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Transportation of Dangerous Goods

Seminar The SQAS Assessment and the

latest changes to it

Presented by: Tommie Muller

Johannesburg - 22nd September 2015

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SQAS (Safety & Quality Assessment System) is a system to evaluate the quality, safety, security and environmental performance of Logistics Service Providers (LSP's) and Chemical Distributors in a uniform manner carried out by independent assessors using a standard questionnaire.

Introduction to SQAS

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A SQAS assessment does offer a detailed factual report which reflects each road transport company’s needs, evaluated according to its own requirements / standards.

CAIA, the Chemical & Allied Industries’ Association, centrally manages the electronic database pertaining to those transport companies who have been audited.

Introduction to SQAS

Safety Quality Assessment Systems (SQAS)

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SQAS Road Transport Service SQAS Tank Cleaning (Wash Bay)

SQAS Warehouse

SQAS Rail

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The electronic database of assessment reports

The SQAS Principles

A common questionnaire for each category of companies;

The accreditation of assessors;

Auditing is based on “Seeing is believing”.

In SA the system is based on three pillars: -

The SQAS Assessors

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They are also closely monitored by CAIA to ensure a continuously high and uniform quality of work across South Africa, Namibia and Botswana.

The list of Road SQAS Assessors are on the CAIA electronic database.

Those assessors registered with SAATCA reflects on latter’s electronic data base.

The assessments are done by professional auditors who are trained and accredited by SAATCA for each type of assessment.

The questionnaire has a number of assessment areas

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Assessment Area Total % Max score Obtained

Management 525 0 0.0 Safety, Health & Environment 512 0 0.0 Equipment 395 0 0.0 Planning & Operations 457 0 0.0 Security 26 0 0.0 Site Inspection 606 0 0.0 Responsible Care® 30 0 0.0 Total number of questions 2551 0 0.0

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The audit questionnaire layout

On the left side of the questionnaire, a (C) is displayed. This indicates that policies and procedures are required.

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1. Management.

1.1. Management Responsibility.

1.1.1. Company Policies.

C 1.1.1.1. Does the company have a current written policy reflecting

management's active commitment to Safety & Health, Environment

(SHE) and Quality and to meeting customers requirements?

C 1.1.1.2. Are all policies signed and dated by the CEO and not older than 3

years?

C 1.1.1.3 Have the policies been communicated to the employees through

bulletin boards etc.?

C 1.1.1.4 Does it make reference to all employees' responsibility for SHE and

Quality?

C 1.1.1.5 Is there evidence of the employees' involvement in and commitment

to the company's SHE and Quality objectives?

1.1.1.6 Does the company have a BBS policy or an equivalent management

system in place?

C 1.1.1.7 Does the company have a current written drugs and alcohol policy?

C 1.1.1.8 Is the policy implemented and are records of incidents relating to

drugs and alcohol kept at the company?

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On the top right-hand side of the questionnaire two columns reflects “SH”; “E”; “Q”.

Each question has been weighted.

The left hand column is the maximum score that can be obtained for each question.

The right hand column is the score allocated to the audited company.

The questionnaire layout

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Maximum Actual

Score Score

SH E Q SH E Q 1 1 1

1 1 1

1 1 1

1 1 1

1 1 1

1 1 1

1

1

M

M

M

M

I

I

I

M

The questionnaire layout

Mandatory / Desired / Industry Norm

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Is there evidence that the licenses of drivers are checked prior to employment and regularly thereafter?

M 1

Are personnel subject to a medical exam before employment & prior to leaving?

M 20 20

Are all operating staff (excluding office staff) given a periodic medical examination dependent on the risks to which they are exposed ?

M

20 20

Are professional drivers over the age of 55 years being medically examined twice per year?

D 10 10

Is there a written disciplinary procedure and are records of disciplinary hearings retained ?

I 10

Does each member of staff have a letter of appointment / contract.

M 10

Summary of questions are divided into 2 categories: - 1st Category

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Type Total %

Max

score

Obtained

score

Mandatory (M) 1985 0 0.0

Industry norm (I) 507 0 0.0

Desirable (D) 59 0 0.0

Total number of questions 2551 0 0.0

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Total %

Max

score

Obtained

score

Safety & Health (SH) 1375 0 0.0

Environment (E) 313 0 0.0

Quality (Q) 863 0 0.0

Total number of questions 2551 0 0.0

Summary of questions are divided into 2 categories: - 2nd Category

Changes to SQAS audit

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Transport Companies – first time audited – a minimum of 3 months statistics and records required.

Companies to be re-audited (2 yearly) - within maximum period of 2 months after certificate has expired. If not, name will be deleted from CAIA data base.

Changes to SQAS audit systems

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Three (3) issues of importance to Auditee:-

The minimum pass rate of 90% overall is required to obtain Approved status.

A minimum of 95% on the mandatory (M) questions to be obtained.

A time frame of 30 days will be allowed for the Auditee to achieve this.

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Final score obtained, the Auditee will: -

Be issued with a certificate by the Auditor, stating Approved Supplier;

The Company’s name will be registered on CAIA’s electronic data base.

The Auditor who conducted the audit, his / her name will also now appear on CAIA’s electronic data base.

Changes to SQAS audit systems

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If a company does not have a Wash bay, diesel bowser, etc. the questions will be indicted as “Not Applicable” (NA).

Any other question found not to be applicable to the Auditee, will be scored accordingly.

In some questions weighting has been increased.

Changes to SQAS audit systems

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Transport companies that have been SQAS audited and a contract with Sasol:

Two yearly audits to obtain at least 85%.

If not, company immediately suspended for 3 months.

Those Companies contracted to Sasol will have two unannounced spot audits per year.

Changes to SQAS audit systems

Questions

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Are there any questions on the SQAS system?

Should you wish to obtain more info regarding SQAS:

Cell phone number: 082 695 3782 or E-mail address: tommieb.muller@gmail.com

Thank you