The transportation guys dmv 2

The Transportation GuysReviewing Driver Motor Vehicle Records from DMV 3year & 10yearReviewing Annual Driver Pull Notices from DMV

The Transportation Guys

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Abbreviations• CHP- California Highway Patrol• DMVR- Driver Motor Vehicle Record• DMV- Department of Motor Vehicle• DPN Driver Pull Notice• DOT - Department of Transportation• EDD Employment Development

Department• FMCSA Federal Motor Carrier Safety

Administration


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What is a Driver’s Motor Vehicle Record?•The State is required under federal driver

licensing rules to maintain driver records on any person with a valid class “A”,”B” or “C” drivers license.

•Federal Law furthermore requires the state in which the driver is operating to maintain a data base which includes all the driver’s personal information, license status and 10-year history of any violations.


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Federal & State Requirements• Both State and Federal Regulations require The

Transportation Guy's to obtain and review from the new hire or transfer the driver’s motor vehicle record prior to working or operating in any DOT sensitive function.

• Both State and Federal Regulations also mandate the drivers must provide The Transportation Guy’s a current DMVR printed within 30-days of the actual date of hire or transfer into any DOT defined safety sensitive function.


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Definition- Safety Sensitive Function• Safety-sensitive function means all time from the time a driver begins to work or is

required to be in readiness to work until the time he/she is relieved from work and all responsibility for performing work. Safety-sensitive functions shall include:

• (1) All time at an employer or shipper plant, terminal, facility, or other property, or on any public property, waiting to be dispatched, unless the driver has been relieved from duty by the employer;

• (2) All time inspecting equipment as required by §§392.7 and 392.8 of this subchapter or otherwise inspecting, servicing, or conditioning any commercial motor vehicle at any time;

• (3) All time spent at the driving controls of a commercial motor vehicle in operation;• (4) All time, other than driving time, in or upon any commercial motor vehicle

except time spent resting in a sleeper berth (a berth conforming to the requirements of §393.76 of this subchapter);

• (5) All time loading or unloading a vehicle, supervising, or assisting in the loading or unloading, attending a vehicle being loaded or unloaded, remaining in readiness to operate the vehicle, or in giving or receiving receipts for shipments loaded or unloaded; and

• (6) All time repairing, obtaining assistance, or remaining in attendance upon a disabled vehicle.


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http://www.fmcsa.dot.gov/rules-regulations/administration/fmcsr/fmcsrruletext.asp?section=392.7#49CFR392.7



Employer Requirements• All supervisors involved in the hiring of drivers

must ensure each new hire, rehire or transfer driver provides a current DMVR printed date within 30-days of the date of hire.

• The Transportation Guy's supervisor’s must ensure the applicant provides a 10-year DMVR.

• The Transportation Guy's has adopted policy to state all drivers shall provide a 10-year DMVR. A 3-year DMVR is not acceptable without prior approval.


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Unacceptable Driver Motor Vehicle Records•Any DMVR printed from EDD is not valid.•Any DMVR obtained from an insurance

agent is not valid.•Illegible copies are not valid.•Any DMV report that are not dated within

30-days of the interview process are not valid.


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3-Year DMV Printout• On the next page is a 3-year Driver Motor

Vehicle Report (DMVR) obtained from DMV. For simplicity it has been broken down into five categories;1. Basic Driver Information 2. License Class, Endorsement & Medical Cert.3. License Status 4. Convictions 5. Failure to Appear or Failure to Pay & Accident History


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The Transportation Guys 9

Section One (1)

Date; CDL #; Birth Date

Name; Current Address

Previous 3-year address history;

Identifying information

Section Two (2)

Date Licensed issued;

CDL expiration date;

Class certified to drive;

Authorized endorsement

Date commercial medical card expires.

Section Three (3)

DMV lists any certificates

Commercial license status

License Status Personal

Departmental Actions

Section Four (4)

Convictions

Violation Date

Conviction Date

Section/Vehicle Code cited

Court Docket Number

Court Location

Vehicle/License Number

Step five (5)

Failures to appear/ FTA

Failures to pay/ FTP

AccidentsDate LocationVehicle/License Accident Report NumberFR Case Number.

The 3-year DMVR Section One (1) Driver Information

a) The Date and Time the printout was obtained by the driver from DMV.

b) Driver’s California Drivers License assigned number.

c) Birthrate of the driver; Full name of the driver as stated on the CDL.


