The Spanish Legal Deposit Law: knitting the web for digital resources. Mar Pérez Morillo

Mar Pérez Morillo

Head of Web Services - National Library of Spain

BIBLIOTECA NACIONAL DE ESPAÑA

The Spanish Legal Deposit Law:knitting the web for digital resources

GA IIPC / Washington, D.C. / May 1st, 2012

BIBLIOTECA NACIONAL DE ESPAÑA2

Contents

1. What is Legal Deposit?

2. Legal Deposit Legislation in Spain

3. Printed materials vs. non-prints (tangible vs. intangible media)

4. What are other countries doing?

5. Specificities of the Spanish context

6. Group efforts: coordination between conservation centres

7. The Decree for the Legal Deposit of digital resources

8. Weaving the future: it’s a joint venture.

The Spanish Legal Deposit LawGA IIPC / Washington, D.C. / May 1st, 2012


1. What is Legal Deposit?

● One of the statutory functions of the National Library of Spain (BNE): art. 2 D)● Requirement to deposit copies of all publications, reproduced on any media and by any procedure, published in Spain.



2. Legal Deposit Legislation in Spain

Origins: Royal Letters Patent, granted by Philip the Vin 1716.

New formats added in 1938.Legal Deposit Act: 1957, and still standing until

July 2011!!New Legal Deposit Act: Ley 23/2011(July 29th, 2011):

• Requirement to deposit rest on editors, insteadof printers

• Specific mention of electronic documents andweb sites as publications subject to the mandate of Legal Deposit

New Act implemented by New Royal Decree which shall establish the legal deposit of online publications (work-in-progress).



3. Print (tangible) vs. Non-Print (intangible)

Tangible materials (=printed materials): NLS (coverage dating back to 1957).

Intangible, ephemeral, non-physical documents must be managed in a different way.

DL number: impossibility of perpetuating the 1957 number-code assignationprocedure.



4. What are other countries doing?

Other web archives → encountering the same problems:• Data protection• Defence of intellectual property rights

Non-European role models: NLA; Internet Archive and USA; SingaporeDifferente models: in some countries the legal deposit is voluntary.

GA IIPC / Washington, D.C. / May 1st, 2012 The Spanish Legal Deposit Law

http://brst440.commons.yale.edu/files/ariel5_03.jpg


5. Specificities of the Spanish context (I)



5. Specificities of the Spanish context (II)

Red.es (www.red.es) : Ministry of Industry, Tourism and Trade.• Its missions are sketched out by the State Secretariat for

Telecommunications and the Information Society (SETSI).• Spain: among the 20 leading domain registries (>1,5 million domains)!!• It is going to play an important roal in the new scenario


http://www.red.es/


6. The Decree for the Legal Deposit of digital resources (I)


Its goals:

• To regulate the Legal Deposit of non-print/electronic/digital/online-offline publications

• To review Legal Deposit regulations, dueto enormous growth of electronic resources

•To adapt identification and collectingprocedures to the characteristics of the newtype of documents

• Easier procedures for editors

Working group: with representatives from all the autonomous regionsand cities to draft the Decree


6. The Decree for the Legal Deposit of digital resources (II)

Main topics of the Decree:• Separate procedures and conditions for the Deposit of tangible and non-

tangible material• Characterization of the online documents:

Public web pagesContents protected with passwordsDatabases and similar products

• Depending on the type of documents → different ways to deposit



7. Group efforts: coordination between conservation centres (I)


• The working group collaborate to go ahead with the project

• Autonomous regions will select online sites to be preserved

• BNE will run selective crawls for the Legal Deposit

• The resulting collection should be preserved in a national repository

• Conditions of access = for printed materials.

• Access should respect copyright issues and data protection


7. Group efforts: coordination between conservation centres (II)


• Safe repositories: act as conservation centres

• If the conditions changed: documents delivered to conservation centres

• If the safe repositories don’t want to act as conservation centres…


8. Weaving the future: it’s a joint venture

In this framework, we are forced to collaborate.Future involvement of agents: commitment.Otherwise the preservation of so huge heritage will be lost.



Information and images sources ©

National Library of Spain’s Statute book (spa),http://www.bne.es/es/LaBNE/Docs/estatutoBNE2009.pdfLegal Deposit Law 23/2011 (July 29th) (spa),http://www.boe.es/boe/dias/2011/07/30/pdfs/BOE-A-2011-13114.pdfMore information about Legal Deposit in Spain, http://www.bne.es/en/Colecciones/Adquisiciones/DepositoLegal/index.htmlLegal deposit (Wikipedia), http://en.wikipedia.org/wiki/Legal_depositRed.es, http://www.red.es/Stock.XCHNG, http://www.sxc.hu/


http://www.bne.es/es/LaBNE/Docs/estatutoBNE2009.pdf

http://www.boe.es/boe/dias/2011/07/30/pdfs/BOE-A-2011-13114.pdf

http://www.bne.es/en/Colecciones/Adquisiciones/DepositoLegal/index.html

http://en.wikipedia.org/wiki/Legal_deposit

http://www.red.es/

http://www.sxc.hu/

Mar Pérez Morillo – Head of Web Services [email protected]

Pº de Recoletos 20-22 28071 Madrid

EspañaT +34 915 807 800

www.bne.es

BIBLIOTECA NACIONAL DE ESPAÑA

http://www.bne.es/es/Inicio/index.html

The Spanish Legal Deposit Law: knitting the web for digital resources. Mar Pérez Morillo

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