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UMC DATA DEFINITIONS
The United Methodist Church Data Definitions Version 2.5 - 2015
THE UNITED METHODIST CHURCH
DATA DEFINITIONS
UMC DATA DEFINITIONS
Page 2
The UMC Data Definitions were authored by members of the United Methodist Information Technology Association’s Data Advisory Team (UMITA DAT), comprised of representatives from six general agencies and eight annual conferences. The DAT was charged with defining standards and practices for sharing key data on people and churches among the annual conferences and the general agencies receiving church funds (see ¶810.2). This manual was created to assist conferences and agencies in understanding each data element and how it should be reported in order to increase data accuracy during the reporting process. The information contained within is primarily correlated from information provided by the UMC’s General Agencies and combined with additional information and clarifications related to Annual Conference reporting. TWO OPTIONS: Annual conferences have two reporting options and are given the choice to decide which option works best for their needs.
Option 1 is denormalized data consisting of fewer data sets, but more data fields than Option 2. For example, each person has a separate field for Home Address, Work Address, and Mailing Address, and you can enter only one address for each of those.
Option 2 contains normalized data sets providing more flexibility for submissions. For example, other address types such as Office Address may be submitted in addition to Home Address, Work Address, and Mailing Address. However, only one of each type may be submitted.
For New People or New Churches, you must submit a separate file, regardless of which Data Option you choose for your sync. Each Element Attribute will address:
• Data fields • Data requirements • Special issues related to Data Definitions requirements • Current edits of the Data Definitions
Identified below are items contained in the Data Definitions.
Key: A/N = Alpha-numeric (aka varchar) INT = Integers only
Data Element Field Name Data Element Name
Definition of Element
Information regarding entry
requirements of the element,
revision date and data format.
Note: Additional information
regarding the requested data
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For questions or comments, please contact the GCFA Data Services Department at [email protected].
TABLE OF CONTENTS
DATA OPTION 1: .........................................................................................................6
CHURCH ENTITIES ................................................................................................................................. 6
ENTITY RELATIONSHIPS ...................................................................................................................... 15
CHURCH MERGER INFORMATION ...................................................................................................... 16
PEOPLE ................................................................................................................................................ 17
APPOINTMENTS (Church level appointments) ................................................................................... 27
LEADERSHIP ASSIGNMENTS................................................................................................................ 29
SPECIALIZED MINISTRY CERTIFICATION INFORMATION .................................................................... 30
DATA OPTION 2: ....................................................................................................... 31
CHURCH ENTITIES ............................................................................................................................... 31
ENTITY RELATIONSHIPS ...................................................................................................................... 36
CHURCH ADDRESSES ........................................................................................................................... 37
CHURCH PHONE NUMBERS ................................................................................................................ 39
CHURCH EMAIL ADDRESSES ............................................................................................................... 40
CHURCH WEBSITES ............................................................................................................................. 41
CHARGE CHURCHES ............................................................................................................................ 42
PARISH CHURCH .................................................................................................................................. 43
CHURCH LOCATION............................................................................................................................. 44
CHURCH MERGERS ............................................................................................................................. 45
PEOPLE ................................................................................................................................................ 46
PEOPLE ADDRESSES ............................................................................................................................ 53
PEOPLE PHONE NUMBERS .................................................................................................................. 55
PEOPLE EMAIL ADDRESSES ................................................................................................................. 57
PEOPLE WEBSITES ............................................................................................................................... 58
APPOINTMENTS .................................................................................................................................. 59
LEADERSHIP ASSIGNMENTS................................................................................................................ 61
SPECIALIZED MINISTRY CERTIFICATION.............................................................................................. 62
NEW PEOPLE/CHURCHES: ......................................................................................... 63
NEW PEOPLE ....................................................................................................................................... 63
NEW CHURCHES .................................................................................................................................. 68
NEW PEOPLE PROCESS ....................................................................................................................... 72
NEW ENTITY PROCESS ........................................................................................................................ 72
SUPPORTING TABLES ................................................................................................ 73
APPOINTMENT POSITIONS ................................................................................................................. 73
CLERGY STATUS................................................................................................................................... 74
REQUIRED LEADERSHIP POSITIONS .................................................................................................... 75
LEADERSHIP ROLES ............................................................................................................................. 76
LEADERSHIP POSITIONS ...................................................................................................................... 76
LEADERSHIP ENTITIES ......................................................................................................................... 81
UMC DATA DEFINITIONS
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COUNTRIES ......................................................................................................................................... 83
STATES ................................................................................................................................................ 88
SHARED MINISTRY FORMS ................................................................................................................. 90
SPECIALIZED MINISTRY TYPES ............................................................................................................ 90
ENTITY CATEGORY .............................................................................................................................. 90
CHURCH EMAIL TYPES ........................................................................................................................ 91
CHURCH ADDRESS TYPES .................................................................................................................... 91
CHURCH WEBSITE TYPES .................................................................................................................... 91
CHURCH PHONE TYPES ....................................................................................................................... 92
PEOPLE ADDRESS TYPES ..................................................................................................................... 92
PEOPLE PHONE LOCATIONS/DESIGNATIONS ..................................................................................... 92
PEOPLE PHONE TYPES......................................................................................................................... 92
PEOPLE WEBSITE TYPES ...................................................................................................................... 92
PEOPLE EMAIL TYPES .......................................................................................................................... 94
ETHNIC TABLE ..................................................................................................................................... 94
DENOMINATIONS ............................................................................................................................... 94
PREFIX/TITLE ....................................................................................................................................... 96
CONFERENCES..................................................................................................................................... 97
EXTENSION MINISTRIES and STATUSES ............................................................................................ 103
DOCUMENT REVISIONS
Revision Name Date Revised Significant Changes Beta2 1/30/2013 New People and New Church processes added
Beta2 2/15/2013 Conference ID added to People fields.
Beta3 2/27/2013 Changed Title to UMC Data Definitions and edited intro text
Beta4 7/11/2013 Inserted page breaks between sections for print; Updated all 2008 Book of Discipline references to reflect 2012 edition. Other minor tweaks from test syncs.
Beta5 9/24/2013 Added Record Type to New People/Churches.
Version 1 9/05/2014 Small editorial changes. Updated the leadership positions table and removed the Pension Address rows.
Version 1 10/1/2014 Revised language for the Data Defs introductory paragraph and modified the Leadership Entities, Conference, Extension Ministries and Statuses, and People Phone Locations support tables.
Version 1 10/1/2014 Removed Transitional Leave for Deacons per the General Council meeting of 2012
Version 2 5/22/2015 Added Preferred Name, Entity Category Type, Description, to Data Option 1 and Data Option 2.
Version 2 7/5/2015 Removed New Church, Mission Church, New Church Start from Data Option 1 and Data Option 2
Version 2 7/8/2015 Updated Conference ID notes for both Data Option 1 and Data Option 2. Added SY, AL and HL to Clergy Status supporting table. Set default appointments for Associate Pastor, Pastor.
UMC DATA DEFINITIONS – Data Option 1
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Added lay pastor to the Appointment Position Supporting Table. Added None to Leadership Roles supporting table. Updated Denominations table and added a Methodist column. Added Church Categories supporting table.
Version 2.5 8/20/2015
Added Entity Relationships file, mass replaced all instances of church/district with entity, church or district with entity, and churches/districts with entities, added International number to Data Option 1, updated consistency of references to Id number or table code
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DATA OPTION 1: CHURCH ENTITIES DATA FIELD
DATA FIELD - DESCRIPTION & ATTRIBUTES
GCNO
GCNO - GENERAL CHURCH NUMBER Definition: The six (6)-digit General Church Number assigned by GCFA Required: Yes Revised: 8/31/12 Format: 6 A/N
Notes:
Only include entities with a valid GCNO. If the number is unknown, the entity must be submitted through the New Church Process.
Name
ENTITY NAME Definition: Name of the entity Required: Yes Revised: 8/31/12 Format: 100 A/N
Preferred Name PREFERRED NAME Definition: Name the entity prefers to be referred by Required: No Revised: 5/22/15 Format: 100 A/N
ConfNo
CONFERENCE NUMBER Definition: The three (3)-digit conference number Required: Yes Revised: 8/31/12 Format: 3 A/N
Notes:
Refer to Conferences Table.
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DistNo
DISTRICT NUMBER Definition: The two (2)-digit district number assigned by GCFA Required: Yes Revised: 9/05/14 Format: 2 A/N
Notes:
This is the last two digits of the district’s GCNO.
Status
ENTITY STATUS Definition: Active/Closed status of the entity Required: Yes Revised: 8/31/12 Format: 1 A/N
Notes:
Only two accepted values:
A = Active
C = Closed
ChargeNo CHARGE CHURCH NUMBER Definition: Six (6)-digit General Church Number of the Charge Church. Every chartered church needs to belong to a charge. Every charge needs to have a "Charge" church. The GCNO of this charge church will be used to identify the charge. Typically the largest church in the charge is considered the "Charge" church. Required: Yes, for chartered churches; optional for Mission and New Church starts Revised: 9/4/12 Format: 6 A/N
Notes:
Report satellite churches with the parent church’s charge number or no charge number, using the “000000”. Satellite churches cannot be a stand-alone charge.
ChargeName CHARGE NAME Definition: Name of the charge church, or name given to charge by the conference Required: Yes, for churches Revised: 9/05/14 Format: 100 A/N
ParishNo PARISH NUMBER Definition: Six (6)-digit General Church Number of the Parish Church. Every parish needs to have a "Parish" church. The GCNO of this parish church will be used to identify the parish. Typically the largest church in the parish is considered the “Parish” church. Required: If applicable, for churches Revised: 9/4/12 Format: 6 A/N
Notes:
This identifier is not used by every church.
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ParishName PARISH NAME Definition: Name of the parish church, or name given to parish by conference Required: Yes, if parish number provided Revised: 9/05/14 Format: 100 A/N
Location LOCATION Definition Geographic grouping of churches as designated by conference Required: If applicable, for churches Revised: 8/31/12 Format: 50 A/N
AlignNo ALIGNMENT NUMBER Definition: The entity’s conference-assigned number Required: If applicable Revised: 8/31/12 Format: 10 A/N
EthnicID CHURCH ETHNICITY Definition: Ethnic code of the church’s congregation Required: Yes, for churches Revised: 9/05/14 Format: INT
Notes:
Refer to the Ethnic Table for the ID of each ethnicity. If the church’s congregation’s majority (70%) is one race or ethnicity, identify this group. In the case of no majority, the congregation should be defined as multi-racial.
ClosedDate ENTITY CLOSING DATE Definition: Date the entity was closed Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)
ReopenedDate REOPENED DATE Definition: Date the entity was reopened after previously being closed Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)
Church_CD CHURCH CODE Definition: ID number for the entity Required: Yes Revised: 8/31/12 Format: INT
Notes:
Refer to the Entity Category table.
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EntityCatType ENTITY CATEGORY TYPE Definition: This field is the ID of the Category Type. If the entity has no type, the field can be blank or Null Required: Required for churches Revised: 07/08/2015 Format: INT
Notes:
Refer to the Entity Category Types table.
Description DESCRIPTION Definition: A text description of the entity. Required: No Revised: 07/08/2015 Format: Text
FEIN
FEDERAL EMPLOYER ID NUMBER Definition: The ten (10)-digit number assigned to the entity by the IRS Required: If available Revised: 8/31/12 Format: 10 A/N
Notes:
This is used by GCFA’s Legal Team when assigning tax-exempt certificates. Please include the dash (XX-XXXXXXX)
DateFounded
DATE FOUNDED Definition: Date the entity was founded Required: If known Revised: 8/31/12 Format: Date (mm/dd/yyyy)
DateChartered DATE CHARTERED Definition: The date the entity was chartered Required: If known Revised: 8/31/12 Format: Date (mm/dd/yyyy)
PreviousName PREVIOUS/FORMER CHURCH NAME Definition: Previous/former name of entity Required: If applicable Revised: 8/31/12 Format: 100 A/N
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NameChangeDate NAME CHANGE DATE Definition: Date the entity’s name changed Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)
PrevConf PREVIOUS CONFERENCE Definition: The three (3)-digit number assigned to entity’s previous conference Required: If applicable Revised: 8/31/12 Format: 3 A/N
Notes:
Refer to Conference Table.
ConfChangeDate CONFERENCE CHANGE DATE Definition: Date the entity changed conferences. Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)
SharedMinistries ECUMENICAL SHARED MINISTRIES Definition: Is this church involved in shared ministries? Ecumenical shared ministries
are ecumenical congregations formed by a local United Methodist church and one or more local congregations of other Christian traditions.
Required: Yes, for churches Revised: 9/4/12 Format: INT
Notes:
Only two accepted values:
0 = No
1= Yes SharedMinistriesForm SHARED MINISTRIES FORM
Definition: ID of the correct type of Shared Ministries Required: If applicable, for churches Revised: 9/4/12 Format: INT
Notes:
Refer to ¶208 in the 2012 Book of Discipline for clarification. Only four accepted values:
1 = Federated
2 = Union
3 = Merged
4 = Yoked
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Denomination CURRENT DENOMINATION Definition: The denomination ID number of the entity Required: Yes Revised: 8/31/12 Format: INT
Notes:
Refer to Denominations Table. PhysicalAddress1 PHYSICAL ADDRESS (STREET LINE 1)
Definition: Physical street address (number and name) of entity Required: If applicable Revised: 8/31/12 Format: 100 A/N
Notes:
Physical address for location purposes, not mailing. If no address available, please refer to Physical Driving field.
PhysicalCity
PHYSICAL ADDRESS (CITY) Definition: City where entity is physically located Required: If applicable Revised: 8/31/12 Format: 50 A/N
Notes:
Physical address for location purposes, not mailing.
PhysicalState
PHYSICAL ADDRESS (STATE) Definition: State code where entity is physically located Required: If applicable Revised: 8/31/12 Format: 2 A/N
Notes:
Physical address for location purposes, not mailing. Use code from State Table. Not applicable for entities outside of the US.
PhysicalProvince
PHYSICAL ADDRESS (PROVINCE) Definition: Province where entity is physically located Required: If applicable Revised: 8/31/12 Format: 100 A/N
Notes:
Physical address for location purposes, not mailing. Applicable only if outside of US.
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PhysicalZIP
PHYSICAL ADDRESS (ZIP) Definition: ZIP code where entity is physically located Required: If applicable Revised: 8/31/12 Format: 15 A/N
Notes:
Physical address for location purposes, not mailing. If in US, include extended ZIP (+4, including dash) if information is available.
PhysicalCountry PHYSICAL ADDRESS (COUNTRY) Definition: Country code where entity is physically located Required: If applicable Revised: 8/31/12 Format: 3 A/N
Notes:
Physical address for location purposes, not mailing. Refer to Countries Table.
PhysicalDriving DRIVING DIRECTIONS Definition: Driving directions to physical location of entity office Required: If applicable Revised: 8/31/12 Format: 1,000 A/N
Notes:
Open text for driving directions in the case of no physical location address.
MailingAddress1 MAILING ADDRESS (STREET LINE 1) Definition: Mailing address (number and name) of entity Required: Yes Revised: 8/31/12 Format: 100 A/N
MailingAddress2 MAILING ADDRESS (STREET LINE 2) Definition: Second line of entity’s mailing address Required: If applicable Revised: 8/31/12 Format: 100 A/N
MailingCity MAILING ADDRESS (CITY) Definition: City of entity mailing’s address Required: Yes Revised: 8/31/12 Format: 50 A/N
MailingState MAILING ADDRESS (STATE) Definition: State code of entity’s mailing address Required: Yes, if in US Revised: 8/31/12 Format: 2 A/N
Notes:
Use code from State Table. Not applicable for entities outside of the US.