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The 3-year DMVR Line Section One (1) Driver Information

• Current driver’s residents address.• Driver’s prior residents in the past three

years.f) Driver’s Identifying Information;

Driver’s Gender; Hair Color; Eye Color; Height & Weight


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The 3-year DMVR Section (2) License Class, Endorsement & Medical Cert.

a) Date license was issued to driver from the DMV.

b) Expiration date of the license; c) Class of vehicle authorized to operate.• Listed on the next four slides/pages are

the different types of vehicle classes.


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Driver Endorsements FMCSA 49 CFR Part 383.91

FMCSA - Regulation 383_91 Vehicle groups & endorsements.htm


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•Please Click on the icon below that will direct you to a recent copy of the Federal Motor Carrier Safety Regulations Part 383.91

“Vehicle Classes” Drivers License Class “A”

A Class “A” drivers license is required when a driver operates any vehicle over 26,001 lbs. gross vehicle weight and in a combination is towing any trailer over 10,001 lbs. gross trailer weight.

As a supervisor you need to know which class of vehicles a driver will operate prior to placing them.

Know your customers profile, find out what class vehicles the customer operates?


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Procedures for Reviewing the 2nd Section of the DMVR - License Class “B”

•A Class “B” drivers license is required when a driver operates any vehicle over 26,001 lbs gross vehicle rating or;

•When operating any vehicle over 26,001 gross rated pounds and towing any trailer under 10,000 pounds gross trailer rated.


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Procedures for Reviewing the 2nd

Section of the DMVR License Class “C”

•A Class “C” drivers license is required when a driver operates any vehicle under 26,000 pounds. Or;

•Operates any vehicle under 26,000 pounds gross rated and tows any trailer under 10,000 pounds gross rated.


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Driver “Endorsements”

The Class indicates the type of truck or tractor the driver is allowed to operate.

The endorsements identify what type of trailers the driver is allowed to pull/tow behind the class of vehicle licensed to operate.

The endorsements issued are;◦ T,N,H,X


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Driver “Endorsements”

• The Endorsement “T” allows the driver to tow double trailers.

• The Endorsement “N” allows the driver to tow tanks.

• The Endorsement “H” allows the driver to transport hazardous materials.

• The Endorsement X is a combined endorsement allowing the driver to tow a tank and hazardous materials.


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Identifying Class “A” Endorsements

•A - Class A only straight truck •AT - Class A / Doubles•ATN - Class A / Doubles / Tank•ATH - Class A / Doubles / Haz Mat•ATX – Class “A” / Doubles / Tank /

Hazardous materials


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Identifying Class “B” & “C” Endorsement•B – Class B vehicles over 26,001

pounds•BN – Class B / Tank trailer under

10,001 pounds.•BX Class B / Tank trailer /

Hazardous Materials.•C Class C any vehicle under

26,001 pounds.•CH Class C / Hazardous Materials


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The 3-year DMVR Section 3 Commercial License Statusa) The Department of Motor Vehicles will list any

other certificates the driver may hold. These are considered secondary certificates that do not impact the license class or endorsements.

b) Example of Certificate:

DMV issues the Agricultural Hazardous MaterialsEndorsement DL-267 to class “C” driver’s who transportagricultural haz mat like diesel tanks fromthe farm to the filed within 100 miles. This is not an endorsement or class its just a certificate.


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The 3-year DMVR Section 3 Commercial License Statusa) DMV lists the status of the driver’s

driver license as either• Valid, or• Suspended, or • The space is left blank• If the space is left blank or if there is any

verbiage other than VALID call DMV and verbally check the drivers status.


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The 3-year DMVR Section 3 Drivers License Statusb) A driver may have a suspended commercial

license, but have a valid class “C” drivers license to operate his/her car or visa versa

• A driver may have a valid Class “A” license only to operate commercial vehicle during employment purposes, and is only allowed to drive to and from work directly home.

• Again if there is any question mark or if either the commercial license status or the drivers license status indicates anything other than valid call DMV and verbally verify if the driver’s license is valid.


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The 3-year DMVR Section 3 Departmental Actionsc) DMV will list any departmental actions

taken against the driver’s license. i.e.,• The date & reason the driver’s license

will be suspended, or• Any failures to appear or failures to pay

by the driver.• If there is any questions or other than

“None” is listed call DMV for verbal verification the license is valid.


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The 3-year DMVR Section 4 Convictions a) DMV will list any violations the driver received

in the last 3-years listing a) The date the driver received the violation b) The date the driver was convicted of the violation.c) The actual vehicle code or other state or federal

codes the driver violated d) The court docket number.e) Disciplinary actionsf) The court assigned to the violation g) The vehicle license number.


