TOTAL PERFORMANCE MONITOR TO END OF AUGUST 2014 · total performance monitor to end of august 2014
Transcript of TOTAL PERFORMANCE MONITOR TO END OF AUGUST 2014 · total performance monitor to end of august 2014
TOTAL PERFORMANCE MONITOR TO END OF AUGUST 2014
1. The finance (revenue and capital), savings programme, performance, risk and workforce are currently monitored on a monthly basis through the Total
Performance Monitor (TPM). This monitoring and reporting mechanism brings together all these elements of West Sussex County Council’s operation in a way of reporting “one truth” to all stakeholders. The report is intended for the public,
senior officers, all Members including Select Committee Members and Cabinet.
Revenue Outlook
2. The forecast outturn position at the end of August 2014, across the portfolio and
non-portfolio budgets, is an underspending of £2.2m as opposed to the July forecast for overspending of £1.1m. This is largely due to declaring a forecast
underspending on the Capital Financing budgets of £2.7m, as detailed below in paragraph 5.
3. Within the portfolio budgets there are projected underspendings reported in Childrens Start of Life portfolio (£0.1m), Corporate Relations portfolio (£0.2m),
both previously projecting balanced budgets, and within the Highways & Transport portfolio the projected underspending has increased from £0.8m to £1.1m since last month. The pressure of £1.8m on the Fire & Rescue Service,
relating to pension fund financial arrangements remains. An overview and analysis for each portfolio is provided in greater detail as Appendices 1a/b.
4. There continues to be additional financing of £0.3m available, mainly due to the
New Homes Bonus Grant, which increases the forecast outturn underspending
position to £2.5m.
Non Portfolio Budgets
5. Capital Financing - there is a forecast underspending on the Capital Financing
budgets of £2.7m, of which £2.6m is within the Minimum Revenue Provision (MRP) budget and £0.1m is within the Interest budget, the latter reflecting the reduction in interest payments as £7m of principal is repaid each year. The
ongoing headroom which is built into the MRP element of the budget is provided to minimise the impact on the revenue budget in future years if the county
council was to increase its external borrowing. One option for consideration for the in-year underspend is to increase the revenue contribution to capital and so either reduce the notional borrowing requirement, resulting in a reduction in
future years’ MRP and protecting investment income through reduced internal borrowing, or to direct to investment in assets that do not belong to the Council,
for which MRP periods are very constrained.
6. Business rates – following a review at the end of the first quarter of the likely
forecast for 2014/15 for business rates income, early indications from the districts and boroughs suggest that West Sussex’ share of the income will be
£0.5m more than the figure built into the budget for 2014/15. Assuming this forecast does materialise at year end, we will reflect the benefit of this additional income in the 2015/16 budget.
Agenda Item No. 7 Appendix A
Outlook for the Savings Programme
7. The majority of the 2014/15 savings target of £14.7m is either completed (£7.1m) or on-track (£6.8m). The remaining £0.8m has an element of risk attached and the details are set out in Appendix 2a.
8. The two savings targets under the Adults Social Care & Health portfolio that have
proposed temporary mitigations for 2014/15, agreed by the Cabinet Member of Finance, are now supported by change control forms provided as Appendix 2b.
Capital Programme
9. The overall capital monitor, as set out in Appendix 3, shows latest estimated payments in 2014/15 as £142.5m, representing an increase of £4.3m from the approved capital programme and an increase of £0.4m on the July position
largely due to the restoration works at Chingford pond within the Residents’ Services portfolio (detailed below).
10. The actual payments for this month overall shows a variance of 27% against the
profiled payments. Due to staff absence for holidays there is a general slowing down of activity during August, which also impacts on the receiving and processing of invoices. During September there is an expectation that both
activity and payments will resume to the planned level.
11. Education & Skills / Children – Start of Life - Estimated 2014/15 payments currently stand at £62.1m representing no change from last month.
12. As mentioned last month the basic need scheme at White Meadows has been delayed as a result of sink holes being discovered on the school site. Since then
the number of holes has increased from four to seven. Investigations are on-going to determine what action to take and it is highly likely that the cost of the scheme will increase. The DfE have been notified, as the scheme is funded from
Targeted Basic Need grant, and it is hoped that further funds may be forthcoming to assist with the works. However, this cannot be relied upon at this
stage. Further updates will be reported as and when information is received.
13. All schools requiring classroom expansions to accommodate increases in pupil
numbers in September 2014 are on target to open on time, with the exception of Blackwell Primary, where health and safety issues on site have delayed the
school opening until 8th September.
14. Finance – Estimated 2014/15 payments currently stand at £13.7m representing
no change from last month.
15. Highways & Transport – Estimated 2014/15 payments currently stand at £46.6m representing no change from last month.
16. Leader – Estimated 2014/15 payments currently stand at £9.8m representing no change since last month.
17. Residents’ Services – Estimated 2014/15 payments currently stand at £10.0m,
representing an increase of £0.3m since last month. This relates to restoration
works at Chingford pond, where under the terms of the target price contract the County Council will pay the contractor the actual cost of delivering the project,
currently estimated at £1.4m. The contractor will then reimburse the County
Council the difference between the actual cost and the target price to ensure that the project is delivered within the £1.1m budget allocated.