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MailingProvince MAILING ADDRESS (PROVINCE) Definition: Province of entity’s mailing address Required: If applicable Revised: 8/31/12 Format: 100 A/N
Notes:
Applicable only if outside of US. MailingZIP MAILING ADDRESS (ZIP)
Definition: ZIP code of entity’s mailing address Required: Yes Revised: 8/31/12 Format: 15 A/N
Notes:
If in US, include extended ZIP (+4, including dash) if information is available. MailingCountry MAILING ADDRESS (COUNTRY)
Definition: Country code of entity’s mailing address Required: Yes Revised: 8/31/12 Format: 3 A/N
Notes:
Refer to Countries Table. PhoneNumber PHONE
Definition: Phone number of entity Required: Yes Revised: 10/16/12 Format: 20 A/N
Notes:
Please submit complete phone number, including any area or international codes. InternationalNumber INTERNATIONAL PHONE NUMBER
Definition: Phone number of entity (if not US) Required: If applicable Revised: 9/05/14 Format: 20 A/N
Notes:
Digits only.
PhoneExtension PHONE EXTENSION Definition: Phone extension of entity Required: If applicable Revised: 8/31/12 Format: INT
Notes:
Digits only.
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FaxNumber FAX Definition: Fax number of entity Required: If applicable Revised: 10/16/12 Format: 20 A/N
Notes:
Please submit complete phone number, including any area or international codes. EmailAddress EMAIL
Definition: Primary email address for entity Required: If applicable Revised: 8/31/12 Format: 100 A/N
Website WEBSITE Definition: Website of entity Required: If applicable Revised: 8/31/12 Format: 100 A/N Notes: Please include http:// as part of address.
Latitude LATITUDE Definition: Geographic latitude coordinate of entity Required: No Revised: 8/31/12 Format: 20 A/N
Longitude LONGITUDE Definition: Geographic longitude coordinate of entity Required: No Revised: 8/31/12 Format: 20 A/N
WorshipTimes WORSHIP TIMES Definition: Church’s worship times Required: No Revised: 8/31/12 Format: 500 A/N
Back to Table of Contents
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ENTITY RELATIONSHIPS DATA FIELD
DESCRIPTION & ATTRIBUTES
Parent
PARENT Definition: The ID of the parent entity. If this is a church or district use the GCNO, otherwise refer to the Leadership Entities Table. Required: Yes Revised:
Format: 6 A/N
Child
CHILD Definition: The GCNO of the child entity
Required: Yes Revised:
Format: 6 A/N
StartDate
START DATE Definition: The date in which the relationship began
Required: Yes Revised:
Format: Date (mm/dd/yyyy)
EndDate END DATE Definition: The date in which the relationship ended Required: If applicable Revised:
Format: Date (mm/dd/yyyy)
Comments COMMENTS Definition: Open text field for any notes Required: No Revised:
Format: Text
Back to Table of Contents
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CHURCH MERGER INFORMATION DATA FIELD
DESCRIPTION & ATTRIBUTES
ClosingChurch
CLOSING CHURCH GCNO Definition: GCNO of the closing church Required: Yes Revised: 9/05/14 Format: 6 A/N
NewChurch
NEW CHURCH GCNO Definition: GCNO of the church into which the “Closing Church” merged Required: Yes Revised: 9/05/14 Format: 6 A/N
MergeDate
MERGER DATE Definition: Date the church merger was effective Required: Yes Revised: 9/05/14 Format: Date (mm/dd/yyyy)
Back to Table of Contents
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PEOPLE DATA FIELD
DESCRIPTION & ATTRIBUTES
GCFA_ID
GCFA ID Definition: Seven (7)-digit Identification Number assigned by GCFA Required: Yes, if clergy or conference officer, not required for church lay leadership only records Revised: 9/05/14 Format: 7 A/N
Notes:
Only include people with a valid GCFA ID. If the number is unknown, the person must be submitted through the New People Process.
ConfID
CONFERENCE ID Definition: Unique identifier from the Annual Conference Database Required: Required Revised: 9/05/14 Format: 25 A/N
Notes:
This is used to return data to the conference.
PartNo
PENSION PARTICIPATION NUMBER Definition: Seven (7)-digit participation number assigned by the General Board of Pensions Required: If applicable Revised: 9/05/14 Format: 7 A/N
Title
NAME PREFIX Definition: Prefix or title before person’s name Required: No Revised: 7/9/13 Format: 20 A/N
Notes:
Refer to Prefix Table. Do not include punctuation.
LastName
LAST NAME Definition: Person’s last name Required: Yes Revised: 8/31/12 Format: 50 A/N
FirstName
FIRST NAME Definition: Person’s first name Required: Yes Revised: 8/31/12 Format: 50 A/N
MiddleName
MIDDLE NAME Definition: Person’s middle name Required: If applicable Revised: 8/31/12 Format: 50 A/N
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Suffix
NAME SUFFIX Definition: Suffix following person’s name Required: If applicable Revised: 9/05/14 Format: 5 A/N
Notes:
Only six accepted values: Jr, Sr, II, III, IV,V Do not include punctuation.
Clergy_Lay
CLERGY OR LAY Definition: Is this person clergy or laity? Required: Yes Revised: 8/31/12 Format: 1 A/N
Notes:
Only two accepted values:
C = Clergy
L = Laity
Status
CLERGY STATUS Definition: Code for Clergy Status Required: Yes for clergy, if applicable for Lay Revised: 9/05/14 Format: 2 A/N
Notes:
Refer to Clergy Status Table.
StatusDate
STATUS DATE Definition: Date person’s status was achieved Required: Yes Revised: 8/31/12 Format: Date (mm/dd/yyyy)
AcctStatus
ACCOUNT STATUS Definition: Person’s status Required: Yes Revised: 9/4/12 Format: 8 A/N
Notes:
Only four accepted values:
Active
Inactive
Retired
Deceased
AcctStatusDate
ACCOUNT STATUS DATE Definition: Date person’s status became effective Required: Yes Revised: 8/31/12 Format: Date (mm/dd/yyyy)
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ConfNo
CONFERENCE NUMBER Definition: Three (3)-digit conference number of person’s membership conference Required: Yes Revised: 8/31/12 Format: 3 A/N
Notes:
Refer to the Conferences Table.
Gender
GENDER Definition: Gender of the person Required: Yes Revised: 8/31/12 Format: 1 A/N
Notes:
Only two accepted values:
M = Male F = Female
Ethnic
ETHNICITY Definition: Ethnic code for the person’s ethnicity Required: Yes Revised: 8/31/12 Format: INT
Notes:
Refer to the Ethnic Table.
PreviousName
PREVIOUS NAME Definition: Person’s previous name Required: If applicable Revised: 8/31/12 Format: 50 A/N
Notes:
Include full previous name.
NameChngDate
NAME CHANGE DATE Definition: Date the person’s name changed Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)
BDay
DATE OF BIRTH Definition: Date of person’s birth Required: Yes, for clergy Revised: 8/31/12 Format: Date (mm/dd/yyyy)
Notes:
Full date only.
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MaritalStatus
MARITAL STATUS Definition: Person’s marital status Required: No Revised: 8/31/12 Format: 1 A/N
Notes: Only three accepted values:
M = Married
S = Single
W = Widowed
AffCon
AFFILIATED CONFERENCE Definition: Three (3)-digit number of conference in which person is an affiliate member Required: If applicable Revised: 8/31/12 Format: INT
Notes:
Three (3)-digit number of conference affiliation. Refer to Conferences Table.
Denomination
CURRENT DENOMINATION Definition: The ID number of the Person’s current denominational membership Required: Yes, for clergy Revised: 8/31/12 Format: INT
Notes:
Refer to Denominations Table.
PrevDenom
PREVIOUS DENOMINATION Definition: The ID number of the Person’s previous denominational membership Required: If applicable Revised: 8/31/12 Format: INT
Notes:
Refer to Denominations Table.
DenomChngDate
DENOMINATION CHANGE DATE Definition: Date of denominational membership change Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)
PrevConf PREVIOUS CONFERENCE Definition: Three (3)-digit number assigned to person’s previous membership conference Required: If applicable Revised: 8/31/12 Format: 3 A/N
Notes:
Refer to Conference Table.
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ConfChangeDate CONFERENCE CHANGE DATE Definition: Date the person changed conferences. Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)
HomeAddress1 HOME ADDRESS (STREET LINE 1) Definition: Home address (number and name) of person Required: No Revised: 8/31/12 Format: 100 A/N
HomeAddress2 HOME ADDRESS (STREET LINE 2) Definition: Second line of person’s home address Required: No Revised: 8/31/12 Format: 100 A/N
HomeCity HOME ADDRESS (CITY) Definition: City of person’s home address Required: No Revised: 8/31/12 Format: 50 A/N
HomeState HOME ADDRESS (STATE) Definition: Code for State of person’s home address Required: No Revised: 8/31/12 Format: 2 A/N
Notes:
Use code from States Table. Not applicable for people outside of the US
HomeProvince HOME ADDRESS (PROVINCE) Definition: Province of person’s home address Required: No Revised: 8/31/12 Format: 100 A/N
Notes:
Applicable only if outside of US
HomeZIP HOME ADDRESS (ZIP) Definition: ZIP code of person’s home address Required: No Revised: 8/31/12 Format: 15 A/N
Notes:
If in US, include extended ZIP (+4, including dash) if information is available.
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HomeCountry HOME ADDRESS (COUNTRY) Definition: Country code of person’s home address Required: No Revised: 8/31/12 Format: 50 A/N
Notes:
Refer to Countries Table. MailingAddress1 MAILING ADDRESS (STREET LINE 1)
Definition: Person’s mailing address (number and name) Required: Yes Revised: 8/31/12 Format: 100 A/N
MailingAddress2 MAILING ADDRESS (STREET LINE 2) Definition: Second line of person’s mailing address Required: If applicable Revised: 1/30/13 Format: 100 A/N
MailingCity MAILING ADDRESS (CITY) Definition: City of person’s mailing address Required: Yes Revised: 8/31/12 Format: 50 A/N
MailingState MAILING ADDRESS (STATE) Definition: State of person’s mailing address Required: Yes, if in US Revised: 1/30/13 Format: 2 A/N
Notes:
Use code from States Table. Not applicable for people outside of the US
MailingProvince MAILING ADDRESS (PROVINCE) Definition: Province of person’s mailing address Required: If applicable Revised: 1/30/13 Format: 100 A/N
Notes:
Applicable only if outside of US MailingZIP MAILING ADDRESS (ZIP)
Definition: ZIP code of person’s mailing address Required: Yes Revised: 1/30/13 Format: 15 A/N
Notes:
If in US, include extended ZIP (+4, including dash) if information is available.
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MailingCountry MAILING ADDRESS (COUNTRY) Definition: Country code of person’s mailing address Required: Yes Revised: 1/30/13 Format: 3 A/N
Notes:
Refer to Countries Table. HomePhoneNumber HOME PHONE
Definition: Phone number of person Required: No Revised: 9/05/14 Format: 20 A/N
Notes:
Please submit complete phone number, including any area or international codes. WorkPhoneNumber WORK PHONE
Definition: Work phone number of person Required: Yes, for clergy Revised: 9/05/14 Format: 20 A/N
Notes:
Please submit complete phone number, including any area or international codes. WorkPhoneExtension WORK PHONE EXTENSION
Definition: Phone extension of person Required: If applicable Revised: 8/31/12 Format: 10 A/N
Notes:
Digits only
MobilePhoneNumber MOBILE PHONE Definition: Mobile/cell phone number of person Required: No Revised: 9/05/14 Format: 20 A/N
Notes:
Please submit complete phone number, including any area or international codes.
FaxNumber FAX Definition: Fax number of Person Required: No Revised: 9/05/14 Format: 20 A/N
Notes:
Please submit complete phone fax number, including any area or international codes.
EmailAddress EMAIL Definition: Primary email address for person Required: If applicable Revised: 8/31/12 Format: 100 A/N
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Website WEBSITE Definition: Personal website Required: If applicable Revised: 8/31/12 Format: 100 A/N
CCDate CERTIFICATION DATE Definition: Date candidate was certified Required: Required for certified candidates Revised: 9/05/14 Format: Date (mm/dd/yyyy)
InternationalNumber INTERNATIONAL PHONE NUMBER Definition: Phone number of person (if not US) Required: If applicable Revised: 9/05/14 Format: 20 A/N
Notes:
Digits only.
CCDistNo DISTRICT NUMBER Definition: Two (2)-digit district number of the district in which the candidate was certified. Required: Required for certified candidates Revised: 9/05/14 Format: INT
Notes:
This is the last two digits of the district’s GCNO designated by GCFA.
CCConfNo CONFERENCE NUMBER Definition: Three (3)-digit Conference number of the conference in which the
candidate was certified Required: Required for certified candidates Revised: 9/05/14 Format: 3 A/N
Notes:
Refer to Conferences Table.
CCRenewalAction CERTIFICATION RENEWAL ACTION Definition: Update to candidate’s certification status Required: Required for certified candidates Revised: 9/05/14 Format: 20 A/N
Notes:
Only three accepted values:
Continued
Discontinued
Approved CCRenewalDate CERTIFICATION RENEWAL DATE
Definition: Most recent date the candidate’s certification was renewed Required: Required for certified candidates Revised: 9/05/14 Format: Date (mm/dd/yyyy)
UMC DATA DEFINITIONS – Data Option 1
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LPDate LOCAL PASTOR LICENSE DATE Definition: Date local pastor first licensed Required: Required local pastors Revised: 9/05/14 Format: Date (mm/dd/yyyy)
Seminary SEMINARY ATTENDED Definition: Name of seminary or school of theology attended Required: If applicable Revised: 9/05/14 Format: 100 A/N
Mdiv MASTER OF DIVINITY Definition: Date person completed a Master of Divinity Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)
COS COURSE OF STUDY Definition: Date person completed the course of study Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)
SeekReadmission READMISSION Definition: Is this person seeking readmission under ¶365.4, 366, and 368.3 of the
2012 Book of Discipline? Required: If applicable Revised: 9/4/12 Format: INT
Notes: Only two accepted values:
0 = No
1= Yes
LMCertDate LAY MINISTER CERTIFICATION DATE Definition: Date person was certified as a Certified Lay Minister Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)
LMDistrict DISTRICT NUMBER Definition: Two (2)-digit district number of the district in which the person was
certified as a lay minister Required: If applicable Revised: 8/31/12 Format: INT
Notes:
This is the last two digits of the district’s GCNO designated by GCFA.
LMRenewal LAY MINISTER CERTIFICATION RENEWAL Definition: Date person’s Lay Minister Certification was renewed Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)
Notes:
This is the last two digits of the district’s GCNO designated by GCFA.
UMC DATA DEFINITIONS – Data Option 1
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AppApptTime APPROVED APPOINTED TIME Definition: Time the person is approved for service. Required for all clergy. If not full
time ("FT") please indicate for what fraction of full-time served (in one-quarter increments) is approval granted according to the 2012 Book of Discipline ¶338.2, 342.2, 1506.4b
Required: If applicable Revised: 8/31/12 Format: 10 A/N
Notes:
Only four accepted values:
¼
½
¾
FT AppApptTimeDate APPROVED APPOINTED TIME DATE
Definition: What date was the person’s appointed time approved? Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)
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UMC DATA DEFINITIONS – Data Option 1
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APPOINTMENTS (Church level appointments) DATA FIELD
DESCRIPTION & ATTRIBUTES
GCNO
GENERAL CHURCH NUMBER Definition: Six (6)-digit identification number of church, extension ministry, or status Required: Yes Revised: 8/31/12 Format: 6 A/N
Notes:
See Extension Ministry and Statuses Table for extension ministry or status appointments.
