United States Coast Guard Auxiliary “Proud Traditions” “Proud Traditions” “Worthy...

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United States United States Coast Guard Coast Guard Auxiliary Auxiliary Proud Traditions” Proud Traditions” Worthy Missions” Worthy Missions” Joe Gregoria 9 th CR Robert Shafer

Transcript of United States Coast Guard Auxiliary “Proud Traditions” “Proud Traditions” “Worthy...

United States Coast United States Coast Guard AuxiliaryGuard Auxiliary

United States Coast United States Coast Guard AuxiliaryGuard Auxiliary

“ “Proud Proud Traditions”Traditions”

“ “Worthy Missions”Worthy Missions”

“ “Proud Proud Traditions”Traditions”

“ “Worthy Missions”Worthy Missions”

Joe Gregoria 9th CRRobert Shafer

Travel Voucher Travel Voucher or Subvoucheror Subvoucher

Travel Voucher Travel Voucher or Subvoucheror Subvoucher

Objective:Complete and send in your DD1351 - 2 for your Reimbursement

1. Form of Payment1. Form of Payment1. Form of Payment1. Form of Payment

How do you get reimbursed for

your travel?EFT – Approximately 4 weeksCheck – Approximately 6 weeks or longer

#2 Name#2 Name#2 Name#2 Name

Last, First M.

Write or type your complete name (use sequential order as indicated) on Form CG-4251

#3 Grade#3 Grade#3 Grade#3 Grade

3. GRADE

CIV

CIV

Write or Type CIV (Civilian) as printed on Form CG-4251

#3 Grade#3 Grade#3 Grade#3 Grade

4. SSN

123-45-6789

123-45-6789

Enter your Social Security Number (Necessary for Payment)

#4 SSN#4 SSN#4 SSN#4 SSN

Check - TDY and Member

#5 Type of Payment#5 Type of Payment#5 Type of Payment#5 Type of Payment

#6 Address#6 Address#6 Address#6 Address

Enter your current address

6b city6b city6b city6b city

Enter your City or Town

6.c. State6.c. State6.c. State6.c. State

Enter your State (Initials)

6.d. Zip Code6.d. Zip Code6.d. Zip Code6.d. Zip Code

Enter your Zip Code

6.e. E-Mail Address6.e. E-Mail Address6.e. E-Mail Address6.e. E-Mail Address

Enter your current E-mail Address(If you don’t have an Email – Write “N/A” )

7. Daytime Phone Number & 7. Daytime Phone Number & Area CodeArea Code

7. Daytime Phone Number & 7. Daytime Phone Number & Area CodeArea Code

Enter your current daytime telephone number and area code

(Mobile Number may be use)

8. TONO NO.8. TONO NO.8. TONO NO.8. TONO NO.

Enter the complete Travel Order authorization number (TONO) as indicated on your original CG-4251 Travel Order

9. Previous Government Payments9. Previous Government Payments9. Previous Government Payments9. Previous Government Payments

N. A.

Write N/A (Not Applicable)

#10 for D. O. Use Only#10 for D. O. Use Only#10 for D. O. Use Only#10 for D. O. Use Only

DoNot Use This

Section

11. 11. Organization and StationOrganization and Station11. 11. Organization and StationOrganization and Station

Write “ USCG Auxiliary”

12. Dependants12. Dependants12. Dependants12. Dependants

Do Not Use (Leave Blank)

13. Dependents 13. Dependents 13. Dependents 13. Dependents

Do Not Use (Leave Blank)

14. Household Good14. Household Good14. Household Good14. Household Good

Do Not Use (Leave Blank)

15. Itinerary15. Itinerary15. Itinerary15. Itinerary

15. a. Enter Year ,Day, and Month 15. b. Place “Home” (TAD Location (Hotel) or Activity, City, State; City, Zip code, and Country, etc.)

15. c. Continued15. c. Continued15. c. Continued15. c. Continued

ITEM 15 - ITINERARY - SYMBOLS15c.

MEANS/MODE OF TRAVEL (Use two letters)

GTR/TKT or CBA (See Note) – TAutomobile – AGovernment Transportation – GMotorcycle – MCommercial Transportation Bus – B (Own expense) – C Plane – PPrivately Owned Rail – R Conveyance (POC) – P Vessel – V

Note: Transportation tickets purchased with a CBA must not be claimed in Item 18 as a reimbursable expense.

15. d. Continued15. d. Continued15. d. Continued15. d. Continued

15d. REASON FOR STOP

Authorized Delay – AD Leave En Route – LVAuthorized Return – AR Mission Complete – MC Awaiting Transportation – AT Temporary Duty – TD Hospital Admittance – HA Voluntary Return – VRHospital Discharge – HD

15. e. Continued15. e. Continued15. e. Continued15. e. Continued

Only list the actual total cost per night of the lodging (add total nights to total amount) in this block.

Do not include taxes in the section.