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The 3-year DMVR Section 5 Failure to Appear

When a driver receives a citation the officer will indicate on the citation the time and date the driver must appear at the designated court.

• If the driver does not take clear up the citation by mail prior to the court date, and/or misses fails to show up for his/her court appearance DMV will issue a “failure to appear”.

• DMV will update the driver’s pull notice to indicate a FTA on the printout. If the driver does not clear up the citation with the courts DMV must may at anytime suspend the driver’s license.


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The 3-year DMVR Section 5 Accidents •Any accident over $750.00 damage must

be reported to the DMV on a SR-1 Form. •Also CHP or any other state law

enforcement may provide documentation to DMV of the driver’s accident.

•The SR-1 reports the date of the accident, location of the accident, vehicle license number; report number; case number


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California DMV SR-1 Reporting Form

Sr1.pdf


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•Please click on the PDF icon below for a DMV SR-1 Bland Report.

Left click twice on the PDF file with your mouse to see the SR-1 Form.

California Accident Reporting Procedures

• Reporting The Accident• When you have an accident, report it to DMV within 10 days if:• More than $750 in damage was done to the property of any person. • Anyone was injured (no matter how slightly) or killed. • Each driver (or the driver’s insurance agent, broker, or legal representative) must make a report to DMV using the

Report of Traffic Accident Occurring in California form (SR 1. The CHP or police will not make this report for you. Call 1-800-777-0133 and ask for the SR 1 or go online at www.dmv.ca.gov.

• You must make this report:• Whether or not you caused the accident and • Even if the accident occurred on private property. • Your driving privilege will be suspended:• If you don’t make this report. • For four years, if you did not have proper insurance coverage. During the last three years of the suspension, your

license can be returned if you provide a California Insurance Proof Certificate (SR 22) and maintain it during this period.

• Accidents On Your Record • Every accident reported to DMV by:• Law enforcement shows on your driving record unless the reporting officer says another person was at fault. • You, or another party in the accident, shows on your record if any one person has over $750 in damage or if anyone is

injured or dies. • It does not matter who caused the accident, DMV must keep this record.


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http://www.dmv.ca.gov/forms/sr/sr1.htm

Supervisor's Acknowledgement of Driver’s Motor Vehicle Record.

Prior to hiring or allowing a driver into a safety sensitive position the supervisor must ensure they receive a valid and current DMVIR from the driver. On the next page is a actual Driver motor vehicle report for review.


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31Date of Printout & time of printout

Birth date, Name

Current Address

Preceding address 3-years

Identifying, information

1.Date the license was ---issued.

2. Date license expires.

3. Class type of license ---------issued

The endorsements the driver is authorized to operate.

Date driver’s medical card expiresOther certificates

issued from DMV

Status of driver’s CMV license, This one is valid.

Status of class “C” License. This one is valid.

Action taken by DMV or other agencies. This one has no actions.List all the convictions

within the last three years.

List Violation date and conviction date

Lists vehicle code violation or other agency code infractions.

Lists of the driver has any failure to appear or failure to pay orders.

Lists court docket number violation is filed under. disposition of violation and the court location it was issued.

Identifies if the violation was commercial or non.

Accidents: List for the past 3-year any accidents the driver was involved in

Supervisor’s Must Verifying The DMVR is Valid.1) Verify by checking the State of California DMV seal can be seen

on the DMVR. As long as you can see the seal you do not have to have an original and/or you can make a copy.

2) Check to ensure the printed date on the top of the DMVR is current within 30-days of the actual hire date of the employee. If the DMVR is over 30-days the driver must obtain a new DMVR from DMV.

3) Review the whole page looking for misplacing or letters that are cut off. If you identify any of these potential problems request the driver to provide either the original copy of his or her DMVR or a new DMVR from DMV.

4) Check to ensure the driver’s CDL number & endorsement matches the CDL number and endorsements on the DMVR.


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Verifying a Valid DMVR

5. Check the drivers name and date of birth match the CDL.

6. Check the drivers CDL make sure the current address is also listed on the DMVR.

7. Check expiration date of the CDL.


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Driver Endorsements FMCSA 49 CFR Part 383.91

FMCSA - Regulation 383_91 Vehicle groups & endorsements.htm


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8. Check the driver’s class & endorsements

9. Check driver endorsements match license.

• Please Click on the icon below which will direct you to a copy of the Federal Motor Carrier Safety Regulations Part 383.91 further explaining vehicle groups and endorsements.