GCFA_ID
GCFA ID Definition: Seven (7)-digit identification number of person assigned by GCFA Required: Yes Revised: 8/31/12 Format: 7 A/N
DistNo
DISTRICT NUMBER Definition: Two (2)-digit district number assigned by GCFA Required: Required for district superintendent appointments, optional for church appointments, extension ministries and other status appointments. Revised: 9/7/12 Format: 2 A/N
Notes:
This is the last two digits of the district’s GCNO.
Position
POSITION Definition: ID number of the position to which person is appointed Required: Yes Revised: 9/05/14 Format: INT
Notes:
Refer to Appointment Positions Table.
Title
TITLE Definition: This is a more descriptive title for the appointment, not generally needed
for local church appointments. Primarily for Extension Ministry. Required: If applicable Revised: 9/05/14 Format: 50 A/N
ClergyStatus
CLERGY STATUS Definition: Code for person’s status at this appointment Required: Yes Revised: 9/05/14 Format: 5 A/N
Notes:
See Clergy Status Table.
UMC DATA DEFINITIONS – Data Option 1
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ServiceTime
SERVICE TIME Definition: Time person is appointed to service Required: Yes, for active appointments Revised: 8/31/12 Format: 3 A/N
Notes:
Only five accepted values:
FT
PT
¼
½
¾
ServiceSplit
SERVICE SPLIT Definition: Split of service time if conference needs or uses additional detail Required: No Revised: 8/31/12 Format: 10 A/N
StartDate
APPOINTMENT START DATE Definition: Date the appointment became effective Required: Yes Revised: 8/31/12 Format: Date (mm/dd/yyyy)
EndDate
APPOINTMENT END DATE Definition: Date the appointment was ended Required: Yes, if appointment is ending Revised: 9/05/14 Format: Date (mm/dd/yyyy)
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UMC DATA DEFINITIONS – Data Option 1
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LEADERSHIP ASSIGNMENTS DATA FIELD
DESCRIPTION & ATTRIBUTES
GCFA_ID
GCFA ID Definition: Seven (7)-digit identification number of person assigned by GCFA Required: Yes, for clergy and conference officers. Optional for local church leadership. Revised: 9/05/14 Format: 7 A/N
ConfID
CONFERENCE ID Definition: Unique identifier from the Annual Conference Database Required: Yes Revised: 7/8/2015 Format: 25 A/N
Notes:
This is used to return data to the conference.
EntityID
ENTITY ID Definition: ID of the entity to which the person is assigned. Required: Yes Revised: 8/31/12 Format: 6 A/N
Notes: If the entity has a GCNO, use the number. Otherwise refer to the Leadership Entities Table.
PositionID
POSITION ID Definition: ID number of the position to which the person is assigned Required: Yes Revised: 8/31/12 Format: INT
Notes:
Refer to the Leadership Positions Table.
RoleID
ROLE ID Definition: ID number of the role for the position to which the person is assigned Required: Yes Revised: 9/05/14 Format: INT
Notes:
Refer to the Leadership Roles Table. If the position is not part of a board or committee, then please use “none” (0).
StartDate
POSITION START DATE Definition: Date the position became effective Required: Yes Revised: 8/31/12 Format: Date (mm/dd/yyyy)
EndDate POSITION END DATE Definition: Date the position was ended Required: Yes, if ending assignment Revised: 9/05/14 Format: Date (mm/dd/yyyy)
UMC DATA DEFINITIONS – Data Option 1
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SPECIALIZED MINISTRY CERTIFICATION INFORMATION DATA FIELD
DESCRIPTION & ATTRIBUTES
GCFA_ID
GCFA ID Definition: Seven (7)-digit identification number of person assigned by GCFA Required: Yes Revised: 8/31/12 Format: 7 A/N
SpMinID
SPECIALIZED MINISTRY ID Definition: Identification number of specialized ministry Required: Yes Revised: 9/5/12 Format: INT
Notes:
Refer to Specialized Ministry Types Table.
CertStatus
CERTIFICATION STATUS Definition: Status of specialized ministry certification Required: Yes Revised: 9/5/12 Format: 10 A/N
Notes:
Only two accepted values: In Process Completed
CertifiedDate
CERTIFICATION DATE Definition: Date of specialized ministry certification Required: Yes Revised: 9/5/12 Format: Date (mm/dd/yyyy)
UMC DATA DEFINITIONS – Data Option 2
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DATA OPTION 2: CHURCH ENTITIES DATA FIELD
DESCRIPTION & ATTRIBUTES
GCNO
GENERAL CHURCH NUMBER Definition: The six (6)-digit General Church Number assigned by GCFA Required: Yes Revised: 9/10/12 Format: 6 A/N
Notes:
Only include entities with a valid GCNO. If the number is unknown, the entity must be submitted through the New Church Process.
Name
ENTITY NAME Definition: Name of the entity Required: Yes Revised: 8/31/12 Format: 100 A/N
Preferred Name PREFERRED NAME Definition: Name the entity prefers to be referred by Required: No Revised: 5/22/15 Format: 100 A/N
Notes:
Only include entities with a valid GCNO. If the number is unknown, the entity must be submitted through the New Church Process.
ConfNo
CONFERENCE NUMBER Definition: Three (3)-digit conference number Required: Yes Revised: 8/31/12 Format: 3 A/N
Notes:
Refer to Conferences Table.
DistNo
DISTRICT NUMBER Definition: Two (2)-digit district number assigned by GCFA Required: Yes Revised: 8/31/12 Format: 2 A/N
Notes:
This is the last two digits of the district’s GCNO.
UMC DATA DEFINITIONS – Data Option 2
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Status
ENTITY STATUS Definition: Active/closed status of the entity Required: Yes Revised: 8/31/12 Format: 1 A/N
Notes:
Only two accepted values:
A = Active
C = Closed
ChargeNo
CHARGE CHURCH NUMBER Definition: Six (6)-digit General Church Number of the Charge Church. Every chartered church needs to belong to a charge. Every charge needs to have a "Charge" church. The GCNO of this charge church will be used to identify the charge. Typically the largest church in the charge is considered the "Charge" church. Required: Yes, for chartered churches; optional for Mission and New Church starts Revised: 8/31/12 Format: 6 A/N
Notes:
Report satellite churches with the parent church’s charge number or no charge number, using the “000000”. Satellite churches cannot be a stand-alone charge.
ParishNo
PARISH NUMBER Definition: Six (6)-digit General Church Number of the Parish Church. Every parish
needs to have a "Parish" church. The GCNO of this parish church will be used to identify the parish. Typically the largest church in the parish is considered the “Parish” church.
Required: If applicable, for churches Revised: 8/31/12 Format: 6 A/N
Notes:
This identifier is not used by every church.
Location
LOCATION Definition Geographic grouping of church as designated by conference Required: If applicable, for churches Revised: 7/17/12 Format: 50 A/N
AlignNo
ALIGNMENT NUMBER Definition: The entity’s conference-assigned number Required: If applicable Revised: 8/31/12 Format: 10 A/N
UMC DATA DEFINITIONS – Data Option 2
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EthnicID
CHURCH ETHNICITY Definition: Ethnic code of the church’s congregation. Required: Yes, for churches Revised: 8/31/12 Format: INT
Notes:
Refer to the Ethnic Table for the ID of each ethnicity. If the church’s congregation’s majority (70%) is one race or ethnicity, identify this group. In the case of no majority, the congregation should be defined as multi-racial.
ClosedDate
CHURCH CLOSING DATE Definition: Date the entity was closed Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)
ReopenedDate
CHURCH REOPENED DATE Definition: Date the entity was reopened after previously being closed Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)
Church_CD
CHURCH CODE Definition: ID number for the entity Required: Yes Revised: 8/31/12 Format: INT
Notes:
Refer to the Entity Category Table.
EntityCatType ENTITY CATEGORY TYPE Definition: This field is the ID of the Category Type. If the entity has no type, the field can be blank or Null Required: Required for churches Revised: 07/08/2015 Format: INT
Notes:
Refer to the Entity Category Types Table.
Description DESCRIPTION Definition: A text description of the entity. Required: No Revised: 07/08/2015 Format: Text
FEIN
FEDERAL EMPLOYER ID NUMBER Definition: Ten (10)-digit number assigned to the entity by the IRS Required: If available Revised: 8/31/12 Format: 10 A/N
Notes:
This is used by GCFA’s Legal Team when assigning tax-exempt certificates. Please include dash (XX-XXXXXXX)
UMC DATA DEFINITIONS – Data Option 2
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DateFounded
DATE FOUNDED Definition: Date the entity was founded Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)
DateChartered DATE CHARTERED Definition: The date the entity was chartered Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)
PreviousName PREVIOUS/FORMER CHURCH NAME Definition: Previous/Former name of entity Required: If applicable Revised: 8/31/12 Format: 100 A/N
NameChangeDate NAME CHANGE DATE Definition: Date the entity name changed Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)
PrevConf PREVIOUS CONFERENCE Definition: Three (3)-digit number assigned to entity’s previous membership conference Required: If applicable Revised: 8/31/12 Format: 3 A/N
Notes:
Refer to Conferences Table.
ConfChangeDate CONFERENCE CHANGE DATE
Definition: Date the entity changed conferences Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)
SharedMinistries ECUMENICAL SHARED MINISTRIES Definition: Is this church involved in shared ministries? Ecumenical shared ministries
are ecumenical congregations formed by a local United Methodist church and one or more local congregations of other Christian traditions.
Required: Yes, for churches Revised: 8/31/12 Format: INT
Notes:
Only two accepted values:
0 = No
1= Yes
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SharedMinistriesForm MINISTRIES FORM Definition: ID of the correct type of Shared Ministries Required: If applicable, for churches Revised: 8/31/12 Format: INT
Notes:
Refer to ¶208 in the 2012 Book of Discipline for clarification. Only four accepted values:
1 = Federated
2 = Union
3 = Merged
4 = Yoked Denomination CURRENT DENOMINATION
Definition: What is the current denomination of the entity? Required: Yes Revised: 8/31/12 Format: INT
Notes:
Refer to Denomination Table PhysicalDriving DRIVING DIRECTIONS
Definition: Driving Directions to physical location of church Required: If applicable Revised: 8/31/12 Format: 1,000 A/N Notes: Required if physical location is not available.
Latitude LATITUDE Definition: Geographic latitude coordinate of entity Required: No Revised: 8/31/12 Format: 20 A/N
Longitude LONGITUDE Definition: Geographic longitude coordinate of entity Required: No Revised: 8/31/12 Format: 20 A/N
WorshipTimes WORSHIP TIMES Definition: Church’s worship times Required: No Revised: 8/31/12 Format: 500 A/N
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UMC DATA DEFINITIONS – Data Option 2
Page 36
ENTITY RELATIONSHIPS DATA FIELD
DESCRIPTION & ATTRIBUTES
Parent
PARENT Definition: The ID of the parent entity. If this is a church or district use the GCNO, otherwise refer to the Leadership Entities Table. Required: Yes Revised: Format: 6 A/N
Child
CHILD Definition: The GCNO of the child entity Required: Yes Revised: Format: 6 A/N
StartDate
START DATE Definition: The date in which the relationship began Required: Yes Revised: Format: Date (mm/dd/yyyy)
EndDate END DATE Definition: The date in which the relationship ended Required: If applicable Revised: Format: Date (mm/dd/yyyy)
Comments COMMENTS Definition: Open text field for any notes Required: No Revised: Format: Text
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UMC DATA DEFINITIONS – New People/Churches
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CHURCH ADDRESSES DATA FIELD
DESCRIPTION & ATTRIBUTES
GCNO
GENERAL CHURCH NUMBER Definition: The six (6)-digit General Church Number assigned by GCFA Required: Yes Revised: 8/31/12 Format: 6 A/N
Notes:
Only include entities with a valid GCNO.
Type
ADDRESS TYPE Definition: Type of Address Required: Yes Revised: 9/05/14 Format: INT
Notes:
Refer to the Church Address Types Table. Every church is required to have a mailing address.
Address1
ADDRESS (STREET LINE 1) Definition: Street address (number and name) of entity Required: Yes Revised: 8/31/12 Format: 100 A/N
Address2
ADDRESS (STREET LINE 2) Definition: Second line of entity street address Required: If applicable Revised: 8/31/12 Format: 100 A/N
City
ADDRESS (CITY) Definition: City where entity is located Required: Yes Revised: 8/31/12 Format: 50 A/N
State
ADDRESS (STATE) Definition: State where entity is located Required: Yes Revised: 8/31/12 Format: 2 A/N
Notes:
Use code from States Table. Not applicable for entities outside of the US.
UMC DATA DEFINITIONS – New People/Churches
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Province
ADDRESS (PROVINCE) Definition: Province where entity is located Required: If applicable Revised: 8/31/12 Format: 100 A/N
Notes:
Applicable only if outside of US.
ZIP
ADDRESS (ZIP) Definition: ZIP Code where entity is located Required: Yes Revised: 8/31/12 Format: 15 A/N
Notes:
If in US, include extended ZIP (+4, including dash) if information is available.
Country
ADDRESS (COUNTRY) Definition: Country code where entity is located Required: Yes Revised: 8/31/12 Format: 3 A/N
Notes:
Refer to Countries Table.
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UMC DATA DEFINITIONS – New People/Churches
Page 39
CHURCH PHONE NUMBERS DATA FIELD
DESCRIPTION & ATTRIBUTES
GCNO
GENERAL CHURCH NUMBER Definition: The six (6)-digit General Church Number assigned by GCFA Required: Yes Revised: 8/31/12 Format: 6 A/N
Notes:
Only include entities with a valid GCNO.
Type
PHONE NUMBER TYPE Definition: Type of Phone Number Required: Yes Revised: 9/10/12 Format: INT
Notes:
Refer to the Church Phone Types Table.
USPhoneNumber
US PHONE NUMBER Definition: Phone number of entity Required: Yes, unless international number Revised: 10/16/12 Format: 20 A/N
Notes:
Please submit complete 10-digit phone number. For non-US numbers, please use the international phone number field.
USPhoneExtension
US PHONE EXTENSION Definition: Phone extension of entity Required: If applicable Revised: 9/05/14 Format: 10 A/N
Notes:
Digits only.
InternationalNumber
INTERNATIONAL PHONE NUMBER Definition: Phone number of entity (if not US) Required: If applicable Revised: 9/05/14 Format: 20 A/N
Notes:
Digits only.
Location PHONE LOCATION Definition: Physical location of phone Required: If applicable Revised: 8/31/12 Format: 100 A/N
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UMC DATA DEFINITIONS – New People/Churches
Page 40
CHURCH EMAIL ADDRESSES DATA FIELD
DESCRIPTION & ATTRIBUTES
GCNO
GENERAL CHURCH NUMBER Definition: The six (6)-digit General Church Number assigned by GCFA Required: Yes Revised: 8/31/12 Format: 6 A/N
Notes:
Only include entities with a valid GCNO.
Type
EMAIL ADDRESS TYPE Definition: Type of Email Address Required: Yes Revised: 9/10/12 Format: INT
Notes:
Refer to the Church Email Types Table.
EmailAddress
EMAIL Definition: Email address for entity Required: Yes Revised: 8/31/12 Format: 100 A/N
Prime
PRIMARY EMAIL Definition: Is this the primary/general email address for the church? Required: Yes Revised: 9/6/12 Format: INT
Notes:
You may only submit one primary/general email address. Only two accepted values:
0 = No
1 = Yes
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UMC DATA DEFINITIONS – New People/Churches
Page 41
CHURCH WEBSITES DATA FIELD
DESCRIPTION & ATTRIBUTES
GCNO
GENERAL CHURCH NUMBER Definition: The six (6)-digit General Church Number assigned by GCFA Required: Yes Revised: 8/31/12 Format: 6 A/N
Notes:
Only include entities with a valid GCNO.
Type
WEBSITE TYPE Definition: Type of website Required: Yes Revised: 9/05/14 Format: INT
Notes:
Refer to the Church Website Types Table.
