Tomas meeting eng

www.tomasdse.com

Sestanki in spremljanje sklepovSestanki in spremljanje sklepov

TOMAS Module meetings

Meetings can be perfect tool for gathering ideas and suggestions and managing activities for

group of people.

But the results are worthless if the meetings are not well organized, managed and if the

conclusions are not realized in specified terms.

DSE has developed SW tools that can improve the meeting's goals.

TOMAS Module Meetings has the following characteristics :

A great tool for bosses…

… and employees.

Preparing meetings type (templates)

For certain meetings that happen periodically we can enter some basic data: name of the meeting, chief, deputy, secretary, participants, purpose, location, frequency, type of managing and reporting, receivers of the meetings minutes. This is saved in a template, which you select when preparing invitation and the already entered data are automatically written in invitation form.

Create meeting – Preparation of Invitation …

When we want to create an invitation we should choose type of the meeting (template) – with that selection some information are automatically written down. You can arrange them or add new ones.

When we want to create an invitation we should choose type of the meeting (template) – with that selection some information are automatically written down. You can arrange them or add new ones.

… and Agenda

Then you define Agenda, specify the items from previous meetings; here you get automatically all the decisions that have not been realized or confirmed.

When the invitation is prepared we send it to the chief of the meeting to be confirmed.

When confirmed it is sent to all the participants by email.

Then you define Agenda, specify the items from previous meetings; here you get automatically all the decisions that have not been realized or confirmed.

When the invitation is prepared we send it to the chief of the meeting to be confirmed.

When confirmed it is sent to all the participants by email.

Meetings minutes (Protocol)

Meetings minutes (Protocol)we write direct on the Meeting. In section Edit Presence we select the participants and have an overview

of those who are absent (excused – non excused).

Meetings minutes (Protocol)we write direct on the Meeting. In section Edit Presence we select the participants and have an overview

of those who are absent (excused – non excused).


Then we proceed with the agenda. By each point we have button By click on opens the Window where we write down the discussion.

By each point we have also a button . We enter discussion on certain item, add some enclosures, specify person in charge and dead-line term. Any Document in electronic form can be added as well.

Then we proceed with the agenda. By each point we have button By click on opens the Window where we write down the discussion.

By each point we have also a button . We enter discussion on certain item, add some enclosures, specify person in charge and dead-line term. Any Document in electronic form can be added as well.


At the item former conclusions review we automatically get all unconfirmed (unrealized) conclusions from the past meetings.

We can see when, in which appointment the decision was made, % completion and means that has been applied for. At each conclusion we get details of person in charge and those who worked on that.

At the item former conclusions review we automatically get all unconfirmed (unrealized) conclusions from the past meetings.

We can see when, in which appointment the decision was made, % completion and means that has been applied for. At each conclusion we get details of person in charge and those who worked on that.


When conclusion is completed 100% (finished) by click on we can confirm it, reject or cancel. If we found it ineffective, we can cancel it .

When all the conclusions are confirmed, the Meeting becomes status Finished.

When conclusion is completed 100% (finished) by click on we can confirm it, reject or cancel. If we found it ineffective, we can cancel it .

When all the conclusions are confirmed, the Meeting becomes status Finished.


Before the Minutes are published and sent to participants, Chairman has to conform it. He can demand some corrections or changes before confirmation.

Date of confirmation or rejection will be seen in overview.

We can transform the Minutes into Word simply by click on and get standard company form.

Before the Minutes are published and sent to participants, Chairman has to conform it. He can demand some corrections or changes before confirmation.

Date of confirmation or rejection will be seen in overview.

We can transform the Minutes into Word simply by click on and get standard company form.


Fore certain Minutes we can define persons to receive it although they were not present on the meeting (CEO, Chairman of the Board…)

Those persons who are not users of this application, we simply send Minutes in Word Form by Email.

Fore certain Minutes we can define persons to receive it although they were not present on the meeting (CEO, Chairman of the Board…)

Those persons who are not users of this application, we simply send Minutes in Word Form by Email.

But the most important and really convenient what this application offers is:But the most important and really convenient what this application offers is:

Minutes are

Minutes are

Searching for Protocol

You can search Minutes of meeting (Protocols) according to different parameters. We can view this option in the window below. We can save parameters also in Our Overviews for Further Procedures.

You can search Minutes of meeting (Protocols) according to different parameters. We can view this option in the window below. We can save parameters also in Our Overviews for Further Procedures.

Conclusions overview

Here we have two sections: All conclusions and My conclusions. In All conclusions we can overview of all conclusions agreed upon on

meetings...

Here we have two sections: All conclusions and My conclusions. In All conclusions we can overview of all conclusions agreed upon on

meetings...

Conclusions overview

And in My conclusions we can have a look into conclusions we’re responsible either as a person in charge or person who should carry it out.

And in My conclusions we can have a look into conclusions we’re responsible either as a person in charge or person who should carry it out.

Conclusion statuses

For better and quicker overview different statuses of conclusions are in different graphic forms …

For better and quicker overview different statuses of conclusions are in different graphic forms …

…and in different colors as well. …and in different colors as well.

Searching for conclusions

Searching for conclusions can be also done by certain parameters. We can view this in the window below. We can save this option in Our Overview for Further Procedures.

Searching for conclusions can be also done by certain parameters. We can view this in the window below. We can save this option in Our Overview for Further Procedures.

Tomas meeting eng

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