SBSR Version 5.0 - Primary NSW Curriculum and Learning Innovation Centre.

SBSR Version 5.0 - Primary

NSW Curriculum and Learning Innovation Centre


Notice

Please note:

Schools should contact their SBSR Regional Support Team for training, prior to using this PowerPoint.


What is SBSRv5?

SBSRv5 is a software application that:

• has been developed by DEC• ensures compliance with DEC policy on reporting to parents• is web-based and can be used from any computer with internet

access and appropriate browser• is available free to public schools


DEC Policy - Written reports

• use plain language

• provide information on a student’s learning in each of the key learning areas or subjects

• compare student’s achievement against state-wide syllabus standards using a A-E scale or equivalent word descriptors

• teacher comments identify areas of student strength and for further development

• student attendance at school

• student achievement in relation to school programs that extend or are additional to syllabus requirements

• student’s social development and commitment to learning


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Adopting SBSRv5 – Decision-making Process for Principals

KEY QUESTION 1Is this a suitable time for our

school to change to SBSRv5?

RELATED QUESTIONS• How easily can our current reporting system

be made compliant with DEC requirements without SBSRv5?

• What other important priorities do we have?• How will my staff adapt to the change?• Are procedures in place to assign A-E?

YES

SBSR Training


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KEY QUESTION 2Do we have the resources

to change to SBSRv5?

RELATED QUESTIONS• How familiar is my staff with computerised

systems?• How accurate is our ERN data? • Do we have the necessary skill sets to adopt

SBSRv5?• Do we have the physical and personnel

resources to adopt SBSRv5?

YES

SBSR Training


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KEY QUESTION 3Can we fill the designated

school-based roles for SBSRv5?

RELATED QUESTIONS• What are our IT strengths?• Who would fill the roles of SBSR School

Coordinator, SBSR Year Coordinator, Reviewer and Approver?

• What training might these members of staff need?YES

SBSR Training


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KEY QUESTION 4If we adopt SBSRv5, can we

meet our reporting timeframes?

RELATED QUESTIONS• When do our parents expect reports?• If we map backwards from that point, can we

meet deadlines for training, setting up, entering data, reviewing, approving and printing?

• Can I realistically allocate additional roles and responsibilities within our current workload?

SBSR Training


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1. Web based, so no installations and reduced set up

2. Present information appropriate for roles of users

3. Linked to the ERN for data extracts and imports

4. Can be accessed from any computer that can run the browsers Internet Explorer 7 or Firefox v1.5.0.5

5. Central data storage, no need to protect local data

6. Help desk support and specific online help guides

Software features:


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SBSR is Role Based

1. System has a set of user roles

2. Each role has access to selected processes

3. Each role has access to appropriate views and tasks

4. One person can have one or many roles

5. The same roles can be allocated to several people at the same school


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Setting the roles in SBSR

Principal: logs into Access Management Utility (AMU) to identify teachers, to approve SBSR login and allocate roles in SBSR

SBSR User Roles

SBSR School Coordinator: chooses the template sets up any options and defines the “reporting period” dates

SBSR Year Coordinator: checks and adjusts links of the ‘Reporting Groups’ – groups of students. Sets reporting groups ready for teacher data entry.

Teacher: enters student achievement grades and comments for KLAs/subjects as well as Social Development / Commitment to Learning and Other Activities

Reviewer: adjusts or advises changes to the reports and makes additions where appropriate

Approver: reviews and confirms that the reports are ready to print


Using AMU to allocate roles


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Allocating Permission in AMU


SBSR Templates

Kindergarten has a choice of two templates:

T1 - Comments only for all KLAsT2 – Areas of Learning for English and Mathematics and comments for all KLAs

Years 1-6 have a choice of two templates:

T1 – Areas of Learning for English and Mathematics only and comments for all KLAsT2 – Areas of Learning for all KLAs and comments for all KLAs

(Schools can choose to have the Years 1-6 templates display the A-E grades or the equivalent word descriptors)


Accessing SBSRv5


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Accessing SBSRv5 Independent of Portal

• Instructions on how to access the software can be found at the ‘Time to Teach’ website…

http://www.curriculumsupport.education.nsw.gov.au/timetoteach/report/sbsr/sbsr_hyperlink.htm

• URL address for SBSR….

https://products.schools.nsw.edu.au/plato/logon.do




https://products.schools.nsw.edu.au/plato/logon.do


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Navigation Button – My Profile

Choice of ‘Default’, ‘Codes’ or ‘Names’

Default ‘time out’ period from the DEC portal can now be adjusted


My Profile

Activity...

