Title Management, Editorial & Production (TEP) - Klopotek · Title Management, Editorial &...

Title Management, Editorial & Production (TEP)

Status: September 2015

PUBLISHER: Klopotek

Amsterdam, Berlin, London, Munich, Paris, Parsippany

[email protected]

Table of Contents

2 Title Management, Editorial & Production (TEP) © Klopotek & Partner GmbH

EN_PS_TEP_110 (Status: September 2015)

Table of Contents

Product Pool - PPM-S-070/6.0 5

The Work - GEN-660/10.8 14

Suppl: Product Variants - PPM-Z-310/11.0 15

Complimentary Copy Delivery - PPM-S-010/6.0 16

Suppl: Permissions - PPM-Z-010/6.0 17

Suppl: Contribution Management - PPM-Z-015/6.5 18

Suppl: Product Pool - "Summary" tab - PPM-Z-270/10.8 19

Attestations, Safety and Maintenance Instructions PPM-Z-280/10.10 20

Product Pool Series, Standing Orders, Loose-Leaf Editions, Sets - PPM-S-080/6.0 21

Suppl: Collective Revision for Products via User Interface - PPM-Z-200/9.2 22

Suppl: Multilocation - PPM-Z-240/6.11 23

Product ViewPoint - PPM-S-150/8.4 24

Suppl: Dashboard - IAP-Z-080/10.0 26

Suppl: Notification System - PPM-Z-020/6.0 28

Web Services Dashboard App - WEB-210/10.0 29

Suppl: Quick Search - IAP-Z-090/10.0 30

Suppl: Digital Asset Management (DAM) - IAP-Z-100/10.0 31

Suppl: Quick Connect - IAP-Z-110/10.0 32

Product Component Manager - GEN-550/9.8 33

Product Component Manager - Extended - GEN-551/10.10 34

Import Interface Product Pool - PPM-X-060/6.0 35

Product pool update procedure - GEN-650/9.8 36

XML Export in ONIX 2.1/ONIX 3.0 format - PPM-X-130/7.1 (ONIX 2.1)/PPM-X-250/8.0 (ONIX

3.0)

37

PPM catalog function (incl. product selection and XML Export Product Pool for restricted use

for catalog creation) - PPM-S-085/6.0

38

XML Export Product Pool - WEB-110/8.4 40

Table of Contents

© Klopotek & Partner GmbH Title Management, Editorial & Production (TEP) 3


XML Export Service - WEB-160/8.4 42

Product MBS Adaptor family - MBS-020/8.5 45

Workflow MBS Adaptor family - MBS-060/8.8 47

Digital Asset Collection MBS Adaptor family - MBS-030/8.8 48

Digital Asset Management MBS Adaptor family - MBS-180/10.8 49

DAM Asset Provision (incl. "MBS-180 Digital Asset Management MBS adaptor family") - GEN-

700/10.8

50

Contribution MBS Adaptor family - MBS-140/9.8 51

Book Sales Interface Package - SAP-010/7.8 52

Import Interfaces Sales System North America (KNA_I_STAT) - PPM-X-210/8.5 53

Production - PPM-S-020/6.0 54

Suppl: Project Optimization - PPM-Z-260/10.8 58

Advanced Scheduling Options - PPM-Z-170/8.8 59

Suppl: XML based Data Posting for the Extended Calculation - PPM-Z-220/8.8 60

Production Parallel Projects - PPM-S-022/7.6 61

Product Component Manager - Production - GEN-552/10.10 62

Production Cockpit - GEN-240/8.2 63

Production: Evaluation of Material and Product Consumption - PPM-S-130/7.8 64

Suppl: Multi Operating Company Capability - PPM-Z-160 / 8.8 / 11.0 65

Production Project MBS Adaptor family - MBS-080/8.5 66

Production Interface Package - SAP-040/7.8 67

Suppl: Processing Purchase Orders (Supplier Orders) - BSD-Z-090/7.1 68

Suppl: Multisupplier Currency - PPM-Z-190/8.8 73

Suppl: Supplier Letters: Plug-In for Word Processing - PPM-Z-150/8.3 74

Export Interface Supplier - PPM-X-150/7.8 75

Supplier Order MBS Adaptor family - MBS-070/8.5 76

Export Interface Costs of Sales - GEN-110/7.8 77

Material Management - PPM-S-120/7.8 78

Stock Accounting - BSD-S-050/6.0 80

Table of Contents



Warehouse Management - BSD-S-060/6.0 81

Stock Valuation at Reprint Level - GEN-100/7.8 83

Suppl: Costs Statement Evaluation (Periodic Statement, Break Even Analysis) - PPM-Z-

030/6.0

84

Suppl: Online Postings in Cost Statements - PPM-Z-040/6.0 85

Interface Cost Information from the Financial Accounting Department - PPM-X-050/6.0 86

Costs Statement Royalties Accrual Export Interface - BSD-X-220/8.5 87

Suppl: List Development - PPM-Z-070/6.0 88

Publicity - PPM-S-060/6.0 89

Title Information System - PPM-S-090 / 6.0 92

Suppl: Remainder Sales - PPM-Z-090/6.0 94

Suppl: Multicurrency Capability - PPM-Z-140/8.0 95

Publishing Statistics Data & Procedures (BSD Introductory Package) - BSD-S-080/6.0 96

Publishing Statistics Data & Procedures (BSD Package 1) - BSD-S-090/6.0 97

Publishing Statistics Data & Procedures (BSD Packages 2) - BSD-S-100/6.0 100

Saving Report Parameters - GEN-030/6.0 102

Import Interface Statistics Information via CSV (Company Group Specific, ASP_I_ST) - PPM-

X-230 / 8.5

103

Import Interface Mohr Morawa Statistics and Warehouse Information (Company Group

Specific, ASP_I_MOMO) - PPM-X-220 / 8.5

104

Multi LCL (Language, Currency, Location) - GEN-580/10.2 105

Product Pool - PPM-S-070/6.0




Versions

• Versions, editions, title reprints and deliveries

• Differentiation between versions by version type, (hardcover, paperback, special version etc.) or

by regional descriptions

• Version overview

• Hierarchical presentation of the versions/editions linked to the title

• Grouping product versions and editions as works

• Handling of non-physical products (e.g. electronic products) and physical, non-stocked products

(e.g. bookmarks)

• Structured according to proprietors, company groups, publishers, divisions and subject groups

• Complete incorporation of all bibliographic data, including bibliographical information on binding

and specifications of the version in the catalog

• Filing of title data in multiple languages

• Series affiliation

• Management of defined inter-product relationships at version level

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• Edition-related historization of title, text and originator data

• Flexible specification of the fields to be synchronized for products in the same version family

• Highlighting of the synchronized fields

• Exporting parallel versions: Restriction to editions with identical edition numbers

• Use of product templates or user-defined specifications to copy base product data

• Modification history: display of logged product pool and production modifications

• Automatic generation of keywords from the title, subtitle, short title and descriptive text boxes

• Catchwords for title registration export

• Preview, publicity and marketing texts, contents descriptions, details concerning competing

products, internal notes

• VAT dependent on the country of origin and the medium

• Display of assigned marketing activities and product selections on a separate tab

• Sales tax calculation for the USA and Canada

• Import American tax tables via Web Application Server

• Settings for distribution handling, GTIN-Code determination

• Integration in CCM’s transaction management at the version and edition level

• Individual customer tab for viewing and editing products at version, edition and reprint level

• XML-based export of product data to Excel

• Multi-location: units of measure (weights and lengths), delivery status, prices. Replacement

products, product discount groups, unit costs and schedule templates

• SIU units of measurement system (système international d'unités) or US standard




Editions

• Manual or automatic allocation of ISBN (within pre-defined number ranges)

• ISBN validation

• Allocation of order numbers

• Publishing dates, shipping status

• Seasonal articles flag to provide sales support for seasonal sales: products are held back until a

defined date and then shipped in a bundle relevant to the particular seasonal sale.

• Flag "Can be ordered" to prevent accidental orders (e.g. of set components)

• Planning editions, print runs, reprints and sales

• Title registration using the international ONIX standard format

• Distribution information (replacements, notes, holds etc.)

• Production costs for stock evaluation of finished and semi-finished stock

• Comprehensive design features at reprint level

• Display of the production status for reprints

• Extended calculation on customized Excel® spreadsheets

• Automatic issue of DOI (Digital Object Identifier)




Print runs

• Management of deliveries for (re)print runs (print run is received in deliveries on different dates)

• Storage of the customs declaration number at delivery level for transparent customs clearance

when manufacturing overseas.

