University Technology Fee Spring Presentation to the SFRB
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Transcript of University Technology Fee Spring Presentation to the SFRB
UTFAB Presentation to the SFRB
University Technology FeeSpring Presentation to the SFRBPatrick J. Burns
Jason Huitt
Pete Winterscheidt
Garrett Pichler
- Vice President for IT
- ACNS Liaison to UTFAB
- UTFAB Chair
- UTFAB Vice Chair
April 4, 2011 1
April 4, 2011 UTFAB Presentation to the SFRB 2
Outline
University Technology Fee Overview FY11 Allocations Review FY12 Budget & Project Proposals Q&A
UTFAB Presentation to the SFRBApril 4, 2011 3
The University Technology Fee $20/semester fee assessed to all students
Flat fee – paid once each semester UTFAB
Functions strictly according to bylaws, reviewed annually
One representative from each academic college (and Intra-University)
One representative from the Grad. School Two At-Large reps, appointed by ASCSU Associate representatives
April 4, 2011 UTFAB Presentation to the SFRB 4
UTF Bylaws – Process: Project-based
University departments request funding from theUniversity Technology Fee Advisory Board
through proposals, including a three-year project plan
UTFAB votes twice on the proposal based on 10 funding criteria in bylaws
UTFAB projects are reported to the SFRB
UTFAB Presentation to the SFRB
FY11 PROJECT UPDATE
April 4, 2011 5
April 4, 2011 UTFAB Presentation to the SFRB 6
Budget Projection for FY 11 (k$) Revenue
Carry over from FY 10 $209k Fees $1,275k Reserve ($40k) Total $1,444k
Allocations (next page) $1,435k Available (revenue – expenses) $9k
Revenue higher than projected due to increased enrollment in Summer and Fall 2010
UTFAB Presentation to the SFRB
FY11 Allocations (k$)1. Student Information System*** $506k
2. General Assignment Classrooms** $225k
3. Library Technology* $175k
4. Lynda.com* $30k
5. Campus Wireless Networks** $257k
6. SIS Virtual Server Technology*** $160k
7. Departmental Classroom Upgrades*** $53k• ARDEC, CAHS, Anthropology, Weber 202
8. TILT Checkout Laptops $28k
9. Total $1,434k
April 4, 2011 7
* denotes level of cost sharing
“Supplem
ental”A
llocations
UTFAB Presentation to the SFRB
A Note about the UTFAB Reserve• The UTFAB has maintained a $40,000 reserve
throughout it’s eight-year history• To protect against enrollment drop or unforeseen
circumstances• This reserve is a threshold above which no further
proposals would be entertained, and has never been tapped
Discussion is welcome…
April 4, 2011 8
UTFAB Presentation to the SFRB
PROPOSED FY12 PROJECTS
April 4, 2011 9
UTFAB Presentation to the SFRB
Proposed FY12 Allocations (k$)Note: UTFAB will take final votes on the following projects for FY 12 at their April 5, 2011 meeting
1. Student Information System*** $528k
2. General Assignment Classrooms** $159k
3. Library Technology* $196k
4. Total $884k
Balance for Allocation in 2011-2012: $245k
April 4, 2011 10
* denotes level of cost sharing
April 4, 2011 1111
1. Student Information System FY 12 request of $528,461
Represents a 4.4% increase over FY10 allocation $ Software maintenance inflation $ Addition of Transfer Equivalency System ($ Reduced hardware maintenance costs thru server virtualization)
Matched 50/50 by the University Coming Soon:
T. E. S. Parent RAMweb Main page redesign Graduation Ready checklist SSO to @Rams e-mail
UTFAB Presentation to the SFRB
0
100,000
200,000
300,000
400,000
500,000
600,000
Amount
Software
Hardware
Staff
Other
Total
RAMweb Logins per Year
April 4, 2011 12UTFAB Presentation to the SFRB
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 20100
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
268,481
635,694
1,201,826
1,617,705
1,857,946
2,206,159
2,902,151
3,501,047 3,538,349 3,613,677
3,894,939
Year
Lo
gin
s
UTFAB Presentation to the SFRB 13April 4, 2011
Implemented in 2010-2011!
Online registration waitlist Email to students when space is available and opt in for text
message notification RAMweb and ARIESweb self service
Email notifications
sent
# of Students receiving
notifications
# of students registered from
waitlist # of seats filled
Fall 2010 16,298 7,201 6,049 10,604
Spring 2011 17,810 7,868 6,798 11,768
April 4, 2011 1414
2. Classroom Technology (General Assignment Classrooms) Goal is to have 100% of GA classrooms upgraded to smart technology by end of Fall 2012
Technology in smart classrooms includes: Equipment control systems Blu-ray DVD and VCR display systems Document Cameras, Speakers and HD displays
UFFAB proposes10 new smart rooms in FY12 UTFAB will “refresh” 20 rooms in FY12: $159k
Represents a 30% cost reduction – complements UFFAB!