Website
WEBSITE Definition: Website of entity Required: Yes Revised: 9/05/14 Format: 100 A/N
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UMC DATA DEFINITIONS – New People/Churches
Page 42
CHARGE CHURCHES DATA FIELD
DESCRIPTION & ATTRIBUTES
ChargeNo
CHARGE CHURCH NUMBER Definition: Six (6)-digit General Church Number of the Charge Church. Every church
needs to belong to a charge. Every charge needs to have a "Charge" church. The GCNO of this charge church will be used to identify the charge. Typically the largest church in the charge is considered the "Charge" church.
Required: Yes, for churches Revised: 8/31/12 Format: 6 A/N
ChargeName
CHARGE NAME Definition: Name of the charge church, or name given to charge by the conference Required: Yes, for churches Revised: 9/05/14 Format: 100 A/N
SortName
ALTERNATIVE CHARGE NAME Definition: Alternative name of the charge church for use in reports Required: Yes, for churches Revised: 9/05/14 Format: 100 A/N
Notes:
If no alternative name is used, submit the original charge name.
DistNo
DISTRICT NUMBER Definition: Two (2)-digit district number assigned by GCFA Required: Yes, for churches Revised: 8/31/12 Format: 2 A/N
Notes:
This is the last two digits of the district’s GCNO.
Status
CHURCH STATUS Definition: Active/closed status of the church Required: Yes, for churches Revised: 8/31/12 Format: 1 A/N
Notes:
Only two accepted values:
A = Active
C = Closed
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UMC DATA DEFINITIONS – New People/Churches
Page 43
PARISH CHURCH DATA FIELD
DESCRIPTION & ATTRIBUTES
ParishNo
PARISH NUMBER Definition: Six (6)-digit General Church Number of the Parish Church. Every parish
needs to have a "Parish" church. The GCNO of this parish church will be used to identify the parish. Typically the largest church in the parish is considered the “Parish” church.
Required: If applicable, for churches Revised: 8/31/12 Format: 6 A/N
Notes:
This identifier is not used by every church.
ParishName
PARISH NAME Definition: Name of the parish church, or name given to parish by conference Required: Yes, for churches, if parish number provided Revised: 9/05/14 Format: 100 A/N
SortName
ALTERNATIVE PARISH NAME Definition: Alternative name of the parish church for use in reports Required: Yes, for churches Revised: 9/05/14 Format: 100 A/N
Notes:
If no alternative name is used, submit the original parish name.
Status
CHURCH STATUS Definition: Active/Closed status of the church Required: Yes, for churches Revised: 8/31/12 Format: 1 A/N
Notes:
Only two accepted values:
A = Active
C = Closed
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UMC DATA DEFINITIONS – New People/Churches
Page 44
CHURCH LOCATION DATA FIELD
DESCRIPTION & ATTRIBUTES
Name
LOCATION Definition Geographic grouping of churches as designated by conference Required: Yes, for churches, if locations submitted Revised: 9/4/12 Format: 50 A/N Notes: This is required only if location information was submitted in the Church Entities File.
SortName
SORT NAME Definition: Alternative name of the location for use in reports Required: Yes, for churches, if locations submitted Revised: 9/4/12 Format: 50 A/N
Notes:
If no alternative name is used, submit the original location name.
ConfNo
CONFERENCE NUMBER Definition: Three (3)-digit conference number Required: Yes, for churches, if locations submitted Revised: 8/31/12 Format: 3 A/N
Notes:
Refer to Conferences Table.
Status
ENTITY STATUS Definition: Active/Closed status of the entity Required: Yes, for churches, if locations submitted Revised: 8/31/12 Format: 1 A/N
Notes:
Only two accepted values:
A = Active
C = Closed
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UMC DATA DEFINITIONS – New People/Churches
Page 45
CHURCH MERGERS DATA FIELD
DESCRIPTION & ATTRIBUTES
ClosingChurch
CLOSING CHURCH GCNO Definition: GCNO of the closing entity Required: Yes Revised: 8/31/12 Format: 6 A/N
NewChurch
NEW CHURCH GCNO Definition: GCNO of the entity into which the “Closing Church” merged Required: Yes Revised: 8/31/12 Format: 6 A/N
MergeDate
MERGER DATE Definition: Date the entity merger was effective Required: Yes Revised: 8/31/12 Format: Date (mm/dd/yyyy)
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UMC DATA DEFINITIONS – New People/Churches
Page 46
PEOPLE DATA FIELD DESCRIPTION & ATTRIBUTES GCFA_ID
GCFA ID Definition: Seven (7)-digit Identification Number assigned by GCFA Required: Yes for clergy and conference officers. Optional for church lay leaders. Revised: 9/05/14 Format: 7 A/N
Notes:
Only include people with a valid GCFA ID. If the number is unknown, the person must be submitted through the New People Process.
ConfID
CONFERENCE ID Definition: Unique identifier from the Annual Conference Database Required: Yes Revised: 7/08/15 Format: 25 A/N
Notes:
This is used to return data to the conference.
PartNo
PENSION PARTICIPATION NUMBER Definition: Seven (7)-digit participation number assigned by the General Board of Pensions Required: If applicable Revised: 7/9/13 Format: 7 A/N
Title
NAME PREFIX Definition: Prefix or title before person’s name Required: No Revised: 7/9/13 Format: 20 A/N
Notes:
Refer to Prefix Table. Do not include punctuation.
LastName
LAST NAME Definition: Person’s last name Required: Yes Revised: 8/31/12 Format: 50 A/N
FirstName
FIRST NAME Definition: Person’s first name Required: Yes Revised: 8/31/12 Format: 50 A/N
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MiddleName
MIDDLE NAME Definition: Person’s middle name Required: If applicable Revised: 8/31/12 Format: 50 A/N
Suffix NAME SUFFIX Definition: Suffix following person’s name Required: If applicable Revised: 9/05/14 Format: 5 A/N
Notes:
Only six accepted values: Jr, Sr, II, III, IV, V Do not include punctuation.
Clergy_Lay CLERGY OR LAY Definition: Is this person clergy or laity? Required: Yes Revised: 8/31/12 Format: 1 A/N
Notes:
Only two accepted values:
C = Clergy
L = Laity Status STATUS
Definition: Code for Clergy Status Required: Yes, for clergy Revised: 9/05/14 Format: 2 A/N
Notes:
See Clergy Status Table. StatusDate STATUS DATE
Definition: Date person’s status was achieved Required: Yes Revised: 8/31/12 Format: Date (mm/dd/yyyy)
AcctStatus ACCOUNT STATUS Definition: Person’s Status Required: Yes Revised: 9/4/12 Format: 8 A/N
Notes:
Only four accepted values:
Active
Inactive
Retired
Deceased
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AcctStatusDate
ACCOUNT STATUS DATE Definition: Date person’s status became effective Required: Yes Revised: 8/31/12 Format: Date (mm/dd/yyyy)
ConfNo
CONFERENCE NUMBER Definition: Three (3)-digit conference number of person’s membership conference Required: Yes Revised: 8/31/12 Format: 3 A/N
Notes:
Refer to the Conferences Table.
Gender
GENDER Definition: Gender of the person Required: Yes for clergy Revised: 9/05/14 Format: 1 A/N
Notes:
Only two accepted values:
M = Male F = Female
Ethnic
ETHNICITY Definition: Ethnic code for the person’s ethnicity. Required: Yes, for clergy Revised: 9/05/14 Format: INT
Notes:
Refer to the Ethnic Table.
PreviousName
PREVIOUS NAME Definition: Person’s previous name Required: If applicable Revised: 8/31/12 Format: 50 A/N
Notes:
Include full previous name.
NameChngDate
NAME CHANGE DATE Definition: Date the person’s name changed Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)
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BDay
DATE OF BIRTH Definition: Date of person’s birth Required: Yes, for clergy Revised: 8/31/12 Format: Date (mm/dd/yyyy)
Notes:
Full date only.
MaritalStatus
MARITAL STATUS Definition: Person’s marital status Required: No Revised: 8/31/12 Format: 1 A/N
Notes:
Only three accepted values:
M = Married
S = Single
W = Widowed
AffCon
AFFILIATED CONFERENCE Definition: Three (3) digit number of conference in which person is an affiliate member Required: If applicable Revised: 9/05/14 Format: 3 A/N
Notes:
Three (3)-digit number of conference affiliation.
Denomination
CURRENT DENOMINATION Definition: The ID number of the Person’s current denominational membership Required: Yes, for Clergy Revised: 8/31/12 Format: INT
Notes:
Refer to Denominations Table.
PrevDenom
PREVIOUS DENOMINATION Definition: The ID number of the Person’s previous denominational membership Required: If applicable Revised: 8/31/12 Format: INT
Notes:
Refer to Denominations Table.
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DenomChngDate
DENOMINATION CHANGE DATE Definition: Date of denominational membership change Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)
PrevConf
PREVIOUS CONFERENCE Definition: Three (3)-digit number assigned to person’s previous conference Required: If applicable Revised: 8/31/12 Format: 3 A/N
Notes:
Refer to Conference Table.
ConfChangeDate
CONFERENCE CHANGE DATE Definition: Date the person changed conferences. Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)
CCDate
CERTIFICATION DATE Definition: Date candidate was certified Required: Yes, for certified candidates Revised: 9/05/14 Format: Date (mm/dd/yyyy)
CCDistNo
DISTRICT NUMBER Definition: Two (2)-digit district number of the district in which the candidate was
certified Required: Yes, for certified candidates Revised: 9/05/14 Format: 2 A/N
Notes:
This is the last two digits of the district’s GCNO designated by GCFA.
CCConfNo
CONFERENCE NUMBER Definition: Three (3)-digit Conference number of the conference in which the
candidate was certified Required: Yes, for certified candidates Revised: 9/05/14 Format: 3 A/N
Notes:
Refer to Conferences Table.
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CCRenewalAction
CERTIFICATION RENEWAL ACTION Definition: Update to candidate’s certification status Required: If applicable Revised: 8/31/12 Format: 20 A/N
Notes:
Only three accepted values:
Continued
Discontinued
Approved
CCRenewalDate
CERTIFICATION RENEWAL DATE Definition: Most recent date the candidate’s certification was renewed Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)
LPDate
LOCAL PASTOR LICENSE DATE Definition: Date local pastor first licensed Required: Yes, for local pastors Revised: 9/05/14 Format: Date (mm/dd/yyyy)
Seminary
SEMINARY ATTENDED Definition: Name of Seminary or School of Theology attended Required: If applicable Revised: 8/31/12 Format: 100 A/N
Mdiv
MASTER OF DIVINITY Definition: Date person completed a Master of Divinity Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)
COS
COURSE OF STUDY Definition: Date person completed the course of study Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)
SeekReadmission
READMISSION Definition: Is this person seeking readmission under ¶365.4, 366, and 368.3 of the
2012 Book of Discipline? Required: If applicable Revised: 8/31/12 Format: INT Notes: Only two accepted values:
0 = No
1= Yes
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LMCertDate
LAY MINISTER CERTIFICATION DATE Definition: Date person was certified as a Certified Lay Minister Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)
LMDistrict
DISTRICT NUMBER Definition: Two (2)-digit district number of the district in which the person was
certified as a Lay Minister Required: If applicable Revised: 8/31/12 Format: INT
Notes:
This is the last two digits of the district’s GCNO designated by GCFA.
LMRenewal
LAY MINISTER CERTIFICATION RENEWAL Definition: Date person’s Lay Minister Certification was renewed Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)
Notes:
This is the last two digits of the district’s GCNO designated by GCFA.
AppApptTime
APPROVED APPOINTED TIME Definition: Time the person is approved for service. If not full time ("FT") please
indicate for what fraction of full-time served (in one-quarter increments) is approval granted according to the 2012 Book of Discipline ¶338.2, 342.2, and 1506.4b
Required: Yes, for clergy Revised: 8/31/12 Format: 10 A/N
Notes:
Only four accepted values:
¼
½
¾
FT
AppApptTimeDate
APPROVED APPOINTED TIME DATE Definition: What date was the person’s appointed time approved? Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)
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PEOPLE ADDRESSES DATA FIELD
DESCRIPTION & ATTRIBUTES
GCFA_ID
GCFA ID Definition: Seven (7)-digit Identification Number assigned by GCFA Required: Yes Revised: 9/10/12 Format: 7 A/N
Notes:
Only include people with a valid GCFA ID. If the number is unknown, the person must be submitted through the New People Process.
ConfID
CONFERENCE ID Definition: Unique Identifier from the Annual Conference Database Required: Yes Revised: 7/8/15 Format: 25 A/N
Notes:
This is used to return data to the conference.
Type
ADDRESS TYPE Definition: Type of Address Required: Yes Revised: 9/10/12 Format: INT
Notes:
Refer to People Address Types Table.
Address1
ADDRESS (STREET LINE 1) Definition: Address (Number and Name) of person Required: Yes Revised: 8/31/12 Format: 100 A/N
Address2
ADDRESS (STREET LINE 2) Definition: Second line of person’s address Required: If applicable Revised: 9/05/14 Format: 100 A/N
City
ADDRESS (CITY) Definition: City of person’s address Required: Yes Revised: 8/31/12 Format: 50 A/N
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State
ADDRESS (STATE) Definition: Code for the state of person’s address Required: Yes Revised: 8/31/12 Format: 2 A/N
Notes:
Refer to States Table. Not applicable for people outside of the US.
Province
ADDRESS (PROVINCE) Definition: Province of person’s address Required: If applicable Revised: 9/05/14 Format: 100 A/N
Notes:
Applicable only if outside of the US.
ZIP
ADDRESS (ZIP) Definition: ZIP Code of person’s address Required: Yes Revised: 8/31/12 Format: 15 A/N
Notes:
If in US, include extended ZIP (+4, including dash) if information is available.
Country
ADDRESS (COUNTRY) Definition: Country code of person’s home address Required: Yes Revised: 8/31/12 Format: 50 A/N
Notes:
Refer to Countries Table.
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PEOPLE PHONE NUMBERS DATA FIELD
DESCRIPTION & ATTRIBUTES
GCFA_ID
GCFA ID Definition: Seven (7)-digit Identification Number assigned by GCFA Required: Yes Revised: 9/10/12 Format: 7 A/N
Notes:
Only include people with a valid GCFA ID. If the number is unknown, the person must be submitted through the New People Process.
ConfID
CONFERENCE ID Definition: Unique Identifier from the Annual Conference Database Required: Yes Revised: 9/05/14 Format: 25 A/N
Notes:
This is used to return data to the conference.
Location
PHONE LOCATION/DESIGNATION Definition: Phone location or designation Required: Yes Revised: 9/4/12 Format: INT
Notes:
This refers to phone location (i.e., work, home, etc.) or any other designations such as alternative toll-free number, mobile number, etc. Refer to People Phone Locations/Designations Table.
Type
PHONE NUMBER TYPE Definition: Type of Phone Number Required: Yes Revised: 9/10/12 Format: INT
Notes:
Refer to People Phone Types Table.
USPhoneNumber
US PHONE Definition: Phone number of person Required: Yes, unless international number Revised: 10/16/12 Format: 20 A/N
Notes:
If US number, please submit complete 10-digit phone number. For non-US numbers, please use the International Phone Number field.
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USPhoneExtension
US PHONE EXTENSION Definition: Phone extension of person Required: If applicable Revised: 10/16/12 Format: 10 A/N
Notes:
Digits only.
InternationalNumber
INTERNATIONAL PHONE NUMBER Definition: Phone number of person (if not US) Required: If applicable Revised: 9/05/14 Format: 20 A/N
Notes:
Digits only.
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UMC DATA DEFINITIONS – New People/Churches
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PEOPLE EMAIL ADDRESSES DATA FIELD
DESCRIPTION & ATTRIBUTES
GCFA_ID
GCFA ID Definition: Seven (7)-digit Identification Number assigned by GCFA Required: Yes Revised: 9/10/12 Format: 7 A/N
Notes:
Only include people with a valid GCFA ID. If the number is unknown, the person must be submitted through the New People Process.
