UK Stroke

Forum

Conference

2013

What we do

JP Events Leeds Ltd is a dynamic conference agency with over 20 years experience.

We are a complete conference agent not just a traditional venue finding company who will source venues and hand the event back to the client. As such we see it as our duty to assist clients with the initial brainstorming, venue search, event planning, event management and feedback process.

Our knowledge is backed by 20 years in the field along with our industry recognised venue database with over 28,000 venues.

Whatever you are looking for, be it a Luxury Boutique Hotel, a branded hotel chain or budget accommodation, we offer the most comprehensive selection of hotels which reflect your location and budget. Our totally impartial hotel accommodation finding service is completely free of charge. We are not affiliated to any hotel group or chain and therefore, are well placed to negotiate the lowest rate possible. We make the process hassle free at all times saving you time and money.

Each event, and in fact each client in our opinion, is unique and we tailor our service to ensure that their conference and accommodation requirements run smoothly.

JP Events has the ability to provide full agency support and can be involved as little or as much as the clients require. It is this mindset that has contributed to our success. With a portfolio of more than 50 companies we have organised in excess of 2,500 successful meetings and placed over 150,000 delegates.

AGM - Sales Conference - Exhibitions & Road Show - Business Meetings –

Full Congresses – Conventions & Prestigious Symposiums – Training Venues - Training Courses - Incentive Travel - Team Building – Motivational Events - Awards Ceremonies –

Gala Dinners - Product Launches (speciality cars) –

Business Workshops - Networking Events.

Who we are

Joanne - A talented, ambitious and highly respected MD. Her strength is her impressive track record and experience of managing and spearheading a variety of successful events. Joanne is well liked within the industry and has an infectious nature with a can-do team behind her which affords her the success which in turn keeps her clients returning year-on-year.

Chris - A dynamic, experienced, marketing and public relations professional who has worked within the events industry for the past 12 years. He has a strong networking background and has built a long standing relationship with over 100 keynote speakers including Michael Gerber, Theo Paphitis and 5 times Para Olympian Marc Woods.

Jane - New to the industry 8 years ago Jane brought with her a wealth of experience dealing with life or death decisions for air ambulance transfers having previously enjoyed an illustrious career as PA to the Group Company Secretary of Green Flag...Her attention to detail made her the ideal candidate for the role of reservation manager where Jane’s client base has grown 10 fold over the years with many Doctors, GPs and Surgeons returning each year requesting her assistance even when JP Events has not been nominated as the preferred accommodation provider.

Larisa - A hardworking and self-motivated individual who has come from a conference and exhibition environment where essential book keeping, invoice chasing and general administrative duties kept events on track. We are delighted that Larisa has joined us.

Michelle - Provides excellent design skills and attention to detail working within Adobe Creative Suite on a PC, along with a good working knowledge of digital/litho printing technique. Articulate – has strong communication skills and we are confident in her dealing with our clients direct. Self-management – is able to work independently or as part of our team, whilst prioritising workload.

Keith – has a deep rooted passion for Web Design and is able to demonstrate this with the many different online portholes he has created for our many different clients... Nothing is too complex and even with some of the most rigorous brand requirements Keith has managed to excel clients expectation with immediacy and his can do attitude.

Who we support

A snap shot of our clients

IRM – JP Events have been working with IRM for 15 yrs.

Our clients’ year round schedule includes five 3 day conference’s each with up to 200 delegates and enough exhibition space for 20 exhibitors. In addition they further require 40 3 day training events which run across the year.

JP Events provides a full venue finding service to IRM negotiating each contract with the aim to secure the best cost price. In support of all these events, provides a free venue finding service for all the conferences together with a fully bespoke accommodation service.

Museum Association – JP Events have been working with MA for over 15 years.

Our client has built an enviable reputation within the museum industry and has a large conference for approximately 1200 delegates. This 3 day event is complex offering parallel sessions from 50 to 200 delegates with a thriving exhibition for up to 80 exhibition stand holders. In addition museum delegates enjoy a drinks reception and gala dinner making this a highlight of the museum calendar for many museum directors. Locations include; London, Brighton, Liverpool, Manchester, Edinburgh

JP Events provide a full venue finding service for the conference including all contract negotiations. In support of this we provide an accommodation booking service for delegates, speakers and exhibitors alike.

