Training for New SBSR Schools SBSR Version 4.0 Stephen Sergis & Sarah Haywood Senior Advisors,...
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Transcript of Training for New SBSR Schools SBSR Version 4.0 Stephen Sergis & Sarah Haywood Senior Advisors,...
Training for New SBSR Schools
SBSR Version 4.0
Stephen Sergis & Sarah Haywood
Senior Advisors, Student Reporting Software
School Based Assessment and Reporting Unit
Curriculum Directorate
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 2
Outline of the briefing
• A clear description of what SBSRv4 software will deliver to schools and why it has been developed
• An outline of what school preparation is required prior to using the software
• An understanding of the various roles that must be allocated to users of the SBSRv4 program
• An understanding of the teacher data entry screens using SBSR v4
• An outline of the support and enhancements that will be available in 2008
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 3
What is SBSRv4?SBSRv4 is a software application that:
• has been developed by DET• ensures compliance with DET policy on reporting to
parents*• is web-based and can be used from any computer
with internet access and appropriate browser• is available free to government schools
* Note: Version 3.0 (released 16 October 2006) requires use of A-E scale. Version 3.1 (available 6 November 2006) will allow use of either A-E scale or word descriptors Version 3.2 available Feb 2007, Version 3.3 July 2007 and
Version 3.4 Feb 2008 Version 4 2nd March 2009..
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
DET Policy - Written reports
i. use plain languageii. provide information on a student’s learning in each of the key
learning areas or subjectsiii. compare student’s achievement against state-wide syllabus
standards using a A-E scale or equivalent word descriptorsiv. teacher comments identify areas of student strength and for
further developmentv. student attendance at schoolvi. student achievement in relation to school programs that
extend or are additional to syllabus requirementsvii. student’s social development and commitment to learning
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 5
Adopting SBSRv4 in 2009 – Decision-making Process for Principals
KEY QUESTION 1Is this a suitable time for our school to change to SBSR4?
RELATED QUESTIONS• How easily can our current reporting system
be made compliant with DET requirements without SBSR4?
• What other important priorities do we have?• How will my staff adapt to the change?• Are procedures in place to assign A-E?
YES
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 6
KEY QUESTION 2Do we have the resources
to change to SBSR4?
RELATED QUESTIONS• How familiar is my staff with computerised
systems?• How accurate is our ERN data? • Do we have the necessary skill sets to adopt
SBSR4?• Do we have the physical and personnel
resources to adopt SBSR4?
YES
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 7
KEY QUESTION 3Can we fill the designated
school-based roles for SBSR4?
RELATED QUESTIONS• What are our IT strengths?• Who would fill the roles of SBSR School
Coordinator, SBSR Year Coordinator, Reviewer and Approver?
• What training might these members of staff need?
YES
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 8
KEY QUESTION 4If we adopt SBSR4, can we
meet our reporting timeframes?
RELATED QUESTIONS• When do our parents expect reports?• If we map backwards from that point, can we
meet deadlines for training, setting up, entering data, reviewing, approving and printing?
• Can I realistically allocate additional roles and responsibilities within our current workload?
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 9
Software features:1. Reports for K, 1-6, 7-10 and 11/12
2. Web based, so no installations and reduced set up
3. Present information appropriate for roles of users
4. Linked to the ERN for data extracts and imports
5. Can be accessed from any computer that can run the browsers Internet Explorer 6 or Firefox v1.5.0.5
6. Central data storage, no need to protect local data
7. Help desk support and specific online help guides
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 10
SBSR is Role Based 1. System has a set of user roles
2. Each role has access to selected processes
3. Each role has access to appropriate views and tasks
4. One person can have one or many roles
5. The same roles can be allocated to several people at the same school
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 11
Setting the roles in SBSRPrincipal, logs into Access Management Utility (AMU) to identify teachers, to approve SBSR login and allocate roles in SBSR
SBSR User Roles
SBSR School Coordinator, chooses the template sets up any options and defines the “reporting period” dates
SBSR Year Coordinator, schecks and adjusts links of the ‘Reporting Groups’ – groups of students. Sets reporting groups ready for teacher data entry.