Workforce Projections
18. Overall Full Time Equivalent (fte) is 4,498 as at the end of August, which is a small overall increase of 15fte since the end of July 2014 (4,483fte).
19. The monitoring of workforce is moving to a new approach of monitoring both cost
and headcount data. Work is currently underway to baseline current workforce
costs from which we can track and monitor fluctuations against our planned targets (business efficiency and transformation) for both cost and headcount
reduction. It is anticipated that full monitoring capability will be available for the end of the second quarter however, due to changing timescales reported by Capita (our outsourced provider), there is potential for that deadline not to be
met and a revised delivery date proposed.
Performance Framework
20. The Performance Framework 2014/15 to 2017/18 was approved by County Council at its meeting on 14th February 2014. The 55 measures/targets are reported and monitored through a public-facing website presenting the
information as a dashboard with an initial focus on the three priorities of Start of Life, Economy and Later Life. The website was launched on 15th July. The
majority of measures have performance data available, which can be viewed on the website, however some performance data will not be available until the end of the second quarter. Therefore a complete view across the whole of the
Performance Framework will not be available until October.
21. An overview of the measures performance at the end of August is available as Appendix 4. Further data against each individual measure can be viewed within the website where there is also the opportunity to request further information or
ask questions through an e-mail facility.
Website address: https://performance.westsussex.gov.uk Risk Management Implications
22. Currently there are five high level risks to the organisation and shown in the
table below. The risk register with greater detail is attached as Appendix 5.
Risk Impact Likelihood Score
Industrial Action
(Corporate)
Significant Possible (Reduced since July)
16
Industrial Action
(Fire & Rescue Service)
Significant Possible (Reduced since July)
16
Continuing Healthcare financial pressures
(Adult Social Care)
Significant Possible 16
Resource & Delivery issues
(Public Health)
Significant Possible 16
Deprivation of Liberty Safeguarding DOLS
(Corporate)
Significant Possible 16
Reviewing the risks that the organisation is facing is a priority for CLT and it is proposed to include a review of the status of high level, emerging and escalating
risks at the weekly CLT meeting. Work is underway to enable this level of
reporting and proposed arrangements and processes will be considered at a future meeting.
Appendices
Appendices 1a/b Revenue Budget Monitor to end of August 2014 Appendix 2(a) 2014/15 Savings position at end of August 2014
Appendix 2(b) 2014/15 Savings Control Notes Appendix 3 Capital Monitor to end of August 2014 Appendix 4 Performance Framework position to end of August 2014
Appendix 5 Risk Register at end of August 2014
REVENUE OUTLOOK
180.8 0 0.0
76.9 0 -0.1
1.9 0 0.0
38.3 -1 -0.2
22.7 0 0.0
25.1 -1 0.0
42.7 -3 -0.4
3.1 0 0.0
97.2 2 0.0
50.9 -5 -2.7
539.6 0 -3.4
Note: values rounded to one decimal point
The forecast outturn position at the end of August 2014, across the portfolio and non-portfolio budgets, is an underspending of
£2.2m as opposed to the July forecast for overspending of £1.1m. This is largely due to declaring a forecast underspending on
the Capital Financing budgets of £2.7m, as detailed in paragraph 5 of the covering report.
Within the portfolio budgets there are projected underspendings reported in Childrens Start of Life portfolio (£0.1m), Corporate
Relations portfolio (£0.2m), both previously projecting balanced budgets, and within the Highways & Transport portfolio the
projected underspending has increased from £0.8m to £1.1m since last month. The pressure of £1.8m on the Fire & Rescue
Service, relating to pension fund financial arrangements remains. An overview and analysis for each portfolio is provided in
greater detail as Appendices 1a/b.
There continues to be additional financing of £0.3m available, mainly due to the New Homes Bonus Grant, which increases the
forecast outturn underspending position to £2.5m.
Projected
over/under
spend as
percentage of
budget
%
Projected
revenue
over/under
spend
monthly
movement
£m
2014/15
Budget
£m
-2.2
-2.8
2.2
0.0
-1.1
-0.2
-0.1
-0.2
0.0
-0.1
0.0
-4.00 -3.00 -2.00 -1.00 0.00 1.00 2.00 3.00
TOTAL
Non portfolio budgets
Residents' Services
Leader
Highways and Transport
Finance
Education and Skills
Corporate Relations
Community Wellbeing
Children's - Start of Life
Adult Social and Health
August 2014 Projected Revenue over/under(-) spend
£m
-4
-2
0
2
May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar
Revenue Budget - Projected over/under(-) spend
Actual (£m)
Target (£m)
-£1.2m
-£0.3m
+£1.1m
-£2.2m
Appendix 1a
ADULT SOCIAL CARE AND HEALTH PORTFOLIO
Explanation of movement and budget pressures
153,096 0 -10
2,989 -1 2
9,696 0 20
15,030 0 -12
180,811 0 0
Projected
revenue
over/under
spend
monthly
movement
£'000
2014/15
Budget
£'000
A balanced budget continues to be forecast for the Adult Social Care and Health
portfolio, but there are developments to note in both the underlying issues
highlighted in recent TPMs.