Log on to SBSR training environment

https://www.train.det.nsw.edu.au/plato

Change your preferences for using SBSR software. Consider changing :

• Time out from the DEC portal• Default warning sound• Turning off the “Please Wait Guy”

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https://www.train.det.nsw.edu.au/plato


SBSR Flowchart – Must be followed in order, Steps 1- 8

SBSR


Curriculum Reference Database (CRD)

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SBSR Training


What is the Curriculum Reference Database?

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CRD is a web based database that stores all curriculum taught by schools. The curriculum includes state wide DEC offerings and in house school offerings.

The database also links:

• Curriculum Offers to Scholastic Years and Academic Periods• Curriculum Offers to Learning Areas• Learning Areas to Comment Starters

Note A Curriculum Offer can be linked to multiple courses/classes from ERN


Curriculum Offer Maintenance

When preparing to implement SBSR software and tailor reports to individual

school specifications, it is necessary to confirm all curriculum (subjects/KLAs)

offered and add supplementary curriculum where required.

Primary schools, in most cases, will not need to create new curriculum.

However, where schools offer courses outside the standard Board of Studies

courses embedded within ERN, the curriculum offer creation process will need

to be followed within SBSR.



Select an individual

subject or all KLAs

To view all the curriculum offered at your school, choose the Curriculum Offer Maintenance navigation button.



The ‘Curriculum Offer Maintenance’ screen will allow users to filter curriculum being offered according to:

Offering Status - four options are available:

• Draft - lists curriculum that is in preparation of being offered to particular classes;• Available - lists curriculum offers which are ready to be attached to particular class/es;• Cancelled - lists curriculum offers that have been previously cancelled;• All - lists all curriculum offers attached to the school, independent of their offering status

Once required filters for:

• Academic Period• Scholastic Year• Learning Program Type

have been selected, click ‘Go’.



School customised courses

DEC template/standard courses

Click here to view learning areas

Click here to clone/duplicate course

Click here to create new comment starters


Adding a Comment Starter to a Curriculum Offer

Select the Curriculum Offer Maintenance navigation button and select appropriate

Offering Status, Academic Period, Scholastic Year, Learning Program Type or

KLA/Subject options required.

Click ‘Go’ and a list of curriculum offers as per selected criteria will appear.


An icon (blank square with pencil inside) will appear next to each curriculum offer, which will allow you to add the comment starters. Click this icon – the shot below shows what you will see.

After selecting the ‘Create’ button, a screen will appear allowing the SBSR School or Year

Co-ordinator to add a comment starter.

Adding a Comment Starter to a Curriculum Offer


Curriculum Offer Maintenance – Comment Starters

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Activity...

Customise or create a piece of curriculum for your school. To do this task you may need to:

• clone a DET Curriculum Offer• create a Comment Starter

(see page 18 and page 22 of Primary User Guide)

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ERN – Place Management

Student Group Offers

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SBSR Training


ERN Place Management – Student Group Offers

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Place Management allows:

• schools to create and link courses/classes to curriculum offers.• transfer students between courses and created groups• create Other Activities groups to be used within SBSR reports

Checking School Enrolments and Classes:

Prior to using SBSR, schools need to check that classes, teachers and

students are correctly entered into ERN. This must be done by school

personnel who have appropriate AMU rights to ERN.


Checking School Enrolments and Classes

After accessing ERN, select the ‘Place Management’ navigation button found on the left of the screen.


Checking School Enrolments and Classes

A screen will appear with a number of tabs across the top. Choose the tab labelled ‘Student Group Offers’.

This screen will present the user with all classes and customised courses that exist for a school. Select appropriate filtering from the drop down menus. Select ‘Course Class’ from ‘Activity Type’ and click ‘Go’.

Check that the ‘course classes’ listed match the school’s reporting requirements.


Creating a New Course

A new course needs to be created where a curriculum offer taught at the school does not appear in ERN.

STEP 1: To avoid duplication of courses, it is advisable to list the existing courses within ERN:

Choose ‘ERN School Enrolment’.• Click ‘Place Management’• Go to the ‘Student Group Offers’ tab• Select ‘Course Class’ in ‘Activity Type’ drop down menu.

All school courses will appear on screen. From this screen you can further filter courses shown, by:

Calendar year Enrolment Type

Scholastic Year Sub Enrolment Type (for SCAS)

Offering Status Activity Type

Staff

Click ‘Go’. The software will list courses as per selected criteria.(Please see next slide)



STEP 2: Create a New Course

a) To create a new course, click the ‘create’ button at the bottom of the page.

b) A blank ‘Student Group Offer’ screen will appear which will allow the user to define the characteristics of the course to be created.



c) Define types of students that will be enrolled in the course by selecting the appropriate ‘Supported enrolment types’.