Medical Certificate Requirements

FMCSA Medical Certificate Requirements-.htm


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10.Check Medical expiration date.• Please click on the icon below for further information on the

FMCSA DOT medical certificate requirements. Also please click on the Star below the FMCSA for CHP Driver Safety CDL guidelines.

Driver Safety CDL Guidelines.htm

Verifying a Valid DMVR DMV Driver Suspensions

Driver Safety Information - Guidelines and Actions.htm


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11.Check driver status is it valid or not valid

• Please click on the icon below. This page will define when a driver is negligent and or is to be suspended by DMV

DMV Point Count Violations Requiring Driver Suspension• Level III (Probation/Suspension)• The driving privilege will be suspended and an Order of

Probation/Suspension will be sent to the driver under the following conditions:

• Point Count Time Period• 4 Within 12 months • 6 Within 24 months • 8 Within 36 months • Under 12810.5 Vehicle Code, the driver is presumed to be a

"prima facie" negligent operator. Prima facie evidence is evidence sufficient to establish a given fact and which, if not rebutted or contradicted, will remain sufficient.

• The action is a one year probation which includes a six month suspension which run concurrently. The action is effective 34 days from the date the order is mailed.


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http://www.dmv.ca.gov/pubs/vctop/d06/vc12810_5.htm

Verifying a Valid DMVR12. Check to ensure no departmental actions have

been taken by DMV on the driver’s license.13. Review the violations, ensure no driver

disqualification violations are listed, also look up each violation and find the point count affixed to the violation.

14. On the next page is the attached list of violations and assigned point counts.


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DMV Point Count Assessment

Common California Vehicle Code Violations Used In Negligent Operator Counts.htm


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•Please click on the icon below. DMV assigns a point count to each violation depending on severity which is either a (1) point violation or a (2) point violation.

Failure to Appear or Failure to Pay

15. Failures to appear and Failures to Pay.a) Immediately notify the driver if they have

a FTA or FTP and request they take care of it.

b) If you have an applicant with a FTA or FTP, request they take care of it before operating in a safety sensitive function.

c) The majority of the time the driver has cleared the citation with the courts but did not send the court affidavit to DMV.


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Failure to Pay or Failure to Appear

c) Courts sometimes do not send the abstract to DMV, instead they assume the driver will submit the abstract to DMV.

d) If the driver assumes the court will take care of the abstract ( the legal document indicating from the courts the citation has been cleared) and they don’t DMV will automatically issue a FTA or FTP.

e) The only way a driver can clear an FTA or FTP is to go to the court that processed the citation, pay for an abstract that indicates the citation was cleared and have the driver personally deliver it to DMV for processing.


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Accidents16. DMV will list any accidents reported by law

enforcement agencies, insurance company’s, employer’s or the driver’s evolved in the accident.

17. If the Driver has a prior accident history, The Transportation Guy'ss Policy is to obtain if possible any accident reports on the accidents listed on the DMVR to determine if the accident was preventable or non-preventable.


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Last Date Updated

18. Any time DMV updates a driver’s motor vehicle record they will update the record and also record the date.


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Reading A 10-Year DMVR• A DMVR 10-year printout is more detailed than

a three year DMVR and provides the employer with a better view of the driver’s prior history.

• On the next page is a 10-year DMVR. Please read all the notes carefully and remember when ever you are reviewing a DMVR and have a question or do not understand what is on the DMVR call DMV commercial drivers’ license section at; 916-657-6346


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Date & time of printout

Driver’s License Number Birth Date; Name

Is the driver enrolled in the DMV Pull Notice Program

Driver’s known address last 10-years

Driver’s arrest history

Driver’s license status.

Date licenses was issued;

Date license was mailed

Expiration date of license

DMV Restrictions will list if the driver must wear corrective lenses or can not run interstate etc..

DMV list the class of vehicle the driver is authorized to operate; Also this line indicates what endorsements the driver has.

If the driver was required to have a commercial 2-year DOT medical card DMV would list the status here and also the expiration date.

DMV provides the previous license issued to the driver and the expiration date for the past three years.

DMV lists the latest application submitted by the driver and renewal date and the location of the DMV office the license was issued.

Legal history –

Actions taken by DMV

Date DMV mailed action

Date action is effective

Which law authorized the action, also listing the section.

DMV issue a thru date of when the action will end.

DMV list all violations here with violation date, conviction date, section violated, disposition, court location, docket number vehicle license number.

DMV Point Count; date DMV updated DMVR; If any FTA’s or FTP’s on file

DMV list all accident the driver was involved in, in the last 10-year.


