Theodore Fons The Present and Future of Electronic Resource Management Systems: Public and Staff
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Transcript of Theodore Fons The Present and Future of Electronic Resource Management Systems: Public and Staff
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Theodore Fons
The Present and Future of Electronic Resource Management Systems:Public and Staff
Prepared for:IFLA ERMS Satellite MeetingCape Town, South AfricaAugust 17, 2007
Presented by Sergey Obolonsky
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What an Electronic Resource Management should do:
– The ERM is:
• A discovery tool for patrons and reference staff
• Can be integrated with ILS for efficiency
• Be easy to use and implement
• Be the comprehensive tool for management & analysis of e-resources
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Identifying needs
Staff needs
Patron needs
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Staff needs– Automation
• License description• IP Registration• Activation • License renewal• Incident reporting• License review
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License review
Administrative Function
Identifiers Request or Report
(Client)
Response(Server)
IP registration Institution identifier
Resource identifier
IP addresses Confirmation
Activation Institution identifier
Resource identifier
Activation request
Confirmation
Renewal Institution identifier
Resource identifier
Renewal request
Confirmation
Incident report Institution identifier
Resource identifier
Incident description
Confirmation
License review Institution identifier
Resource identifier
License request
License dataTable 1: Core data elements for automation of administrative tasks
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Staff needs– Automation
– Analysis• Usage statistics• Collection analysis• Downloads statistics• Search and hits statistics• Cost per use• Costs analysis
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Staff needs– Automation
– Analysis Methods• Mean
[to measure average usage within a collection]
• Median[to identify the middle point in usage within a collection]
• Skewness[to identify asymmetry of the distribution of usage values within a collection]
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Analysis Methods
Table 2: Statistical Summary for Sample Packages
Package Mean Smallest Usage Count
Largest Usage Count
Skewness Score
American Chemical Society, 2006 Usage
745.6071 20 3337 1.636924
Ovid Journals - Lippincott Williams & Wilkins, 2006 Usage
37.98857 1 352 2.790133
Elsevier – Science Direct, 2006 Usage
221.7717 0 56811 25.14667
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Staff needs– Automation
– Analysis• Collection analysis tools• Cost per use• Overlap Analysis with Cost-per-use
Analysis• Usage statistics harvesting• Acquisitions - Data Costs analysis• Downloads statistics• Search and hits statistics
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Analysis is s tool for negotiation with Resource Vendors
– Overlap analysis tool to show redundant titles– Usage statistics to show actual usage for expensive
resources– Cost per use– Most used titles– Least used titles
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Overlap Analysis
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Collection Analysis and Comparative Use and Cost Analysis
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Journal Of The American Chemical SocietyJournal Of Agricultural And Food ChemistryAnalytical Chemistry The Journal Of Organic ChemistryBiochemistryEnvironmental Science & TechnologyJournal Of Physical Chemistry BOrganic LettersLangmuir Journal Of Physical Chemistry AInorganic Chemistry Journal Of Proteome ResearchJournal Of Natural ProductsJournal Of Medicinal ChemistryNano LettersChemistry Of MaterialsChemical ReviewsMacromoleculesIndustrial & Engineering ChemistryBiomacromoleculesBioconjugate ChemistryBiotechnology ProgressOrganometallicsAccounts Of Chemical ResearchChemical Research In ToxicologyEnergy & FuelsJournal Of Chemical & Engineering DataJournal Of Physical ChemistryOrganic Process Research & Journal Of Physical Chemistry CJournal Of Chemical Information AndMolecular PharmaceuticsJournal Of Chemical Theory AndJournal Of Combinatorial Chemistry
Total Full Text Downloads for American Chemical Society
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Titles Per Number of Full Text Downloads for
OCLC FirstSearch ECO
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Title Overlap with Usage
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Staff needs– Automation– Analysis
– Consortium requirements• View of consortial (shared) resources • View of library-specific resources• Proposed and trialled resources
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Staff needs
Patron needs (includes Public services needs)– Terms and conditions of use– Resource availability and advisory
• With forecast for problem resolution when system outage is on-going
Resource scope/description Technical requirements for access
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Discovery Services PlatformLink Resolver Metasearch Views
Looking into the future: additional compatibility needs
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The rapid development and implementation of ERM systems in the library marketplace shows that ERM systems are important components of the contemporary library management toolset. ERM systems were important enough to libraries that they evolved from locally developed systems to commercial products sold by commercial software vendors. However, ERM systems must evolve to provide features beyond those provided by the first-generation commercial ERM systems. The SUSHI standard demonstrates that it is not only possible, but highly desirable, to develop new standards to bring greater efficiency to electronic resource management.
CONCLUSION
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As SUSHI used web services technology, that same technology could be used to bring new efficiencies to routine administrative tasks such as IP registration, activation, renewal, incident reporting and license review. Data standards for license data will further facilitate those interfaces. Standard statistics techniques should be applied to the analysis of ejournal packages to give electronic resource professionals the tools they need to make informed decisions about electronic resource purchases and the quantitative analysis data required to successfully negotiate with electronic resource providers.
CONCLUSION
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And finally, new technologies and intra-industry cooperation should be sought for the sharing of ERM data with the critical public interfaces. In all, there is much room for growth in electronic resource management systems and their profile as a critical tool for professional management of the library’s most critical resources will continue to grow.
CONCLUSION
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Thank you