Demand pressure - the level of demand for adult social care appears to have
remained steady in August. Although delays in processing have made the
position harder to analyse than usual, this means that the dip in numbers usually
seen in mid to late summer has not occurred. Since this had been assumed as
one of the factors that would help counter the demand risk of £1.3m reported in
the July TPM, it increases the likelihood that the portfolio will overspend. As the
half-year monitor, the September TPM will present a natural opportunity to take
stock of the situation, albeit that there should be scope to mitigate at least part
of the position through NHS Social Care Funding.
Deprivation of Liberty Safeguarding - while there has been a significant increase
in applications for assessment following the Supreme Court Judgement, the lack
of capacity in the system to handle this, for example the inadequate supply of
best interest assessors, is placing a heavy constraint on expenditure. As a result,
the risk to the budget in 2014/15, both for Adult Social Care and Health and
Corporate Relations, is abating. However, the respite this will provide is only
temporary, since that risk will simply transfer to 2015/16. The positive is that by
then Government should have responded to the representations made by the
Association of Directors of Adult Social Services and the Local Government
Association for New Burdens funding to mitigate the £100m shortfall that is
estimated nationally.
Projected
over/under
spend as
percentage
of budget
%
-
-12
-39
-21
72
-1,000 0 1,000
ADULT SOCIAL CARE& HEALTH TOTAL
Other Responsibilities
Universal Services
Assistive Equipment andTechnology
Eligible Social Care
August 2014 Projected Revenue over/under(-) spend
£'000
CHILDRENS START OF LIFE PORTFOLIO
12,343 8 -52
9,003 -7 167
15,197 1 -122
17,396 2 112
1,407 0 0
10,773 -5 -170
3,924 -3 13
33,868 -4 -673
33,584- -4 673
A more detailed analysis of the expected take up of free places by two year olds has
resulted in a downward revision of estimated spending this year.
DSG underspending will be transferred to the DSG reserve at year end.
76,877 0 -52
2,856 0 0
Income from Government of £711,000 is expected in November as a result of our Early
Adopter status for Think Family. Of this, £609,000 of attachment fees is being received in
2014/15 rather than in later years, and £102,000 is additional coordinator grant.
3,694 0 0 -
-
Summary:
The portfolio is projecting an underspending of £0.1m at year end as opposed to the balanced budget position reported last month.
The portfolio is expecting to receive £711,000 of additional income relating to Think Family. Spending plans for the year are currently being reviewed taking
into account this additional income. Once finalised the service may put forward a further request to transfer projected underspending to the Early
Intervention Reserve for use in future years.
2014/15
Budget
£'000
Explanation of movement and budget pressures
Increase in expected spending resulting from the extension of five placements.
Overspending reduced due to staff vacancies.
Additional costs of agency staff to cover staff vacancies.
-
Increased underspending due to staff vacancies and reduced spending on training.
Projected
revenue
over/under
spend
monthly
movement
£'000
Projected
over/under
spend as
percentage
of budget
%
Reduction in placement costs due to a move from residential agency to family support
together with a review of overall spending commitments, partially offset by an additional
fostercare placement.
-93
1,296
-1,296
-125
0
-106
-574
0
292
115
-627
932
-2,000 -1,000 0 1,000 2,000
CHILDREN - START OF LIFETOTAL
Dedicated Schools GrantIncome
Dedicated Schools GrantExpenditure
Health and Social CareCommissioning
Think Family
Youth Services
Early Childhood Services
Management and OtherSocial Care Costs
Care Mgmt, CLA Younger,CLA Older & Asylum
Specialist Services
External CLA Residential &Foster Care
Child Disability Services
August 2014 Projected Revenue Outturn Variance
£'000
EDUCATION AND SKILLS PORTFOLIO
5,379 0 0
13,043 0 0
209- 0 0
1,239 0 0
488,218 0 0
484,977- 0 0
22,693 0 0
-
Summary:
The portfolio continues to project an underspending of £0.1m at year end.
2014/15
Budget
£'000
Explanation of movement and budget pressures
Projected
over/under
spend as
percentage
of budget
%
Projected
revenue
over/under
spend
monthly
movement
£'000
-
-
-
-
-
-50
574
-574
-
-
-50
-
-1,000 - 1,000
EDUCATION AND SKILLSTOTAL
Dedicated School GrantIncome
Dedicated School GrantExpenditure
Capital and AssetManagement
Support to Schools
Transport
Learning Service
August 2014 Projected Revenue over/under(-) spend
£'000
Projected
over/under
spend as
percentage
of budget
%
Projected
revenue
over/under
spend
monthly
movement
£'000
2014/15
Budget
£'000
Projected Revenue over/under(-) spend - August 2014
Explanation of movement and budget pressures
A balanced budget continues to be projected for the
portfolio. 1,936 0 0
A balanced budget continues to be projected for the
portfolio. 2,561 - 0
£0.2m of underspending is available across a variety of
budget areas, mainly as a result of vacant posts. 37,722 -1 -200
As reported in previous TPMs, on-going underspending of
£0.2m is available from a mix of opportunities that are not
owned by any specific budget holder, e.g. inflation
allocations not required for the purpose for which they were
given. Beyond that there are no issues of note.