Understanding Suspensions DMV mailed on 04-06-98 to the driver that he/she was on driver DMV probation effective 4-6-98 by DMV.

DMV mailed a suspension letter on 4/15/99 to the driver

The effective date of the driver suspension is 4/19/99. If DMV does not list a thru date on for the suspension it is to be understood the suspension is final until further notification by DMV.

Section of the vehicle code that the driver was suspended on

13551- Surrender of license to DMV.

On 4/19/99 DMV terminated the driver suspension with the reason it was set aside.

When you see action terminated (ACT-Term) listed it implies all actions have been terminated by DMV. Go to the status part of the DMV printout and identify if the driver is valid to operate a motor vehicle.

Enrolling Drivers in the DMV’s Commercial Pull Notice Program.•Upon the hiring of a driver, The

Transportation Guy's has thirty (30) days to enroll the new hire driver in the DMV commercial pull notice program.

•The DMV commercial pull notice program is a department within DMV that solely tracks the status of commercial drivers throughout the state of California.


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Commercial Pull Notice Program•The DMV commercial pull notice program

updates the drivers driving record any time there is a change of status, i.e., new medical card, new driver’s license, or;

•Citations and violations;•Suspensions and;•Restrictions.


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Commercial Pull Notice Program•The DMV commercial pull notice program

is required by state law to provide annually a driver’s pull notice. If within that year a driver has negative actions against his/her record The Transportation Guy's shall receive an updated pull notice.

•On the next three pages please see the correct procedures for enrolling driver’s.


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Driver Release Form to Obtain DMVR

•Please click on the DMV Driver Release form below in the PDF file.

•Please have the driver’s complete this form and retain in the DQ packets.


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inf1101 - DMV Driver Release Form.pdf

Enrolling or Deleting Driver’s from the DMV Pull Notice Program

inf1100 DMV Driver Enrollment or Deletion Form.pdf


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•Please click on the PDF form below. This form is used by The Transportation Guy's to enroll driver’s or delete drivers from the commercial pull program.

•A copy of another companies pull notice printout is not acceptable.

Enrolling Out of State Drivers in Pull Notice Program

inf1102 Enrollment or Deletion of Out of State Drivers.pdf


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•Driver’s with out-of-state commercial driver’s licenses must use a different form specify providing DMV with the information needed to obtain and keep current with that out-of-states CDL.

•Please click on the PDF Icon below for the Out-of-state driver’s enrollment form.

Test

1) A DMVIR is a printout of a driver’s history and current status.

2) The Transportation Guy's is required to have the applicants provide a valid DMVR within 30-days of their interview or hire date.

• True / False

• True / False


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Test

3) DMV provides either a 3-year or 5-year DMVIR?

4) A Employment Development DMVIR is considered valid?

5) If the Driver has a Class A only can they pull a gasoline tanker?

6) It is advised that you have both copies of the drivers CDL and DMVIR?

True / False

True / False

True / False

True / False


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Test

7) ATX means the driver has a class “A” and has the following endorsement; Doubles, Tank, Hazardous materials?

8) Class B licensed driver is allowed to operate any vehicle over 26,000 lbs and two any trailer under 10,000 lbs?

• True / False

• True / False


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Test

9) A Class “C” license allows the driver to operate any vehicle over 26,000 lbs.

10)DMV indicates the license is suspended but the driver can operate any vehicle in the course of employment, is this true?

11)If you have question, should you call DMV commercial section.

True / False

True / False

True / False


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Test

12)A FTA is issued by DMV for a driver failing to appear at a court hearing?

13)DMV requires any driver involved in any accident with more than $750.00 in damages to report immediately to DMV on a SR-1 form.

12) A negligent driver is any driver who receives 4- points in 12 months from motor vehicle citations?

• True / False

• True / False

• True / False


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Test

14) DMV assigns points to the degree of violation. One point is for minor violations and 2 points is for major violations.

15) FTP is issued by DMV and means that a driver has gone to court, but has failed to pay his/her fine.

16) An abstract is a notification produced by the courts clearing the citation.

• True / False

• True / False

• True / False


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Test17)A 10-year DMVIR provides the

employer with more information than a 3-year DMVIR.

18) If the driver is suspended the DMVIR will indicate the length of suspension by listing the thru date.

19)A supervisor must tally the point count on a DMVIR, sign and date that they furthermore reviewed the DMVIR

20)A Supervisor must enroll a new applicant in the DMV Pull Notice Program within 30-days?

True / False

True / False

True / False

True / False


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The transportation guys dmv 2

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