University of Southern Maine, Gorham USM Stormwater...University of Southern Maine, Gorham MS4...

University of Southern Maine, Gorham MS4 Stormwater Management Plan 2013-2018

1

University of Southern Maine

Gorham Campus

MEDEP Permit MER042002

For Discharges from State and Federally Owned Municipal

Separate Storm Sewer Systems

2013-2018

Stormwater Management Plan

Certification:

I certify under penalty of law that this document and all attachments were prepared under my

direction or supervision in accordance with a system designed to assure that qualified personnel

properly gather and evaluate the information submitted. Based on my inquiry of the person or

persons who manage the system, or those persons directly responsible for gathering the

information, the information submitted is, to the best of the my knowledge and belief, true,

accurate, and complete. I am aware that there are significant penalties for submitting false

information, including the possibility of fine and imprisonment for knowing violations.

Signature:_________________________________________________

Printed Name: David F. Flanagan

Title: President, University of Southern Maine

Date:_____________________________________________________


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BMP Plan

Year Goal

Responsible

Person(s)

Date of

Implementation

/ Time line

Comments

1.1 1 Public Education & Outreach:

Submit Stormwater Awareness

Plan. See plan for specific yearly

goals (Attachment 1)

Asst. Director

for Sustainable

Programs

February 2014 Work with

service learning

student to craft

plan

1 -Assess Target Audience to set

baseline and inform

development of plan

September 15,

2014

3 -Cursory evaluation and

assessment of implantation and

impacts

September 15,

2016

5 -In-depth assessment of

implantation and impact of

Awareness Plan

September 15,

2018

1.2 1 Public Education & Outreach:

Submit Targeted Best

Management Practices Adoption

Plan. See plan for specific yearly

goals (Attachment 2)

Asst. Director

for Sustainable

Programs

January 2014 Work with faculty

to craft plan

around water

quality in

Tannery Brook

1 -Assess Target Audience to set

baseline and inform

development of plan

September 15,

2014

3 -Cursory evaluation and

assessment of implantation and

impacts

September 15,

2016

5 -In-depth assessment of

implantation and impact of

Awareness Plan

September 15,

2018


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BMP Plan Year Goal Responsible

Person(s)

Date of

Implementatio

n / Time line

Comments

2.1 1-5 Public Involvement and

Participation: Public notice.

Ensure public awareness of

events and activities. Follow state

and local public notice

requirements when applicable.

Asst.

Director for

Sustainable

Programs

Ongoing

2.2 1-5 Public Involvement and

Participation: Public event.

Continue annual Day of Service

in the spring, offering clean-up

and planting activities on the

Gorham campus with stormwater

and water quality learning

opportunities. See additional

details in Stormwater Quality

Awareness Plan (Attachment 1)

Asst.

Director for

Sustainable

Programs in

partnership

with other

USM

departments

Hold event by

May of each

year.

Partner with the

Office of

Community

Service Learning

and Student

Affairs to

continue

offering

sustainable

landscaping

projects during

USM’s annual

Husky Day of

Service.

1-4 -Include review of event in

annual reporting that discusses

process indicators (assess the

permittee’s planning and

execution) and impact indicators

(assess the effectiveness of the

event)

Asst.

Director for

Sustainable

Programs

September 15,

annually

5 -Report comprehensive review of

public events including an

analysis of the process indicators

and impact indicators

Asst.

Director for

Sustainable

Programs

September 15,

2018


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BMP Plan

Year Goal

Responsible

Person(s)

Date of

Implementation

/ Time line

Comments

3.1

Illicit Discharge Detection and

Elimination: Ground verification

of storm sewer system

Facilities

Management

Completed

2010

Storm sewer

system

infrastructure

map verified in

2010 through

Utilities Master

Plan

3.2 1-5 Illicit Discharge Detection and

Elimination: Continue dry

weather Inspections, train new

employees on regular

inspections.

Asst. Director of

Grounds

Ongoing Continue to

inspect 100%

during daily

inspection of

outfalls.


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BMP Plan

Year Goal

Responsible

Person(s)

Date of

Implementation

/ Time line

Comments

4.1 1-5 Construction Site

stormwater runoff control:

Reliance on Maine

Construction General Permit

(MCGP).

Director of

Engineering and

Architecture

Services / Facilities

Management

Architecture and

Engineering Team

Ongoing USM Gorham

Campus maintains a

Site Location of

Development

Permit, thus all

contractors must

comply with

applicable MCGP

and Chapter 500

requirements as

part of standard

contracts.

4.2 1-5 Const. Site Stormwater

Runoff Control: document

every construction activity

that disturbs one or more

acres

Director of

Engineering and

Architecture


Management

Architecture and

Engineering Team

Ongoing

4.3 1-5 Const. Site Stormwater

Runoff Control: Implement

site inspections

Director of

Engineering and

Architecture


Management

Architecture and

Engineering Team

Ongoing Require consultant

to inspect each site

at least three times

(with one inspection

being a final

stabilization

inspection) and to

provide written

inspection reports.