Teacher, enters student achievement grades and comments for KLAs/subjects as well as Social Development / Commitment to Learning and Other Activities
Reviewer, adjusts or advises changes to the reports and makes additions where appropriate
Approver, reviews and confirms that the reports are ready to print
Go to slide 20 for details of Year Coordinator
Go to slide 2.Pt2 for details of Teacher
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Additional AMU Roles
• ERN Role (Enrolment Registration Number)
Group Offer Manager. Setup groups and courses which will be reported within SBSR software. Setup ‘other activity ‘ groupings for the school. Creates ESL and Learning Adjustment groupings
• CRD role (Curriculum Reference Data)
Curriculum Offer Manager. Customise curriculum for schools. Adjust learning areas as required
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Using AMU to allocate roles
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 14
Allocating Permission in AMU
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 15
Accessing SBSRv4
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 16
Accessing SBSRv4
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 17
Navigation Bar Variations
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 18
Navigation Button – My Profile
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 19
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 20
SBSR templates
• Four basic ‘scholastic year blocks’ are identified:
• K
• 1- 6
• 7-10
• 11/12
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 21
Selecting and setting up a template
Kindergarten - two templates, no A-E grades (4 pages) :
the default – • 6 course areas (one per KLA) plus an optional extra
(for languages or other learning), • comment block for each ‘course’,• tables for Social development (SD), Commitment to
learning (CTL), Other school activities (OSA) per student
• effort scale optional
option – as above with English and mathematics achievement recorded in a list of Areas of learning
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 22
Selecting and setting up a template
Years 1- 6 - two templates, A-E grades for KLAs (4 pages) :
the default – • 6 course areas (one per KLA) plus an optional extra (for
languages or other learning), • grades for English and mathematics strands
• grades for other KLAs.• comment block for each ‘KLA’,• tables for Social development (SD), Commitment to learning
(CTL), Other school activities (OSA) per student• effort scale optional
option – as above with addition of grades in learning areas for all KLAs
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 23
Selecting and setting up a templateYears 7- 10 - two templates, A-E grades for courses (no page limits) :
the default – each course has• 1 page with editable label
• ability to select and add to listed of areas of learning
• grade allocation for each area of learning in a course
• comment block for each course
• tables for Social development (SD), Commitment to learning (CTL) for each course
• report content list, attendance and Other school activities (OSA) per student on additional page
• effort scale optional
option – as above with two courses per page – Social development (SD), Commitment to learning (CTL) added to additional page
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 24
Selecting and setting up a templateYears 11- 12 - two templates, marks boxes (no page limits) :
the default – each course has• 1 page with editable label – option to add A-E grades
• ability to select and add to listed of areas of learning
• grade allocation for each area of learning in a course
• comment block for each course
• tables for Social development (SD), Commitment to learning (CTL) for each course
• report content list, attendance and Other school activities (OSA) per student on additional page
• effort scale optional
option – as above with two courses per page and Social development (SD), Commitment to learning (CTL) added to additional page
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 25
Selecting and setting up a template
Templates are available for ESL students and students for whom Learning Adjustments have been made
Year group ESL ESL
Kindergarten Default Option
Yrs 1 to 6 Default Option
Yrs 7 -10 Default Option
Year group L report L report
Kindergarten N/A N/A
Yrs 1 to 6 Default Option
Yrs 7 -10 Default Option
L= Learning Adjustment
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Curriculum Maintenance
26
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Checking and Customising School Curriculum
27
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Curriculum Maintenance - Primary
28
Little needs to be done unless the school wishes to ...
• teach a language not listed within SBSR e.g. Mandarin
• report on an additional piece of curriculum not already included within SBSR. • create learning areas linked to an additional piece of curriculum not already included within SBSR.
