Themba P. WakasheDirector-General

Department of Arts and Culture28 October 2008

Briefing on the 2008/09 Annual Report

Portfolio Committee on Arts and Culture

Table of Contents

• Purpose of Presentation.• General Information.• Programme Performance.• Report of the Audit Committee.• SCOPA resolutions and progress on findings.• Report of the Auditor General of South Africa.

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Purpose of the presentation

• To briefly indicate performance information within Department of Arts and Culture during the 2008/09 financial period.

• To provide an overview of the activities of Department in response to the legislative mandate.

• To solicit the Portfolio Committee’s inputs on the strategic Interventions that may be required to fulfill the mandate and achieve the vision and mission of the department.

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General Information – Vision and Mission

Departmental Vision

To develop and preserve South African culture to ensure social cohesion and nation buildingMission Statements

• Develop and promote arts and culture in South Africa and mainstream its role in social development.

• Develop and promote the official languages of South Africa and enhance the linguistic diversity of the country.

• Improve economic and other development opportunities for South African arts and culture nationally and globally through mutually beneficial partnerships, thereby ensuring the sustainability of the sector.

• Develop and monitor the implementation of policy, legislation and strategic direction for the identification, conservation and promotion of cultural heritage.

• Guide, sustain and develop the archival, heraldic and information resources of the nation to empower citizens through full and open access to these resource.

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General Information – Legislative and DAC programmes

Legislative Mandate• The legislative mandate of the department of Arts and Culture is broad, covering

range of institutions and legislation.

• The White Paper on Arts ,Culture and Heritage has led to the promulgation of several acts by Parliament , institutions have been created in furtherance of the constitutional mandate of the Department of Arts and Culture.

DAC Programmes• Programme 1 :Administration.• Programme 2 :Arts and Culture in Society.• Programme 3 :National Language Services.• Programme 4 :Cultural development and International Co-operation.• Programme 5 :Heritage Promotion.• Programme 6 :National Archives, Records, Meta-Information and

Heraldic Service.

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Programme Performance- Voted funds and Actual expenditureAppropriation

R’000Main appropriation

R’000Adjusted

appropriation R’000

Actual expenditureR’000

Over/under expenditure

R’000

1.Administration 122,095 182,385 182,371 14

2.Arts and Culture in Society

336,257 325,837 325,737 100

3.National Language Service

102,757 94,595 92,703 1892

4.Cultural Development and International Co-operation, Investing in Culture

213,970 190,938 188,371 2567

5.Heritage Promotion

912,378 910,606 869,363 41243

6.NationalArchives, Records, Meta-Information and Heraldic Services

461,983 455,956 455,951 5

Total 2,149,440 2,160,317 2,114,496 45,821

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Programme Performance- Administration

Purpose:• Corporate Services provides overall management and provision of centralized

support services to departmental core programmes in order to create an enabling environment for the achievement of departmental objectives.

Service delivery achievements: Administration ( Programme1)

• Monitoring and Evaluation policies to improve the standard of monitoring performance programmes were developed.

• Regular attendance and reporting to the FOSAD cluster with regard to implementation of GPOA.

• Feasibility study on assessment of Promotion of Identity and Social Cohesion was conducted in four selected sites in KZN.

• The department has conducted Organizational Development exercise.• The Human Resource Plan and DAC structure are 70% complete and most of

the policies have been approved.• The standard charts of Account was successfully implemented as prescribed

by National Treasury.• Improve compliance management with regard to financial legislation, policies

and procedure as prescribed by National Treasury hence unqualified audit report for 2008/09.

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Programme Performance- Administration….cont

Service delivery achievements: Administration ( Programme1)

• Risk Management Committee established and risk management charter developed.

• Twenty ( 20) full audits and five(5)follow up were completed by March 2009.

• Fraud Prevention strategy and policy was approved.• Verification and visit of One Hundred and Eighteen (118) properties

that are used by DAC Public entities occurred.• The servers at National Office have been implemented and fully

functional.• Data storage and back-up solution are in place ensuring organizational

information security.• Physical asset verification conducted and asset register is updated.• A total of six (6) izimbizo’s were arranged and held for both Minister

and deputy Minister in April and October 2008, roadshow were conducted to Geographical Names Changes

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Purpose:Develop and promote arts and culture in South Africa and mainstream its role in social development.