ConfID
CONFERENCE ID Definition: Unique Identifier from the Annual Conference Database Required: Yes Revised: 7/8/15 Format: 25 A/N
Notes:
This is used to return data to the conference.
Type
EMAIL ADDRESS TYPE Definition: ID number of email address Required: Yes Revised: 9/10/12 Format: 100 A/N
Notes:
Refer to People Email Types Table.
EmailAddress
EMAIL Definition: Email address for person Required: Yes Revised: 9/05/14 Format: 100 A/N
Prime
PRIMARY EMAIL ADDRESS Definition: Is this the primary email address for the person? Required: Yes Revised: 9/6/12 Format: INT
Notes:
You may only submit one primary email address. Only two accepted values:
0 = No
1 = Yes
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UMC DATA DEFINITIONS – New People/Churches
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PEOPLE WEBSITES DATA FIELD
DESCRIPTION & ATTRIBUTES
GCFA_ID
GCFA ID Definition: Seven (7)-digit Identification Number assigned by GCFA Required: Yes Revised: 9/10/12 Format: 7 A/N
Notes:
Only include people with a valid GCFA ID. If the number is unknown, the person must be submitted through the New People Process.
ConfID
CONFERENCE ID Definition: Unique Identifier from the Annual Conference Database Required: Yes Revised: 7/8/15 Format: 25 A/N
Notes:
This is used to return data to the conference.
Type
WEBSITE TYPE Definition: Type of Website Required: Yes Revised: 9/05/14 Format: INT
Notes:
Refer to People Website Types Table.
Website
WEBSITE Definition: Website Address Required: Yes Revised: 9/05/14 Format: 100 A/N
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UMC DATA DEFINITIONS – New People/Churches
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APPOINTMENTS DATA FIELD
DESCRIPTION & ATTRIBUTES
GCNO
GENERAL CHURCH NUMBER Definition: Six (6)-digit identification number of church, extension ministry, or status Required: Yes Revised: 8/31/12 Format: 6 A/N
Notes:
Refer to Extension Ministry and Statuses Table for extension ministry or status appointments
GCFA_ID
GCFA ID Definition: Seven (7)-digit identification number of person assigned by GCFA Required: Yes Revised: 8/31/12 Format: 7 A/N
DistNo
DISTRICT NUMBER Definition: Two (2)-digit district number assigned by GCFA Required: Yes Revised: 9/7/12 Format: 2 A/N
Notes:
This is the last two digits of the district’s GCNO.
Position
POSITION Definition: ID number of the position to which person is appointed Required: Yes Revised: 8/31/12 Format: 3 A/N
Notes:
Refer to Appointment Positions Table.
Title
TITLE Definition: This is a more descriptive title for the appointment, not generally needed
for local church appointments. Primarily for Extension Ministry. Required: Yes Revised: 8/31/12 Format: 50 A/N
ClergyStatus
CLERGY STATUS Definition: Code for the person’s status at this appointment Required: Yes Revised: 9/05/14 Format: 2 A/N
Notes:
See Clergy Status Table.
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ServiceTime
SERVICE TIME Definition: Time person is appointed to service Required: Yes, for active appointments Revised: 8/31/12 Format: 3 A/N
Notes:
Only Accepted Values:
FT
PT
1/4
1/2
3/4
ServiceSplit
SERVICE SPLIT Definition: Split of service time if conference needs or uses additional detail Required: No Revised: 8/31/12 Format: 10 A/N
StartDate
APPOINTMENT START DATE Definition: Date the appointment became effective Required: Yes Revised: 8/31/12 Format: Date (mm/dd/yyyy)
EndDate
APPOINTMENT END DATE Definition: Date the appointment was ended Required: Yes, if the appointment is ending Revised: 8/31/12 Format: Date (mm/dd/yyyy)
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UMC DATA DEFINITIONS – New People/Churches
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LEADERSHIP ASSIGNMENTS DATA FIELD
DESCRIPTION & ATTRIBUTES
GCFA_ID
GCFA ID Definition: Seven (7)-digit identification number of person assigned by GCFA Required: Yes Revised: 8/31/12 Format: 7 A/N
ConfID
CONFERENCE ID Definition: Unique Identifier from the Annual Conference Database Required: If applicable (Required for any lay people with no GCFA_ID) Revised: 7/8/15 Format: 25 A/N
Notes:
This is used to return data to the conference.
EntityID
ENTITY ID Definition: ID of the entity to which the person is assigned Required: Yes Revised: 8/31/12 Format: 6 A/N
Notes:
If the entity has a GCNO, use the number. Otherwise, refer to the Leadership Entities Table.
PositionID
POSITION ID Definition: ID of the position to which the person is assigned Required: Yes Revised: 8/31/12 Format: 2 INT
Notes:
Refer to the Leadership Positions Table.
RoleID
ROLE ID Definition: Role for the position to which the person is assigned Required: Yes Revised: 8/31/12 Format: 7 A/N
Notes:
Refer to the Leadership Roles Table. If the position is not part of a board or committee, then please use “none” (0).
StartDate
POSITION START DATE Definition: Date the position became effective Required: Yes Revised: 8/31/12 Format: Date (mm/dd/yyyy)
EndDate POSITION END DATE Definition: Date the position was ended Required: Yes Revised: 8/31/12 Format: Date (mm/dd/yyyy)
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SPECIALIZED MINISTRY CERTIFICATION DATA FIELD
DESCRIPTION & ATTRIBUTES
GCFA_ID
GCFA ID Definition: Seven (7)-digit identification number of person assigned by GCFA Required: Yes Revised: 8/31/12 Format: 7 A/N
SpMinID
SPECIALIZED MINISTRY ID Definition: Identification number of specialized ministry Required: Yes Revised: 9/5/12 Format: INT
Notes:
Refer to Specialized Ministry Types Table.
CertStatus
CERTIFICATION STATUS Definition: Status of specialized ministry certification Required: Yes Revised: 9/5/12 Format: 10 A/N
Notes:
Two Accepted Values:
In Process
Completed
CertifiedDate
CERTIFICATION DATE Definition: Date of specialized ministry certification Required: Yes Revised: 9/5/12 Format: Date (mm/dd/yyyy)
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NEW PEOPLE/CHURCHES: NEW PEOPLE DATA FIELD
DATA FIELD - DESCRIPTION & ATTRIBUTES
ConfID
CONFERENCE ID Definition: Unique Identifier from the Annual Conference Database Required: Yes Revised: 7/08/15 Format: 25 A/N
Notes:
This is used to return data to the conference.
Title
NAME PREFIX Definition: Prefix or title before person’s name Required: No Revised: 7/9/13 Format: 20 A/N
Notes:
Refer to Prefix Table. Do not include punctuation.
LastName
LAST NAME Definition: Person’s last name Required: Yes Revised: 1/30/13 Format: 50 A/N
FirstName
FIRST NAME Definition: Person’s first name Required: Yes Revised: 1/30/13 Format: 50 A/N
MiddleName
MIDDLE NAME Definition: Person’s middle name Revised: 1/30/13 Revised: 8/31/12 Format: 50 A/N
Suffix
NAME SUFFIX Definition: Suffix following person’s name Required: If applicable Revised: 9/05/14 Format: 5 A/N
Notes:
Only six accepted values: Jr, Sr, II, III, IV,V Do not include punctuation.
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Clergy_Lay
CLERGY OR LAY Definition: Is this person clergy or laity? Required: Yes Revised: 1/30/13 Format: 1 A/N
Notes:
Only two accepted values:
C = Clergy L = Laity
ClergyStatus
CLERGY STATUS Definition: Code for the Clergy Status Required: Yes, for Clergy Revised: 1/30/13 Format: 2 A/N
Notes:
Refer to Clergy Status Table.
PartNo
PENSION PARTICIPATION NUMBER Definition: Seven(7)-digit Participation Number assigned by the General Board of Pensions Required: If applicable Revised: 7/9/13 Format: 7 A/N
MailingAddress1
MAILING ADDRESS (STREET LINE 1) Definition: Person’s mailing address (number and name) Required: Yes Revised: 1/30/13 Format: 100 A/N
MailingAddress2
MAILING ADDRESS (STREET LINE 2) Definition: Second line of person’s mailing address Required: If applicable Revised: 1/30/13 Format: 100 A/N
MailingCity
MAILING ADDRESS (CITY) Definition: City of person’s mailing address Required: Yes Revised: 1/30/13 Format: 50 A/N
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MailingState
MAILING ADDRESS (STATE) Definition: State of person’s mailing address Required: Yes, if in US Revised: 1/30/13 Format: 2 A/N
Notes:
Use code from States Table. Not applicable for people outside of the US
MailingZIP
MAILING ADDRESS (ZIP) Definition: ZIP code of person’s mailing address Required: Yes Revised: 1/30/13 Format: 15 A/N
Notes:
If in US, include extended ZIP (+4, including dash) if information is available.
MailingCountry
MAILING ADDRESS (COUNTRY) Definition: Country code of person’s mailing address Required: Yes Revised: 1/30/13 Format: 3 A/N
Notes:
Refer to Countries Table.
Phone
PRIMARY PHONE Definition: Primary phone number of person Required: Yes Revised: 1/30/13 Format: 20 A/N
Notes:
Please submit complete phone number, including any area or international codes.
Fax
FAX Definition: Fax number of Person Required: If applicable Revised: 1/30/13 Format: 20 A/N
Notes:
Please submit complete fax number, including any area or international codes.
EMAIL Definition: Primary email address for person Required: If applicable Revised: 1/30/13 Format: 100 A/N
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EthnicID
ETHNICITY Definition: Ethnic code for the person’s ethnicity. Required: Yes for clergy Revised: 9/05/14 Format: INT
Notes:
Refer to the Ethnic Table.
Gender
GENDER Definition: Gender of the person Required: Yes, for clergy Revised: 9/05/14 Format: 1 A/N
Notes:
Only two accepted values:
M = Male F = Female
AppointmentName
APPOINTMENT INFORMATION Definition: Name of Church, Extension Ministry or Status person is appointed to Required: Yes, if Clergy with Appointment Revised: 9/05/14 Format: 100 A/N Notes: If Extension Ministry, refer to Extension Ministries and Statuses Table
ApptStartDate
APPOINTMENT START DATE Definition: Date the appointment became effective Required: Yes, if Clergy with Appointment Revised: 1/30/13 Format: Date (mm/dd/yyyy)
MemConf
MEMBERSHIP CONFERENCE Definition: Three (3)-digit ID number of conference of which person is a member Required: Yes Revised: 1/31/13 Format: 3 A/N
Notes:
Refer to Conferences Table.
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GCNO
GCNO - GENERAL CHURCH NUMBER Definition: Six (6)-digit General Church Number assigned by GCFA to the church to
which person is appointed Required: Yes, if clergy with appointment Revised: 9/05/14 Format: 6 A/N
Notes:
Only include entities with a valid GCNO. This is used to assist GCFA’s Records Department in finding duplications of people. If this is truly a “new” person. No appointments will be made based off this information. If multiple-point charge, include number of any church in charge, though Charge Church is recommended.
PrevConf
PREVIOUS CONFERENCE Definition: Three (3)-digit ID number of conference of which person was previously a
member Required: If applicable Revised: 2/19/13 Format: 3 A/N
Notes:
Refer to Conferences Table.
ChurchLeadOnly
CHURCH LEADERSHIP ONLY Definition: Is this person serving in a leadership role only (not to be given a GCFAID)? Required: Yes Revised: 1/30/13 Format: 3 A/N Notes: Only two accepted values: Yes or No
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NEW CHURCHES ConfID
CONFERENCE ID Definition: Unique Identifier from the Annual Conference Database Required: Yes Revised: 9/05/14 Format: 25 A/N
Name
ENTITY NAME Definition: Name of the church Required: Yes Revised: 1/30/13 Format: 100 A/N
ChargeName
CHARGE NAME Definition: Name of the charge church, or name given to charge by the conference Required: Yes Revised: 9/05/14 Format: 100 A/N Notes: Every active church must be in a charge. If a new church is requested and is not assigned a valid charge, GCFA will create the church as a single point charge.
ChargeNo
CHARGE CHURCH NUMBER Definition: Six (6)-digit General Church Number of the Charge Church. Every chartered church needs to belong to a charge. Every charge needs to have a "Charge" church. The GCNO of this charge church will be used to identify the charge. Typically the largest church in the charge is considered the "Charge" church. Required: Yes, for chartered churches; optional for Mission and New Church starts Revised: 8/14/15 Format: 6 A/N
ParishName
PARISH NAME Definition: Name of the parish church, or name given to parish by conference Required: Yes, if Parish Number provided Revised: 9/05/14 Format: 100 A/N
ParishNo
PARISH NUMBER Definition: Six (6)-digit General Church Number of the Parish Church. Every parish needs to have a "Parish" church. The GCNO of this parish church will be used to identify the parish. Typically the largest church in the parish is considered the “Parish” church. Required: If applicable Revised: 1/30/13 Format: 6 A/N
Notes:
This identifier is not used by every church.
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DistrictName
DISTRICT NAME Definition: Name of the church’s district Required: Yes Revised: 9/05/14Format: 100 A/N
DistNo
DISTRICT NUMBER Definition: Two (2)-digit district number assigned by GCFA Required: Yes Revised: 9/05/14 Format: 2 A/N (include leading zeros)
Notes:
This is the last two digits of the district’s GCNO.
ConferenceName
CONFERENCE NAME Definition: Name of the church’s conference Required: Yes Revised: 1/30/13 Format: 50 A/N
ConfNo
CONFERENCE NUMBER Definition: Three (3)-digit conference number Required: Yes Revised: 1/30/13 Format: 3 A/N
Notes:
Refer to Conferences Table.
MailingAddress1
MAILING ADDRESS (STREET LINE 1) Definition: Mailing address (number and name) of entity Required: Yes Revised: 1/30/13 Format: 100 A/N
MailingAddress2
MAILING ADDRESS (STREET LINE 2) Definition: Second line of church mailing address Required: If applicable Revised: 1/30/13 Format: 100 A/N
MailingCity
MAILING ADDRESS (CITY) Definition: City of church mailing address Required: Yes Revised: 1/30/13 Format: 50 A/N
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MailingState
MAILING ADDRESS (STATE) Definition: State code of church mailing address Required: Yes, if in US Revised: 1/30/13 Format: 2 A/N
Notes:
Use code from State Table. Not applicable for entities outside of the US.
MailingZIP
MAILING ADDRESS (ZIP) Definition: ZIP Code of church mailing address Required: Yes Revised: 1/30/13 Format: 15 A/N
Notes:
If in US, include extended ZIP (+4, including dash) if information is available.
MailingCountry
MAILING ADDRESS (COUNTRY) Definition: Country code of church mailing address Required: Yes Revised: 1/30/13 Format: 3 A/N
Notes:
Refer to Countries Table.
Phone
PHONE Definition: Phone number of church Required: Yes Revised: 1/30/13 Format: 20 A/N
Notes:
Please submit complete phone number, including any area or international codes.
Fax
FAX Definition: Fax number of church Required: If applicable Revised: 1/30/13 Format: 20 A/N
Notes:
Please submit complete phone number, including any area or international codes.
EMAIL Definition: Primary email address for church Required: If applicable Revised: 1/30/13 Format: 100 A/N
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EthnicID
CHURCH ETHNICITY Definition: Ethnic code of the church’s congregation Required: Yes Revised: 9/05/14 Format: INT
Notes:
Refer to the Ethnic Table for the ID of each ethnicity. If the church’s congregation’s majority (70%) is one race or ethnicity, identify this group. In the case of no majority, the congregation should be defined as multi-racial.