UTFAB Presentation to the SFRB
UFFAB’s New Smart Classrooms – FY12
April 4, 2011 15UTFAB Presentation to the SFRB
“Refreshed” Smart GA Classrooms – FY12 PROPOSED REFRESH ROOMS FOR FY2012
BUILDING ROOM # VIDEO PROJ MAKE MODEL
PURCH DATE Control System Switcher Doc Cam DVD Player
Proposed Funding
x 1,0001 AYLESWORTH C108 HITACHI * CP-X445 10-Oct-06 Crestron - OK MPS 112 No Yes 5.7752 CLARK C238 HITACHI * CP-X445 14-Feb-06 AMX w CP4 MPS 112 No Yes 8.253 CLARK C251 HITACHI * CP-X1200 03-Apr-06 AMX w CP4 Extron 5Cr Samsung Yes 8.254 CLARK C146 HITACHI * CP-X445 27-Nov-06 Crestron - OK MPS 112 No Yes 10.555 ENGINEERING E202 EPSON * 821P 10-Nov-05 AMX w MSP32 INLINE Samsung No 10.556 ENGINEERING E103 HITACHI CP-X445 07-Aug-07 AMX w MSP32 INLINE Samsung No 10.557 ENGINEERING E203 HITACHI * CP-X445 10-Aug-07 AMX w MSP32 INLINE Samsung No 10.558 ENGINEERING B004 HITACHI * CP-X445 02-Nov-07 AMX w MSP32 None No No 8.259 GUGGENHEIM 107 HITACHI * CP-X1250 02-Jun-06 AMX - AXU-CG10 Extron 7SC Samsung No 8.25
10 MICROBIOLOGY A108 HITACHI * CP-X445 15-Oct-07 AMX w CP4 None Avervsion Yes 4.5511 MICROBIOLOGY A113 HITACHI * CP-X445 03-Jan-06 AMX w CP4 MPS 112 No Yes 5.77512 MRBSC 111 HITACHI * CP-X445 15-Mar-07 AMX w MSP32 INLINE Samsung No 10.5513 ROCKWELL 39 HITACHI * CP-X605 10-Aug-06 AMX / AXU-MTP Extron Sys 8 No No 814 ROCKWELL 36 HITACHI * CP-X1200 10-Aug-06 AMX / AXU-MTP Extron Sys 8 No No 815 ROCKWELL 167 HITACHI * CP-X1200 10-Aug-06 AMX / AXU-MTP Extron Sys 8 No No 816 ROCKWELL 170 SANYO PRO EXTRA 01-Jun-03 AMX / AXU-MTP Extron Sys 8 No No 817 ROCKWELL 172 HITACHI * CP-X1250 10-Aug-06 AMX / AXU-MTP Extron Sys 8 No No 818 WAGAR 132 HITACHI * CP-X445 01-Aug-06 AMX w CP4 MPS 112 No Yes 5.77519 WAGAR 107B HITACHI * CP-X445 11-Aug-06 AMX w CP4 MPS 112 Yes Wolf Yes 5.77520 WAGAR 133 HITACHI * CP-X1200 15-Mar-07 AMX w MSP32 MPS 112 No No 5.775
$159,175.00
April 4, 2011 16UTFAB Presentation to the SFRB
April 4, 2011 1717
3. Library Technology More than 400 workstations and laptops are
maintained at the Morgan Library by the UTFAB Includes scanners, A/V equipment, PCs, and Macs
Specialty equipment includes: Three multimedia presentations rooms Three computer lab classrooms
FY12 proposal of $195k includes: Replacement lab workstations and checkout laptops Increasing the fleet of available Mac laptops Additional presentation rooms & a new computer lab
UTFAB Presentation to the SFRB
UTFAB Presentation to the SFRB
Comments
The 3 major UTFAB projects benefit almost all students at CSU
UTFAB works with other groups to maximize benefit and minimize cost, e.g. UFFAB
Comprehensive wireless upgrade ~complete Appropriate experimentation, e.g. Lynda.com,
thin clients, etc. being explored Cost sharing with departments typical
April 4, 2011 19
April 4, 2011 UTFAB Presentation to the SFRB 20
On the docket…
UTFAB will hold officer elections tomorrow! Next fall, projects will be solicited from
students, and the campus “Supplemental” requests will be reviewed by
UTFAB subcommittee, presented to full board for review and possible approval
Next spring, the board will hear FY13 funding requests
Ongoing: Bylaws review
April 4, 2011 UTFAB Presentation to the SFRB 21
For More Information
UTFAB web site: http://utfab.colostate.edu/
Contents: Bylaws Members Meeting Minutes University Technology Fee Budgets All funded project proposals All funded project status update presentations
April 4, 2011 UTFAB Presentation to the SFRB 22
Thank You
The central IT environment is much, much better, due primarily to student fees
We believe that we are delivering substantial value for your investments
We are very grateful for your support Students continue to manage diligently the
fee and its activities
April 4, 2011 UTFAB Presentation to the SFRB 23
Questions?
Are more than welcome.