Specify ‘All’ or choose a specific type of student e.g. a group with only International Students ‘ticked’ will only allow registrations of Enrolment Type ‘International’ to be added to the course. Multiple selections are permitted. If unsure, tick ‘All’. (Enrolment types may vary from school to school). Types of enrolments that may appear include:

Mainstream Enrolment Distance Education Centre

Mainstream (Distance Education) Support Class

Mainstream (International Students) Evening Classes

Opportunity Class Intensive English Centre

Selective High School Saturday Class

d) Check the relevant boxes from the ‘Supported scholastic years’ section. This will ensure that only students from the scholastic years selected will be added to the course.


e) Choose the magnifying class that appears in the ‘Curriculum Offer’ section of the screen.



After selecting the appropriate Scholastic year, Academic Period and KLA

subject, choose from the drop down list the type of course you wish to create

and click ‘Go’.

Curriculum offers available for the school will appear in a table. Select the offer

required. If a school has amended the default learning areas supplied with DET

courses they will be signified by the ‘house’ icon.

Select the appropriate offer by clicking anywhere within a row.



f) Complete the identification details. The fields marked with * are mandatory.

Group name: Course name shown in ERN

Expected size: Number of students expected to be in the course This number must be greater than zero.

From date: Date course will commence

To date: Date course will end

Is a reporting group: Select yes so that a SBSR report can be issued

Once the form has been completed, ensure the ‘Save’ button found at the bottom of the screen is selected. A message will appear confirming that data entered has been saved.

A new course has been created without staff and students. Schools will then need to attach a teacher and place students in the course created.

Note: To add staff and students, see section on ‘Adding/Removing Staff and Students’



ERN Place Management – Other Activities

To generate ‘Other Activities’ within the SBSR reports, a Student Group Offer needs to be created within ‘ERN Place Management’. Groups created will then be imported into reporting periods generated by the school.

Schools can report a maximum of 10 activities per year group.

Choose ‘ERN School Enrolment’ navigation button, then:• Click ‘Place Management’.• Go to the ‘Student Group Offers’ tab.• Select ‘Other Activity’ in ‘Activity Type’ drop down menu.

To create a new ‘Other Activity’ group, click the ‘Create’ button at the bottom of the

page. A blank ‘Student Group Offer’ screen will appear which will allow the user to

define the characteristics of the other activity group to be created. Ensure that all

mandatory fields are completed and the ‘Reporting Group’ option is set to ‘Yes’.


ERN Place Management – Other Activities

Select the years involved with the Other ActivityDetermine the name

of the Other Activity e.g. Debating

Select the Duration of the Other Activity

No need to link staff member for SBSR reporting. Function exists for printing within ERN

Choose the enrolment type. If unsure tick ‘All’ Change from ‘Draft’ to

‘Available’

Ensure Reporting Group is set to ‘Yes’

Click ‘Save and exit’ when all options completed


Adding Students to a Course

Choose ‘ERN School Enrolment’ navigation’ button.

Click ‘Place Management’.

Go to the ‘Student Group Offers’ tab.

Select ‘Course Class’ in ‘Activity Type’ drop down menu

Click the blue/green people icon alongside course name you wish to add students to.


Adding Students to a Course

The ‘Student Group Management’ window will be displayed.

Click the ‘Add Students’ button, the ‘Search Criteria’ window will appear. Filter the data with appropriate detail, and then click the ‘Go’ button.


Reporting Period Maintenance

SBSR Training



Reporting Period Maintenance defines:

• the look and feel of the report i.e. template to be used

• when a teacher can begin data entry

• when teacher data entry must be completed

• dates for quality assurance and school report issue date.

Options for timing can be set up per school, or Year group and can be changed at any time by the SBSR School Co-ordinator.



A reporting period defines all of the options available to a school regarding the ‘look and feel’ of school reports. A reporting period can relate to a single scholastic year or multiple years within a school. Click the ‘Create’ button to define the reporting period.

This icon shows teacher

data entry has started

Click ‘Create’ to generate new

reporting period

List of existing reporting periods


Creating a Reporting Period

Select a ‘Calendar Year’: The year that will appear as a prefix to the report heading.

Select ‘For students in years’: SBSR uses different templates for different student cohorts.

Select the appropriate year cohort from the drop down list.

Choose ‘From Date’: Date from which the reporting period being set up will remain active.

Choose ‘To Date’: Date that the reporting period being set up will expire.

The dates above will define the period of reporting. Students who are enrolled within a

school’s ERN enrolment system between these dates, will receive a report generated by

SBSR.