25,076 - 1 0
0
-1,000 0
TOTAL
Community Wellbeing £'000
-200
-1000 0
TOTAL
Corporate Relations £'000
-200
-1000 0
TOTAL
Finance £'000
0
-1,000 0
TOTAL
Leader £'000
HIGHWAYS AND TRANSPORT PORTFOLIO
2,786 1 30
14,648 1 0
1,068 -23 0
6,931 -9 0
12,249 -4 0
1,446 -21 -145
1,760 1 20
289 208 0
93 0 0
42,663 -3 -370
-20 -2751,393
The apparatus replacement programme is expected to be on target and completed by the
end of the financial year. Contract performance deductions made during the year are
expected to lead to an underspending of £600k.
Underspending due to reduction in projected journey numbers from 10.6m to 10.3m this
year.
An underspending of £300k is projected based upon the latest public transport support
profiled payments. Work is underway to quantify whether further underspending will arise.
A shortfall is anticipated in respect of income generated from road safety courses.
Summary:
The portfolio is projecting an underspending of £1.1m, as opposed to the underspending of £0.8m reported last month.
Strategic Planning have received developer contributions towards planning and inspection costs associated with major infrastructure projects which has
increased the projected underspending. Elsewhere within the portfolio, anticipated underspending on Public Transport Support budgets has increased
based upon the latest information. The Cabinet Member for Highways and Transport is minded to utilise this towards mitigating the shortfall projected on
the On Street Parking Account.
2014/15
Budget
£'000
Explanation of movement and budget pressures
Projected overspending linked to costs associated with the Highways restructuring.
Projected
over/under
spend as
percentage
of budget
%
Projected
revenue
over/unde
r spend
monthly
movement
£'000
Options for reducing the projected shortfall on the parking account continue to be
explored.
An underspending of £275k is projected on major project budgets.
Projected shortfall in generating income against the highways charges target.
Projected income surplus relating to charges made under the New Roads and Streetworks
Act.
-
-1,124
0
-275
600
20
-300
-443
-621
-250
115
30
-2,000 -1,000 0 1,000 2,000
HIGHWAYS & TRANSPORTTOTAL
Management & Central
Strategic Planning
On Street Parking & BlueBadges
Transport Provision & Safety
Public Transport Support
National ConcessionaryFares Scheme
Street Lighting PFI
Engineering Services
Highway Maintenance
Highway Operations
August 2014 Projected Revenue over/under(-) spend
£'000
RESIDENTS' SERVICES PORTFOLIO
27,279 7 0
1,661 0 0
22,034 0 0
34,530 1 0
1,184 0 0
7,022 0 0
1,921 0 0
1,539 0 0
97,170 2 0
-
-
-
Waste tonnages are expected to increase by between 3,000 and 5,000 tonnes this year,
continuing the increasing trend from 2013/14.
-
£60k income shortfall currently offset by underspending on staffing. This is likely to be a pressure
moving forward and continues to be closely monitored.
-
Significant financial pressure relating to pension financial arrangements (£1.6m one-off cost &
£0.2m on-going costs). Service will carry as an overspend until clarity on the DCLG requirements
for refunding the £1.6m is known.
Summary:
The portfolio continues to project an overspending of £2.2m at year end.
This is predominately due to the pressure on the Fire & Rescue Service budget to address pension fund financial arrangements that was reported in the July TPM.
2014/15
Budget
£'000
Explanation of movement and budget pressures
Projected
over/under
spend as
percentage
of budget
%
Projected
revenue
over/under
spend
monthly
movement
£'000
2,200
-
-
-
-
400
-
-
1,800
0 1,000 2,000 3,000
RESIDENTS' SERVICESTOTAL
Countryside Services
Community Development& The Arts
Information Services
Waste Strategy & Support
Waste Disposal
Waste Recycling
Regulatory Services
Fire & Rescue Service
August 2014 Projected Revenue over/under(-) spend
£'000
Revenue Budget Monitor to the end of August 2014
Latest budget
for year
Net income to
date
Projected
outturn
variation
Sources of Finance £000 £000 £000
Revenue Support Grant 92,618 92,617 -1
Precept 353,658 141,463 0
Council Tax Collection Fund 1,906 762 0
Council Tax Freeze Subsidy Grant 3,915 1,958 0
Business Rates 72,242 33,160 0
Business Rates Collection Fund -269 -107 0
Small Business Rate Relief 67 0 40
Business Rate Cap Grant 749 0 0
New Burdens Grant 9 9 0
Education Services Grant 10,853 5,644 0
Local Services Support Grant 862 359 0
New Homes Bonus Grant 2,954 1,473 241
Total Financing 539,564 277,338 280
Latest budget
for year
Net spending
to date
Projected
outturn
variation
Analysis of Expenditure £000 £000 £000
Portfolio Budgets
Adult Social Care and Health 180,811 71,920 0
Children - Start of Life 76,874 44,944 -93
Community Wellbeing 1,936 -3,393 0
Corporate Relations 38,299 39,565 -200
Education and Skills 22,693 -12,316 -50
Finance 25,087 8,671 -200
Highways and Transport 42,662 15,835 -1,124
Leader 3,133 1,819 0
Residents' Services 97,169 35,274 2,200
Sub-total 488,664 202,319 533
Non-Portfolio Budgets
Capital Financing - MRP 19,386 0 -2,632
Capital Financing - Interest 18,958 7,901 -101
Investment Income -1,949 -907 0