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BMP Plan

Year Goal

Responsible

Person(s)

Date of

Implementation

/ Time line

Comments

5.1 1-5 Post Construction

Stormwater Management:

Continue to implement and

enforce a program to address

stormwater runoff from

development projects that

disturb one or more acres.

Structural controls must be

installed and designed to

prevent or minimize water

quality impacts.

Director of

Engineering and

Architecture

Services /

Facilities

Management

Architecture and

Engineering

Team

Ongoing USM Gorham

Campus maintains a

Site Location of

Development

Permit, thus all

contractors must

comply with

applicable MCGP

and Chapter 500

requirements as

part of standard

contracts.

5.2 1-5 Post Const. Stormwater

Mgmt: Develop and

implement strategies that

include a combination of

applicable BMPs.

Director of

Engineering and

Architecture

Services /

Facilities

Management

Architecture and

Engineering

Team & Asst.

Director for

Sustainable

Programs

Ongoing Continue

maintenance on all

Post Const. BMPs in

accordance with

storm drain system

‘Inspection and

Maintenance

Program’ document

prepared by DeLuca

Hoffman Associates

in 2003.

5.3 1-5 Post Const. Stormwater

Mgmt: Annual inspection of

post construction BMPs

installed after July 1, 2008

included in annual report.

Asst. Director for

Sustainable

Programs &

Asst. Director for

Grounds

September 15,

annually


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BMP Plan

Year Goal

Responsible

Person(s)

Date of

Implementation

/ Time line

Comments

6.1 1-5 Pollution Prevention and Good

Housekeeping for Facility

Operations: Maintain inventory of

potential pollutant sources and

associated operations

Asst. Director

for Sustainable

Programs

Ongoing,

Report in

September

annually

6.2 1-5 Pollution Prevention…:

Implement annual employee

training, report on types of

trainings, number of trainees,

length of training and training

effectiveness. (Attachment 3)

Asst. Director of

Grounds

Ongoing,

Report in

September

annually

See attachment

3 for basic

training outline

6.3 1-5 Pollution Prevention…: Sweep all

paved streets and parking lots at

least annually.

Asst. Director of

Grounds

Ongoing,

Report in

September

annually

6.4 1 Pollution Prevention…: Create

and implement a Stormwater

Pollution Prevention Plan

(SWPPP) for vehicle and

equipment areas. (Attachment 4 -

incomplete)

Asst. Director

for Sustainable

Programs and

Asst. Director of

Grounds

September 15,

2014 (Still

awaiting

response from

DEP, see

Attachment 4)

USM will modify

the provided

DEP template to

fit Gorham

facilities

2-5 -Continue to implement a SWPPP

for vehicle and equipment areas

Asst. Director of

Grounds

Quarterly Visual

Inspections

6.5 1-5 Pollution Prevention…: Evaluate

and clean catch basins at least

every other year

Asst. Director of

Grounds

Annually or Bi-

annually in

August

Currently

cleaning each

August

6.6 1-5 Pollution Prevention…: Create

and implement a prioritized

schedule for repairing or

upgrading the conveyances,

structures and outfalls of the

regulated small MS4.

Asst. Director of

Grounds

Ongoing,

Report in

September

annually

As structures

are cleaned and

inspected they

are evaluated

and fixed or

upgraded if

needing repairs


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Attachment 1

University of Southern Maine, Gorham Campus

Stormwater Quality Awareness Plan, Permit years 2013-2018

BMP ID 1.1

A. Target Audience: Students, Staff & Faculty on USM Campuses

B. Outreach tools:

1. Create a communication plan to target USM students and employees across many forms

of media.

2. Post parking rules and regulations on USM webpage to discourage spills and pollution

caused by vehicles.

3. Engage faculty & students in class participation in USM Annual Day of Service (each

spring). Activities would include planting trees, shrubs, and groundcover plants to aid in

decreasing the amount of runoff reaching Tannery Brook; cleaning up litter on and off

campus; other community service projects around pollution prevention and reduction.

4. Partner with USM Art Department to coordinate student art contest for innovative

stormwater drain stencils.

5. Create and promote self-guided and student- or staff-lead stormwater campus tours.

Tour information will be available on the website and will generate awareness of

stormwater features and issues. These tours will be targeted at USM students, staff,

faculty, and other interested colleges or K-12 schools who wish to visit campus.

6. Educate campus community about operational sustainability components of LEED

including stormwater and pollution reduction of LEED buildings and sites on campus

through existing campus sustainability tours and ‘Green Buildings’ website.