Define a ‘Reporting Period Name’: This is the unique title of the reporting period and is

used throughout the system. This title will assist users to locate the particular reporting

period at a future time.

Choose ‘Reporting Period Print Name’: Options are available from the drop down list of

commonly used titles within the software, e.g. Semester 1. The choice made here will

appear on the front page of the printed report.


Creating a Reporting Period – Step 1

Once these decisions have been made, the user will be presented with 4 more screens to complete the setup process.

‘From’ and ‘To’ dates will define the reporting period. ERN will send student and course information automatically to SBSR for the duration of the time set

Report name should be unique and meaningful to the school



Choose reporting template and positioning of school logo



Select the year/s for which reports need to be generated

Use dates to manage your school reports


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Step 4



Information used by SBSR

imported from ERN



Activity...

• Create a reporting period for multiple years within your school

• Change the wording for the front page of the school student report

• Select different “other activities” to report on for different years

• Import school data from ERN


Reporting Group Maintenance

SBSR Training



A reporting group describes the relationship between teachers, students, KLA/subjects and Learning Areas. Typically, each student in a primary school will have 6 reporting groups (i.e. English, Mathematics, Science and Technology, HSIE, PDHPE and Creative Arts).

SBSRv5 software allows users to turn off Learning Areas, Overall Achievement and the effort meter for ESL and Learning Adjustment students. Options will appear as available where the Curriculum planning and programming, assessing and reporting to parents K-12 policy allows it. Options available are accessible through using the drop down menus found in particular rows within the reporting group table.

Schools should also use this screen to check that the right teacher is linked to the right course and if data entry has begun.



Options will be available for modification

Where policy allows options will be available

for modification



Activity...

• For the Reporting period previously created, make all Reporting Groups available for teacher data entry


Entering Student Results

SBSR Training


Enter Student Results

• Teachers can enter data either by:• Class/student• Course

Note: The default entry method can be set within preferences found under the “My Profile” navigation button.


Data Entry ‐ by Student

Select the ‘Enter Student Results’ navigation button to the left of the screen.• Use the drop down menu to select the preferred mode of data entry. • Select ‘Student’ and then click ‘Go’.

The following screen will appear.



Options will then be available to filter students’ reports according to Scholastic Year, Student

Group (if applicable), Roll Class, Course Class, or Composite Course Class using the drop down menus.

Click on the student for which results are to be entered. This can be done by clicking anywhere on the row in which the student’s name appears.


Data Entry ‐ by StudentComment Starters

Comment starters may be accessed by clicking the ‘Comment Starters’ button

below the comment box.

A screen will appear, allowing filtering by ‘Comment type’, ‘Stage’,

‘KLA/subject’, ‘Learning Program type’ and ‘Learning Area’. The first five of

these categories will be filled by default, however users can choose to insert

comment starters from particular Learning Areas within each KLA/subject.

Kindergarten teachers may access Best Start Comment Starters for English

and Mathematics via the ‘Comment type’ drop down. Once selections have

been made, click ‘Go’.


Data Entry ‐ by StudentComment Starters


Once all KLAs have been completed, open the ‘Student Results Review’ tab at

the bottom of the screen.

Complete the ‘General Comment’, the ‘Commitment to Learning’, ‘Social

Development’ and ‘Other School Activities’ tables, and ‘Attendance comments’.

These options appear as a result of the selections made in the Reporting

Period by the school SBSR Coordinator.

(Please see next slide)




When completed, click ‘Yes’ to indicate that the report is ready for approval and printing, and then click ‘Save and Exit’.


Data Entry ‐ by Course

Select the ‘Enter Student Results’ navigation button to the left of the screen.

Use the drop down menu to select the preferred mode of data entry. Select

‘Course’ and then click ‘Go’. The following screen will appear.


Filter for ‘Scholastic Year’ and ‘KLA/Subject’ and click ‘Go’.

The following screen will appear.



• Select the required group by clicking anywhere on the row.

• To allocate a judgement for the various learning areas, click on a coloured

achievement level button and allocate this judgement to particular students by clicking

within the learning area cells.

• To allocate the same judgement to all students in a particular learning area, select a

coloured achievement level button and click the column header once for that learning area. A

dialogue box will appear. Click ‘OK’.

• To allocate the same judgement for all areas of learning for a particular student, click once

on the student’s first name. A dialogue box will appear. Click ‘OK’.

• Similarly, to assign an effort level to a student, click on a coloured effort button on the right

hand side of the screen.

(Please see next slide)



• Comments can be added by clicking on the closed book icon which appears

in the last column. Comments can be typed, copied and pasted or composed

using the comment starters (see ‘Data Entry - by Student’ for details). When

any data entry has occurred, the book will appear as open.