15. e. Continued15. e. Continued15. e. Continued15. e. Continued

9CR Only Do Not list miles in POC section. Use 9CR-3 (1-09)

9CR Only Use From 9CR Only Use From 9CR-3 (1-09)9CR-3 (1-09)

9CR Only Use From 9CR Only Use From 9CR-3 (1-09)9CR-3 (1-09)

The form is available on the 9CR District Web Page.

http://www.central.districtnine.org/forms/9CR-3f.pdf

9CR Only Use From 9CR Only Use From 9CR-3 (1-09)9CR-3 (1-09)

9CR Only Use From 9CR Only Use From 9CR-3 (1-09)9CR-3 (1-09)

This form is for 9CR only. After filling in Name, Address, Auxiliary Office, E-mail, and Phone, use the Pull Down Menu for Function.

9CR Only Use From 9CR Only Use From 9CR-3 (1-09)9CR-3 (1-09)

9CR Only Use From 9CR Only Use From 9CR-3 (1-09)9CR-3 (1-09)

This form is for 9CR only. In this section list , Date, Place, and any Comments

9CR Only Use From 9CR Only Use From 9CR-3 (1-09)9CR-3 (1-09)

9CR Only Use From 9CR Only Use From 9CR-3 (1-09)9CR-3 (1-09)

This form is for 9CR only. In this section list , Expense Type.

9CR Only Use From 9CR Only Use From 9CR-3 (1-09)9CR-3 (1-09)

9CR Only Use From 9CR Only Use From 9CR-3 (1-09)9CR-3 (1-09)

This form is for 9CR only. Do Not Use This Section

9CR Only Use From 9CR Only Use From 9CR-3 (1-09)9CR-3 (1-09)

9CR Only Use From 9CR Only Use From 9CR-3 (1-09)9CR-3 (1-09)

This form is for 9CR only.

Sign and Date .

9CR Only Use From 9CR Only Use From 9CR-3 (1-09)9CR-3 (1-09)

9CR Only Use From 9CR Only Use From 9CR-3 (1-09)9CR-3 (1-09)

This form is for 9CR only.

Do Not Use This Section .

9CR Only Use From 9CR Only Use From 9CR-3 (1-09)9CR-3 (1-09)

9CR Only Use From 9CR Only Use From 9CR-3 (1-09)9CR-3 (1-09)

This form is for 9CR only.

Mail into the person, and address as indicated on this form. This form must be mail within two weeks.

ReviewReview 9CR-3 (1-09) 9CR-3 (1-09)

ReviewReview 9CR-3 (1-09) 9CR-3 (1-09)

• Remember to Review Travel Voucher • Attached all supporting

documents in this order• Fuel• Tolls• Parking

MailMail9CR-3 (1-09)9CR-3 (1-09)

MailMail9CR-3 (1-09)9CR-3 (1-09)

• Mail to: Address as indicated in the

form 9CR-3

• Ensure you have the correct postage

•Your payment will arrive in approximately four to six weeks

16. POC Travel16. POC Travel16. POC Travel16. POC Travel

Only choose one of the blocks

17. Duration 17. Duration 17. Duration 17. Duration

Place a check in only one block.

Note: If you will be receiving “Per-Diem it will be determine on your Original orders in section 12 of your CG-4251.

This will assist the FINCEN in calculating your exact Per-Diem amount.

18. Reimbursable Expenses18. Reimbursable Expenses18. Reimbursable Expenses18. Reimbursable Expenses

18a. Date only (“Do Not” place year in this section)18b. Nature of Expense18c. Write the actual cost for each item18d. “Do Not” use this section

18. Reimbursable Expenses18. Reimbursable Expenses18. Reimbursable Expenses18. Reimbursable Expenses

List Room and State Tax on the same line, you only need to have the total cost.

Indicate each expenditure cost per line items such as for Fuel, Tolls, Parking Fees, Air Fare, and Air Fare SATO Fee.

9CR Do Not include Fuel, Tolls, And Parking Fees.Use From 9CR-3 (1-09)

19. Government Meals19. Government Meals19. Government Meals19. Government Meals

Do Not Write “Any information” in

Block 19

20.a. You Sign Here20.a. You Sign Here20.a. You Sign Here20.a. You Sign Here

Sign your complete name in Block 20A

Signature must be in “BLUE INK”

20. b. Date20. b. Date20. b. Date20. b. Date

Place current date in Block 20 b.

This part will be filled out by This part will be filled out by USCGUSCG

This part will be filled out by This part will be filled out by USCGUSCG

Do Not Use this Section

Review and MailReview and MailReview and MailReview and Mail• Remember to Review Travel Voucher

• Attached all supporting documents in this order• Hotel, Fuel, Tolls, and Parking • Taxi , Air Fare, Sato Fee and

Baggage Fee• Original Travel Order (CG-4251)

• Mail to: Commander (DPA)Ninth Coast Guard District 1240 East 9Th StreetCleveland, OH 44199-2060

• Ensure you have the correct postage

Travel Voucher StatusTravel Voucher StatusTravel Voucher StatusTravel Voucher Status•To check the Status of your

Claim“Approximately 4 weeks after you submitting

Travel Voucher”

•Use the following Link: https://www.fincen.uscg.mil/tvs_aux/

• Click on Coast Guard member - • Then enter your:

• Social Security Number• Last Name

Sit BackSit BackSit BackSit Back

Your payment will arrive in

approximately four to six weeks