7. Utilize established Sustainability & ME column in The Free Press (the University of

Southern Maine’s campus newspaper) to discuss impacts of stormwater and build

awareness. Create a stormwater pollution stormwater public service announcement to be

played on WMPG, USM’s public radio station.

8. Create stormwater informational guide to be made available online for students, staff,

visitors, and the general public. Guide would include physical descriptions of USM’s

stormwater infrastructure, campus features, self-guided tours, existing policies and

procedures, resources for further study, incident report protocol, and contact

information.

C. Message: Keep stormwater drains clean: never dump anything down or place anything

in or near a storm drain. Runoff pollution from our campus, homes, roads, and lawns

flows directly into water sources that we use for drinking, fishing, and swimming and

can degrade our environment.

D. Distribution System:

1. Refresh stencils around storm drains through storm drain stencil campaign.


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2. Continue implementation of campus wayfinding project including signage promoting

tobacco free campus with the goal of further reducing litter from cigarette butts.

3. Develop educational opportunities in classes in partnership with USM faculty around

stormwater management through service learning or independent projects,

presentations, and tours.

4. Utilize USM stormwater webpage to inform USM community about events, policies,

plans, and involvement.

E. Timeline and Implementation Schedule:

1. PY 1: Create Communication Plan including print, web, & social media materials; Create

and promote information guide to be utilized primarily by students and faculty for

course and project work; Partner with Art Department to organize storm drain stenciling

competition.

2. PY 2: Begin communication plan and continue spreading stormwater awareness; utilize

information guide and partner with USM faculty to integrate stormwater education and

awareness into at least one class per semester; Conduct storm drain stenciling

competition.

3. PY 3: Continue to implement communication plan and continue spreading stormwater

awareness; utilize information guide and partner with USM faculty to integrate

stormwater education and awareness into at least one class per semester; revisit

condition of applied stencils annually with the potential of re-stenciling or repeating

competition; Evaluate and assess progress and impact of plan on target audience by

performing an intercept survey and compiling results of annual Grounds Crew interview

(see G.1 below)





competition.





competition; Provide in-depth assessment of implementation and impact of the

Stormwater Awareness Plan through survey of USM community and analysis of course

evaluation forms and compiled Grounds Crew annual interviews.

6. Tobacco free signage is in process of being installed (Fall 2013) through Campus

Wayfinding Project and will continue to be installed until completion to minimize

cigarette butt litter.

F. Person(s) Responsible for Implementation:

1. Assistant Director for Sustainable Programs / Tyler Kidder & USM Office of Sustainability

G. Impact Evaluation Protocol:


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1. Implement annual progress check-in with USM grounds crew on any noted change of

behavior of campus community around litter, pollution, etc.

2. Include stormwater questionnaire in course evaluation process for classes with faculty

partnerships at the end of each semester to determine level of stormwater awareness

achieved.

H. Plan Modification Protocol: Plans will be monitored for effectiveness and altered as

necessary to increase their impact. Assistant Director for Sustainable Programs / Tyler Kidder

& Office of Sustainability has the authority to modify plans, with the approval from the

MEDEP.

I. Goals: Yearly goal is to involve one or two classes in student/faculty participation on

stormwater issues. Ultimate goal at the end of five years is to have integration of stormwater

pollution issues into at least four of the following department’s course curriculums:

Chemistry, Environmental Science & Policy, Life Sciences, Muskie School of Community

Planning, The Honors Program: Casco Bay Cluster, and Tourism & Hospitality.


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Attachment 2

Best Management Practice (BMP) Adoption Plan

Targeted BMP: Ensure that maintenance and upgrades of stormwater infrastructure is given

appropriate significance and priority in the funding of projects and the campus master plan

process at USM.

Target Audience: University of Southern Maine Administration (Members of the Presidential

Cabinet including President, CFO, VP of Advancement, and Chief Officer of Student Affairs)

Outreach tools:

1. Student research and investigation into locations of current stormwater structures,

performance of stormwater system, current stormwater concerns, and recommendations

of additional or upgraded stormwater structures will be presented to the University

Administration as necessary.

2. Results and reports generated from the students’ work will be shared with the campus

on the USM Office of Sustainability Stormwater website.

3. Students will be engaged through classroom projects lead by faculty members.

4. Additional students will be engaged as members of the EcoRep student employment

program through the Office of Sustainability.

5. Final recommendations will be reported to the Administration by students involved in

the research and staffer(s) from the Office of Sustainability.

Message: Thoughtful and effective stormwater infrastructure is crucial to managing water

quality, reducing erosion, meeting federal and state requirements, and providing learning

opportunities for USM Students.

Distribution System:

1. Use of the above listed Outreach Tools

2. Reports will be shared directly with Administration utilizing email and in person meetings

as appropriate.

3. Reports will be professionally formatted and electronically available to the campus

community on the website.