Contingency 2,967 0 0
Be The Business 0 0 0
LGPS Auto Enrolment 205 0 -205
Modernising Services 0 0 0
LGPS Lump Sum Contribution 9,211 9,373 162
Revenue Contribution to Capital Financing 47,925 0 0
Transfers to/from Reserves -45,803 -45,803 0
Sub-total 50,900 -29,436 -2,776
Total Net Expenditure 539,564 172,883 -2,243
Total Forecast Variation - underspending -2,523
Contingency £000
Original Budget 2,975
-8
Available contingency 2,967
Council tax discounts as agreed in the July TPM
Appendix 1b
Balances and ReservesBalance at
31st July 2014
Balance at
31st August
2014
Movement
Forecast
Balance at
31st Mar 2015
£000 £000 £000 £000
General Fund -17,840 -17,840 0 -17,840
Capital Receipts Reserve -7,938 -7,938 0 -7,938
Capital Grants Unapplied -5,159 -5,159 0 -5,159
Earmarked Reserves:
Capital Expenditure Reserve -14,753 -14,753 0 -14,753
Crawley Schools PFI Reserve -5,638 -5,638 0 -4,796
Street Lighting PFI Reserve -17,119 -17,119 0 -17,169
Waste Management PFI Reserve -12,363 -12,363 0 -12,376
Waste Management MRMC Reserve -29,970 -29,970 0 -30,917
Better Roads Programme Reserve 0 0 0 0
Service Transformation Reserve -23,613 -23,574 39 -22,194
Early Intervention Reserve -11,317 -11,317 0 -12,028
Infrastructure Fund -9,140 -9,140 0 -6,753
Volatility Reserve -12,070 -12,070 0 -12,070
Operation Watershed Reserve -1,134 -1,134 0 -34
Highways and Education Buildings Reserve -2,335 -2,335 0 -662
Business Infrastructure Reserve -5,475 -5,475 0 -2,663
Worthing Age of Transfer Reserve 0 0 0 0
Insurance Reserve -10,075 -10,075 0 -8,039
Interest Smoothing Reserve -3,963 -3,963 0 -3,913
Revenue Grants Unapplied -276 -276 0 -3,428
DfE Basic Need Grant Reserve 0 0 0 0
Contract Settlement Reserve -977 -977 0 -977
Waste Recyclate Income Reserve -607 -607 0 -398
Creditor Cashflow Reserve -547 -547 0 -547
Other Earmarked Reserves -775 -775 0 -712
Sub Total -193,084 -193,045 39 -185,366
School Balances -21,505 -21,505 0 -19,468
DSG Reserve -7,233 -7,233 0 -4,944
Total Usable Reserves -221,822 -221,783 39 -209,778
Corporately funded redundancies
Explanation of movement between months
2014/15 Savings Monitor - position as at end of August 2014
Total Proposed Mitigation
5.5% (£,000) (if applicable)Reason for RAG Status
£816
Savings Description (£,000)
Adults Social Care & Health
Personalised community based care (personal budgets)
400
The scheme is currently in the process of being defined. This links to the County Council's ambitions for promoting independence and as such is part of a wider set of activities. Due to its current life cycle stage, the level of savings are in development so are being reported as Amber.
It is unlikely that full savings will be delivered in year, so temporary mitigation of in year savings will be
needed.A Change Control Note (CCN) will be included in the
September TPM.
45.9%
Adults Social Care & Health
Increase choice in Learning Disability day care
80 Savings are achievable, but potentially not this year. Due to its current life cycle stage, the level of savings are in development so are being reported as Amber.
A Change Control Note (CCN) will be included in the September TPM.
48.6%
Adults Social Care & Health
Review Day Activities at Henfield36
Work is underway with the Henfield Community Partnership (HCP) and commissioners to develop a proposal that explores the viability of using the Henfield Day Centre building as a base for the development of a ‘community hub’. This would include the continuation of day services for customers and their carers. The Cabinet Member has deferred making a decision until commissioners and HCP have had an opportunity to fully explore the viability of this proposal. A Cabinet Member Decision Report is planned for September 2014.
Review after Cabinet Report in September 2014
Residents'Services
Realignment of charging and other activities in waste
300Work has begun with Virador to identify the options available to deliver the £0.8m savings target, over two years from 2014/15, although clarity on the direction of the MRMC is required before the best options can be finalised.
Review in September 2014 after confirmation of MRMC decision
£816
Temporary Mitigations for 2014/15 (included in the on-track total) - Sustainable Solution required from 2015/16
£500
Temporary Mitigations for 2014/15 (included in the on-track total) - Sustainable Solution required from 2015/16
Adult Social Care & Health
Personalised community based care (RAS)
300This links to the County Council's ambitions for promoting independence and as such is part of a wider set of activities, including the reprocurement of existing domiciliary care contracts which will not be in place until April 2015.
RAG status of Green based on temporary mitigation for 14/15 in year savings. A formal Change Control Note to support this is included as Appendix 2b
Adult Social Care & Health
Personalised community based care (price freeze)
200The Care Act will provide income generating opportunities for the County Council, e.g. from the sale of brokerage services to self-funders. This opportunity will not arise until April 2015.