• To calculate an overall achievement grade, click on the calculator icon that

appears next to the student name. Once clicked, the software will make a

recommendation for overall achievement for that particular student. This

grade can be overridden at any time by the teacher.



Enter Student Results

Activity...

• Complete a report for 2 students in a Roll Class. Write a comment for all courses/ KLA’s being studied.

• Complete the “Social Development” and “Commitment to Learning” judgements.

• Set the report “Ready for Approval”


SBSR Training

Manage Student Status



Once the report has been finalised it

must be flagged as ‘Ready for Approval’.

This process can be done for each

individual report or by using the check box

found in the first column and the ‘bulk

ready for approval’ button.

Personnel within the school, who have

been given the specific role of Reviewer,

can review these reports by double clicking

on the review button for a particular

student. The ‘Enter Student Results’

screen will open, allowing for reviewing

and corrections to be made.

If no corrections need to be made, the

report should be flagged as ‘Approved’

within the ‘Manage Student Status’ screen.

Once this is done, the report is flagged for

final approval and printing.


Manage Student Status -Completing Student Attendance Information

Student attendance information can be entered into the software in a number of ways:

1. Using the ‘Student Results Review’ tab when entering information by the ‘Enter Student Results’ screen.

2. Clicking on the review hyperlink found next to the student’s name within the ‘Manage Student Status’ screen.

3. Accessing the ‘Student Attendance Maintenance’ tab found within ‘Manage Student Status’ screen which allows bulk entry of attendance information.


Manage Student Status –Approving Reports for Printing

The Approver is responsible for the final checking of reports for accuracy prior

to printing. Once reports have been approved, the final student reports can be

printed without a ‘draft’ watermark.


To determine which reports are ready to be printed, the approver should

choose the ‘Manage Student Status’ navigation button.

Approvers will have the option to approve reports for individual students, for a

whole class or the entire scholastic year.

Manage Student Status –Approving Reports for Printing


SBSR Training

Reports


Reports

A variety of specialised reports can be generated from the software including a Peer Comparison Report (number of A to Es awarded per year per KLA) and Progress reports (number of reports incomplete).

Summary reports are available to teachers to review data entered.

Group Listing Reports allows schools to check if enrolment and curriculum data required in the SBSR setup process have been set up correctly.

VET EBOS Extract allows for the export of VET results to the EBOS website (for High Schools only)


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Reports


Reports

SBSR will generate reports individually, as a class group, as a year cohort or as a whole school.

All reports requested from SBSRv5 can be downloaded or sent as an email at any time. They are stored permanently.


Once a report is requested, it must be downloaded to your local computer.

Reports


My Reports


My Reports

Activity...

Generate the following reports, download and view them on screen....

• Draft Report to Parent• Final Report to Parent• Report to Parent Summary• Group Listing Report


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Resources Available


SBSR Social Media

As well as the Time to Teach website, SBSRv5 now has a Social Mediapresence. SBSRv5 can be found on:

• Facebook (search for SBSR – School Based Student Reporting)

• YouTube (search for School Based Student Reporting OR SBSR – School Based Student Reports

• Maang – (after logging into Maang in the DEC Portal, search for SBSR)

• BlogEd – (after logging into the DEC Portal and clicking on My Applications – BlogEd, search for SBSR )


SBSR Social Media - Facebook


SBSR Social Media - YouTube


SBSR Social Media - Maang


SBSR Social Media - BlogEd


Help Desk & Support

• Regional Support Team should be consulted in the first instance whenever possible

• ITD Helpdesk will provide Level 1 and Level 2 supportContact number 1800 338 483

• NSW Curriculum and Learning Innovation Centre and ITD will provide Level 3 support and consultancy to Helpdesk

• Attempt to solve all Helpdesk calls within 24 hour period wherever possible.


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Help Desk & Support


Contact Information

Brian Elliott Group Leader Learning PolicyCurriculum & Learning Innovation Centre

Telephone: 9886 7603Email: [email protected]

Ric Cilona Senior Curriculum Policy Officer, Assessment and ReportingCurriculum & Learning Innovation Centre


Sadie Gow Senior Curriculum Policy Officer, Assessment and ReportingCurriculum & Learning Innovation Centre


Website: www.curriculumsupport.education.nsw.edu.au/timetoteach

mailto:[email protected]



http://www.curriculumsupport.education.nsw.edu.au/timetoteach

SBSR Version 5.0 - Primary NSW Curriculum and Learning Innovation Centre.

Documents

Transcript of SBSR Version 5.0 - Primary NSW Curriculum and Learning Innovation Centre.