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Timeline: By Planning Year (PY)

Plan Year Action Person(s) Responsible

1

Develop connections between Office of

Sustainability, Grounds Dept, and interested

faculty members

Asst. Director for Sustainable

Programs/Tyler Kidder in

partnership with Manager of

Grounds/Doug Bogdan,

Department of Environmental

Science Faculty, Department

of Chemistry Faculty, Muskie

School of Public Service

Faculty

1 Create EcoReps student job program Asst. Director for Sustainable

Programs/Tyler Kidder

1

Utilize existing Campus Utilities Master Plan

(2010) to educate all stakeholders about the

current state of the stormwater system on the

Gorham campus



1

Establish protocol to communicate with

Administration about stormwater.



1

Create Stormwater website as part of

‘Sustainability @ USM’ website


Programs/Tyler Kidder and

student worker(s)

PY 2

Enlist students (with faculty support) to map,

catalog, and survey current stormwater

infrastructure on the Gorham campus, study

areas of concern for stormwater and meltwater

on campus, map flow of water on and around

campus during water events, identify any

previously unidentified pollution sources, use

spot monitoring to get baseline water quality

data.



partnership with interested

faculty

2

Create a team for EPA’s Campus Rainworks

Challenge encompassing above listed tasks

(dependent upon availability and interest of

students and Faculty mentor)




faculty

2

Mandate that students present findings in

Thinking Matters (annual research poster

presentation)




faculty


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2 Report findings to Administration and post to

website.



PY 3

Enlist students (with faculty support) to begin to

identify areas where stormwater features should

be installed (new rain gardens, swales, etc),

recommend BMPs that could solve current

stormwater challenges, recommend accessibility

updates to existing BMPs to allow for easy water

quality monitoring, prioritize recommendations.




faculty

3








faculty

3



presentation)




faculty


website.



PY 4

Continue student work from PY 3 to identify

areas where stormwater features should be

installed (new rain gardens, swales, etc),

recommend BMPs that could solve current

stormwater challenges, recommend accessibility

updates to existing BMPs to allow for easy water

quality monitoring, prioritize & monetize

recommendations.




faculty

4

With student involvement, research and apply

for grants in order to fund stormwater structures

and/or retrofitting existing structures to allow for

water quality monitoring. Evaluate availability of

matching funds from University or municipal

partners.




faculty

4

With student involvement, coordinate classwork

with the USM Stormwater Awareness Plan to

create simple, attractive maps to show water

flow, create recommendations for stenciling or

painting of storm drains and signage to enhance

awareness of research findings.




faculty

4 Create a team for EPA’s Campus Rainworks





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faculty

4



presentation)




faculty


website.



PY 5

If received, collaborate with Facilities

Management and University administration to

implement recommendations using grant

funding. If grant not received, investigate

funding for partial implementation and apply for

another grant.


Programs/Tyler Kidder &

Facilities Management team

5

If received, collaborate with Facilities

Management to implement stenciling and

signage recommendations. If grant not received,

continue regular stenciling and apply for another

grant.




faculty

5

Continue to research and apply for grants to

fund stormwater improvements.




faculty

5

Integrate stormwater BMPs and future

stormwater and water quality goals into the

Master Planning Process at USM (The timeline

for this is currently unknown)


Programs/Tyler Kidder &

Facilities Management team

5


Challenge to address stormwater infrastructure

needs (dependent upon availability and interest

of students and Faculty mentor)




faculty

5



presentation)




faculty


website.




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Impact evaluation protocol:

Track number and type or research projects undertaken by faculty and students and

report on the sharing of the findings with the target audience

When created, USM Campus Facilities Master Plan will reflect high understanding of

impacts and importance of stormwater and water quality threats on campus.

Track stormwater management and research needs and the resources allocated to meet

those needs in annual reporting to inform target audience if needs are being met.

Creation of dedicated fund or budget line to accommodate future stormwater

management needs.

Plan modification protocol:

The Plan set forth reflects the minimum activities of the ‘MS4’ (USM being a nested

entity) for behavior change outreach. Any adjustments to the plan due to ineffectiveness or the

development of more promising measures will be approved by the responsible parties, namely

the Asst. Director for Sustainable Programs / Tyler Kidder, at USM and then submitted in writing

to Marianne DuBois at the Maine DEP. If no response is received within one month of

submitting the plan modifications, USM will move forward with the new plan.

Targeted level of change as a result of the outreach effort: The University of Southern Maine

Administration will:

Recognize USM’s impact on stormwater and stormwater’s effect on water quality as

informed by scholarly research performed by USM students.

Integrate stormwater infrastructure and water quality concerns in the future USM Master

Planning process.