Who we support

British Medical Ultra Sound Society – JP Events have been working with BMUS for 5 yrs. Our client provides a highly prestigious 3 day event with 300 - 500 delegates attending a nationally recognised conference and industry led exhibition (40 stand holders). In addition delegates usually attend a drinks reception and banquet. JP Events provides a free venue finding service for all the conferences, full banqueting service and drinks reception, together with a fully bespoke accommodation service. Philips Health Care – Since 2010 JP Events has handled the accommodation requirements for those members of Philips exhibiting at various large medical events. In January 2013 Philips launched their first ever companywide conference for 400 plus delegates including a full evening’s entertainment and cabaret style dinner; on the back of their experience thus far, requested the assistance of JP Events for this. We provided a full venue finding service, a fully bespoke registration system and online accommodation service along with full onsite conference support...The client was extremely happy and immediately rebooked our services for 2014 for their second event.

Clients past and present

Arts Marketing Association

AEA – Agricultural Engineers Association

BIR – British Institute of Radiologists

UKRC – UK Radiology Conference

ESTI – European Society for Thoracic Imaging

EI - Education International

ICAEW – Institute of Chartered Accountants ....

IPSEN

M&G Investments

Newzeye

Red Bull

PaymentSense

Saatchi and Saatchi

Trillium Software

Accommodation Service

• We have an unrivalled professional relationship with a full range of hotels in the UK and Europe and therefore our accommodation service can provide a range of 2 star budget to 5 star deluxe hotels to cover the budgets of all your delegates.

• We source suitable hotels for your needs within the given area, making sure you are fully informed of all hotel accommodation available within the vicinity of your conference and whether they are at a desirable standard for your delegates and exhibitors.

• Site inspection: with hotels changing constantly we prefer a face to face meetings with all hotel accommodation providers wherever possible to ensure rooms and services are of the right standard to meet our, and subsequently your, requirements.

• All delegate bedrooms are held on allocation on a 28 day release period with no charge to either yourself or JP events. However, as the event draws near we always negotiate a reduction on this 28 days depending upon how busy the hotels are to give us further flexibility as we know that not all delegates are able to book their accommodation so far in advance of their attendance and therefore this flexibility is an important part of what we are able to offer.

• The individual cancellation policy is negotiated up to a maximum of 4 days in advance of arrival therefore giving delegates the flexibility they often require, particularly within a medical environment . Bespoke on line booking: Our online booking service has been designed to make the whole process seamless and provides full information on all hotels where discounted rates have been negotiated.

• We are also able to provide a map of the hotel location to the venue.

Accommodation Service

Continue;

• Delegates are able to indicate their payment preference, either on departure (we have a secure site for

recording credit card information which is not sourced unless there is a payment issue after the event)

or in advance. In this latter instance appropriate pre-payment forms are provided to the

delegate. Should neither of these options be suitable for the delegates we are able to organize the

issue of invoices for pre-payment.

• One dedicated Reservations Manager to handle the delegate bookings therefore giving each delegate

one point of contact, providing assurance and continuity of care.

• An automated acknowledgement of booking will be received within 24 hours of the booking being

made.

• Confirmation of bookings direct with delegate: Once the booking request is received and the room is

allocated a fully detailed confirmation is emailed to the delegate. A seamless process where delegates

and exhibitors have the comfort of knowing they have a room allocation and confirmation.

Harrogate Hotel Rates 2013 So Far

We are confident that we can achieve the same if not better rates at the hotels around the conference centre. Bearing in mind that some of the hotels are already holding rooms in support of your conference in December, the rates we have been given are in those instances the same as follows.

Please note these all include breakfast and VAT:

Cairn Hotel Harrogate £75 - double room for single occupancy (Rack rate £150 inc Breakfast plus VAT) £79 – double/twin for double occupancy

Barcelo Harrogate Majestic Hotel £112 – double room for single occupancy (Rack rate £144 inc Breakfast and VAT) £122 – double/twin for single occupancy

Holiday Inn Harrogate £89 – double room for single occupancy (Rack rate £210) £99 – double/twin for double occupancy

Old Swan Hotel Harrogate £105 – double room for single occupancy (Rack rate £160 plus breakfast plus VAT) £115 – double/twin for double occupancy

Hotel du Vin Harrogate £155 – double for single occupancy (Rack rate £160 plus breakfast plus VAT) £165 – double/twin for double occupancy

It is worth noting that if JP Events are given the opportunity of working with the UKSF on their event in Harrogate, these rates may well become negotiable since no other rooms would be held or rates negotiated and therefore no parity would apply.