Stock allocation

• Stock reservation independent of orders on hand

• Reservations including planned stock

• Allocation of stock independent of order priority




Prices

• Complete price history for all price types and currencies

• Edition-specific and period-related prices

• Gross, net and approximate prices

• Scale, group and special prices

• Automatic creation of foreign currency prices (of individual and quantity prices)

• Setting to adjust the extent to which the foreign currency price is dependent on the base price

• Period of validity for the assignment of a product to a price group

• Price synchronization to simplify product administration

Originator

• Quick recording of new originators in the address pool

• Configure whether the originator has to exist in the address pool

• Adjustable types of originator

• Originator data log

• Version or edition related display of originator

• Automatic assignment of roles based on the originator type

• Tool for updating outdated addresses for all of the selected products/series




Contracts (Contract Management license required)

• Display of all contracts applicable to the title

• Relationship to contracts (author contracts, editor contracts, translator contracts etc.) via an

integrated search option within the contract inventory

• Direct access to contract processing

• Creation of contracts from the product pool




Planning

Two different views for planning sales volume:

• For trade publishers

– Planning of sales quantities for each edition per distribution channel and year as well as

monthly

– Differentiation by pending orders, post-publication orders and complimentary copies

– Transfer of the planned sales volume to the "Production" module

• For academic publishers

– Planning of sales quantities per distribution channel for first printings and total edition

– Assignment of the planning data to an edition or a Digital Asset Collection (DAC)

– Transfer of the planned sales volume as product data and to the technical calculation in the

"Production" module

Classification

• Multi-level classification via freely definable categories and types

• Specification of value quantities and blank input fields

• Product Pool classification at version and edition level

• Freezing classifications (to prevent alterations)

• Predefined classifications based on combinations of publisher, division and subject group

• Assignment of user groups to classifications




Schedule

• Project development and control via time schedules

• Schedule Templates

• Targets, execution data, reminder data

• Task projection for each staff member and department

• Schedule management at version and edition level




Links und Texts

• Links as references to product files or URLs

• Product texts (content, comments, memo and quotes), optionally in HTML format

• Output of texts and links for XML, embedded in the catalogue via style sheets

The Work - GEN-660/10.8



The Work - GEN-660/10.8

Manage data on a work in order to enable a quick estimate of the profitability of the work's possible products

for your list development. The data of your sales scenarios and the corresponding calculations serve as the

basis of your profitability estimate.

• A work represents content which can be published as an intellectual or artistic creation –

considered from an abstract point of view and without a medium as its physical manifestation.

• Frontlist development or the planning of revised editions at work level

• Manage basic data, planning data, calculation drafts and the individual products of the work in

the "Work" module

• Work identified by a work number and an ISTC (International Standard Text Code)

• Define the work grouping (edition family, version family, version, or edition) to bundle the

products for a work

• Derive any number of works from another work

• Use of the Digital Asset Management (DAM) possible at work level

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Suppl: Product Variants - PPM-Z-310/11.0



Suppl: Product Variants - PPM-Z-310/11.0

• Efficient creation and management of electronic product variants (e.g. e-books) in a variety of

formats at edition level

• Variant mode can be activated for each edition

• Automatic pre-population of variants when variant mode is activated based on configurable

defaults

• Automatic generation of ISBN/order number for each variant

• Allocation of prices for each variant

• Variant-specific price lists for each e-distributor

• Availability status for each variant with respect to each e-distributor

• Export of variant data for use in catalogs

• Chunk variants to enable the sale of segments of a product's content (e.g. single chapters of an

e-book):

– ISBN/order number per chunk; automatic generation possible

– Management of prices for single chunks

– Allocation of chunk titles

• Collection revision functionality for product variants

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Complimentary Copy Delivery - PPM-S-010/6.0



Complimentary Copy Delivery - PPM-S-010/6.0

• Transfer contract terms to Complimentary Copy Delivery (Version/First Edition/Next

Edition/Licensed Version)

• It is possible to have additional complimentary copy recipients

• Creation of shipping lists or generation of shipping transactions for distribution systems

• Complimentary copy accounts supported

• Prerequisite for the implementation: license for Product Pool

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Suppl: Permissions - PPM-Z-010/6.0



Suppl: Permissions - PPM-Z-010/6.0

• Assignment of owners and agencies

• Creation and settlement of permissions

• Overview of permissions and statements per version


5

Suppl: Contribution Management - PPM-Z-015/6.5



Suppl: Contribution Management - PPM-Z-015/6.5

• Efficient support of the planning and production of contributions for books

• Collective revision for creating and editing contribution data

• Schedule planning

• XML-based export of the schedule for individual processing in Excel

• Communication with persons involved in the contribution (Originator, Editor, etc.)

– Contribution letter option: letter per contribution or per contributor (per title)

Collective revisions

• Collective revision of responsibilities and staff members: replacing, adding and removing

responsibilities and staff members for selected contributions

• Collective revision of schedules: replacing and removing tasks, departments and corresponding

staff members for selected contributions

• Available in the product contribution results list

• Prerequisite for use: Suppl: Collective Revision for Products via User Interface PPM-Z-200

6

Suppl: Product Pool - "Summary" tab - PPM-Z-270/10.8



Suppl: Product Pool - "Summary" tab - PPM-Z-270/10.8

An extensive range of product attributes from other tabs in the product pool are provided in aggregated form

on the "Summary" tab. This enables you to edit the data in a central location rather than needing to switch

between tabs.

The "Summary" tab provides a large number of data elements and options. These are boxes and options for

data from the version, edition and reprint levels.

• Values which can be modified directly on the "Summary" tab

• Values which can only be viewed on the "Summary" tab

• Links to tabs where you can enter complex values (e.g. data on originators)

• Simplified price management on the "Summary" tab

• Options for editing product data (e.g. "Generate ISBN")

If you have a license for the "UI Configurator" (GEN-230) product, your system administrator can rearrange

or hide boxes on the "Summary" tab.

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Attestations, Safety and Maintenance Instructions PPM-Z-280/10.10



Attestations, Safety and Maintenance Instructions PPM-Z-

280/10.10

For non-book products, it may be necessary to manage additional information on product characteristics

(e.g. quality seals, and safety or maintenance instructions). This information is addressed to the consumer or

is necessary for production / catalog creation.

• Manage additional product information as product notices.

• Create text modules for product notices in different languages and then use them in different

products.

• Save graphics (e.g. quality seals) via "Digital Asset Management".

• Automatically copy and synchronize product notices.

• Export product notices in XML format in different languages using the Klopotek export

procedures

• Export saved graphics as URLs.

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Product Pool Series, Standing Orders, Loose-Leaf Editions, Sets - PPM-S-080/6.0



Product Pool Series, Standing Orders, Loose-Leaf Editions,

Sets - PPM-S-080/6.0

• Definition of series and processing models (loose-leaf, reference works, period)

• Management of order series and bibliographic series

• Structure of product hierarchies

• Creation of single-level and multi-level sets (sets in sets)

• Assign products and sets to sets. Set components can be output in product selection

• Multi-level sets: control price and discount calculation, warehousing, and presentation of each

set level on documents

• Sales tax split for sets according to standard prices or production costs per unit

• Proprietor wide title assignment to series and sets is possible

• Management of series texts (Contents, Comments, Internal Notes)

• Searching for series via one-off products

• Searching for products belonging to series

• Series structure and set structure accessible from the "Products" and "Series" modules, and as a

tool


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Suppl: Collective Revision for Products via User Interface - PPM-Z-200/9.2



Suppl: Collective Revision for Products via User Interface -

PPM-Z-200/9.2

• Collective revision of responsibilities and staff members: replace, add to and delete

responsibilities and staff members for selected products and projects

• Collective revision of classifications: replace, add to and delete categories and values for

selected products

• Collective revision of publisher, division, subject group: replace publisher, division and subject

group for selected products

• Available in results list for products and product selection

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Suppl: Multilocation - PPM-Z-240/6.11



Suppl: Multilocation - PPM-Z-240/6.11

• Delivery information of title/edition (first print and reprints) for different distribution centers or

distribution locations

– Different delivery statuses

– Publication date / planned publication date / date of first release

– First printing

– Different discount groups

– Reference key

• Differentiation between main and auxiliary distribution locations

– Delivery status inherited per edition for main and auxiliary locations

– Automatic recalculation of planned publication date and reprint date for all locations when

modifying main location

• Reprint information for different locations:

– Delivery date / planned / actual print date

– Actual reprint run

– Weight of reprint

• Publication dates and delivery status for different locations available in ViewPoint

• Consideration to data corresponding to location during XML export

• Dialog display setting for units of measurement which differ from international standards. SIU

(international : Système International d´Unités) / US (Anglo-American measurement system)

– Differentiation between main measurement system (saved values), measurement system for

displayed values

– User-specific measurement system displayed

• ViewPoint: user-specific measurement system displayed taken into consideration

• Multiple currencies per location (multicurrency capability):

– Multiple supplier currencies (requires a license for "Suppl: Multisupplier Currency" (PPM-Z-

190 / 8.8))

– Multiple currencies in statistics data

– Consolidation: evaluation of sales revenue for all locations within a company group

– Reports displayed in various currencies

• Time zone of database server or a location's local client configurable for data with time

specifications (e.g. data entry / modification, batch procedures' processing data)

• Sales and sales revenue can be filtered by distribution location

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Product ViewPoint - PPM-S-150/8.4




• Flexible, individually scalable, browser-based information tool

• Targeted overview of business process data

– Compact information display of the most important title, design, and distribution information

for the edition

– Stock is differentiated by warehouse, and stock type, and sorted according to finishing and

quality states

– Sales are differentiated into normal and special sales for each year; displays unbilled

shipments, returns, unsold copy quotas, and balanced sales

– Sales revenue is differentiated into normal and special sales for each year; displays credit

notes and quotas as well as balanced sales revenue

• Secure, real-time data access via internet browser or directly from PPM

• Different information is available to staff in different departments

• Personalized overview layout and contents: which data should be shown how and where

• Prerequisites for use:

– License for Publishing Statistics Book Basis (Data Basis and Procedures)

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– for the administrative part: License for Product ViewPoint Administration

Suppl: Dashboard - IAP-Z-080/10.0




With the "Workflow Dashboard", users can see all the tasks which are relevant to them at a glance. Its

support enables the user to control processes efficiently and to monitor deadlines.