DateFounded
DATE FOUNDED Definition: Date the church was founded Required: If known Revised: 1/30/13 Format: Date (mm/dd/yyyy)
DateChartered
DATE CHARTERED Definition: The date the church was chartered Required: If known Revised: 1/30/13 Format: Date (mm/dd/yyyy)
PastorName
PASTOR NAME Definition: Full name of church’s appointed pastor Required: If Known Revised: 1/30/13 Format: 50 A/N
PastorGCFA_ID
GCFA ID Definition: Seven (7)-digit Identification Number assigned by GCFA Required: If Known Revised: 1/30/13 Format: 7 A/N
RecordType
RECORD TYPE Definition: Is this record for a new entity? Required: Yes Revised: 9/24/2013 Format: 10 A/N Notes: Only accepted entries are “church” or “district.”
Parent PARENT Definition: Is this record for a new entity? Required: Yes Revised: 8/14/2015 Format: 10 A/N Notes: Only accepted entries are “church” or “district.”
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NEW PEOPLE PROCESS Any person, who needs to be added to a conference’s Ezra database, but not forwarded to the General Agencies, should be added using your normal data sync using whichever you option chosen. These people will NOT be given a GCFA ID, but rather their unique identifier will be the ConfID. If a person needs to be added to both the conference’s database, as well as forwarded to the General Agencies, conferences must submit a separate New People file. For those submitted as New People, the following processes will occur:
Any person marked as “Clergy” will be processed by the GCFA Records Department.
Any person who is marked as “Lay” and has a “ChurchLeadershipOnly” value of “No” will be processed by the GCFA Records Department.
Any person who is marked as “Lay” and has a “ChurchLeadershipOnly” value of “Yes” will automatically be given a GCFAID. There will then be a test to determine if the person’s ConfID exists in the conference database (to prevent duplication). If it does exist, the record will be updated to include the GCFAID. If not, the record will be added. All records will then be added to the enterprise database.
NEW ENTITY PROCESS New entities will be submitted using the “New Church File.” Each request will be processed by the GCFA Records department. Once the church has received a General Church Number (GCNO), the information will be returned to the conference via the data sync process, and a record will be added to both the conference database and the Ezra enterprise database. The conference can then include the new church in the normal data sync process.
UMC DATA DEFINITIONS – Supporting Tables
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SUPPORTING TABLES
APPOINTMENT POSITIONS ID Position
37 Ambassador
40 Assistant
32 Associate Director of Ministerial Relations
29 Associate Pastor
30 Associate Pastor
31 Associate Pastor
10 Associate Pastor (default if only using single code)
11 Associate Pastor
12 Associate Pastor
13 Associate Pastor
14 Associate Pastor
15 Associate Pastor
16 Associate Pastor
17 Associate Pastor
18 Associate Pastor
19 Associate Pastor
20 Associate Pastor
36 Associate Professor
41 Bishop
25 CEO
21 Chaplain
43 Co-Pastor
39 Counselor
38 Dean
28 Director
33 Director of Connectional Ministries
35 Director of Ministerial Relations
24 District Superintendent
23 None
42 Parish Director
1 Pastor
2 Pastor
3 Pastor
4 Pastor
5 Pastor (default if only using single code)
6 Pastor
7 Pastor
8 Pastor
UMC DATA DEFINITIONS – Supporting Tables
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9 Pastor
45 Pastoral Counselor
26 President
22 Professor
27 Vice President
44 Other
46 Deacon
47 Lay Pastor
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CLERGY STATUS Code STATUS
AF AFFIL MEMB
AM ASSOC MEMB
BH BISHOP
CC CERTIFIED CANDIDATE
DC DEACONESS
DM DIACONAL MIN
DR RETIRED DIACONAL MINISTER
FD DEACON IN FULL CONN
FE ELDER IN FULL CONN
FL FULL TIME LOCAL PASTOR
LM CERTIFIED LAY MINISTER
NL LOCAL PASTOR (Approved, but not Appointed)
OA ASSOC OTHER CONFERENCE
OD DEACON MEMBER OF OTHER CONFERENCE OR METHODIST DENOMINATION
OE ELDER MEMBER OF OTHER CONFERENCE OR METHODIST DENOMINATION
OF OTHER NON-METHODIST DENOMINATION
OP PM SERVING OTHER CONFER
OR RETIRED MEMBER OTHER CONFERENCE
PD PROVISIONAL DEACON
PE PROVISIONAL ELDER
PL PART TIME LOCAL PASTOR
RA RETIRED ASSOC MEMBER (AM)
RD RETIRED DEACON IN FULL CONNECTION
RE RETIRED ELDER
RL RETIRED LOCAL PASTOR (LP)
RP RETIRED PROVISIONAL MEMBER (PM)
SY SUPPLIED/HIRED/ASSIGNED
HL HONORABLE LOCATION
AL ADMINISTRATIVE LOCATION
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UMC DATA DEFINITIONS – Supporting Tables
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REQUIRED LEADERSHIP POSITIONS
ID Position Level
107 AC Chancellor Conference
108 AC Communicator (¶ 609) Conference
62 AC Journal Editors Conference
76 AC Secretaries Conference
79 AC Statisticians Conference
80 AC Treasurers Conference
44 Administrative Review Committee (¶ 636) Conference
28 Board of Church and Society (¶ 629) Conference
192 Board of Discipleship (¶ 630) Conference
86 Board of Global Ministries (¶ 633) Conference
193 Board of Higher Education and Campus Ministry (¶ 634) Conference
202 Board of Laity (¶ 631) Conference
29 Board of Ordained Ministry (¶ 635) Conference
31 Board of Pensions (¶ 639) Conference
73 Board of Trustees (¶ 2512) Conference
194 Christian Unity and Interreligious Concerns (¶ 642) Conference
105 Commission on Archives and History (¶ 641) Conference
59 Commission on Equitable Compensation (¶ 625) Conference
49 Commission on Religion and Race (¶ 643) Conference
201 Commission on Small Church Membership (¶ 645) Conference
94 Commission on the Status and Role of Women (¶ 644) Conference
199 Committee on Criminal Justice and Mercy Ministries (¶ 657) Conference
200 Committee on Disability Concerns (¶ 653) Conference
54 Committee on Episcopacy (¶ 637) Conference
167 Committee on Native American Ministry (¶ 654) Conference
74 Council on Finance and Administration (¶ 611) Conference
58 Council on Ministries Conference
151 Council on Young Adult Ministry (¶ 650) Conference
99 Council on Youth Ministry (¶ 649) Conference
64 Director of Connectional Ministries (¶ 608) Conference
40 Lay Leader (¶ 607) Conference
196 Commission on Communications (¶646) Conference
97 United Methodist Men (¶ 648) Conference
98 United Methodist Women (¶ 647) Conference
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UMC DATA DEFINITIONS – Supporting Tables
Page 76
LEADERSHIP ROLES ID Role
5 Alternate
21 Archivist
9 Asst. General Secretary
7 Board Member
1 Chair
3 Clergy
18 Consultant
10 Contact
24 Coordinator
17 Director
23 Editor
11 Enlistment Chair
19 Finance Persons
8 General Secretary
26 Head
22 Historian
4 Lay
25 Manager
2 Member
14 President
12 Registrar
13 Secretary
6 Staff
16 Treasurer
20 Vice Chair
15 Vice-President
0 None
LEADERSHIP POSITIONS Jurisdiction
ID Position Level
174 Committee on Episcopacy Jurisdiction
81 Juris Comm on Episcopacy Chair Jurisdiction
126 Jurisdictional Conference Delegation Member Jurisdiction
104 Jurisdictional Executive Director Jurisdiction
70 Jurisdictional Secretaries Jurisdiction
103 Jurisdictional UMM Jurisdiction
197 Jurisdictional/Central Conference Delegate 2016 Jurisdiction Back to Table of Contents
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Agency
ID Position Level
172 Adult Ministries Agency
147 Age Level Ministries Agency
47 Board Member Agency
173 Board of Pensions Agency
163 Camps and Retreat Ministries Agency
140 Central Conference Relationships Agency
166 Children's Ministries Agency
143 Christian Education Agency
61 Colleges, Universities and Seminaries Agency
50 Commission on General Conference Agency
164 Congregational Development Agency
85 Connectional Table Members Agency
48 Council Member Agency
177 Deputy Genl Secretary Agency
189 Ecumenical Officer Agency
187 Executive Secretary Agency
188 Executive Secretary AA Agency
149 Faith Formation Agency
138 Family Ministries Agency
67 Gen Agency Finance Persons Agency
68 General Agency: Genl. and Assoc Genl Secys/ Treas/ P Agency
69 General Secretaries of UMC Agencies Agency
159 Hispanic/Latino Ministries Agency
170 Human Resource Agency
95 Judicial Council Members Agency
145 Leadership Development Agency
191 NACEC Exec Comm Agency
168 Native American Ministries Agency
71 Nat'l Association. of UM Foundation Agency
161 New Church Starts Agency
185 non-voting members Agency
130 Older Adult Ministries Agency
179 PAUMCS Member Agency
162 Peace with Justice Agency
72 President and GS of Boards and Commissions Agency
156 Racial/Ethnic Ministries Agency
136 Safe Sanctuaries Agency
78 Seminary Pres Sch of Theology Agency
133 Spiritual Formation Agency
46 Staff Agency
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96 Stand Comm Central Conf Matters Roster Agency
154 Worship Agency
152 Young Adult Ministries Agency
127 Youth Ministries Agency
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Conference
ID Position Level
180 AC Ezra Contacts Conference
55 AC Statistical Contacts Conference
171 Adult Ministries Conference
84 African American Ministries Conference
146 Age Level Ministries Conference
75 Bishops: All Retired Bishops of UMC Conference
183 Bishops: Assistants to the Central Conf Bishops Conference
56 Bishops: Assistants to the Juris Bishops Conference
65 Bishops: Effective CENTRAL Conf Bishops Conference
178 Bishops: Effective US Bishops (2012-2016)Current Conference
66 Bishops: Effective US Bishops(2008-2012) Conference
53 Bishops: Episcopal Secretaries Central Conf Conference
77 Bishops: Episcopal Secretaries Juris Conference
87 Board of Trustees Conference
33 Camps and Retreat Ministries Conference
106 Camps and Retreats Center Conference
57 Caucuses and Ecumenical Groups Conference
182 Central Conf:Treasurers Conference
139 Central Conference Relationships Conference
165 Children's Ministries Conference
142 Christian Education Conference
43 Clergy Committee on Investigation Conference
60 Committee on Communications, Chairperson Conference
82 Communications Commission Conference
63 Conference Newspaper Editors Conference
100 Congregational Development Conference
190 Data Sync Contacts Conference
27 DCM Assistant Conference
37 Dean of the Cabinet Conference
45 Diaconal Committee on Investigation Conference
110 Disaster Response Conference
176 Donor Conference
148 Faith Formation Conference
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137 Family Ministries Conference
111 Fellowship of Local Pastors Conference
157 Foundation Board Conference
112 General Conference Delegate 2016 Conference
109 Global Ministries Conference
113 Health Insurance Committee Conference
89 Hispanic/Latino Ministries Conference
90 Historical Society Conference
169 Human Resource Conference
91 Information Technology Conference
41 Lay Leader (Associate) Conference
92 Lay Speaking Ministries Conference
144 Leadership Development Conference
160 New Church Starts Conference
129 Older Adult Ministries Conference
114 Order of Deacons Conference
115 Order of Elders Conference
116 Peace with Justice Conference
155 Racial/Ethnic Ministries Conference
35 Registrar Conference
93 Resource Center Conference
135 Safe Sanctuaries Conference
132 Spiritual Formation Conference
117 Wellness Ministries Conference
153 Worship Conference
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District Level
ID Position Level
198 Administrative Assistant District
101 Committee on Ministry District
30 District Superintendent District
32 Lay Leader District
42 Lay Leader (Associate) District
102 Lay Servant Ministries District Back to Table of Contents
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Church Level
ID Position Level
52 Administrative Board Church
12 Adult Ministries Church
18 Advocates for Inclusiveness Church
2 Age Level Ministries Church
13 Children's Ministries Church
11 Christian Education Church
19 Church and Society Church
1 Church Council Church
20 Church Historian Church
51 Church Staff Church
141 Committee on Religion and Race Church
21 Communications Church
38 Council on Ministry Church
186 Donor Direct Contact Church
16 Evangelism Church
14 Family Ministries Church
4 Finance Committee Church
118 Health and Welfare Ministries Church
7 Lay Leader Church
120 Lay Leadership Committee Church
119 Lay Member Annual Conference Church
8 Leader Selection and Development Church
23 Mission Church
121 Nuture and Membership Care Church
128 Older Adult Ministries Church
122 Outreach Church
123 Parish Nurse Church
3 Pastor Parish Relations Church
134 Safe Sanctuaries Church
26 Scouting and Civic Youth-Serving Ministry Church
9 Small Group Ministries Church
10 Small Membership Church Church
5 Stewardship Church
124 Treasurer Church
6 Trustees Church
24 UMM Church
25 UMW Church
125 United Methodist Youth Foundation Church
131 Wellness Ministries Church
17 Worship Church
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150 Young Adult Ministries Church
15 Youth Ministries Church
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LEADERSHIP ENTITIES ID Name
C721 Alabama-W. Florida Annual Conference
C931 Alaska Annual Conference
C510 Arkansas Annual Conference
C381 Baltimore-Washington Annual Conference
C940 California-Nevada Annual Conference
C922 California-Pacific Annual Conference
C521 Central Texas Annual Conference
C123 Dakotas Annual Conference
C927 Desert Southwest Annual Conference
C161 Detroit Annual Conference
C180 East Ohio Annual Conference
C350 Eastern Pennsylvania Annual Conference
C751 Florida Annual Conference
C540 Great Plains Annual Conference
C336 Greater New Jersey Annual Conference
C781 Holston Annual Conference
C133 Illinois Grt Rivers Annual Conference
C143 Indiana Annual Conference
C150 Iowa Annual Conference
C770 Kentucky Annual Conference
C550 Louisiana Annual Conference
C782 Memphis Annual Conference
C171 Minnesota Annual Conference
C760 Mississippi Annual Conference
C560 Missouri Annual Conference
C315 New England Annual Conference
C581 New Mexico Annual Conference
C341 New York Annual Conference
C722 North Alabama Annual Conference
C791 North Carolina Annual Conference
C711 North Georgia Annual Conference
C522 North Texas Annual Conference
C110 Northern Illinois Annual Conference
C591 Northwest Texas Annual Conference