Allocate greater human and/or monetary resources to address current and future needs

to manage stormwater on the Gorham campus. One example could be to create a

dedicated stormwater fund to ensure a funding source when needs arise or to

supplement design and capital costs for new construction on campus to include

enhanced stormwater infrastructure features.


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Attachment 3

New Hire Training Outline for Grounds and Vehicle Service Employees

Orient employees to campus including a tour of stormwater features and

explanations of they operate. This tour should include:

o Storm drains and catch basins

o Water Quality Ponds and bio-retention basins

o Vegetated swales and berms

o Outfalls

o Areas where severe stormwater runoff is likely to occur and has been a

problem in the past

Educate employee about basic stormwater science including:

o When rain falls or snow melts it runs off of impervious (aka non-porous)

surfaces such as roofs, parking lots, roads, and basketball courts.

o These surfaces accumulate human pollutants such as cigarette butts, salt,

sand, vehicle fluids, mercury, heavy metals, litter, and other materials that

are harmful to the environment.

o USM’s campus has 137 catch basins which are connected via an

underground piping system and allows stormwater to flow downhill into

filtration sites before it eventually ends up in Tannery Brook on the

campus perimeter

o These filtration sites, including the water quality ponds and bio-retention

basins, are built to encourage natural filtration of the stormwater to

prevent harmful materials from ending up in Tannery Brook in Gorham

and Back Cove on the Portland campus.


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o Build-up of stormwater from large storm events or improper stormwater

system design can result in flooding, ice build-up, erosion, and improper

filtration of stormwater if it is not being captured and channeled through

the system.

Demonstrate a catch basin inspection as a model for new employee.

Explain USM’s Stormwater Pollution Prevention Plan (SWPPP) and the importance

of minimizing and eliminating causes of pollution on campus. Create awareness

about quarterly inspections.

o Ensure employee knows where all spill cleanup supplies are stored and

how to use them

o Ensure employee knows to prioritize spill cleanup above other tasks

o Ensure employee understands the importance of preventing pollution

o Ensure employee knows who to contact in the case of a spill and that all

employees are responsible for water and environmental quality on

campus.

Educate about proper vehicle and equipment rinsing and washing procedures


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Annual Employee Refresh Training

Explain USM’s Stormwater Pollution Prevention Plan (SWPPP) and the importance of

minimizing and eliminating causes of pollution on campus. Remind about or assign team

members to perform quarterly inspections.

o Ensure employees know where all spill cleanup supplies are stored and how to

use them

o Ensure employees know to prioritize spill cleanup above other tasks

o Ensure employees understand the importance of preventing pollution

o Ensure employees know who to contact in the case of a spill and that all

employees are responsible for water and environmental quality on campus.

Educate about conservative and careful ice melt, salt, and sand application and

implications of these materials on water quality on and off campus


Report on any new or changed protocol or structural changes around campus

Report on any new stormwater awareness or education campaigns

o Connect with Asst. Director for Sustainable Programs/Tyler Kidder for this info

Report on any research, sampling, or other scholarly activity by students or faculty

around water quality or stormwater BMPs.



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Attachment 4

USM Gorham Stormwater Pollution Prevention Plan

2014

SWPPP Coordinator and Team

This is the member roster and list of responsibilities for the pollution prevent team. The

team is responsible for implementing the SWPPP.

Leader: Doug Bogdan, Grounds Manager

Office Phone (207) 780-5429 Mobile Phone: (207) 699-7305

Responsibilities: Coordinates all stages of plan development, inspection, and

implementation: coordinate employee training programs; keeps records and ensure that

monitoring and inspection reports are maintained as part of the SWPPP; oversees

sampling program; oversees vehicle prep in garage including fluids and refrigerant

removal, spill response, and vehicle inspections.

Team Member: Rich Lundgren, Garage Maintenance Mechanic

Office Phone: (207) 780-5429 Mobile Phone: (207) 615-1053

Responsibilities: Implement maintenance program; oversee good housekeeping

activities; serve as spill response coordinator; conduct/assist with inspections and

training program; conduct and document quarterly visual sampling and comprehensive

quarterly inspections; assist with SWPPP implementation; perform vehicle work in

garage.

Team Member: Tyler Kidder, Asst. Director for Sustainable Programs

Office Phone: (207) 228-8218. Mobile Phone: (207) 252-9264

Responsibilities: Record keeping; assist in SWPPP development and reporting.


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3.1 Site Description

The University of Southern Maine has a vehicle maintenance garage on the Gorham

campus located at 30 University Way, Gorham, Maine 04038. The following maps show

the relative position of the garage (which is connected to the Facilities Management

Building) on the campus, a closer aerial view of the garage wing, and a portion of the

campus storm drain utility map covering the garage area. The facility has a footprint of

approximately 1,750 square feet and is a steel structure with a metal roof. There are

several offices and some storage within the building and more offices located in the

attached Facilities Management building.