Marketing Support & Commissions

Commissions

We have a long standing relationship with a number of clients and have created a winning formula in each case for both client and JP Events. Therefore rather than discuss fixed percentage or free rooms we prefer to discuss what would work for both parties.

As a gesture of good will we would be happy to pass on to you 10 complimentary room nights for site inspections or ongoing visits to the destination of your event in order for you to save money on your hotel accommodation costs.

We would also be happy to offer where possible JP Events hotel agency rates for specific management; this would in turn also reduce your outgoing accommodation costs.

Bespoke Accommodation Service

Many of our clients request JP Events handle the overall booking in terms of booking the contracted rooms for speakers, staff and VIP’s. Whilst we appreciate you have already booked the HQ hotel for 21013 if JP events were to achieve the same rates you have but commissionable then we can discuss a way in which some of this could be passed back to UKSF.

Additional Marketing Support (A New Area for JP Events)

1. E-Mailing marketing to registered exhibitors and delegates (worth £500) 2. Online registration site (worth £500) 3. Key messages to registered delegates

Sample of UKSF Online site

Please cut and paste this web link in to your web browsers to see the UK Stroke Society on line form http://www.jpevents-bookings.co.uk/uksf2014/jp-uksf2014-00.asp

BMUS Conference 2012

Philips Healthcare 2013 Conference

What Our Clients Say!

"Whether you're looking for a Scottish Castle, Historic House, Hotel or Conference Centre you won't find a better events search management team than JP Events. I should know after 22 years in the business!” Sue Robinson, ICAEW

"JP Events have built up a sound understanding of our business and our conference needs over the last 15 years...the service is highly professional and extremely effective.”

Jeremy Hall, Managing Director, IRM UK Strategic IT Training Ltd

“JP Events are the glue that bound the event together making the whole process seamless. A team of highly skilled professionals who are a delight to work with. Everything is meticulously planned and expertly executed and I have complete and utter confidence in every service JP Events provide.”

Vivienne McMillan, Philips Healthcare

"Working with Jane, Joanne and the team at JP Events has been an absolute pleasure. Professional, meticulous and utterly trustworthy, I would highly recommend their venue finding and on-line accommodation booking services to anyone seeking to offer only the very best for their delegates."

Annabel Busher, Events & Services Manager, Arts Marketing Association

"JP Events are a very professional and efficient team to work with, always offering a professional service and eager to grow their product knowledge."

Wayne Stocks, Global Sales Manager, M.I.C.E

Clients we have worked with past and present

What Our Clients Say!

"As a regular data management conference speaker I have used JP Events on many occasions to organise my accommodation arrangements. On every occasion and without fail I have found their service to be rapid and efficient, securing the accommodation I need at the right location and price band. In these dealings my main contact has been JP Events' reservation manager, Jane Baker-Sinclair. She always deals with my requirements with great effectiveness and courtesy, keeping me fully abreast of progress. I would recommend JP Events, its excellent people, and their services wholeheartedly.

Nigel Turner, Vice President of Information Strategy, Trillium Software.

“I highly recommend using JP Events for any accommodation needs. I have had the pleasure of working with them many times and always find them extremely helpful and professional, nothing is too much trouble. Always guaranteed a good rate in high end accommodation. “

Jane Treacy, Conference & Events Administrator, The College of Radiographers

‘BMUS has worked with JP Events for over 5 years on a number of large conferences and smaller events. Time and time again they have consistently provided a very personal friendly flexible service, specifically tailored to our events. They have seamlessly taken care of our accommodation needs, with excellent feedback from speakers and delegates alike, who really appreciate JP Events’ attention to detail, personal touch and the fact they always go the extra mile to ensure satisfied customers.

Rachel Meir BMUS Events and Education

Hitachi Medical Systems have worked with JP Events for many years and can highly recommend their

Professional and efficient delivery of service. Always prompt, courteous and friendly – a rare combination

in this day and age! Their wealth of experience combined with attention to detail places them at the

forefront of delegate accommodation booking service in the UK.

Barbara Dowell DCR DMU Marketing Communications Manager - Hitachi Medical Systems

UK Ltd