C582 Oklahoma Annual Conference
C583 Oklahoma Indian Mssn Annual Conference
C933 Oregon-Idaho Annual Conference
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C951 Pacific Northwest Annual Conference
C382 Peninsula-Delaware Annual Conference
C352 Puerto Rico Annual Conference
C773 Red Bird Missionary Annual Conference
C531 Rio Grande Annual Conference
C535 Rio Texas Annual Conference
C912 Rocky Mountain Annual Conference
C741 South Carolina Annual Conference
C712 South Georgia Annual Conference
C592 Southwest Texas Annual Conference
C321 Susquehanna Annual Conference
C783 Tennessee Annual Conference
C532 Texas Annual Conference
C374 Upper New York Annual Conference
C803 Virginia Annual Conference
C162 West Michigan Annual Conference
C194 West Ohio Annual Conference
C391 West Virginia Annual Conference
C731 Western N Carolina Annual Conference
C360 Western Pennsylvania Annual Conference
C200 Wisconsin Annual Conference
C910 Yellowstone Annual Conference
J2 North Central Jurisdiction
J3 Northeastern Jurisdiction
J4 South Central Jurisdiction
J5 Southeastern Jurisdiction
J6 Western Jurisdiction
A1 General Council On Finance And Administration
A2 General Board Of Church And Society
A3 General Board Of Discipleship Ministries
A4 General Board Of Global Ministries
A5 General Board Of Higher Education And Ministry
A6 General Board Of Pension And Health Benefits
A7 United Methodist Publishing House
A8 General Commission On Archives And History
A9 General Commission On Christian Unity & Interreligious Concerns
A10 General Commission On Communication
A11 General Commission On Religion And Race
A12 General Commission On Status And Role Of Women
A13 General Commission On United Methodist Men
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COUNTRIES Code Country
AFG Afghanistan
AX Åland Islands
ALB Albania
DZA Algeria
ASM American Samoa
AND Andorra
AGO Angola
AIA Anguilla
ATA Antarctica
ATG Antigua And Barbuda
ARG Argentina
ARM Armenia
ABW Aruba
AUS Australia
AUT Austria
AZE Azerbaijan
BHS Bahamas
BHR Bahrain
BGD Bangladesh
BRB Barbados
BLR Belarus
BEL Belgium
BLZ Belize
BEN Benin
BMU Bermuda
BTN Bhutan
BOL Bolivia
BIH Bosnia And Herzegovina
BWA Botswana
BVT Bouvet Island
BRA Brazil
IOT British Indian Ocean Territory
BRN Brunei Darussalam
BGR Bulgaria
BFA Burkina Faso
BDI Burundi
KHM Cambodia
CMR Cameroon
CAN Canada
CPV Cape Verde
CYM Cayman Islands
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CAF Central African Republic
TCD Chad
CHL Chile
CHN China
CXR Christmas Island
CCK Cocos (Keeling) Islands
COL Colombia
COM Comoros
COG Congo
COD Congo, The Democratic Republic Of The
COK Cook Islands
CRI Costa Rica
CIV Cote D'ivoire
HRV Croatia
CUB Cuba
CYP Cyprus
CZE Czech Republic
DNK Denmark
DJI Djibouti
DMA Dominica
DOM Dominican Republic
ECU Ecuador
EGY Egypt
SLV El Salvador
GNQ Equatorial Guinea
ERI Eritrea
EST Estonia
ETH Ethiopia
FLK Falkland Islands (Malvinas)
FRO Faroe Islands
FJI Fiji
FIN Finland
FRA France
GUF French Guiana
PYF French Polynesia
ATF French Southern Territories
GAB Gabon
GMB Gambia
GEO Georgia
DEU Germany
GHA Ghana
GIB Gibraltar
GRC Greece
GRL Greenland
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GRD Grenada
GLP Guadeloupe
GUM Guam
GTM Guatemala
GIN Guinea
GNB Guinea-Bissau
GUY Guyana
HTI Haiti
HMD Heard Island And Mcdonald Islands
VAT Holy See (Vatican City State)
HND Honduras
HKG Hong Kong
HUN Hungary
ISL Iceland
IND India
IDN Indonesia
IRN Iran, Islamic Republic Of
IRQ Iraq
IRL Ireland
ISR Israel
ITA Italy
JAM Jamaica
JPN Japan
JOR Jordan
KAZ Kazakhstan
KEN Kenya
KIR Kiribati
KOR Korea
PRK Korea, Democratic People's Republic Of
KWT Kuwait
KGZ Kyrgyzstan
LAO Lao People's Democratic Republic
LVA Latvia
LBN Lebanon
LSO Lesotho
LBR Liberia
LBY Libyan Arab Jamahiriya
LIE Liechtenstein
LTU Lithuania
LUX Luxembourg
MAC Macao
MKD Macedonia, The Former Yugoslav Republic Of
MDG Madagascar
MWI Malawi
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MYS Malaysia
MDV Maldives
MLI Mali
MLT Malta
MHL Marshall Islands
MTQ Martinique
MRT Mauritania
MUS Mauritius
MYT Mayotte
MEX Mexico
FSM Micronesia, Federated States Of
MDA Moldova, Republic Of
MCO Monaco
MNG Mongolia
MSR Montserrat
MAR Morocco
MOZ Mozambique
MMR Myanmar
NAM Namibia
NRU Nauru
NPL Nepal
NLD Netherlands
ANT Netherlands Antilles
NCL New Caledonia
NZL New Zealand
NIC Nicaragua
NER Niger
NGA Nigeria
NIU Niue
NFK Norfolk Island
MNP Northern Mariana Islands
NOR Norway
OMN Oman
PAK Pakistan
PLW Palau
PSE Palestinian Territory, Occupied
PAN Panama
PNG Papua New Guinea
PRY Paraguay
PER Peru
PHL Philippines
PCN Pitcairn
POL Poland
PRT Portugal
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PRI Puerto Rico
QAT Qatar
REU Reunion
ROU Romania
RUS Russia
RWA Rwanda
SHN Saint Helena
KNA Saint Kitts And Nevis
LCA Saint Lucia
SPM Saint Pierre And Miquelon
VCT Saint Vincent And The Grenadines
WSM Samoa
SMR San Marino
STP Sao Tome And Principe
SAU Saudi Arabia
SEN Senegal
SCG Serbia And Montenegro
SYC Seychelles
SLE Sierra Leone
SGP Singapore
SVK Slovakia
SVN Slovenia
SLB Solomon Islands
SOM Somalia
ZAF South Africa
SSD South Sudan
SGS South Georgia And The South Sandwich Islands
ESP Spain
LKA Sri Lanka
SDN Sudan
SUR Suriname
SJM Svalbard And Jan Mayen
SWZ Swaziland
SWE Sweden
CHE Switzerland
SYR Syrian Arab Republic
TWN Taiwan
TJK Tajikistan
TZA Tanzania, United Republic Of
THA Thailand
TLS Timor-Leste
TGO Togo
TKL Tokelau
TON Tonga
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TTO Trinidad And Tobago
TUN Tunisia
TUR Turkey
TKM Turkmenistan
TCA Turks And Caicos Islands
TUV Tuvalu
UGA Uganda
UKR Ukraine
ARE United Arab Emirates
GBR United Kingdom
USA United States
UMI United States Minor Outlying Islands
URY Uruguay
UZB Uzbekistan
VUT Vanuatu
VEN Venezuela
VNM Vietnam
VGB Virgin Islands, British
VIR Virgin Islands, U.S.
WLF Wallis And Futuna
ESH Western Sahara
YEM Yemen
YUG Yugoslavia
ZMB Zambia
ZWE Zimbabwe
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STATES Code State
AL Alabama
AK Alaska
AS American Samoa
AZ Arizona
AR Arkansas
CA California
CO Colorado
CT Connecticut
DE Delaware
DC District of Columbia
FL Florida
GA Georgia
GU Guam
HI Hawaii
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ID Idaho
IL Illinois
IN Indiana
IA Iowa
KS Kansas
KY Kentucky
LA Louisiana
ME Maine
MH Marshall Islands
MD Maryland
MA Massachusetts
MI Michigan
MN Minnesota
MS Mississippi
MO Missouri
MT Montana
NE Nebraska
NV Nevada
NH New Hampshire
NJ New Jersey
NM New Mexico
NY New York
NC North Carolina
ND North Dakota
OH Ohio
OK Oklahoma
OR Oregon
PW Palau
PA Pennsylvania
PR Puerto Rico
RI Rhode Island
SC South Carolina
SD South Dakota
TN Tennessee
TX Texas
UT Utah
VT Vermont
VI Virgin Islands
VA Virginia
WA Washington
WV West Virginia
WI Wisconsin
WY Wyoming
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SHARED MINISTRY FORMS ID Form Definition
1 Federated A federated church, in which one congregation is related to two or more denominations, with persons choosing to hold membership in one or the other of the denominations.
2 Union A union church, in which a congregation, with one unified membership rolls, is related to two denominations.
3 Merged A merged church, in which two or more congregations of different denominations form one congregation that relates to only one of the constituent denominations.
4 Yoked A yoked parish, in which congregations of different denominations share a pastor.
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SPECIALIZED MINISTRY TYPES ID Ministry
1 Christian Education
2 Youth Ministries
3 Music
4 Spiritual Formation
5 Older Adult Ministries
6 Evangelism
7 Camping/Retreat Ministries
8 Children's Ministries
9 Communications
10 Business Administration
Back to Table of Contents ENTITY CATEGORIES ID Category
1 District
7 Church
ENTITY CATEGORY TYPES ID CategoryID Type Description
1 7 Chartered A chartered local church is a freestanding, fully operational, congregation that has been appointed a pastor, and is expected to give an annual financial and participatory report to its annual conference. Organization of the local church is defined in the BOD ¶ 244. A chartered church is not in “New Church Start” status, nor is it a mission church or attached to another congregation, unless as the parent to a satellite.
2 7 New Church A New Church Start is a church that has been established with the
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Start consent of the Bishop, but has not yet reached a level of organization to garner it a “chartered” church. A New Church Start may be appointed a pastor or submit statistics, but it is considered new (and given considerations associated with any newcomer) until the conference authorizes its charter. More information can be found in the BOD ¶ 259.2.
3 7 Satellite When authorized by the district superintendent and the district board of church location and building, chartered local churches may sponsor or serve as “parent” to a satellite church. The satellite is often a separate site or campus of a larger local church congregation.
4 7 Mission Congregations are designated as “Missions” when membership opportunities and resources place limits on the church’s abilities to obtain charter status. These churches often are created strategically in order to serve a limited population such as those of a minority demographic or to cater to other cultures or languages. Missions are often funded by sources outside of the congregation and rarely support the UMC connection through apportionments or other income, and the annual conference usually provides long-term administrative guidance of the congregation. The mission congregation may be organized in the same manner of any local church and can have the same rights and powers, as such submitting statistics to GCFA, as decided by the annual conference. The BOD ¶ 259.1a provides further detail.
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CHURCH EMAIL TYPES ID Name
1 Work
2 Home
3 General
CHURCH ADDRESS TYPES ID Name
1 Mail
2 Physical
3 Church
4 Pastor
5 Other
6 Pension
CHURCH WEBSITE TYPES ID Name
1 Main
2 Twitter Handle
3 Facebook Page
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4 Other
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CHURCH PHONE TYPES ID Name
1 Voice
2 Fax
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PEOPLE ADDRESS TYPES ID Name
1 Preferred
2 Label
3 Mail
4 Church
5 Home
6 Other
7 Delegate
8 Physical
PEOPLE PHONE LOCATIONS/DESIGNATIONS ID Name
1 Home
2 Cell
4 Church
5 Office
6 Toll Free
9 Other
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PEOPLE PHONE TYPES ID Name
1 Fax
2 Voice
PEOPLE WEBSITE TYPES ID Name
1 Main
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2 Twitter Handle
3 Facebook Page
4 Other
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PEOPLE EMAIL TYPES ID Name
1 Home
2 Business
3 Parsonage
4 Secretary
5 Church
6 DS
7 Other
8 Delegate
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ETHNIC TABLE ID Ethnicity
0 White
1 Asian
2 African American/Black
3 Hispanic/Latino
4 Native American
5 Pacific Islander
6 Multi-Racial
DENOMINATIONS ID Denomination Methodist
46 African Methodist Episcopal Yes
43 African Methodist Episcopal Zion Yes
32 British Methodist Church Yes
60 Christian Methodist Episcopal Yes
56 Church of South India Yes
11 Church of the Nazarene Yes
38 Congregational Methodist Yes
91 Evangelical Church of Ecuador Yes
71 Evangelical Methodist Yes
42 Free Methodist Church of North America Yes
29 Korean Methodist Church Yes
92 Methodist Church in Cuba Yes
74 Methodist Church in India Yes
79 Methodist Church in the Caribbean & the Americas Yes
93 Methodist Church of Brazil Yes
30 Methodist Church of Colombia Yes
31 Methodist Church of Mexico Yes
59 Methodist Episcopal Church of the South Yes
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85 Methodist Protestant Yes
1 United Methodist Yes
57 Waldensian Methodist Church Yes
17 Wesleyan Yes
8 Alliance Baptist
14 American Baptist
100 American Evangelical Christian Church
27 Assemblies of God
2 Baptist
64 Baptist General Conference
78 Brazil
44 Brethren Church
24 Brethren in Christ
65 Bulgaria
66 Christian Church
67 Christian Crusade
63 Christian Missionary Alliance
21 Christian Union
19 Church of Christ
68 Church of God
55 Church of God of Prophecy
25 Church of God, Anderson
69 Church of God, Hati
23 Churches of Christ in Christian Union
101 Congregational
47 Congregational Church of Samoa
80 Cuba
39 Cumberland Presbyterian
70 Deeper Life Church
37 Disciples of Christ
81 Dom. Rep. Evang.
16 Dutch Reformed
20 East Cumberland Baptist
12 Episcopal
96 Evangelical Church Alliance
54 Evangelical Congregational
13 Evangelical Friends
50 Evangelical Lutheran Church of America
45 Evengelical Convenant
22 Free Will Baptist
72 Harvest Network Int
73 Holiness
18 Independent Christian Churches of Christ
95 Korean Assoc. Independent Churches/Missions
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41 Korean Presbyterian
3 Lutheran
82 Madhya Pradesh
83 MCCA
84 ME Madhya
48 Missionary Baptist
49 National Baptist
6 Other
51 Pentecostal
4 Presbyterian
53 Presbyterian PCA
52 Presbyterian USA
75 Primitive Baptist Church
62 Progressive Baptist
97 Reformed Church in America
99 Reformed Presbyterian Church of North America
98 Religious Society of Friends (Quaker)
86 River of Life Ministries
87 Rock River
61 Roman Catholic
15 Shakal Global Ministries
7 Southern Baptist
88 SW Ger
89 Taiwan
10 The Evangelical Church
76 United Biblical
5 United Church of Christ
77 Venezuela
28 Vineyard
26 Volunteers of America
40 World Evangelical Mission Alliance
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PREFIX/TITLE Prefix Title
Mr Formal male title
Mrs Formal title for married females
Ms Formal female title
Miss Formal title for unmarried females
Rev Reverend
Bishop Bishop
Rev Dr Reverend Doctor
The Hon The Honorable
Dr Doctor
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Chpln Chaplain
Atty Attorney
Col Colonel
Col Ret Colonel Retired
Dean Dean
Judge Judge
Justice Justice
LtCol Lieutenant Colonel
Pres President
Sen Senator
Gen General
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CONFERENCES Please contact GCFA to get information on closed conferences.