• In relation to a reference date, you can immediately see:

– Which tasks are due on the selected reference date?

– Which tasks are already overdue?

– Which tasks are due within seven days of the selected reference date?

• Clear layout separates your tasks from the tasks which have been delegated to other users or

work groups for completion.

• System Alerts: automatically generated messages about modifications to defined objects which

are relevant to the specific user.

• Open the object associated with the task direct from the "Workflow Dashboard"

• Tasks in the "Workflow Dashboard" are synchronized with "My Tasks"

• The Klopotek application can be configured to open the "Workflow Dashboard" automatically on

start up

• Prerequisite: the "My Tasks" (IAP-S-020/6.0) license. The "Suppl: Notification System" (PPM-Z-

020/6.0) license is required to display system alerts in the "Workflow Dashboard".

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The licenses "Suppl: Dashboard" (IAP-Z-080/10.0), "Suppl: Quick Search" (IAP-Z-090/10.0), "Suppl: Digital

Asset Management (DAM)" (IAP-Z-100/10.0) and "Suppl: Quick Connect" (IAP-Z-110/10.0) can only be

purchased as a package.

Suppl: Notification System - PPM-Z-020/6.0



Suppl: Notification System - PPM-Z-020/6.0

• The notification system controls the automated referral of important information in-house

• In-house information channels are optimized – For example: If the title of a planned book

changes, the staff members in the publicity and production departments will be notified

automatically

• Notification is done by e-mail

• The notification system works in the background. No further user action is necessary.

• The system is configured for each customer, to recognize relevant information and appropriate

recipients circulation. Each customer can administrate the settings in the database.

• The notification system is integrated in: Product Pool, Address Pool, "Production", "Contracts",

"Rights Acquisition" and "Rights Sales" modules.

System alerts in the "Workflow Dashboard"

• System alerts can be displayed in a separate tile in the "Workflow Dashboard". These alerts can

be triggered by two different types of events:

– Internal events: Modifications have been made to objects in the Klopotek system – these

changes have been logged in the correspondingly configured modification history.

– External events: An external event logged in XML can be imported into and processed in the

Klopotek system.

• Prerequisite for implementation: license for Address Modification History (IAP)

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Web Services Dashboard App - WEB-210/10.0



Web Services Dashboard App - WEB-210/10.0

The "Web Services Dashboard" supplies the "PPM Dashboard" app (as of iOS 5.0) on your iPhone (3GS, 4,

4S and 5), iPod touch (3rd, 4th and 5th generation) or iPad with the open tasks from the "Dashboard" in the

Klopotek applications.

New when you are out of the office, you still have optimal control of your workflow.

Functional overview

• Overview of your own tasks and task delegated to others

• Overview of events in the Klopotek system (system alerts)

• Flag tasks as "Completed" in the app

• Delete tasks in the app

• The "Web Services Dashboard" synchronizes changes to the tasks between the app and the

"Dashboard" in the Klopotek applications

• Send e-mails to colleagues from within the app to ensure that critical deadlines are met

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Suppl: Quick Search - IAP-Z-090/10.0



Suppl: Quick Search - IAP-Z-090/10.0

Quick Search provides you with a general search function - similar to "Google" search - which searches for

the queried term in several modules simultaneously and presents the results immediately.

• Enter search terms in a universal field in the toolbar

• Search multiple modules at the same time

• Search through DAM (Digital Asset Management) content in appropriate modules

Search options

• Standard search

– Multiple search terms return results that match all the terms used

• Enhanced search

– Search using Oracle syntax and special characters; search terms linked with operators

Search results

• Presented in a separate docked form

• Presented in a tree structure for each module with the associated symbol, object, and snippet of

content

– Display DAM content

• Sorted alphabetically

• Display number of hits per module

• Open the associated form with a double-click

User profile

• Define the maximum number of hits

• Define whether DAM content is included in the search




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Suppl: Digital Asset Management (DAM) - IAP-Z-100/10.0



Suppl: Digital Asset Management (DAM) - IAP-Z-100/10.0

• Attach files directly to an object, e.g. the cover picture to the product

• Save the files

– in the database

– in a file system or

– simply as a link

• The content of the files which are saved in the database is indexed

• Full text search via the Quick Search function




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Suppl: Quick Connect - IAP-Z-110/10.0



Suppl: Quick Connect - IAP-Z-110/10.0

In the Klopotek applications, different objects can be linked to one another, e.g. a product with contracts,

production projects and supplier orders. "Quick Connect" provides you with a fast summary of the objects

which are linked to an object you have opened.

• You do not have to open single tabs in different modules to find the links between objects.

• You can open linked objects directly in "Quick Connect".

• "Quick Connect" groups the linked objects by module.

• "Quick Connect" always displays the "newest" object; you can configure whether this is the

object which was most recently created or most recently modified.




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Product Component Manager - GEN-550/9.8



Product Component Manager - GEN-550/9.8

Product Component Manager

• Creation of flexible component structures where the structure itself is not dictated by the system.

• Creation of components whose characteristics can be individually configured.

• Definition of new components to fulfill individual product requirements

• Creation of a complex component structure any time during the process.

• Linking between components and products to be sold.

• Management of reusable components which can be used in different contexts.

• Export component properties via standard XML export procedures.

• Display components and their properties per product as report “Simple Component List”

• Prerequisite for use: Product Component Manager license

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Product Component Manager - Extended - GEN-551/10.10



Product Component Manager - Extended - GEN-551/10.10

• Use of templates for the creation of a component structure

• Prerequisite for use: Product Component Manager and Product Component Manager - Extended

license

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Import Interface Product Pool - PPM-X-060/6.0



Import Interface Product Pool - PPM-X-060/6.0

• "FCB PRD Product import (PRDIMP2)" batch procedure for importing product data into the

Klopotek system via a general interface

• Conversion of the source data from external systems by means of mapping with the Klopotek

interface structure

• With the "Product pool update procedure [➙ 36]" license (GEN-650/9.8), the batch variant "FCB

PRD Import/update (PRDIMP2UPD)" can be configured so that attributes of particular product

areas can be updated by means of a Replace function.

– If the Replace function is activated for a product area, the existing values for the product are

deleted completely and replaced by the values from the corresponding interface table.

– The values for selected attributes can be updated during batch processing by the "Product

update (PRDUPD)" batch procedure.

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Product pool update procedure - GEN-650/9.8



Product pool update procedure - GEN-650/9.8

• The product update procedure supports business models under which users work with the

current product and series data in the Klopotek system, but this data is not the master data.

Synchronization is maintained between two or more systems.

• JAVA-based "Product Update (PRDUPD)" batch procedure enables updates to numerous

product and series attributes during processing of the standard product import interface:

– Update or delete of the existing value for an attribute as flagged in the interface

– The "Product Update (PRDUPD)" batch procedure processes the entire product structure

(with all its editions and reprints) and only updates the relevant product components. This

enables it to update the prices for a product without updating the version and edition data for

the product.

– The "Product Update (PRDUPD)" batch procedure started as part of the product import.

– Prerequisite for use: "Import Interface Product Pool" (PPM-X-060) license

• Semantic validation rules used to check values:

– Validity of a specific combination of attribute values (e.g. publisher/division/subject group)

– Comparison of the new values for the product with the old values (e.g. a set product cannot

be converted to a normal product).

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XML Export in ONIX 2.1/ONIX 3.0 format - PPM-X-130/7.1 (ONIX 2.1)/PPM-X-250/8.0 (ONIX 3.0)



XML Export in ONIX 2.1/ONIX 3.0 format - PPM-X-130/7.1

(ONIX 2.1)/PPM-X-250/8.0 (ONIX 3.0)

Interface for electronic exchange of product data on the basis of the internationally standardized ONIX

International data structure (Release 2.1 / Release 3.0)

• Standardized data structure

– Makes it possible to exchange data in a standardized fashion with different trading partners

– Supports optimization of data quality and speed when the data recipient is further processing

product data

• Multi-level transformation processes via consecutive XSL files

• The ONIX standard

– Defines standard informational elements (for example, for titles, originators and prices)

– Makes information uniquely identifiable by standardizing codes

– Communicates title data independently of the computer system used by the sender or

recipient

– Is internet compatible through XML formatting

• ONIX title registrations from PPM: configurable interface either on-demand from the product

selection or as a batch procedure

• Prerequisites for implementation: license for Web Agent XML Product Pool / XML Export Product

Pool

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PPM catalog function (incl. product selection and XML Export Product Pool for restricted use for catalog creation) -

PPM-S-085/6.0



PPM catalog function (incl. product selection and XML

Export Product Pool for restricted use for catalog creation) -

PPM-S-085/6.0

Use this tool for

• selecting and supplying product pool data for sales and marketing

• the automated supply of product data to publishing web sites and publisher-owned web shops

based on selection profiles

• providing product pool data for external internet shops and internet booksellers even in the ONIX

for Books format

• providing data for the production of catalogs and other marketing materials and generation of

individual interface formats

• flexible conversion, sorting, filtering, grouping, layout preparation and formatting (for example,

directly into HTML or TXT) using XML and XSL

XML interface

• provides product based data from the Klopotek product pool (as in PPM)

• includes products and series that exportable products are assigned to

• supplies the export data in a detailed XML structure (documentation is available separately)

• available in combination with PPM

Functional overview

Individual product selection and catalog functionality within the PPM online user interface.