RAG status of Green based on temporary mitigation for 14/15 in year savings. A formal Change Control Note to support this is included as Appendix 2b
£500
Ap
pen
dix 2
a
Proposed Change to Savings Schedule Portfolio: Adult Social Care and Health
Directorate: Care, Wellbeing and Education Savings schedule under review and proposed mitigation
ORIGINAL Savings Target
Finance Ref:
SMG Member
Cabinet Member
Description ’14/15 (£’000)
’15/16 (£’000)
’16/17 (£’000)
’17/18 (£’000)
22 (3) Judith Wright
Peter Catchpole
Shift to personalised community based care – domiciliary care reprocurement
300
FTE FTE FTE FTE
0 0 0 0 Description of problems with current proposal This target links to the reprocurement of the County Council’s domiciliary care contracts. The timeline for that process slipped beyond the initial plan and will not complete until 1st April. Consequently there will be no savings in 2014/15.
PROPOSED Savings Target
Finance Ref:
SMG Member
Cabinet Member
Description ’14/15 (£’000)
’15/16 (£’000)
’16/17 (£’000)
’17/18 (£’000)
TBC Judith Wright
Peter Catchpole
NHS Social Care Funding
300
Total: 300 0 0 0
Net Effect: 0 0 0 0
FTE Total: N/A
FTE Net Effect: Proposed mitigation Pending the outcome of the reprocurement, a shortfall exists in 2014/15 only. It is proposed that £0.3m from the County Council’s share of this year’s NHS Social Care Funding (£5.1m) be applied to mitigate the position. Protection of adult social care is amongst the aims of that funding stream, so use of resources in this way is entirely consistent with that objective and will avoid the need for any compensating reduction in planned expenditure. It has also been agreed with the Clinical Commissioning Groups through discussion at the Joint Commissioning Strategy Group. Political risks of proposed mitigation None Operational risks of proposed mitigation The downside to the proposal is opportunity cost. Using £0.3m of NHS Social Care Funding to mitigate the risk to the portfolio consumes resources that otherwise would have been available to pump-prime investment in initiatives designed to reduce the current demand pressures facing the budget. Customer impact of proposed mitigation None
APPROVALS: DATE Report Submitted by (SMG/Director): Judith Wright Report Agreed by (Director of Transformation / Chief Operating Officer)
Report Agreed by (Cabinet Member): Peter Catchpole Savings analysis endorsed by Director Finance & Assurance:
[Insert Name]
Report Endorsed by Cabinet Member for Finance:
[Insert Name]
Report Approved by Cabinet via TPM Update:
Proposed Change to Savings Schedule Portfolio: Adult Social Care and Health
Directorate: Care, Wellbeing and Education Savings schedule under review and proposed mitigation
ORIGINAL Savings Target
Finance Ref:
SMG Member
Cabinet Member
Description ’14/15 (£’000)
’15/16 (£’000)
’16/17 (£’000)
’17/18 (£’000)
22 (5) Judith Wright
Peter Catchpole
Shift to personalised community based care – market development pricing
200
FTE FTE FTE FTE
0 0 0 0 Description of problems with current proposal The Care Act will provide income-generating opportunities for the County Council, e.g. from the ability to provide services to self-funders. The legislation is the catalyst for that opportunity, but, as it will not come into effect until 1st April, there will be no savings in 2014/15.
PROPOSED Savings Target
Finance Ref:
SMG Member
Cabinet Member
Description ’14/15 (£’000)
’15/16 (£’000)
’16/17 (£’000)
’17/18 (£’000)
TBC Judith Wright
Peter Catchpole
NHS Social Care Funding
200
Total: 200 0 0 0
Net Effect: 0 0 0 0
FTE Total: N/A
FTE Net Effect: Proposed mitigation Since the Care Act will create new opportunities from 1st April, a shortfall exists in 2014/15 only. It is proposed that £0.2m from the County Council’s share of this year’s NHS Social Care Funding (£5.1m) be applied to mitigate the position. Protection of adult social care is amongst the aims of that funding stream, so use of resources in this way is entirely consistent with that objective and will avoid the need for any compensating reduction in planned expenditure. It has also been agreed with the Clinical Commissioning Groups through discussion at the Joint Commissioning Strategy Group. Political risks of proposed mitigation None Operational risks of proposed mitigation The downside to the proposal is opportunity cost. Using £0.2m of NHS Social Care Funding to mitigate the risk to the portfolio consumes resources that otherwise would have been available to pump-prime investment in initiatives designed to reduce the current demand pressures facing the budget. Customer impact of proposed mitigation None
APPROVALS: DATE Report Submitted by (SMG/Director): Judith Wright Report Agreed by (Director of Transformation / Chief Operating Officer)
Report Agreed by (Cabinet Member): Peter Catchpole Savings analysis endorsed by Director Finance & Assurance:
[Insert Name]
Report Endorsed by Cabinet Member for Finance:
[Insert Name]
Report Approved by Cabinet via TPM Update:
CAPITAL MONITOR as at the end of August 2014
Expenditure:
(1) (2) (3) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14)
Actuals Profiled Over/(Under) Slippage Additions/ Changes Changes due Changes