There is a four-bay garage with a lift. Activities in this area include: removing parts,

draining and storage of fluids (gas, oil, antifreeze, wiper fluids, gear oils, etc), removal of

refrigerants, parts cleaning, ice melt storage, removal and short-term storage of

batteries (not kept in inventory, immediately recycled if spent), and removal of lead tire

weights and battery terminals.

There is a diesel fuel tank and equipment storage shelter just uphill from the garage site.

This holds a 2000 gallon fuel tank and parking for Grounds equipment. Less than 100

gallons Gasoline is also stored here in 5-gallon cans inside yellow fireproof cabinets. It is

an open-sided pavilion shelter with a shingled roof.

We also store working equipment outside nearby on the paved areas.

We store salt and sand in a Quonset hut downhill from the garage. One end is open but

materials are not exposed to the elements.

There is loam, bark mulch, compost, and clay for baseball fields stored outside in

concrete corrals.

We wash vehicles outside on the paved area next to the buildings. We rarely use soap

but do use water to rinse the salt and sand off of the vehicles especially during the

winter. Water runs off as sheet flow to a storm drain which discharges into a bio-

retention pond before entering Tannery Book.

We have two waste compactors, one for trash and one for recycling, which are located

next to the hazardous waste storage. The compactors are completely enclosed and have


21

a covered loading area. The hazardous waste storage building is also completely

enclosed and not exposed to stormwater.

There are many USM fleet vehicles serviced by this facility including passenger cars,

SUVs, pickup trucks, and vans. There are no actively leaking or out-of-use vehicles

stored outdoors for any length of time. Additionally there are the following Grounds

Services vehicles and equipment serviced and stored in the vicinity: Front end loader,

two back hoe tractors, propane fork lift, three golf carts, tool cat, three rack body/dump

trucks, four pickup trucks, four riding lawn mowers, and multiple small push mowers.

Stormwater drainage from this building and immediate area moves either directly into a

catch basin next to the building or runs across pavement before going into series of

storm drains which empty into a retention area. The campus has a total of 137 catch

basins and does not have any direct, untreated stormwater outfalls but does have a total

of three water quality ponds, one bio-retention basin, and one dry stormwater detention

basin. The targeted area for this SWPPP has six catch basins, vegetated swales, riprap

channels, and one bio-retention filter basin in the subwatershed area treated by said

bio-retention filter basin. See map and map legend. The filtered water discharges (or

percolates) into Tannery Brook at the perimeter of campus.

3.2 Site Map

See Attachment 1 for an aerial photo of the campus from Google Maps.

See Attachment 2 for a drawn diagram of the area used to service vehicles.

See Attachment 3 for a utility map of the complete storm drain and stormwater

management system.

3.3 Significant Material Inventory

This list includes anything that could possibly be exposed to stormwater although none

of it is regularly exposed to rainfall and there have been no spills or leaks on record in

the last three years.

Propane 20 gallon tanks in secure fuel storage cabinet outdoors.

2000 Diesel Fuel Tank

<100 Gallons of Gasoline in cans inside locked fireproof yellow cabinets


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Equipment stored outside is all intact.

Vehicle Parts: Few parts on hand, vehicle parts all stored inside. All work is

performed on vehicles inside the garage. The only vehicles parked outside are

those in working order.

3.4 Vehicle Wash Water & Wastewater

Vehicles are infrequently washed. During the winter, vehicles are rinsed with warm water

on the pavement outside of the garage. Sometimes vehicles are cleaned with

biodegradable soap. The wash water sheets down to a storm drain which discharges to

a large bio-retention filter basin.

Awaiting guidance on this issue from MEDEP since July 2014. No response has been

provided by Alison Moody or David Ladd.

3.5 Spills and Leaks

There have been no significant spills or leakage in the last three years.

3.6 Non-Stormwater Discharges

On campus there are no potential not-allowed non-stormwater discharges into the

storm drain system.

3.7 Allowable Non-Stormwater Discharges

Some non-stormwater discharge may occur from occasional landscape watering or

building rinsing in this area on the impervious and building areas shown on the map.

3.8 Site Summary

There are few, if any, areas where contamination can enter the stormwater system. The

risk of spills in the garage is minimal but are addressed with employee training on

managing and reducing the chance of any type of spill anywhere on campus.


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4.1 Good Housekeeping

The following is a list of good housekeeping practices followed by the University of

Southern Maine, particularly the Grounds team and the SWPPP Coordination Team.

1. Spills are immediately identified and cleaned up with an absorbent material or

towel.

2. All fluid products and wastes are kept either indoors or in sealed containers.

3. Waste oil stored in drums outside are kept closed except when filling and is

removed for recycling offsite as soon as possible.

4. Used antifreeze is kept in a sealed container and is removed offsite as soon as

possible.