• individual product selection definition within PPM

• individual changes to the search results

• UI-supported, individual configuration settings for export

• search profile management

• standard XML export from PPM or optional additional data conversion with XSL within the

standard PPM functionality

• individual conversion of the XML data

• automatic execution of a predefined export profile in the user interface, e.g. with UC4 or an

operating system scheduler (see also XML Export Service)

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PPM catalog function (incl. product selection and XML Export Product Pool for restricted use for catalog creation) -

PPM-S-085/6.0



Data space

• product and series data that references sales, marketing and catalog production is exported in a

logically structured, detailed XML data structure.

• along with bibliographic data, the export contains details on the originators, prices, texts,

classifications, print runs, schedules, linked objects and more.

• a description of this interface is available separately and is updated in accordance with the

export enhancements.

Requirements for use

• Java VM with access to the MEX database

• the appropriate MEX version 6.7 and higher

Product pool schema

• is available as a separate document

XML Export Product Pool - WEB-110/8.4




Use this tool for

• selection and provision of product master data for sales and marketing

• automated supply of product data to publishing web sites and publisher-owned web shops

• providing product master data for external Internet shops and Internet booksellers, including the

ONIX for Books format

• defining individual export interfaces for various data recipients

• flexible conversion and formatting (for example, in tagged TXT or XLM formats) using XML and

XSL

XML interface

• provides product based data from the Klopotek product pool (as in PPM)

• includes products and series that exportable products are assigned to

• supplies the export data in a detailed XML structure (documentation is available separately)

• available as an individual interface batch procedure

Functional overview

Individual interface definition:

• flexible batch description:

– defines individual selections with SQL and additional restricting standard criteria

– individual configuration settings for export

– defines individual interface properties

• individual conversion with XSL

• variable serialization of the XML data, e.g. in files with file names automatically issued on the

basis of the date and a time stamp

• difference exports on the basis of the last export

• automatic execution, e.g. with UC4 or an operating system scheduler (see also XML Export

Service)

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Data space

• Product and series data that references sales, marketing and catalog production is exported in a

logically structured, detailed XML data structure.

• Along with bibliographic data, the export contains details on the originators, prices, texts,

classifications, print runs, schedules, linked objects and more.

• The export contains stock levels for the products for transparent data on availability in the web

shop.

• A description of this interface is available separately and is updated in accordance with the

export enhancements.


• Java VM with access to the MEX database

• the appropriate MEX version 6.7 and higher

Product pool schema

• is available as a separate document

XML Export Service - WEB-160/8.4




XML – the eXtensible Markup Language – has not only become the web standard but is also firmly

embedded in the Klopotek publishing software as a component for data provision and Web Services.

The XML Export Service is a configurable procedure that provides XML data of defined object types from

MEX for any number of consumers by means of periodic exports for further processing (can be used starting

in version 6.11).

Use and benefits

• modular and expandable platform for providing data in the XML format from the Klopotek data

model for any number of consumers

• optional just-in-time data supply or periodic export of data

• activatable notification

• simple definition of additional consumers

• performance gain over dedicated export procedures by using a shared shadow XML document

basis

XML Export Service functional description

1. Generation of XML documents from the Klopotek data model

The XML Export Service is designed as a service or procedure framework that is not specifically oriented

around the export of an object type from Klopotek (such as e.g. of the XML catalog export). Instead, the

configuration communicates to the export service which of the object types of the Klopotek publishing

software below (the XML structure is defined as a schema definition of Klopotek) should be produced as

XML documents:

• products from the product pool (starting from the edition taking into account the version and the

relevant reprint)

• product contributions

• journal publications from the publication pool

• issues from the publication pool

• journal contributions

• business partner data

The configuration of each of these Klopotek objects represents a plug-in for the export service which

dynamically implements the respective data interface in the XML Export Service on the basis of Java

classes. The XML documents to be produced can be restricted using an SQL statement as an additional

configuration of the plug-ins for the various object types.

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2. Storage and update of XML data

Using standard logging functions from Oracle® (Oracle9i™: Materialized Views/Oracle10: Change Data

Capture (CDC)), all objects of a configured object type are tracked for changes. Once a change has been

registered, a database job generates an order that is asynchronously processed by the export service, i.e.

the export service produces an XML document that is stored in a database table.

The result is a permanently up-to-date shadow XML document basis that occupies its own data space in the

Klopotek data model. The shadow XML document basis is the data source for consumers of the XML Export

Service.

In addition to the actual export objects, there are also objects that are parts of other objects: for example, a

business partner who is linked to a product in PPM as the editor. If changes to the business partner data are

communicated to the export service by the plug in configuration, the export service automatically determines

the objects that reference this business partner and updates the shadow XML (for example, for a product)

accordingly if changes were made to the business partner data.

3. Exporting data for consumers

• Just-in-Time option

Consumers are stored in the XML Export Service as configurations for exporting data. Just-in-time

consumers and/or non-just-in-time consumers can be configured. If the export service registers a change to

a Klopotek object, it not only initiates the respective plug-in to generate the XML data, it also generates a

just-in-time export order for the respective data document.

• SingleXML (single item export)

When providing data for just-in-time consumers, an XML document (single item) is always exported per

Klopotek object (e.g. a product). For non-just-in-time consumers, several objects of the same type can also

be exported together in a single XML document. The export destination is currently always the file system

(other locations can be added upon request: e.g. FTP).

• Difference mode

An option can also be activated which only exports information for new, changed or deleted data of an object

("difference mode"). A fixed notation displays what type of change (new/changed/deleted) is transferred on

the data elements or containers.

• Notification

An e-mail notification including log information is optional for non-just-in-time consumers (this option is

available if no single item export is activated for this consumer).

• Selection

The XML documents to be exported can be restricted using an SQL statement as an additional configuration

of the plug-ins.




4. Control via an export controller

The export controller is used to:

• allocate an order for consumers that are not to be supplied just-in-time. Schedulers (for example,

UC4 or Win-at) individually execute the order if it is repeated or time-controlled

• initiate initialization for a specific consumer (difference mode) or a data space of the export

service

• temporarily stop data export for a consumer and release it again to continue

Outlook

Optionally, we could integrate other objects from the Web Services area in the short term if individually

requested – e.g. to export BSD or JSD orders or customer pool data.


• Java JRE 1.4 with access to the MEX database

• Oracle9i™ or Oracle8i™ Enterprise Edition, i.e. a customer who uses PPM 6.11 has to fulfill one

of the two requirements It is furthermore required when using Oracle8i™ EE that the database is

set to the MSWIN-1252 character set.

Product MBS Adaptor family - MBS-020/8.5




Product Adaptor (OUT)

The message published by this adaptor contains a product’s main data set, including:

• sets, linked to the actual product and in a separate product message with the sets product list

• series, linked to the current product and in a separate product message with the series product

list

• parallel versions, linked to the current product

• related titles, linked to the current product

• text information for marketing purposes , blurbs, table of contents etc.

• classification information, like market restrictions and web codes

• price information about the product

Changes to the product will trigger the product adaptor to export the data set.

Product Series Adapter (OUT)

The message published by this adaptor contains a series’ main data set, including:

• series, linked to the current series

• products linked to the current series

• text information for marketing purposes , blurbs, table of contents etc.

• classification information, like market restrictions and web codes

Changes to the product series will trigger the product series adaptor to export the data set.

Product Classification Adaptor (OUT)

The message published by this adaptor contains the classification scheme for product classification.

Changes to the product classification will trigger the product classification adaptor to export the data set.

Product Price Adaptor (OUT)

The message published by this adaptor contains:

• price data

• a reference to the product

• product classifications

Changes to the product price will trigger the product price adaptor to export the data set.

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Product Variant adaptor (OUT)

The messages created by this adaptor contain the product master data (like those created by the Product

adaptor (OUT)); however the adaptor does not export all the variants of a product for each product structure,

it just exports one variant with ISBN, order number, GTIN and price.

Messages are created if

• changes were made to a variant

• variant should be registered with an e-distributor

• variant should be de-registered

Product Classification Adaptor (IN)

The message expected for this adaptor contains:

• product classification information according to the classification scheme

• a reference to the product

at edition level.

Product Import Interface Adaptor (IN)

The message expected for this adaptor contains new product data.

The system automatically saves this data in the product import interface.

Product Link Adaptor (IN) (as of Version 9.5)

Every product can have external references, so called "links", which are maintained on the "Links" tab in the

product pool. With this adaptor, you can import links from external systems. The external link is imported and

written to the product pool.

The adaptor supports three import modes:

• creation of new links

• alteration of existing links

• deletion of existing links

Workflow MBS Adaptor family - MBS-060/8.8



Workflow MBS Adaptor family - MBS-060/8.8

Event Log Adaptor (IN)

The message expected for this adaptor contains the event information of an external system. Depending on

the message, the adaptor creates new logs for one of the following objects:

• products

• Digital Asset Collections (DAC)

• series

• contributions

• production orders (supplier order type)

• production projects

Reminder Adaptor (IN)

This adaptor permits you to create reminders for objects referenced in the expected message at user level.

The following objects are supported:

• Digital Asset Collection (DAC)

• product (code)

• contribution

• series

• supplier order

• production project

Schedule Adaptor (IN)

This adaptor permits you to update schedule tasks for a project or a contribution referenced in the expected

message.

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Digital Asset Collection MBS Adaptor family - MBS-030/8.8



Digital Asset Collection MBS Adaptor family - MBS-030/8.8

DAC Product Adaptor (OUT)

The message published by this adaptor contains digital asset collection (DAC) information for the product,

including general DAC information and information about the related products.