ConfNo Name Area Jurisdiction Region
721 Alabama-West Florida Alabama-West Florida Southeastern United States
931 Alaska Un Methodist Church Greater Northwest Western United States
510 Arkansas Arkansas South Central United States
381 Baltimore-Washington Washington Northeastern United States
940 California-Nevada San Francisco Western United States
922 California-Pacific Los Angeles Western United States
521 Central Texas Fort Worth South Central United States
123 Dakotas Dakotas-Minnesota North Central United States
927 Desert Southwest Phoenix Western United States
161 Detroit Michigan North Central United States
180 East Ohio Ohio East North Central United States
350 Eastern Pennsylvania Philadelphia Northeastern United States
751 Florida Florida Southeastern United States
540 Great Plains Great Plains South Central United States
336 Greater New Jersey New Jersey Northeastern United States
781 Holston Holston Southeastern United States
133 Illinois Great Rivers Illinois North Central United States
143 Indiana Indiana North Central United States
150 Iowa Iowa North Central United States
770 Kentucky Louisville Southeastern United States
550 Louisiana Louisiana South Central United States
782 Memphis Nashville Southeastern United States
171 Minnesota Dakotas-Minnesota North Central United States
760 Mississippi Mississippi Southeastern United States
560 Missouri Missouri South Central United States
315 New England Boston Northeastern United States
581 New Mexico Northwest Texas-New South Central United States
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Mexico
341 New York New York Northeastern United States
722 North Alabama Birmingham Southeastern United States
791 North Carolina Raleigh Southeastern United States
711 North Georgia North Georgia Southeastern United States
522 North Texas Dallas South Central United States
110 Northern Illinois Chicago North Central United States
591 Northwest Texas Northwest Texas-New Mexico South Central United States
582 Oklahoma Oklahoma South Central United States
583 Oklahoma Indian Missionary Oklahoma South Central United States
933 Oregon-Idaho Greater Northwest Western United States
951 Pacific Northwest Greater Northwest Western United States
382 Peninsula-Delaware Philadelphia Northeastern United States
773 Red Bird Missionary Louisville Southeastern United States
531 Rio Grande San Antonio South Central United States
535 Rio Texas San Antonio South Central United States
912 Rocky Mountain Mountain Sky Western United States
741 South Carolina Columbia Southeastern United States
712 South Georgia South Georgia Southeastern United States
592 Southwest Texas San Antonio South Central United States
321 Susquehanna Harrisburg Northeastern United States
783 Tennessee Nashville Southeastern United States
532 Texas Houston South Central United States
374 Upper New York Upper New York Northeastern United States
803 Virginia Richmond Southeastern United States
162 West Michigan Michigan North Central United States
194 West Ohio Ohio West North Central United States
391 West Virginia West Virginia Northeastern United States
731 Western North Carolina Charlotte Southeastern United States
360 Western Pennsylvania Pittsburgh Northeastern United States
200 Wisconsin Wisconsin North Central United States
910 Yellowstone Mountain Sky Western United States
N02 Argentina Methodist Church Of
E30 Austria Provisional Central and Southern Europe
Central and Southern Europe
Europe Central Conference Region
N78 Bangladesh Church Of Bangladesh N04 Belgium Un Protestant Chrch
H34 Bicol Philippines Prov Davao Philippines Philippines Central Conference Region
N05 Bolivia Evngl Meth Church N06 Brazil Meth Church In
H38 Bulacan Philippines Manila Philippines Philippines Central Conference Region
E35 Bulgaria /Romania Provisional Central and Southern Europe
Central and Southern Europe
Europe Central Conference Region
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N08 Burma Methodist Chrch Of The Union
N66 Canada United Church Of Canada L02 Caribbean & The Americas
C20 Central Congo Central Congo Congo Africa Central Conference Region
H10 Central Luzon Phil Baguio Philippines Philippines Central Conference Region
D46 Central Nigeria Nigeria West Africa Africa Central Conference Region
G55 Central Russia Moscow Northern Europe and Eurasia
Europe Central Conference Region
N10 Chile Meth Church Of N92 China China Christian Council N12 China Meth Church Of The Republic N14 Costa Rica Evngl Meth Ch Of
D35 Cote D'ivoire Côte D'Ivoire West Africa Africa Central Conference Region
N16 Cuba Methodist Church In
E40 Czech & Slovak Rep Central and Southern Europe
Central and Southern Europe
Europe Central Conference Region
G20 Denmark Nordic-Baltic Northern Europe and Eurasia
Europe Central Conference Region
N38 Dominican Evangelical Church
A30 East Africa East Africa Africa Africa Central Conference Region
C25 East Congo Central Congo Congo Africa Central Conference Region
H62 East Mindanao Philippines Davao Philippines Philippines Central Conference Region
A60 East Zimbabwe Zimbabwe Africa Africa Central Conference Region
A40 Eastern Angola Angola East Africa Africa Central Conference Region
G60 Eastern Russia-Kazakhstan Provisional Moscow
Northern Europe and Eurasia
Europe Central Conference Region
N40 Ecuador United Evangl Church
G25 Estonia Nordic-Baltic Northern Europe and Eurasia
Europe Central Conference Region
N42 Fiji Methodist Church In
G30 Finland-Finnish Prov Nordic-Baltic Northern Europe and Eurasia
Europe Central Conference Region
G35 Finland-Swedish Prov Nordic-Baltic Northern Europe and Eurasia
Europe Central Conference Region
F40 Germany East Germany Germany Europe Central Conference Region
F45 Germany North Germany Germany Europe Central Conference Region
F50 Germany South Germany Germany Europe Central Conference Region
N82 Ghana Meth Church Of Ghana L04 Great Britain
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N84 Guatemala Evng Natl Meth Chrch N18 Hong Kong Meth Church N62 Hong Kong Prc Cncl Chu Christ
E45 Hungary Prov Central and Southern Europe
Central and Southern Europe
Europe Central Conference Region
N20 India Methodist Chrch In N22 Indonesia Meth Church In N68 Indonesia Karo Batak Protestnt Ch N70 Ireland Meth Church Of Ireland N30 Islas Filipinas Ig Evng Meth En Las N44 Italy Meth Evanglcl Church N80 Japan Korean Christn Chrch Japan N46 Japan Meth Chrch Of Christ
C26 Kasai Central Congo Congo Africa Central Conference Region
N48 Kenya Methodist Church In
C28 Kivu Provisional Central Congo Congo Africa Central Conference Region
N24 Korea Methodist Chrch Of
D40 Liberia Liberia West Africa Africa Central Conference Region
C60 Lukoshi Southern Congo Congo Africa Central Conference Region
A65 Malawi Missionary Zimbabwe Africa Africa Central Conference Region
N26 Malaysia Meth Church In N86 Malaysia The Basel Christn Chrch N76 Malta Joint Chrch Scotland-Meth L06 Mexico
H42 Middle Philippines Manila Philippines Philippines Central Conference Region
H66 Mindanao Philippines Davao Philippines Philippines Central Conference Region
A90 Mozambique North Mozambique Africa Africa Central Conference Region
A95 Mozambique South Mozambique Africa Africa Central Conference Region
N50 Myanmar Meth Ch Of Th Union Of N52 Nicaragua Evngl Meth Church Of
D45 Nigeria Nigeria West Africa Africa Central Conference Region
H14 North Central Philippines Baguio Philippines Philippines Central Conference Region
C45 North Katanga North Katanga Congo Africa Central Conference Region
C70 North-West Katanga Southern Congo Congo Africa Central Conference Region
H16 Northeast Luzon Philippines Baguio Philippines Philippines Central Conference Region
H18 Northeast Philippines Baguio Philippines Philippines Central
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Conference Region
D47 Northern Nigeria Nigeria West Africa Africa Central Conference Region
H22 Northern Philippines Baguio Philippines Philippines Central Conference Region
H72 Northwest Mindanao Philippines Davao Philippines Philippines Central Conference Region
H26 Northwest Philippines Baguio Philippines Philippines Central Conference Region
G65 Northwest Russia Provisional Moscow Northern Europe and Eurasia
Europe Central Conference Region
G40 Norway Nordic-Baltic Northern Europe and Eurasia
Europe Central Conference Region
C30 Oriental And Equator Central Congo Congo Africa Central Conference Region
N27 Pakistan Methodist Chrch
H76 Palawan Philippines Manila Philippines Philippines Central Conference Region
H46 Pampanga Philippines Manila Philippines Philippines Central Conference Region
N54 Panama Evngl Meth Chrch
H30 Pangasinan Philippines Baguio Philippines Philippines Central Conference Region
N28 Peru Methodist Church Of
H50 Philippines Manila Philippines Philippines Central Conference Region
H54 Philippines East Manila Philippines Philippines Central Conference Region
N32 Philippines Un Ch Of Christ
H52 Philippines-Cavite (Pacc) Manila Philippines Philippines Central Conference Region
E50 Poland Central and Southern Europe
Central and Southern Europe
Europe Central Conference Region
N56 Potugesa Igreja Evnglc Meth L15 Puerto Rico
H56 Quezon City Philippines East Manila Philippines Philippines Central Conference Region
H57 Rizal Philippines East (Rizal Pace) Manila Philippines Philippines Central Conference Region
N58 Samoa The Meth Church In
E60 Serbia-Montenegro-Macedonia Provisional
Central and Southern Europe
Central and Southern Europe
Europe Central Conference Region
D50 Sierra Leone Sierra Leone West Africa Africa Central Conference Region
N88 Sierra Leone Meth Ch Sierra Leone N90 Sierra Leone West African Meth Ch N34 Singapore Meth Church Of N74 South Africa Meth Ch Sthrn Africa
A82 South Africa Provisional Mozambique Africa Africa Central Conference Region
C80 South Congo Southern Congo Congo Africa Central Conference Region
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C85 South-West Katanga Southern Congo Congo Africa Central Conference Region
D48 Southern Nigeria Nigeria West Africa Africa Central Conference Region
G70 Southern Russia Prov Moscow Northern Europe and Eurasia
Europe Central Conference Region
H78 Southern Tagalog Philippines Provisional East Manila Philippines
Philippines Central Conference Region
H80 Southwest Philippines Manila Philippines Philippines Central Conference Region
N72 Sri Lanka Meth Chrch In Sri Lanka
G45 Sweden Nordic-Baltic Northern Europe and Eurasia
Europe Central Conference Region
E55 Switzerland-France Central and Southern Europe
Central and Southern Europe
Europe Central Conference Region
N64 Taiwan Meth Church Of The Roc
C50 Tanganyika/Tanzania North Katanga Congo Africa Central Conference Region
H32 Tarlac Philippines Baguio Philippines Philippines Central Conference Region
N60 The Spanish Evnglcl Church
G75 Ukraine-Moldava Provisional Moscow Northern Europe and Eurasia
Europe Central Conference Region
N36 Uruguay Iglesia Evngl Metodista
H84 Visayas Philippines Davao Philippines Philippines Central Conference Region
C35 West Congo Central Congo Congo Africa Central Conference Region
H58 West Middle Philippines Manila Philippines Philippines Central Conference Region
A70 West Zimbabwe Zimbabwe Africa Africa Central Conference Region
A50 Western Angola Angola West Africa Africa Central Conference Region
C55 Zambia Provisional North Katanga
Africa Central Conference Region
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EXTENSION MINISTRIES and STATUSES GBNO Name Description
E00001 Diaconal Ministers Ex Ministry
E00009 Deacons Appointed Beyond the Local Church(¶331.1a)
Through agencies and settings beyond the local church, including ecumenical agencies, that extend the witness and service of Christ's love and justice in the world and connect the church with the most needy, neglected, and marginalized. (¶331.1a)
E00002 Deacons Appointed within UM Connectional Structure (¶331.1b)
Through United Methodist Church-related agencies, schools, colleges, theological schools, and within the connectional structures of the United Methodist Church. (¶331.1a)
E00003 UM Connectional Structures (¶344.1a,c)
Appointed within United Methodist connectional structures, including district superintendents, or to an ecumenical agency. (¶344.1a,c)
E00004 Appointed to Extension Ministries (¶344.1b,c)
Appointed to extension ministries, under endorsement by the Division of Chaplains and Related Ministries of the General Board of Higher Education and Ministry.(¶344.1b,c)
E00005 Other Valid Ministries (¶344.1d) Appointed to other valid ministries, confirmed by a two-thirds vote of the clergy members of the annual conference. (¶344.1d)
E00006 Appointed in other Annual Conferences (¶331.8, ¶346.1)
Clergy Appointed in other Annual Conferences (¶331.8, ¶341.1)
E00007 Deaconesses and Home Missionaries (¶416.3)
Deaconesses and Home Missionaries (¶416.3)
E00008 Assignment of Bishops (¶ 406) The jurisdictional committee on episcopacy, after consultation with the College of Bishops, shall recommend the assignment of the bishops to their respective residences for final action by the jurisdictional conference; it shall not reach any conclusion concerning residential assignments until all elections of bishops for that session are completed and all bishops have been consulted. ¶ 406
S00001 Discontinued Provisional members may request discontinuance of this relationship or may be discontinued by the annual conference upon recommendation of the BOM. ¶327.6
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S00002 Honorable Location Clergy who are placed on location at their own request. ¶ 359.1
S00003 Honorable Location Retired Clergy who are placed on location and request retirement. ¶ 359.3
S00028 Terminated From Honorable Location Failure to submit the report for two consecutive years may result in termination of order upon recommendation of the BOM and vote of the clergy session. ¶ 360.1
S00004 Administrative Location Clergy member placed on location because it has been determined that the member has demonstrated a pattern of being unable effectively and competently to perform the duties of itinerant ministry. ¶360.1
S00005 Withdrawn to Another Denomination Clergy members in good standing withdraw to unite with another denomination or to terminate their membership in the denomination. ¶ 361.1
S00006 Withdrawn From Ministerial Office Clergy members in good standing who desire to leave their ministerial office and withdraw from the conference. ¶ 361.2
S00007 Withdrawn Under Complaint Clergy members are named as respondents to a complaint and desire to withdraw from the membership of the annual conference. ¶ 361.3; 2719.2
S00008 Terminated by B.O.M. Recommendation
Failure to submit the annual report for two consecutive years may result in termination of orders upon recommendation of the Board of Ordained Ministry and vote of the clergy session. ¶354.12
S00009 Terminated by Trial The trial court shall have the power to remove the respondent from professing membership, terminate the conference membership and / or revoke the credentials of ordination or consecration of the respondent… ¶ 2711
S00010 Suspended When deemed appropriate a clergy member may be suspended from all clergy responsibilities. ¶ 363.1d; 2704.2c; 2711.3
S00011 Deceased
S00012 Involuntary Leave of Absence Clergy placed on leave on absence by the request of the bishop and the district superintendents. ¶ 355
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S00013 Family Leave Clergy who, because of an immediate family member's need for full-time care, are temporarily unable to continue in a ministry appointment. ¶ 354.2.b
S00014 Sabbatical Leave A sabbatical leave should be allowed for a program of study or travel approved by the conference Board of Ordained Ministry.¶352
S00015 Medical Leave Clergy who are unable to perform their duties because of incapacity due to health matters. ¶357
S00016 Transitional Leave Clergy who are temporarily between appointments. ¶354.2.c
S00017 Diaconal Minister Extended Leave In exceptional circumstances an extended leave may be granted upon the approval of the conference Board of Diaconal Ministry. ¶ 313.1e (1992)
S00018 Terminated Diaconal Minister A diaconal minister whose relationship to the conference has been terminated. (Voluntary or Involuntary) ¶ 313.1e (1992)
S00019 Personal Leave Clergy who self-determine for personal reasons that they are temporarily unable or unwilling to continue in a ministry appointment. ¶354.2.a
S00020 Maternity or Paternity Leave Clergy who so requests with the birth or arrival of a child into the home for purposes of adoption. ¶ 356
S00029 Retired Clergy who have retired. This can be used as a general appointment to retirement when the specific retirement category is not known.
S00022 Mandatory Retirement Clergy who will have attained age seventy-two on or before July 1 in the year in which the conference is held. ¶358.1
S00023 Voluntary Retirement (20yrs) Any clergy member who has completed twenty years or more of service under appointment. ¶358.2.a
S00024 Voluntary Retirement (30Yrs, Age 62) Clergy who will have attained age sixty-two on or before July 1 in the year in which the conference is held or will have completed thirty years of service under appointment. ¶358.2.b
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S00025 Voluntary Retirement (40 Yrs, Age 65) Clergy who will have attained age sixty-five on or before July 1 in the year in which the conference is held or will have completed forty years of service under appointment. ¶358.2.c
S00026 Involuntary Retirement Clergy placed in retired relation by a two-thirds vote of the Board of Ordained Ministry and the cabinet. ¶ 358.3
S00027 Clergy Appointed to Attend School Clergy appointed to attend any school, college, or theological seminary listed by the University Senate. ¶ 416.6
S00030 Vocational Retirement (¶ 408.2b) A bishop who has served at least eight years in the episcopacy may seek retirement for vocational reasons and may be so retired by the jurisdictional or central conference committee on episcopacy on recommendation by the involved College of Bishops. ¶ 408.2b
S00031 Resignation (¶ 408.4) A bishop may voluntarily resign from the episcopacy at any time. A bishop may resign from the office by submitting his or her resignation to the Council of Bishops. ¶ 408.4
S00032 Not Appointed
S00033 Approved
S00034 Inactive
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