Time Stress
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Transcript of Time Stress
![Page 1: Time Stress](https://reader036.fdocuments.us/reader036/viewer/2022062419/558e81f41a28aba0528b456b/html5/thumbnails/1.jpg)
Time and Stress
Management
CS7001 Workshop
Idris Hsi
November 15, 1999
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Time Management
• Step 1 - List Your Tasks.
• Step 2 - Fill In Schedule
• Step 3 - Stop When Day/Week Is Full
• Step 4 - If Tasks Remain, Remove Time From Nonessential Tasks (i.e., Sleeping, Eating), Go To Step 2.
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Stress Management
• Happy Hour - Friday at 6!
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In Conclusion
• You All Know How To Manage Your Time and Stress.
• But wait……– Are there less masochistic ways to use time?– And what is this stress thing anyhow?
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Goals of this Workshop
• Examine Different Ways of Viewing Time
• Review Some Heuristics For Using Time
• Dealing with Stress (And Dangers of Long Term Stress)
• Grad School Survival Guidelines
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Task not Time Management
• Time - Constant or Variable?
• Managing Time a Problem of Estimation– Difficult to Estimate Variable Tasks– Difficult to Account For Sources of Noise
• Better to Manage Around Tasks
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Covey’s Time (Task) Management Matrix©
Urgent Not UrgentImportant I
CrisesPressing ProblemsDeadline-DrivenProjects
IIPreventionPlanningRelationship BuildingResearch
NotImportant
IIIInterruptionsEmailPhone CallsMeetings
IVTrivia, Busy WorkTime WastersPleasant Activities
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Heuristics for Organizing Tasks
• Priority Order
• Task Duration
• Category Order
• Traveling Salesman
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Using Small Bits
• Optimize for Large Chunks– Small Bits are Unavoidable (5, 10, 15 min)
• Making Them Useful– Planning (At least 10 minutes a day)– Cleaning / Organization Chores– Communication - Email, Phone Call– Creativity / Brainstorming– Small Tasks
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The Art of Procrastination
• Art of Delaying the Inevitable
• Where can you lose time?– Worrying about finishing on time.– Worrying about the final outcome.– Distractions.– Doing “unimportant” things first.
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The Zen of Time Usage
“When You Wash The Dishes,
Wash the Dishes.”
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The Principle Of Immersion
• “All Tasks Require A Period of Immersion in Direct Proportion to Their Difficulty.”
• DeMarco and Lister Peopleware, (1987)– Context Shifts in Work– Interruptions require 15 minutes of
reorientation.
• Important to Consolidate by Context
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Some Days Are Impossible
• In spite of best efforts - It’s still impossible to get everything done.
• Partly the Environment or too many commitments.
• This can lead to stress.
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What is Stress?
• In the Good Old Days on the Serengeti….
• Flight or Fight Mechanisms (Adrenaline)
• Problems with Modern Life
• Survival Still Threatened
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Manifestations of Stress
• Sources– Personal Pressure to Succeed– Financial Problems– Relationship Problems– Holidays
• Manifestations– Increased Heart Rate, Sleeplessness, Anxiety,
Variable Appetite
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Long Term Stress
• Being in Panic Mode all the time
• Learned Helplessness
• Can lead to numerous health problems
• Can lead to Burnout
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Managing Stress
• Redirect it into your work.
• Exercise.
• Keep a Regular Schedule (Eating, Sleeping, etc.)
• Eliminate or Reduce the Sources of Stress– Most things aren’t THAT important.– Seek help / advice from others.
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Active Inactivity
• “Music is the Space Between Notes” - Claude Debussy
• Creating Empty Spaces in Life is Essential.
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Artifacts for Staying on Track
• 10 Minutes a day for planning.
• Flexible Scheduling
• Automated Schedulers - Netscape Calendar, Microsoft Schedule, Outlook, Palm Pilot
• Pad of Paper - Running to-do list, place for unloading.
• A Watch
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Developing The Habit
• Takes Discipline and Practice to Have Good Time Management Skills
• Develop Skills Incrementally– Start by developing a realistic schedule– Build in reward system for finishing things
• Over time, it’ll become second nature.
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The Big Picture
• Important to know when you’ve done all that you can.
• Don’t schedule more than is humanly possible.
• Don’t stress about things that you can’t control.
• Keep the long term goals in mind. (The PhD)