Changes to the products belonging to the DAC will trigger the DAC product adaptor to export the data set.

DAC Contribution Adaptor (OUT)

The message published by this adaptor contains digital asset collection (DAC) information for the

contribution, including general DAC information and information about the related contributions.

Changes to the contributions belonging to the DAC will trigger the DAC contribution adaptor to export the

data set.

DAC Series Adaptor (OUT)

The message published by this adaptor contains digital asset collection (DAC) information for the series,

including general DAC information and information about the related series.

Changes to the series belonging to the DAC will trigger the DAC series adaptor to export the data set.

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Digital Asset Management MBS Adaptor family - MBS-180/10.8



Digital Asset Management MBS Adaptor family - MBS-

180/10.8

DAM Adaptor (IN)

• Import digital assets and link them to selected objects in the Klopotek system (e.g. a photo of an

author to the business partner or a manuscript to a product).

• Various potential storage locations for the assets: database, file system or link.

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0

DAM Asset Provision (incl. "MBS-180 Digital Asset Management MBS adaptor family") - GEN-700/10.8



DAM Asset Provision (incl. "MBS-180 Digital Asset

Management MBS adaptor family") - GEN-700/10.8

• Export assets which are assigned to a product or a supplier order

• Various exports available:

– XML-based catalog export (restriction of export to particular asset types possible)

– XML-based supplier order export

– Supplier Order adaptor (OUT)

– Digital Asset Collection adaptor (OUT)

– Product adaptor (OUT)

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Contribution MBS Adaptor family - MBS-140/9.8



Contribution MBS Adaptor family - MBS-140/9.8

Contribution Book Adaptor (IN) (in Version 9.8 and as of 10.4)

With this adaptor, you can import data on book contributions.

Not all the data on the contribution are imported, rather a set of selected data. Before importing, you can

process the data with the help of individual stylesheets.

The adaptor supports the creation and update of messages. The deletion of messages is not supported.

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Book Sales Interface Package - SAP-010/7.8



Book Sales Interface Package - SAP-010/7.8

• The book sales interface package has the following interfaces:

– Product_K2S interface

– Customer_K2S interface

– Accounts_Receivable_K2S interface

– Payment_Reminder_S2K interface

• These standard interfaces communicate the relevant sales, invoice and payment data for books

between the Klopotek and SAP systems. This information loop makes it possible to analyze data

uniformly and generate the respective reports.

– The product, customer and invoice data (accounts receivable) is exported to interfaces from

the Klopotek system. Text files generated by the batch procedure are imported into the SAP

system.

– Data pertaining to payments that have been made and reminders are exported to an

interface from the SAP system. The text file generated by the batch procedure during this

process is imported into the Klopotek system.

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Import Interfaces Sales System North America (KNA_I_STAT) - PPM-X-210/8.5



Import Interfaces Sales System North America

(KNA_I_STAT) - PPM-X-210/8.5

"FCB Import sales data (KNA_I_STAT)" batch procedure

Batch procedure for importing sales statistics data from a file into the Klopotek system

• Further use of sales statistics data in product planning and for royalty statements

• Possible connection with BSD customer data

• Archiving the import files in an archive directory

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Production - PPM-S-020/6.0




Production Projects

• Product data, budget, suppliers, schedules

• Binding rates

• Covers (type, spine strengths, color), front and back endpapers, cover text

• Division of products (e.g. in chapters or product parts)

• Type of printing procedure and other design features

• Enter descriptive text for central design features

• Automatic calculation of the book block thickness and spine thickness

• Type area, font and type size, typesetting modifications and number of characters, head and

inside margin

• Product components and their color

• Paper attributes (paper qualities, paper grain, bleed, grammage) and calculation of the paper

requirement

• Printed sheets and signatures

• Checklists for internal and external transactions

• Prominent display of the notes on production which were entered during product planning

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• Modification history: displays logged production and product pool modifications

• Synchronization of data areas for production projects

• Transaction capability of the "Production" module

• Foreign currency conversion with a specific exchange rate possible in the "Production" module to

hedge against currency fluctuations.

Collective revisions

• Collective revision of responsibilities and staff members: replacing, adding and removing

responsibilities and staff members for selected projects

• Collective revision of schedules: replacing and removing tasks, departments and corresponding

staff members for selected projects

• Available in the production projects results list

• Prerequisite for use: Suppl: Collective Revision for Products via User Interface PPM-Z-200

Budget

• Flexible calculation parameters

– Cost elements (variable and fixed, obligatory cost and overhead cost elements)

– Price elements for defining the price factors to be taken into account

– Supplier specific price lists, that can have different versions

• Digressive quantity/price scaling based on product data




• Calculation of costs per unit per finishing state

• Lifecycle calculations

• Calculation of run on prices

• Paper requirement calculation with and without spoilage, based on sheets or weight

• Validation of the number of pages and the paper quality

• Calculation of illustrated parts and text parts with printed sheets of different sizes

• Technical and extended calculation

• (Individual) Excel® sheet integration for independent budgeting and break even analysis

• Documentation from the cost estimate to the actual cost determination

• Versioning of estimates and calculations

• Budget based on comparable projects

• Calculation is optimized because only cost elements that have changed are calculated

• Automatic creation of the final calculation when a (re)print is finished: import of the actual costs

as alternative costs, automatic transfer of the costs to the "Products" module.

• Manual entry of additional costs for the components of a product

(Prerequisite for product component management: a license for the Product Component

Manager (GEN-550)

• Import of actual costs for cost determination

• Report for calculation with pool data, stock data, costs and revenues as well as warehouse,

statistical, costing and royalty statement data for an edition of a title.

• Multilocation: units of measure (weights and lengths), calculation currency, price elements

Suppliers

• Supplier classifications

• Checklists

• Inquiries to various suppliers using product data and quantities

• Placing orders to suppliers via Microsoft Word®

• Determination of the most affordable supplier for one or more cost elements in the calculation

• Import of supplier price lists




Schedules

• Schedule planning and control

• Schedule framework for production projects using defined task templates

• Task lists with dependencies (critical path), automatic calculation of schedules

• Management of related subtasks as collective tasks

• Detailed schedules for each product part and author

• Start, end, schedule deferrals

• Production status overview for each production project

• Investigation of the entire production schedule

• Schedule control and overview for each staff member

• XML-based export of the schedule for individual processing in Excel

• Simplified linking of tasks to production schedules based on the product components

(Prerequisite for product component management: a license for the Product Component

Manager (GEN-550)

Suppl: Project Optimization - PPM-Z-260/10.8



Suppl: Project Optimization - PPM-Z-260/10.8

Bundling production projects together allows you to exploit synergies which can increase your productivity –

to this end it is necessary to synchronize the different project schedules.

The project optimization tool

• Enables flexible selection of the production projects which should be synchronized

• Provides an overview of the core production data of the production projects

• Provides a quick overview of the schedules for selected tasks for different production projects

• Enables the direct synchronization of the schedules for different production projects in a central

location

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Advanced Scheduling Options - PPM-Z-170/8.8



Advanced Scheduling Options - PPM-Z-170/8.8

• Connecting subschedules from production projects, marketing activities or contributions (product

contributions) enables you to display the interdependence between, for example production

tasks and tasks from other departments

• Subschedules for each task enable detailed planning of individual tasks

• Creation of subschedules also for schedule templates

• Comparison between current and original planning via specific report using a snapshot function

– Modifications can also be accessed via Production Cockpit

• Manual modifications to planning dates results in a change in the task duration or an automatic

postponement of further planning dates

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Suppl: XML based Data Posting for the Extended Calculation - PPM-Z-220/8.8



Suppl: XML based Data Posting for the Extended

Calculation - PPM-Z-220/8.8

In defined contexts, you can transfer data in an XML data structure from PPM data for individual preparation

to Excel. To do so, use the generated XML file as the data source to flexibly compose your templates and

add comprehensive data quantities from PPM to them.

• Two contexts are defined for production: the lifecycle calculation and the reprint calculation.

• Based on current cost calculation, you can create an XML file with a wealth of product, project

and calculation data that can be transferred to the extended calculation.

• The XML data structure can be adapted via XSL stylesheet. A standard stylesheet is provided by

Klopotek.

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Production Parallel Projects - PPM-S-022/7.6



Production Parallel Projects - PPM-S-022/7.6

Parallel projects

• Bundling production projects with the same or similar specifications into a single parallel project

to optimize calculation of the technical production costs

• Synchronization of data in parallel projects with the data in the linked individual projects

• Synchronization of the extent within a parallel estimation for all individual calculations

• Transferring the planning costs of the parallel projects to Excel® to calculate the break even of

the merged project costs

• Reserving selected data from the extended calculation in PPM

• Display of the data in the Product Pool

• Prerequisite: license for the "Production" module

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Product Component Manager - Production - GEN-552/10.10



Product Component Manager - Production - GEN-552/10.10

• Link the Product Component Manager (PCM) to production

• Automatically create data items for the production costs of the individual product components

(PCM nodes) in calculations as "alternative costs"

• Assign product components in production orders

• Reference components in the technical calculation

• Integrate sub-schedules for the components in the production schedule

• Prerequisite for use: Product Component Manager and Product Component Manager -

Production license

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Production Cockpit - GEN-240/8.2



Production Cockpit - GEN-240/8.2

• Overall control and ease of monitoring of production processes

• Evaluation and analysis of complex production processes

• Readily available information about critical situations allowing for immediate intervention

• Automatic process status evaluation

• Individual configuration and definition of important observation points to meet your own needs

• Tolerance definitions with stored process parameters for deviations specifically for your own field

of work

• Complete overview of all product groups, production projects and dates

• Extensive filter possibilities e. g. by task, responsibility or external service provider

• Production Cockpit is a browser-based application which can call up context related data directly

from PPM

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Production: Evaluation of Material and Product Consumption - PPM-S-130/7.8



Production: Evaluation of Material and Product

Consumption - PPM-S-130/7.8

• Posting of the material consumption and assumption of costs for the product

• Posting of the consumption of semi-finished products with assumption of costs for the third-party

product

• Prerequisite for implementation: license for the Stock Evaluation at Reprint Level

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Suppl: Multi Operating Company Capability - PPM-Z-160 / 8.8 / 11.0



Suppl: Multi Operating Company Capability - PPM-Z-160 /

8.8 / 11.0

The ownership concept enables the separation of legal and organizational entities, and thus the use of the

Klopotek system in multi-national companies.