5. All changing of fluids is done inside the garage and spills and leaks are minimized

and immediately addressed with an absorbent material or towel.

4.2 Preventative Maintenance

The following is a list of preventative maintenance procedures practiced at USM:

Carefully inspect all incoming vehicles and immediately address any spills or

leaks.

This facility has a written spill prevention and response policy.

All staff are aware of spill response procedures.

Spill response equipment is located at all potential spill areas.

All fluid draining is done inside and all fluids are carefully stored and sealed.

All batteries and waste fluids are disposed of regularly.

Catch basins are checked and cleaned as needed.

Drainage swales are kept clear.

Retention basins are regularly inspected and cleaned out.

Fuel storage tank is regularly inspected for signs of spills, corrosion, or other

issues.

Hydraulic equipment is kept in good repair to prevent leaks.

Stormwater is kept out of areas where it could become contaminated.

4.3 Best Management Practices


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The following is a list of existing Best Management Practices with the goal of reducing

any risk of potential discharge of pollutants into the stormwater system.

Roofs are in place over areas of potential spills, leaks, or other ways of

contamination including over the waste compactors, the diesel tank, gasoline

storage, and salt and sand storage. Other activities that may pose a risk happen

indoors such as work on vehicles, fluid changes, parts storage, and the storage of

hazardous waste.

Vehicles are not unnecessarily washed both to conserve water and to reduce the

amount of salt, sand, or other contaminants that could enter the stormwater

system.

4.4 Sediment and Erosion Control

There are no potential areas for erosion on this site

4.5 Management of Stormwater Runoff

The following management practices for runoff are used at this facility:

Drainage outfalls to riprap areas

Biofiltration and bioremediation solutions are in place around the area

Runoff from this site goes to retention basins

4.6 Spill Prevention and Response

4.7 Employee Training

New hire and annual refresh training has been developed. See Attachment 4.

** Sections 5 & 6 are incomplete pending further guidance from the DEP on what USM’s

responsibilities in these areas are. See email regarding inquiries: Attachment 5**


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5 Evaluation

5.1 Quarterly Visual Inspections

Visually monitor stormwater discharges at each outfall. Inspections should be made

during daylight hours within 30 mins of when stormwater begins to run off.

5.2 Quarterly Site Inspections

5.3 Recordkeeping and Reporting

5.4 Plan Revisions

6. Certifications

Non-stormwater Discharges: All stormwater outfalls to surface waters at this facility

have been evaluated and found to be free of non-stormwater discharges.

Stormwater Pollution Prevention Plan: This SWPPP has been prepared in accordance

with good engineering practices. Qualified personnel properly gathered and evaluated

information submitted for this Plan. The information in this Plan, to the best of my

knowledge, is accurate and complete.

_________________________________________

Name

__________________________________________

Title

__________________________________________

Date


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Attachment 1

The specific layout of the Grounds Material storage area has changed since these Google Map aerial images were taken. See Attachment 2 for

updated diagram of the layout and Attachment 3 for the storm system utility map

USM Gorham Campus. Arrow points to Maintenance

and Grounds Building


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Attachment 2

USM Gorham Campus Diagram

Hashed areas are impervious paved surfaces

Swirls denote permeable areas of grass or plantings

Swi

Salt & Sand Storage

Bark mulch, Loam,

& compost storage

Fuel & equipment

storage Maintenance & Grounds building, Garage

Waste

compactors

Bio-retention filter basin

Haz Material

storage Mechanical Trades Bld

CHP

Turf Soccer

Field


28

Attachment 3

University of Southern Maine, Gorham Campus, Stormwater Management Plan 2013-2018 State Owned Municipal Separate Storm Sewer Systems | Permit MER042002

29

Attachment 4

New Hire Training Outline for Grounds and Vehicle Service Employees

Orient employees to campus including a tour of stormwater features and

explanations of they operate. This tour should include:

o Storm drains and catch basins

o Water Quality Ponds and bio-retention basins

o Vegetated swales and berms

o Outfalls

o Areas where severe stormwater runoff is likely to occur and has been a

problem in the past

Educate employee about basic stormwater science including:

o When rain falls or snow melts it runs off of impervious (aka non-porous)

surfaces such as roofs, parking lots, roads, and basketball courts.

o These surfaces accumulate human pollutants such as cigarette butts, salt,

sand, vehicle fluids, mercury, heavy metals, litter, and other materials that

are harmful to the environment.

o USM’s campus has 137 catch basins which are connected via an

underground piping system and allows stormwater to flow downhill into

filtration sites before it eventually ends up in Tannery Brook on the campus

perimeter

o These filtration sites, including the water quality ponds and bio-retention

basins, are built to encourage natural filtration of the stormwater to prevent

harmful materials from ending up in Tannery Brook in Gorham and Back

Cove on the Portland campus.

o Build-up of stormwater from large storm events or improper stormwater

system design can result in flooding, ice build-up, erosion, and improper


30

filtration of stormwater if it is not being captured and channeled through

the system.