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Curriculum Maintenance – High Schools
29
High school may wish to ...
• Edit the default learning areas linked to a piece of curriculum
• create a language not listed within SBSR e.g. Mandarin
• report on an additional piece of curriculum not already included within SBSR. • create learning areas linked to an additional piece of curriculum not
already included within SBSR.
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Curriculum Maintenance
30
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Curriculum Maintenance
• Activity...
Customise or create a piece of curriculum for your school. To do this task you may need to:
• clone a curriculum offering • create a curriculum offering • edit learning areas.
31
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Place Management – ERN Student Group Offers
32
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Place Management (ERN) – Student Group Offers
33
Place management allows..
• schools to create & link classes to curriculum offers.
• transfer students between courses and created groups
• create “other activities” groups to be used within SBSR reports
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Place Management (ERN) – Student Group Offers
34Curriculum offerings
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Place Management (ERN) – Student Group Offers
35
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Place Management (ERN) – Other Activities
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Place Management (ERN)
• Activity...
Create an “Other Activities” Group with 5 students called Premiers Reading Challenge
Create an English ESL course and transfer 10 students from a Standard English Class
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Reporting Period Maintenance
38
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 39
Reporting period maintenance defines:
•the look and feel of the report i.e. template to be used•when a teacher can begin data entry,•when teacher data entry must be completed •dates for quality assurance and school report issue date.
Options for timing can be set up per school, or Year group and can be changed at any time by the SBSR School Co-ordinator.
https://products.schools.nsw.edu.au/plato
Reporting Period Maintenance
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 40
Reporting Period - Screen Shot 1
Reporting Period Maintenance
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 41
Reporting Period Maintenance
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Reporting Period Maintenance
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 43
Reporting Period Maintenance
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 44
Reporting Period Maintenance
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 46
Reporting Period Maintenance
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Reporting Period Maintenance
• Activity...
Create a reporting period for multiple years within your school
Change the wording for the front page of the school student report
Select different “other activities” to report on for different years
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Reporting Group Maintenance
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Reporting Group Maintenance
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Enter Student Results
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Enter Student Results
• Teachers can enter data either by
• Class/student
• Course
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Enter Student Results – by Student
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Enter Student Results – by Course
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Enter Student Results – by Course
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Manage Student Status
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Manage Student Status
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Reports
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 59
Reports
A variety of specialised reports can be generated from the software including a Peer Comparison Report (number of A to E’s awarded per year per KLA) and Progress reports (number of reports incomplete).
Summary reports are also available to teachers to review data entered. The Reviewer can view information by student or class.
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 60
Reports
SBSR will generate reports individually, as a class group, as a year cohort or as a whole school
All reports requested from SBSR can be downloaded or sent as an email at any time. They are stored permanently.
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 61
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 62
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 63
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 64
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Reports
Once a report is requested it must be downloaded to your local computer
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au
Reports
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 67
Changes in Help Desk & Support
• RST should be consulted in the first instance whenever possible
• ITD Helpdesk will provide Level 1 and Level 2 support• New Contact number 1800 338 483
• Curriculum Directorate and ITD will provide Level 3 support and consultancy to helpdesk
• Attempt to solve all helpdesk calls within 24 hour period wherever possible
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 68
Resources Available
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 69
Help in SBSR4
Online help is available within the software consisting of role defined Quick Reference Guides and Flash videos
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 70
Future Directions
• Vet Reporting• Unique requirements for Distance education & Saturday
schools• Improved flexibility in reporting layout• Linking of attendance to report• Specialised evaluation workshops for key stakeholders
including secondary school users, SASS staff and Apple computer users
NSW Department of Education & Training
NSW Public Schools – Leading the Way www.det.nsw.edu.au 71
Contact Information
• www.curriculumsupport.education.nsw.edu.au/timetoteach
• [email protected]• Telephone 9886 7385 Ryde State Office
• [email protected] • Telephone 9886 6734 Ryde State Office