Ownership in the "Production" module

• Ownership represents the company which is economically responsible for the corresponding

edition

• Company group defines the organization structure of the company

• Ownership defines

– the financial accounting area

– the standard currency for production processes (costing, invoices, supplier orders)

– the main distribution location for the edition

Ownership in the CR&R system

• Classification of the company groups as legal or organizational entities

• Model of ownership via the company groups classified as legal entities

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Production Project MBS Adaptor family - MBS-080/8.5



Production Project MBS Adaptor family - MBS-080/8.5

Calculation Adaptor (OUT)

The message published by this adaptor contains new and modified production budget data from the

standard interface tables.

New calculations that have been exported will trigger the calculation adaptor to export the data set.

Product Cost Adaptor (IN)

The message expected for this adaptor contains new product cost data from supplier documents. The

adaptor writes this information to the standard interface table CST document interface.

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Production Interface Package - SAP-040/7.8



Production Interface Package - SAP-040/7.8

• The production interface package has the following interfaces:

– Product_K2S interface

– Publication_K2S interface

– Production_Planning_Products_K2S interface

– Production_Planning_Publication_K2S interface

– Supplier_K2S interface

– Actual_Cost_S2K interface

– Stock_Valuation_K2S interface

• These standard interfaces communicate the planned and actual production costs for books and

journals between the Klopotek and SAP systems. This information loop makes it possible to

analyze data uniformly and generate the respective reports.

– The supplier, product/journal and stock data as well as the calculated production costs are

exported to interfaces from the Klopotek system. Text files generated by the batch procedure

are imported into the SAP system.

– The actual production costs for the product or the journal are exported to an interface from

the SAP system. The text file generated by the batch procedure during this process is

imported into the Klopotek system.

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Suppl: Processing Purchase Orders (Supplier Orders) - BSD-Z-090/7.1



Suppl: Processing Purchase Orders (Supplier Orders) -

BSD-Z-090/7.1

Trade orders (in PPM and BSD)

• Ordering of products not produced by the publisher itself but that are purchased from a supplier

• Assignment of purchase products to a supplier in the product pool

• Manual entry of trade orders not directly supplied

• Transfer of orders to suppliers

• Display of open orders in the search

• Special batch procedure to automatically create trade orders when order is placed

• Management of a GTIN code

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Marketing orders (in PPM and BSD)

• Creating supplier orders for marketing activities and campaigns

• Assigning marketing material from a marketing activity to a marketing order

• Order export

• Create supplier order letters via Word templates in multiple languages

• Manage partial payments

• Create requests for quotations for marketing orders




Production orders (only in PPM)

• Orders for internal products that are placed by the production department, e.g. print orders

• Production order can contain lines for several products and different order types

• Commission the production of product parts

• Assignment of semi-finished own and third-party products to the order line

• Assignment of material to the order line

• Assignment of cost elements to order lines



• Create requests for quotations for production orders.

• Transfer of values from the calculation, calculation update

• Alignment of the order quantity and value

• Quantity checks in the production order: comparing the quantity ordered to the quantity

announced by the supplier and to the quantities stocked and charged

• Mapping of the material reservation and consumption for the order

• Allocation of the material or the product, can be reverse posted


• Possibility of evaluating suppliers by quality, quantity, value and date

• Order export




• Assignment of a Fin.Acc. account

• Assignment of product components to order lines (Prerequisite for implementation: a license for

the Product Component Manager (GEN-550))

• Prerequisite for the implementation: license for the "Production" module

Material orders (only in PPM)

• Warehouse-based management of materials for the production process

• Alignment of the order quantity and value

• Management of order and warehouse units



• Create requests for quotations for material orders.

• Mapping of the material reservation and consumption for the order

• Shipping period for the order line and for the individual shipping items

• Any number of shipping items per order line for deliveries that are planned or have already been

made

• Stock transfer and orders for material for the individual shipping items

• Assignment of an invoice line to a shipping item

• Creation of an invoice for a shipping item

• Or: simultaneous or separate entry of materials in and the invoice assignment




• Calculation of material costs on the basis of an average price per shipment item (shipping item

management by creating a reprint)


• Order export

• Prerequisite for the implementation: licenses for the "Production" module and Material

Management

Transfer orders (in PPM only)

• Orders for transfers of material from one supplier to another

• Manual alignment of the order

• Generation of letters made possible by the connection to Word®

Suppl: Multisupplier Currency - PPM-Z-190/8.8



Suppl: Multisupplier Currency - PPM-Z-190/8.8

You can work with suppliers who use different currencies for invoices than the publisher’s standard currency

for the finance system.

• Production

– Use of price lists with differing currencies for calculation, conversion of result in calculation

currency. Foreign currency values and exchange rate are saved in calculation

– Supplier comparison from price lists with different currencies

– Direct comparison of different suppliers’ costs for print run-specific selection of suppliers per

cost element in technical calculation

– Calculation data can be displayed in a different currency than the calculation currency.

Conversion is done in real-time using the current exchange rate

• Supplier orders

– Supports supplier orders in foreign currency

• Incoming invoices

– Incoming invoices also available in foreign currency

– Cost calculation in calculation currency

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Suppl: Supplier Letters: Plug-In for Word Processing - PPM-Z-150/8.3



Suppl: Supplier Letters: Plug-In for Word Processing - PPM-

Z-150/8.3

• Converting a document using web services

• Combined functionality: merging current data from supplier letters from PPM and textual

components from the Word® template

• Easy printing from Microsoft Word® 2003 of supplier letters updated with the help of PPM

• Web server-based options for

– reading XML supplier order letters

– accessing fragments of the XML document

– linking XML fragments with conversion instructions in XSL and CSS

– converting supplier order letters and making them available in the Word® document

• Word® macros and options support users with the design of a template accessing PPM data

• Server-side control of access to PPM data, taking into account the user access rights stored in

the Klopotek system

• Prerequisite for implementation: Microsoft Word® 2003

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Export Interface Supplier - PPM-X-150/7.8



Export Interface Supplier - PPM-X-150/7.8

• Export of the supplier master data

• Export of specific information that can contain the respective "Supplier" role:

– Supplier for the purchase of material for production or marketing or for the purchase of third-

party products

– Supplier as royalty recipient

– Supplier for internal costs

• Prerequisite for implementation: license for the Export Interface Supplier

4

9

Supplier Order MBS Adaptor family - MBS-070/8.5



Supplier Order MBS Adaptor family - MBS-070/8.5

Supplier Order Adaptor (OUT)

The message published by this adaptor contains

• the supplier order (including initial account assignment)

• data of the referenced product

• production project data (including schedule tasks)

• individual instructions

You have to explicitly initiate this message in the user interface.

Direct communication with the suppliers (electronic message forwarding) via the use of dynamic "endpoints".

Partial Payments Adaptor (IN)

The message processed by this adaptor contains data on completed partial payments for supplier orders

from the finance system.

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0

Export Interface Costs of Sales - GEN-110/7.8



Export Interface Costs of Sales - GEN-110/7.8

• Interface for communicating with an external financial accounts system (e.g. SAP)

• Transfer of the data for the evaluated stock entries for products and material:

– Product: finishing state and reprint

– Posting type

– Quantity posted

– Production costs per unit

– Value of the posting: production costs per unit * posted quantity

• As well as the respective correction postings.

• Prerequisite for implementation: "Export Interface Goods In" license

5

1

Material Management - PPM-S-120/7.8




• Warehouse-based management of materials for production process

• Material purchase order

• Time-oriented analysis of requirements (critical stock level, missing stock)

• Stock transfer and orders for material

• Display in table format of all purchase orders for and consumption of material

• Graphical display of changes in quantities over a timeline

• Indication of availability of a material

• Control of material availability for a production project

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Material Allocation

• Identification of the future material requirements taking into account the stock and the required

time period (time-oriented demand analysis)

• Filtering by production supplier, material type and material, order type, consumption status and

effective date

• Display of all material orders, consumption and storage in a table or as a graph

• Generation of transfers

• Display of the current stock for all disposable materials

• Transfer of material from one supplier to another (creation of a transfer order)

• Procurement of material (creation of a material order)

• Requirements: Processing purchase orders must be licensed

Stock Accounting - BSD-S-050/6.0



Stock Accounting - BSD-S-050/6.0

• Documentation of all stock movements

• Entries for incoming stock, stock transfers and outgoing stock

• Handling of any number of stock types

• Freely definable movement types per order type. SAP posting types.