to Rest of Spend from / Cancellations/ due to to Service-led Beyond the
Date Year (Accelerated Reduction of Management Resourcing Control of Profile Actual
Portfolio to) 2013/14 Schemes Action Issues the Service for Month for Month
£000 £000 £000 £000 £000 £000 £000 £000 £000 £000 £000 £000 %
Adult Social Care and Health 5 0 116 116 111 111 0 0 0 0 0 0 0 0
Community Wellbeing 45 218 67 285 240 55 185 0 0 0 0 0 0 0
Education and Skills /
Children - Start of Life 59,135 26,413 35,645 62,058 2,923 (1,481) 3,121 1,283 0 0 8,458 6,937 (1,521) (18)
Finance 13,922 1,003 12,687 13,690 (232) (199) 271 0 0 (304) 402 201 (201) (50)
Highways and Transport 43,925 16,277 30,331 46,608 2,683 2,165 638 0 0 (120) 5,456 3,781 (1,675) (31)
Leader 12,766 0 9,766 9,766 (3,000) 0 0 0 0 (3,000) 0 0 0 0
Residents' Services 8,368 (17,592) 27,584 9,992 1,624 1,158 507 0 0 (41) 648 8 (640) (99)
Total 138,166 26,319 116,196 142,515 4,349 1,809 4,722 1,283 0 (3,465) 14,964 10,927 (4,037) (27)
Financing: Profiling - breakdown of column (3):
Capital
Programme Current Portfolio September October November December January February March
Sources of Finance Estimate Estimate Variance £000 £000 £000 £000 £000 £000 £000
£000 £000 £000
Government Grant 65,419 66,789 1,370 0 0 29 29 29 0 29
0 0 0 22 0 45 0 0 0 0
Revenue Contributions 47,855 47,925 70 9,939 6,303 4,757 3,858 3,261 2,814 4,713
Capital Receipts 8,000 8,000 0 460 864 1,414 1,001 960 2,768 5,220
Corporate Borrowing 9,914 10,306 392 5,138 4,214 4,987 2,549 2,058 2,061 9,324
Service Funded Borrowing 2,852 3,660 808 1,017 0 1,614 66 990 3,000 3,079
External Contributions 4,126 5,835 1,709 887 1,339 21,596 1,396 1,018 1,012 336
Total 138,166 142,515 4,349 17,463 12,720 34,442 8,899 8,316 11,655 22,701
Transfer from Capital Expenditure
Reserve
Education and Skills /
Children - Start of Life
Finance
Highways and Transport
Leader
£000
Adult Social Care and Health
Residents' Services
Total
Community Wellbeing
(4)
2014/15 Payments Analysis of Column (5) Over/(Under) Spend
Estimated
payments
2014-15
Capital
Programme
(Slippage to) / Accelaration from 2015/16 August ProfilingCurrent
Estimate
Variance on Profile
Ap
pen
dix 3
Appendix 4
RISK REGISTER as at end of August 2014
Key: 1 1 2 3 4 5
2 2 4 6 8 10
3 3 6 9 12 15
4 4 8 12 16 20
5 5 10 15 20 25
1 2 3 4 5
Rare Unlikely Possible Likely Near
Certain
I L R I L R
Sept Oct
20 20
Nov Dec
20 20
Jan Feb
20 20
Mar Apr
16 20
May Jun
20 20
Jul Aug
20 16
Apr May
16 16
Jun Jul
16 16
Aug
16
Adults Social Care
High Court
Judgement in Respect
of Deprivation of
Liberty Safeguards
(DOLS)
44
August Update: Referrals to the DoLS Team have increased significantly in August – with input from
legal services we have (like every other LA) started a waiting list for DoLS assessments (now standing
at 200 cases) and are now outside the legal timescales for a number of these. Cases are being triaged
and we have increased staffing within the team, but there is not the staffing capacity within WSCC to
manage the increase in workload. Specialist training to increase BIAs has been commissioned for Nov
at Brighton University but staff will not be able to practice until exams are completed at the end of the
year, and these staff will need to be diverted from already overstretched operational teams.
Additional monies were agreed by ALT to address the immediate impact, these are exhausted and an
update will be provided to them in line with their reporting requirements. LAs still await DoH
feedback on the requests for additional funding for this service area.
TBC
Supreme Court Decision
resulting in up to 5,500
individuals in West Sussex
needing a Best Interests
Assessment to determine
whether they are Deprived of
their Liberty in line with the
Mental Capacity Act.
About 50 such referrals a
month has become sometimes
50 a day. The assessments
must be undertaken in
accordance with a legal
framework of 7 days for urgent
referals and a further 21 days
for all other referrals.
CORPORATE
Risk
Insignificant
Minor
Moderate
Significant
Catastrophic
IM
PA
CT
4
Who
Tim
e
scale
Overall progress @ August 2014
LIKELIHOOD
Potential Impact
Industrial Action
Potential for changes in public
sector pensions and cuts to
organisation to lead to industrial
action
4
Risk Rating
Month by
Month
Am
anda R
ogers
(Tra
cie
Thom
as)
Joint representation made to the
Secretary of State for Health by
Association of the Directors of Adult
Social Services and the Local
Government Association requesting
Government meet this in line with
New Burdens principles.
Awaiting outcome to determine
mitigations.
164
Mitigation
42 8 Contingency plans to be reviewed
and exercised ahead of events
Ala
n J
ones
(Caro
lyn K
em
ble
)
Assessment
mitigation @
August 2014
Initial Risk
(I - Impact
L- Likelihood
R- Risk)
4 16
Ongoin
g
August Update:
- Fire Brigades Union currently operating to Action short of strike (e.g. removal of goodwill, refusal to
undertake additional duties or cover and refusal to undertake any voluntary or non-contractual duties
etc)
- Unison, Unite and GMB - have announced a day of strike on 14th October. Negotiations on-going
with unions so uncertainty on whether these will go ahead.