Service delivery achievements :ACIS (Programme 2) • The department has funded 11 Community Arts Centre’s projects.• Framework for revitalization of Community Arts Centres was developed and approved by MINMEC.• International Federation of Arts Council and Culture Agencies( IFACCA) Coordinator employed to facilitate world summit administration, communication,

international participation and logistical issues.• National Arts Council (NAC) has developed a website to enable online application, access to information about the World Summit.• Public consultations with regarding the development of the national strategy on Performing Arts Sector are ongoing.• DAC participated in NEPAD workshop in Africa Day on the 25 May 2008.• National days were celebrated, such as Freedom Day 27 April, Youth Day 16 June ,Women’s Day 9 August , Heritage Day 24 September , Day of

Reconciliation 16 December.• One hundred and twenty (120) arts practitioners were placed in 4 provinces to coach Arts and Culture Curriculum in schools.

Programme Performance- Arts and Culture in Society

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Programme Performance- Arts and Culture in Society…cont

Service delivery achievements :ACIS (Programme 2)

• Framework of Collaboration between DAC and DoE in Arts, Education and Training project have been signed and projects for implementation identified.

• Memorandum of Agreement in Arts Access & Education and Training (AET) programme for rehabilitation and re-integration of offenders has been agreed upon between department of DAC and Correctional Services.

• Inputs were made to National Youth Policy, including the processes of the National Youth Development Agency Bill and Act.

• Moral Regeneration Movement subcommittee has been established.• Human Settlement Task Team has completed the research phase and the

interim report was presented to department. • Strategy for Children, Family Preservation and People with Disabilities has

been developed and implemented.

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Programme Performance- National Language Services

Purpose:• Develop and promote the official languages of South Africa and enhance the

linguistic diversity of the country.

Service delivery achievements NLS :(Programme 3) • Editing and translation of the documents has increased.• Six of the identified priority departments have established language units.

Discussions are currently going on with DOJ&CD , DCS & SARS who are in the process of establishing their language units.

• Evaluation of the Language Research and Development Centres was completed.• Twenty nine( 29) underprivileged students were awarded bursaries.• The final draft of the business case towards establishing a South African

Language Practitioner’s Council has been discussed with consultant and is being finalized along with the accompanying draft bill. Notice for tabling has been sent to National Treasury and DPSA.

• Automatic speech recognition: first corpora for all languages completed and recording concluded transcription of 4 languages (Tshivenda, English, Afrikaans, isiNdebele) completed and accepted.

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Programme Performance- Cultural Development and International Co-operation

Purpose:• Improve economic and other development opportunities for South African arts and

culture, nationally and globally, through mutually beneficial, thereby ensuring the sustainability of the sector.

Service delivery achievements Cultural Development and International Co-operation: (Programme 4)• The service provider to conduct research on Visual Arts Sector has been appointed and

first phase has been completed.• To improve skill development in arts and culture sector , the department partnered with

Oliewenhuis Art Museum on training project in public sculpture and fifteen (15) trainees on mosaic art.

• Through NFVF, the department participated in the Cannes Film Festival in France and also participated in FESPACO Film Festival in Burkino Faso, these initiatives were intended to increase awareness of SA Film Industry.

• Through Investing In Culture programme, the department supported 397 projects and created 10 938 job opportunities , 48% women, 37% youth and 4% people with disabilities.

• The department has awarded competency certificates for craft production, craft enterprise and craft operations management were awarded National qualification Framework level two(2),four(4) and five (5) respectively.

• The Department of Trade and Industry and Arts and Culture have developed draft paper on the Intellectual Property on Cultural goods and services.

• Participated with Exhibition material and cultural programmes in Expo Zaragaza from June 2008 to September 2008.

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Programme Performance- Heritage Promotion

Purpose: Develop and monitor the implementation of policy, legislation and strategic direction for identifying, conversing and promoting cultural heritage.

Service delivery achievements: Heritage Promotion( Programme 5)• A draft national policy on Intangible Cultural Heritage ( ICH) completed.• Cabinet has approved instruments for ratification and promotion of South

African heritage.• The South African National Geographical Council was appointed.• The national hearing on geographical names changes occurred in the

following provinces Mpumalanga , Eastern Cape, Free-State , KwaZulu Natal, North West.

• Completed the establishment of Luthuli Musuem in Groutville in KZN and first phase of Freedom Park.

• Successful advocacy meeting was held in Abuja, Nigeria on the 24-25 April 2008. Five Million ( 5m) was transferred to African World Heritage Fund (AWHF).