Demonstrate a catch basin inspection as a model for new employee.

Explain USM’s Stormwater Pollution Prevention Plan (SWPPP) and the importance

of minimizing and eliminating causes of pollution on campus. Create awareness

about quarterly inspections.

o Ensure employee knows where all spill cleanup supplies are stored and how

to use them

o Ensure employee knows to prioritize spill cleanup above other tasks

o Ensure employee understands the importance of preventing pollution

o Ensure employee knows who to contact in the case of a spill and that all

employees are responsible for water and environmental quality on campus.



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Annual Employee Refresh Training

Explain USM’s Stormwater Pollution Prevention Plan (SWPPP) and the importance of

minimizing and eliminating causes of pollution on campus. Remind about or assign team

members to perform quarterly inspections.

o Ensure employees know where all spill cleanup supplies are stored and how to use

them

o Ensure employees know to prioritize spill cleanup above other tasks

o Ensure employees understand the importance of preventing pollution

o Ensure employees know who to contact in the case of a spill and that all employees

are responsible for water and environmental quality on campus.

Educate about conservative and careful ice melt, salt, and sand application and

implications of these materials on water quality on and off campus


Report on any new or changed protocol or structural changes around campus

Report on any new stormwater awareness or education campaigns


Report on any research, sampling, or other scholarly activity by students or faculty around

water quality or stormwater BMPs.



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Attachment 5

From: "Ladd, David" <[email protected]>

To: 'D Tyler Kidder' <[email protected]>, "Moody, Alison R" <[email protected]> Date: 9/16/2014 11:55 AM

Subject: RE: SWPPP Help for USM

Tyler,

I'm sorry for the stress this has caused you, but it is entirely my fault, Alison has had many of her duties recently reassigned due to staffing changes

within the Industrial Stormwater Unit. I dropped the ball, and was supposed to communicate that with you; I am truly sorry. This is crunch time for my field inspectors, and I have just recently lost two of my four inspectors, but still no excuses. I will contact Alison and one of us will schedule a

time to meet with you on campus to review the facility and help out with the SWPPP in the next two weeks.

Please keep this letter to serve as proof that you have asked for technical assistance, and the Department is late in providing assistance due to

circumstances beyond its control.

Thank you for your understanding.

Sincerely,

David Ladd

Municipal & Industrial Stormwater Coordinator

Maine DEP 17 State House Station

Augusta, ME 04333 207-215-7168

david.ladd@maine,gov<mailto:david.ladd@maine,gov>

From: D Tyler Kidder [mailto:[email protected]] Sent: Monday, September 15, 2014 2:25 PM

To: Ladd, David

Subject: Fwd: SWPPP Help for USM

David,

I have tried three times, via email and phone, to reach out to Alison with questions about USM's SWPPP which is now very overdue. The below

email is my last attempt, on which you were CCed. Can you help me reach her or perhaps be available to answer questions?

Thank you,

Tyler

>>> D Tyler Kidder 8/7/2014 12:28 PM >>>

Hello Alison,

I'm the sustainability staffer here at USM and stormwater and pollution prevention falls under my list of responsibilities. I'm working on creating a

SWPPP for our Gorham campus auto garage operation as required by our MS4 Permit. I'm using the model SWPPP PDF on the website to create

ours and am confused about the vehicle wash water and wastewater section, 3.4 on page 8 (there are no page numbers on the PDF from the web!). Because we are covered under the nested MS4 permit, does that qualify as our NPDES permit for discharging wash water into a storm drain? Or do

we need a separate permit to allow this activity? We do this infrequently and use biodegradable, non-toxic soap but I'm unclear on the actual

guidelines or allowances. Dealing with policies and permits of this nature is outside of my usual scope of work so I'd love to chat with you a little bit about some additional questions as well.

I tried calling the number listed on the model SWPPP (791-8105) but it said there was an error with the number. I also emailed Alison Moody weeks ago but never heard back. I can be reached at 228-8218 or 252-9264.

Thank you so much, Tyler Kidder

Assistant Director for Sustainable Programs, LEED GA

Facilities Management, Offices of Sustainability and Property Management, University of Southern Maine

office: 207.228.8218 || mobile: 207.252.9264 e: [email protected]<mailto:[email protected]>

www.usm.maine.edu/sustainability<http://www.usm.maine.edu/sustainability> || www.usm.maine.edu/property-management<http://www.usm.maine.edu/property-management>

PO Box 9300, Portland, Maine 04104

University of Southern Maine, Gorham USM Stormwater...University of Southern Maine, Gorham MS4...

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