- Unions have mandate to call strike and action short of strike at any time with sever days' notice.
- Additional 'protest' days in September involving local lunchtime meetings, demos and leafleting etc.
- Unions have mandate to call strike & action short of strike at any time with seven days' notice
- Plans in place and being continuously reviewed to ensure minimum response standards/critical
services are maintained.
- Strike management team has been convened to co-ordinate the contingency arrangements of the
authority, and will continue to meet as required.Any move to compulsory redundancy in WSFRS would
trigger FBU will recall conference and seek to ballot for strike action.
- 42% of service continuity plans up to date (reviewed in last 12 months) up 7% on previous month.
Service Continuity Planning tool not functioning as intended remedial work required to address issues
with IT systems supporting this, and interim arrangements have been put in place to facilitate
services updating in the meantime. Risk of delay with restructuring of organisation.
- Schools emergency/business continuity plan guidance provided. Renewed advice and push going to
schools and governors shortly. 31% completion by schools so far.
16
Ap
pen
dix 5
I L R I L R
Risk
Who
Tim
e
scale
Overall progress @ August 2014Potential Impact
Industrial Action
Potential for changes in public
sector pensions and cuts to
organisation to lead to industrial
action
4
Risk Rating
Month by
Month
Mitigation
42 8 Contingency plans to be reviewed
and exercised ahead of events
Ala
n J
ones
(Caro
lyn K
em
ble
)
Assessment
mitigation @
August 2014
Initial Risk
(I - Impact
L- Likelihood
R- Risk)
4 16
Ongoin
g
August Update:
- Fire Brigades Union currently operating to Action short of strike (e.g. removal of goodwill, refusal to
undertake additional duties or cover and refusal to undertake any voluntary or non-contractual duties
etc)
- Unison, Unite and GMB - have announced a day of strike on 14th October. Negotiations on-going
with unions so uncertainty on whether these will go ahead.
- Unions have mandate to call strike and action short of strike at any time with sever days' notice.
- Additional 'protest' days in September involving local lunchtime meetings, demos and leafleting etc.
- Unions have mandate to call strike & action short of strike at any time with seven days' notice
- Plans in place and being continuously reviewed to ensure minimum response standards/critical
services are maintained.
- Strike management team has been convened to co-ordinate the contingency arrangements of the
authority, and will continue to meet as required.Any move to compulsory redundancy in WSFRS would
trigger FBU will recall conference and seek to ballot for strike action.
- 42% of service continuity plans up to date (reviewed in last 12 months) up 7% on previous month.
Service Continuity Planning tool not functioning as intended remedial work required to address issues
with IT systems supporting this, and interim arrangements have been put in place to facilitate
services updating in the meantime. Risk of delay with restructuring of organisation.
- Schools emergency/business continuity plan guidance provided. Renewed advice and push going to
schools and governors shortly. 31% completion by schools so far.
Sept Oct
20 20
Nov Dec
20 16
Jan Feb
16 16
Mar Apr
16 20
May Jun
20 20
Jul Aug
20 16
Sept Oct
16 16
Nov Dec
12 16
Jan Feb
16 16
Mar Apr
16 16
May Jun
16 16
Jul Aug
16 16
Sept Oct
16 16
Nov Dec
16 16
Jan Feb
16 16
Mar Apr
16 16
May Jun
16 16
Jul Aug
16 16
Fire and Rescue
Service
Industrial Action
82Potential for changes in public
sector pensions and cuts to
organisation to lead to industrial
action
4
OPERATIONAL DIRECTORATE
16
4
Difficulty in recruiting
appropriately skilled staff.
A lack of capacity to meet
current workload even if
recruitment is successful.
Business continuity risk because
of skill mix and existing work
flow.
4
August Update: Further internal vacancies have arisen (current total of 25 vacancies). Department
leadership engaged in developing Public Health England strategy for staff recruitment and retention.
Recruitment within Public Health continues to be a significant problem, affecting delivery. Decisions
on progression of business cases (under the current recruitment control process) to be taken early
September.
Ongoin
g
Judith W
right
(Paul Baker)
1644
Am
anda R
ogers
(sam
e)
16
Lee N
eale
(David
McM
ahon)
Ops Plan Pathfinder to be exercised
The management of CHC by WSCC
should improve process,
relationships, efficiency, unit cost
and continuity of care for customers.
1616
4
Financial pressure is being
experienced by operational
areas supporting customers who
have been unable to secure NHS
CHC funding
Public Health
Delivery of team
objectives and
progression of Public
Health Plan
Re-advertising and broadening
advertising approach
Employ interims Prioritise and stop
progressing certain work
Explore coaching and skills
development of existing staff
Review potential of integrated
working with Health and Social Care
Commissioning
4
Adults Services
Continuing
Healthcare
4
August Update: Work has been undertaken with the CHC team and Adults' Services to map out CHC
referral processes and agree roles/responsibilities of CHC team and Adults' Services staff.
Marc
h 2
012
44
August Update: The likelihood has reduced from certain to likely due to a current cessation in Strike
Action (whilst Action Short of Strike is being maintained), prompted by a new round of discussions
and negotiations between DCLG / LGA and the FBU.
Ongoin
g
4