• The department hosted Khoi-San cultural evening and Sarah Baartman Colloquium at the University of Western Cape. 13

Programme Performance- National Archives, Records, Meta-Information and Heraldic Service

Purpose:Guide, sustain and develop the archival and information resources of South Africa to empower citizens through full and open access to these resources.

Service delivery achievements: National Archives ( Programme 6)• Fifty two( 52)heraldic representations were designed and registered during

the year under review.• Increases in number of researchers visiting the archives.• Five guidelines promote efficient records management were published.• Outreach programmes and exhibitions were conducted as means to

improve public access to information.• The National Council and Information Library Services completed the

public consultations on the Library Transformation Sector.• Installation of flags and flag poles in schools, government buildings and

entry points in cities and town.

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Programme Performance- National Archives, Records, Meta-Information and Heraldic Service….cont

Service delivery achievements: National Archives ( Programme 6)

• Infrastructure development occurred in six(6) community libraries.• SA- Mali Project Timbuktu Manuscript: Inauguration of new library and

archives in Timbktu by heads of state.• The new building of the National Library of South Africa was opened in

August 2008.• Financial support to the South African Library for the Blind and Biblionef

South Africa was provided during the reporting period.• Handover of Rivonia Trial documents to Minister of Arts & Culture in

presence of Nelson Mandela.

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Report of Audit Committee- Functionality of department

• Department operated on the approved Strategic plan for 2008/209-2010/11.• The Audit Committee and Internal Audit unit was in place and fully effective.• Audit committee operates in accordance with approved and written Terms of

Agreement.• Terms of agreement for audit committee and internal audit plan were

developed and approved.• Risk assessment strategy was developed based on the department’s risk

profile.• Fraud prevention plan was developed and is currently being implemented.

During the reporting period the Audit Committee has noted the following

• Lack of appropriate systems to facilitate the preparation of performance reports

• Inadequate control processes and procedure implemented to ensure the accuracy and completeness of reported performance information.

Response to the above issues

The department has noted issues raised above and management letter on how department will implement resolutions has been drafted and will be discussed with Audit Committee.

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SCOPA resolutions and progress on findingsFindings Recommendations Progress

1. Weakness with regard to management of asset of the department , this include lack of policies, unreliable asset register.

• Policies developed and implemented urgently.

• Adequate staff employed and trained.• Proper monitoring implemented.

•Asset management was developed and approved by accounting officer. During the reporting period it was constantly reviewed and updated.•Various appointments were of personnel were made during 2008/09.•During 2008/09 enhanced control measures in financial management were implemented.

2. Discrepancy relating to supply chain management i.e includes quotations, irregular expenditure issues.

•Procurement policy communicated and explained to relevant staff.

Trainings session on SCM policies is ongoing within the department.

3. Performance information and reporting i.e lack of policies and frameworks.

• Adequate policies and framework developed and implemented.

•M&E policy developed and approved, implementation is currently on-going.•Framework for Programme Performance management developed and approved, implementation is currently ongoing.

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SCOPA resolutions and progress on findings

Findings Recommendations Progress

4. Departmental Budget, i.e 1.08% of actual expenditure against voted funds result of Freedom Park that has been slower than anticipated.

•Submit report ,including the funds already spent and the expected completion date.

•Submit report detailing how department has filled vacant posts with allocate resources.

Freedom Park opened its completed elements (Isivivane, Mveledzo, Sikhumbuzo, Moshate,Uitspanplek at cost of R315, 875 mil.). Remaining construction started in April 2009 and is anticipated to be completed and opened in June 2010 at cost of R344 mil.).•From 1April 2008- March 2009, the department filled 166 of its 327 vacant positions.

5. 28% vacancy rate • Review is conducted on the appropriateness of staff establishment.

•Develop the links with Universities so as to employ graduates in order to ensure that funded post are filled

•Review conducted on retention policy.

•The service provider has been appointed to conduct Organizational (OD) Development exercise in the department.•The vacant posts are advertised in the national newspaper, the view of the department is that there is no need to link with universities as there is oversupply of unemployed graduates.•Policy on retention policy developed and under discussion with stakeholders. OD exercise will assist the department in staff establishment.

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Report of Auditor-General South Africa

Opinion:

• Unqualified Audit Report

Attention has been drawn upon the following• Preparation of the financial statements in accordance with modified

cash basis of accounting determined by National Treasury.• Fruitless and wasteful and irregular expenditure.• Underspending of the allocated budget.• No adequate information systems and policies, framework for preparing

performance information.

Wayfoward: The AGSA is assisting DAC in mitigating the above.

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ThankThankYouYou