerPoint PPT Presentation
Transcript of Update to ITC November 19, 2010
University of Wisconsin SystemHRS Project
Update to ITCNovember 19, 2010
Agenda
• HRS Project Background• Current Status• Communication
HRS Background
HRS Project Scope – IN SCOPE
• Human Resources• Talent Acquisition Manager• Base Benefits / Benefits Administration• Payroll• Absence Management• Time and Labor• EPM (Date Warehouse)• Self Service• Workflow
4
HRS Project Scope – OUT OF SCOPE
• Budget • Health and Safety• ePerformance• Enterprise Learning Management
5
6
Phase Descriptions
Support Deploy Test Build Plan
Each release will follow a proven approach for implementing PeopleSoft functionality as outlined below and includes a list of key deliverables for each phase.
• Project Plan & Timeline• Resource Estimates• Budget• Requirements List• Fit/Gap Decisions• Campus Coordination Plan• Communications Strategy• Training & Support Approach• Development Infrastructure & Database
• Configured System• Extensions• Interfaces• Reports• Conversion Programs• Cleansed Data• Training Content• Work Process Analysis• Test Scripts
• Redesigned Processes• Configuration Documentation• Functional Specifications• Technical Specifications• Revised Role Descriptions• Security Specifications• Training Infrastructure & Database
• Integration Test Results• Systems Test Results• Performance Test Results• Parallel Test Results• Mock Conversion Results• Acceptance Test Results• Production Infrastructure & Database
• Cutover Schedule• Trained Users• Converted Data• Code Migration• Deployed Procedures• Readiness Assessment• Secured Production Database• Help Desk Support Procedures
• Help Desk Issues List• Post Production Review Results• Follow up Training & Coaching
7
HRS Proposed Implementation Schedule
7
Scope• Monthly Deployments of Reports• Staggered rollout of additional employee and manager self service
Scope• eBenefits for Dual Choice
Scope• Human Resources• Base Benefits• Payroll• Time and Labor (self-service early
adopters)• Absence Management (self-service
early adopters)• Financial Integration• Base EPM/Reporting• Limited Benefits Administration• Employee self-service (ltd.
Demographic)
Scope• eBenefits for Grad Hires
Apr – June 2011 Sept - Nov 2011 Jan – Mar 2012
Scope• Talent Acquisition Management
July – Sept 2011
HRS Project Structure
8
HRS Project Structure
• There are approximately 500 UW staff members from across the campuses and UW Madison Divisions participating in the implementation of HRS
• Huron Consulting is our partner in the HRS Project
9
STATUS
Project Management
• Microsoft Project is used for the overall plan• All team members track their time in a tool that is
uploaded to the master plan which is reconciled monthly
• Every team with many, same-type discrete deliverables uses hill-climbers to report status
• JIRA is used to track: issues, test faults, development, decisions and other deliverables
• Campus readiness is measured through monthly scorecards and assessements
11
Earned Value September 2010
12
High Level Status
• The HRS Project is slightly behind schedule but is on track for implementation in 2011
• System testing completed; Integration testing in progress; planning underway for Payroll Reconciliation, User Acceptance (UAT), and Performance testing
• Data collection, cleansing, conversion progressing ahead of plan
• Training curricula and course development underway
13
High Level Status continued
• Data governance model defined; method for requesting data extracts (from EPM) for approved supplemental systems in place
• Security roles being defined with target to use them during UAT
• User procedures, job aides, and knowledge base development underway
• Reports for Release 1 complete, development of reports for future releases progressing as planned
• Most development complete; break-fix ongoing14
COMMUNICATION
HRS Intranet and Internet
• Over 1700 hits (each site) in October• https://intranet.hrs.wisc.edu• http://hrs.uwsa.edu
• Intranet• Up to date information, updated daily• Covers all aspects of the project
• Internet• General audience• Broad overview of HRS
16
HRS on the Portal
18
My UW Portal
• HRS portlet• Focus on ESS user• Biweekly/monthly topic change• Information on ESS modules/HRS basics• Help information and links
19