• Processing of returns

• Separation of logical and physical stock

• System supports set assembly by external service providers

• Automatic posting of set components for set assembled both externally and internally

• Manual modification of warehouse interface data is possible

• Automatic reprint determination for goods in postings

• Entry of shortfalls for automatic creation of credit notes.

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Warehouse Management - BSD-S-060/6.0




• Flexible stock structure consisting of warehouse and active section

• Picking and supply areas

• Warehouse entry in orders and automatic generation of appropriate stock entries

• Stock overview by product/material and by active bin, detailed warehouse information also

available via product viewpoint

• Lot management

Link between storage location and lot information (edition and (re)print numbers and goods-in

date)

• Occupancy list for storage locations to assist with transferring stock

• Generation of supply orders

• Transport note for each stock movement

• Inventory support

• Stock evaluation, determination of production cost per unit, goods used and depreciation data

• Goods In processing step by step

• Imposing and lifting holds on shelves

• Multiple warehouse shipment

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• Shipments not bundled

• Daily stock movement data on the basis of a cost per unit set monthly

• Monthly export of adjustment postings and rounding-off differences with the stock evaluation

• Prerequisite for implementation: license for Stock Accounting

Stock Valuation at Reprint Level - GEN-100/7.8



Stock Valuation at Reprint Level - GEN-100/7.8

• It is not only possible to manage the stock in relation to stock type and active location, it can also

be managed at reprint level.

• Each stock entry automatically determines the respective number of reprints. The algorithm

depends on the type of posting.

– Goods in (production or purchase) and a corresponding reverse posting must be entered.

– Postings that increase the stock level (returned goods, set disassembly) are handled in

accordance with the LOFI principle (last-out-first-in).

– Postings that reduce the stock level (goods out, set packaging, consumption of material and

semi-finished products) are handled in accordance with the FIFO principle (first-in-first-out).

• This option serves as the foundation for calculating and assigning costs correctly for material and

product consumption.

• The stock is checked directly in the stock tables. If the stock level is not sufficient, the respective

entry cannot be made.

• Assessment of all stock entries regardless of posting date

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Suppl: Costs Statement Evaluation (Periodic Statement, Break Even Analysis) - PPM-Z-030/6.0



Suppl: Costs Statement Evaluation (Periodic Statement,

Break Even Analysis) - PPM-Z-030/6.0

Two types of evaluation are available in the Costs Statement.

Stock assessment showing the following information:

• ISBN/Order number

• Short title

• Publication year

• Finished or semi-finished stock

• Assessed stock

• Partial book value

• Value per unit

• Partial amount written off in full

• Depreciation rate

• Partial value depreciation rate and amount

Periodic break even analysis showing the following information:

• ISBN/Order number

• Short title

• Company Group

• Publication year/Edition No.

• Net sales

• Net sales revenue

• Marketing Costs

• Goods used

• Royalty expenditure

• Commission expenditure

• Break even amount 1

• Partial value depreciation (percentage and amount)

• Prerequisite for implementation: license for Online Entries in Costs Statements and Stock

Accounting

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Suppl: Online Postings in Cost Statements - PPM-Z-040/6.0



Suppl: Online Postings in Cost Statements - PPM-Z-040/6.0

• Creation of supplier documents (allocation of billed amounts to book editions, reprints and journal

versions), creation of document control notes and lists

• Exporting financial data to a standard financial accounts interface (separate license)

• Importing production costs from Financial Accounting for determining the PC/Unit and for

periodical break-even analysis

• Calculation of the manufacturing costs per unit for editions and reprints of finished and semi-

finished products

• Specification of annual depreciation rates in order to start stock assessment

• Periodic stock assessment via depreciation rates and writing off of partial stock

• Discharge the quantity and value of order lines

• Reporting: stock assessment and periodic break even analysis (separate license)

• Prerequisite for implementation: license for Stock Accounting

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Interface Cost Information from the Financial Accounting Department - PPM-X-050/6.0



Interface Cost Information from the Financial Accounting

Department - PPM-X-050/6.0

Batch procedure for importing incoming invoices from a file (fixed item layout or CSV file).

• Adds internal IDs to the data

• Stores the data in interface tables

• The import interface for incoming invoices can contain two kinds of data:

– Documents (invoices or credits)

– Reversals on documents

Batch procedure for exporting incoming invoices to the financial accounting system:

• The staff in the production department can enter incoming invoices in the "Incoming Invoices"

module from where they can then be exported to the financial accounting system.

• Incoming invoices are assigned the correct titles and orders.

• Staff in the financial accounting department do not have to enter the data again.

• A batch procedure writes the interface data to configurable text files.

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Costs Statement Royalties Accrual Export Interface - BSD-X-220/8.5



Costs Statement Royalties Accrual Export Interface - BSD-

X-220/8.5

"Rec. Royalty Costs" tab

Interface for communication with an external financial accounting system (e.g. SAP)

• Determines the following values using the "Generate Recognized Royalty Costs OSP

(SPP_REVCST)" batch procedure:

– recognized revenues from online subscription products,

– recognized royalty costs for the recognized revenues and

– accrued royalty costs from the royalty accrual

• Display values determined on the "Rec. Royalty Costs" tab in the online product pool separated

according to months and as totals across all months

• Export values in a text file by the "FCB Export Recognized Royalty Costs OSP (SPPRC_FILE)"

batch procedure

• Prerequisite for use: "Costs Statement Royalties Accrual Export Interface" license

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Suppl: List Development - PPM-Z-070/6.0



Suppl: List Development - PPM-Z-070/6.0

• Assignment of titles to publishing list structures and publishing periods

• Overall strategic marketing plan for multiple versions of a title (paperback, e-book, etc.)

• Creating and editing publishing list structures

• Setting targets for planned titles each month

• Display of publishing list overview

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Publicity - PPM-S-060/6.0




Planning and execution of all reviewer and media related activities

• Editors and reviewers

– Unlimited classification features

– Offers, orders and shipments

– Delivery notes for shipment from the premises

– Automatic distribution via distribution system

– Review follow-up

– Selections via publicity transactions (review copy) and freely definable classifications

• Display

– Publicity contact with review copies of any titles

– Titles for which review copies have been created

– Review copies for any titles and publicity contacts

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• Review copy processing

– Mass creation of review copies for several publicity contacts and titles in one single operation

– Mass shipment of review copies

– Optional duplicate check

– Offer letters

– Integration of address search and Product Pool search




• Shipment

– Shipment documents for galleys, reading and review copies

– Additional text notes, summary of contents and information on pictures, publicity package

etc. on the shipment documents

– Shipment label

– Flexible selection of review copies to be shipped

– Shipping transactions, transfer to the order interface

– Reporting on title and shipping lists

Title Information System - PPM-S-090 / 6.0




• Compact information display of the most important title, design, and distribution information for

the edition

• Stock is differentiated by warehouse and stock type and is sorted according to finishing and

quality states

• Sales are differentiated into normal and special sales for each year; display of unbilled

shipments, returns, unsold copy quotas and balanced sales

• Sales revenue is differentiated into normal and special sales for each year; display of credit

notes and quotas as well as balanced sales revenue

• Choice of display either for an entire version or for single editions

• Detailed display, choice between by month or by order-type

• Different views of the invoiced sales and sales revenue for products

– Compare different periods across several years

– View sales and sales revenue per month / day for a particular year / month

– View total sales or sales revenue for a single product

– View the customers with the most sales

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• Prerequisite for the implementation: licenses for publishing statistics data & procedures (BSD

Introductory Package), stock accounting and warehouse management (for comprehensive stock

information)

Suppl: Remainder Sales - PPM-Z-090/6.0



Suppl: Remainder Sales - PPM-Z-090/6.0

• Planning and execution of remainder sales

• Remainder sales

• Title lists

• Rights situation

• Remainder letters

• Reporting

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Suppl: Multicurrency Capability - PPM-Z-140/8.0



Suppl: Multicurrency Capability - PPM-Z-140/8.0

• Multicurrency capability exists for various locations whose different currencies have been

accumulated in a statistical database, for example, sales revenue data from Great Britain in

pounds and sales revenue data from the US in dollars

• Multicurrency capability gives the user a uniform view of statistical data in the Klopotek system

• Multicurrency-capable reports:

– Selection of the currency for printing the report

– Consolidation of the sales revenue

• Product ViewPoint:

– Display of the sales revenue in the selected currency

– Consolidation of the sales revenue data

• Marketing address selections: Selection of the currency for displaying the target value (sales

revenue)

• Marketing activities: The various standard currencies that sales revenue data is available in are

merged through conversion in the statistics database, making it possible to have an overall view

of the marketing success

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Publishing Statistics Data & Procedures (BSD Introductory Package) - BSD-S-080/6.0



Publishing Statistics Data & Procedures (BSD Introductory

Package) - BSD-S-080/6.0

• Monitoring and analysis of the development of the publishing business using standard and

individual evaluations

• Set-up and supply of a statistical database from the Book Sales and Distribution system or from

external systems via interfaces

• Generation of defined, dynamic consolidation stages

• Condensed information on the development of the publisher's sales and sales revenue

• Evaluation of products, customers and representatives

• Monthly, yearly and customer levels

• Variable reporting period

• Actualizing previous day

• First import and balance procedure

• Simple and complex selection queries

• Generation of reports in dialog or as batch procedure, preview option

• Multiple export options for further processing of selection results (Excel®, text file, HTML)

• Flexible use of PDF generators for creating PDFs from the print preview

• Output of the sales revenue data in the currency of the user (for multilocation)

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Publishing Statistics Data & Procedures (BSD Package 1) - BSD-S-090/6.0



Publishing Statistics Data & Procedures (BSD Package 1) -

BSD-S-090/6.0

Reports on product sales/sales revenue

• Title hit list

• Complimentary copy evaluation (BSD only)

• Returns evaluation (BSD only)

• Complete list of print returns (BSD only)

• Annual sales revenue by publishing area

• Annual sales revenue by product group

• Monthly title sales revenue by order type

• Monthly title sales revenue by customer discount group

• Monthly title sales / sales revenue

• Monthly development of representative sales

• Title sales revenue by sales type and order type incl. production costs

• Title sales revenue by sales type incl. production costs

• Title sales revenue by order type and customer type

• Title sales revenue by ISBN and sales type incl. production costs

• Title sales revenue by title and returns

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• Title sales revenue by title and sales revenue type

• Title sales revenue by sales revenue type and series

• Development of title return values

• Development of title sales revenue

Reports on product sales revenue/sales marketing channel

• Returns statistics

• Sales revenue/sales

• Sales revenue/sales by version type

• Sales revenue/sales by company group

• Sales revenue/sales by proprietor

• Sales revenue/sales by publisher

• Sales revenue/sales by division

Reports on customer sales revenue/sales

• Customer sales hit list

• Customer returns hit list

• Customer returns values hit list

• Customer sales revenue hit list

• Customer sales revenue by order type and cumulative customer area

• Customer sales revenue by customer and sales revenue type

• Customer sales revenue by sales revenue type and customer area

• Customer sales revenue by sales revenue type and customer type

• Monthly customer sales revenue by order type

• Monthly customer sales revenue by product discount group

• Monthly customer sales revenue

• Development of customer returns values

• Development of customer sales revenue

Orders

• Complete backlog list (BSD only)

• Backlog list (representatives) (BSD only)




Reports on representatives' sales revenue/sales

• Sales per representative hit list

• Returns per representative hit list

• Return values per representative hit list

• Sales revenue per representative hit list

• Sales revenue by representative and publication area

• Sales revenue by representative and product group

• Representative sales revenue

• Representative sales revenue by representative and customer type

• Prerequisite for implementation: license for Publishing Statistics Data & Procedures (BSD

Introductory Package)

Publishing Statistics Data & Procedures (BSD Packages 2) - BSD-S-100/6.0



Publishing Statistics Data & Procedures (BSD Packages 2) -

BSD-S-100/6.0

Reports on product sales revenue/sales

• New titles hit list

• Title sales list (titles)

• Title sales list (divisions)

• Title sales revenue list (titles)

• Title sales revenue list (divisions)

• Development of title sales revenue by title and returns (BSD only)

• Title sales revenue by single title

• Sales revenue list (BSD only)

• Extract list

• Publisher extract list

• Inter-company-group transfers (BSD only)

• Recycling Classification System

• Discounts by series

• Title sales by copyright owner

• Title sales by editor and product classification

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Publishing Statistics Data & Procedures (BSD Packages 2) - BSD-S-100/6.0



Reports on customer sales revenue/sales

• Customer sales revenue/sales by title hit list

• Title sales revenue by customer hit list

• Customer sales list

• Customer sales (representative) (BSD only)

• Customer sales revenue list

• Customer sales revenue list (representative) (BSD only)

• Customer sales revenue (BSD only)

• Customer sales revenue by series (BSD only)

• Customer sales revenue by representative hit list (BSD only)

• Sales revenue by customer group (BSD only)

• Sales revenue by discount association

• Sales revenue by customer per publisher

• Sales revenue by customer code (BSD only)

• Sales revenue top customers per publisher (BSD only)

Report on representative's sales revenue/sales

• Representatives' sales (BSD only)

• Representative assignment check list (BSD only)

• Commission List (BSD only)

Report on representatives orders

• Pending and dated orders by representative (BSD only)

Orders

• Customers without pending orders (BSD only)

• Pending orders: single order customers (BSD only)

• Orders by wholesaler (BSD only)

• Invoice totals (BSD only)

• Prerequisite for implementation: license for Publishing Statistics Data & Procedures (BSD

Introductory Package)

Saving Report Parameters - GEN-030/6.0



Saving Report Parameters - GEN-030/6.0

• Saving data selections for reports

– The user's own data selections made for reports can be saved as selection profiles and re-

used as often as necessary.

– Selection profiles can be created specially for company groups, marked as ‘Own’, ‘General’

or ‘User Group’ and selected using the corresponding filters.

• Relative date entries in selections

– With the introduction of relative date entries, selection profiles can be defined so as to allow

selection parameter evaluations or adjustments for the period to date (month to date, year to

date, etc.).

• Dynamic report viewing for publishing statistics (BSD)

– Dynamic report viewing allows you to switch between historical and current views of the

publishing statistics.

– The historical view evaluates sales and sales revenue using a title assignment to publisher,

division etc. at the time of invoicing. The current view offers a complete evaluation of sales

and sales revenue using the current title assignment.

• Automatic handling of classification parameters

• Title classification at the proprietor and company group level

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Import Interface Statistics Information via CSV (Company Group Specific, ASP_I_ST) - PPM-X-230 / 8.5



Import Interface Statistics Information via CSV (Company

Group Specific, ASP_I_ST) - PPM-X-230 / 8.5

Batch procedure for integrating smaller distributors’ data about sales and sales revenue, from door-to-door

sales or wholesaler-to-client sales in the statistics

• Copying the data created in Excel to the statistics import interface

• Checking the imported data for consistency, correctness and completeness

• Reporting incorrect data items in the lot with a reference to the field in question; if necessary,

data items are corrected manually in Excel

• Further processing and augmentation of data via standard statistics procedures

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Import Interface Mohr Morawa Statistics and Warehouse Information (Company Group Specific, ASP_I_MOMO) - PPM-

X-220 / 8.5



Import Interface Mohr Morawa Statistics and Warehouse

Information (Company Group Specific, ASP_I_MOMO) -

PPM-X-220 / 8.5

Interface for integrating a PPM installation to the Mohr-Morawa publisher distribution (Vienna)

• Importing statistics and warehouse information to the PPM database for daily information:

– Information about sales and sales revenue for each title

– Stock-related information

• Mohr-Morawa data is transferred to the statistics import table and validated and augmented by

statistics supply procedures

• Taking into account of all validation, e.g. interpretation of the bonus copies

• Data is transferred to goods-in interfaces and processed further by goods-in procedures. Non-

interpretable or incorrectly supplied data items remain in the interface with error messages

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Multi LCL (Language, Currency, Location) - GEN-580/10.2



Multi LCL (Language, Currency, Location) - GEN-580/10.2

In companies which operate internationally, the users who work with the Klopotek software may not all speak

the same language. They may also need to communicate with external business partners in different

languages.

With the "Multi LCL (Language, Currency, Location)" license, the Klopotek system can be used globally,

providing a multi-lingual user interface and the ability to output royalty statements and serial letters in the

language of the recipient.

User interface

Support multiple languages within a single installation in order to display

• the metadata (entries from the data types, names of roles and classification categories),

• the names of boxes, options, tabs and modules in the user interface and

• the system messages

in a language which suits the respective user.

Royalty statements

the standard royalty statement can be output in the language of the external recipient (royalty recipient). It

takes into account variations in regional formats for

• dates

• currency

• the character used to separate whole numbers from decimals and

• the character used to group thousands, millions, etc.

Serial letters and e-mails

Mass (e-)mailings can be created in the appropriate languages for different external recipients (business

partner, author, supplier, licensee, etc.)

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Benelux and Scandinavia

Klopotek BV

Oostenburgervoorstraat 120 -124

1018 MR Amsterdam

Netherlands

Tel: +31.20.5210.070

Fax: +31.20.5210.098

www.klopotek.nl

www.klopotek.be

France

Klopotek SAS

6 rue d’Odessa

75014 Paris

France

Tel: +33 1 71 39 70 32

[email protected]

www.klopotek.fr

Germany

Klopotek & Partner GmbH

Schlueterstrasse 39

10629 Berlin

Germany

Tel: +49.30.884 53.0

Fax: +49.30.884 53.100

[email protected]

www.klopotek.de

UK

Klopotek UK Ltd

4th floor

Bowman House

29 Wilson Street

London

EC2M 2SJ

United Kingdom

Tel.: +44.20.3034 0500

www.klopotek.co.uk

USA and Canada

Klopotek North America, Inc.

2001 Route 46, Suite 203

Parsippany, NJ 07054

USA

Tel. +1.800.488.7600 (toll-free USA/Canada)

Tel. +1.973.331.1010

Fax : +1. 973.331.0042

[email protected]

www.klopotek.com

Klopotek AG - Schlueterstr. 39 10629 Berlin

Copyright 2015

Klopotek

This document is copyright protected and contains confidential information from Klopotek & Partner GmbH,

Klopotek B.V., Klopotek UK Ltd., Klopotek SAS, and Klopotek North America.

Any whole or partial use that is not allowed by contractual agreement requires prior written permission from

Klopotek. This applies in particular to the reproduction, duplication, editing, translating and digitizing of

copyrighted or confidential material.

Every precaution has been taken to ensure that the information concerning hardware and software explained

in this document is accurate and correct. However, errors and/or omissions cannot be entirely excluded.

Liability is therefore not assumed for incorrect information. The right to make technical changes is always

reserved.

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