THE SINGAPORE SCOUT ASSOCIATION ADMINISTRATIVE … Briefing 2016.pdf · Programme Leader...
Transcript of THE SINGAPORE SCOUT ASSOCIATION ADMINISTRATIVE … Briefing 2016.pdf · Programme Leader...
THE SINGAPORE SCOUT ASSOCIATION ADMINISTRATIVE BRIEFING 2016
PROGRAMME0930 Registration
1000 Welcome Address by the Chief Commissioner
Introduction of Commissioners Council & Staff
1015 Admin & Operational Matters
Area Re-Structuring
Update on the Enhanced Online Registration System (MSDS)
Programme & Training Update
One Million good Deeds Campaign
Code of Conduct
Job Week 2016
Calendar of Events 2016
- World Scout Day Dinner, 20 Feb 2016
- Camp Possible , Nov 2016
1145 Sands Leadership Development Centre
1200 Questions & Answers
1230 Lunch meeting with ACCs (Area)
Distribution & Collection of Job Week Cards
WELCOME ADDRESS
TAN CHENG KIONGCHIEF COMMISSIONER
Commissioner Council
Andrew AngACC (North)
Antong ShahruddinACC (South)
Ho Chee HengACC (East)
Lim Say ChionhACC (West)
COMMISSIONER COUNCIL
Tan Cheng KiongChief Commissioner
Chay Hong LengDeputy Chief CommissionerInternational commissioner
Desmond ChongDeputy Chief Commissioner
ACC (Partnership)
COMMISSIONER COUNCIL
Chow Hock LinACC (Adult Resource)
Malcolm TanACC (Operations)
Dr Jeffrey HoACC (Membership)
Patrick TanACC (Resource)
Tan Kay KerngACC (Training)
Eric LamACC (Programme)
Professional Staff
PROFESSIONAL STAFF
Dr Mohd Effendy
Executive Director
Lai Kwok Chin
Director (Corporate Affairs)Jennifer Lim
Director(Accounts & HR)
PROFESSIONAL STAFF
Noraini MohamadUnit Development Consultant
Yeo Kai CheowUnit Development Consultant
Koh Kar Meng
Unit Development Consultant
Lai Kwok Chin
Unit Development Consultant
PROFESSIONAL STAFF
Yvonne Tan
Manager (Scoutshop)
Nick KiangSnr Executive (Sea Scout)
Lee Pui LingSnr Executive (Air Scout)
Lim Weixing
Snr Executive (National Events)
Madelene SeowManager (Adult Resource & Training
Maohaid FaizalManager (IT &IR)
Aman Hj AhmadSnr Executive (Facilities)
Dorothy TeoManager (Youth Programme)
PROFESSIONAL STAFF
The Choon TeckFacilities Assistant
Lim Guan Cheng
Housekeeping AssistantRam SinghWatchman
VijayaExecutive Assistant (Area)
DianaExecutive Assistant (Admin)
BanuExecutive Assistant (Area)
Adrian ChuaExecutive Assistant (Operations)
Esther LeeSnr Accounts Assistant
Desmond Chong, Deputy Chief Commissioner & Partnership Commissioner
New Area Structure
Scope
Rationale for Area Restructuring
Proposed Structure
Key Milestones for 2016/2017
Conclusions
Rationale for Area Restructuring
• 21st Century Scouting
• Provide more focus to unit development
• Allow for ground up initiatives to lead transformation
• Leadership Development
• Foster an Area Identify
New Area Structure
Area Development Leader (Cub)
Area Development Leader (Scout)
Area Development Leader (Venture/Rover)
Senior/Unit Development Leaders (Cub)
Senior/Unit Development
Leaders (Scout)
Senior/Unit Development Leaders (Venture/Rover)
Cub Scout Packs Scout TroopsVenture Units/
Rover Crews
Area Commissioner
Asst. Area Commissioner(Programme)
Asst. Area Commissioner
(Training)
Asst. Area Commissioner
(Operations)
Unit Development Consultant
Area Admin Assistant
Key Milestones for 2016/2017
• Complete Area Restructuring by H1, 2016
• Set up Area Rover Council
• Set up of Area Satellite Unit for community scouting
• Increase camping days: Family Camps
Conclusions
With a new dynamic Area Structure, SSA can further:
Strengthen our profile as an educational youth movement from the ground up
Strengthen our units at the ground level
Provide scouting to the community thus support membership growth
Provide a platform for youth leadership development through the Area
Leadership Team
Anba T, Programme Commissioner (Venture Scout)
National Programme Council
REVISED VENTURE SCOUT SCHEME
REVISED VENTURE SCOUT SCHEME
LEARNING OUTCOMES
VENTURER AWARD
Participation & Lead
ACHIEVER AWARD
Self-Achievement
CHALLENGER AWARD
Challenge
PRESIDENT’S SCOUT AWARD
Pinnacle Award
REVISED VENTURE SCOUT SCHEME
CHANGES TO VENTURE SCOUT UNIT STRUCTURE
The proposed change is to (re)introduce the Patrol System in the Venture Scout Unit Structure.
The Venture Patrol is proposed to be made up of six to eight Venture Scouts and lead by a Venture Patrol Leader (VPL) and assisted by an Assistant Venture Patrol Leader (AVPL). A smaller Team is proposed as compared to a Scout Patrol as a Venture Unit is typically smaller than a Scout
Along with this change, the Ex-Co shall be expanded to include VPL. Appointments in the Ex-Co need not be held by a VPL.
The Ex-Co Chairman, Ex-Co members, VPL and AVPL are to be recognised with an appointment badge consistent in design to that of the Cub Scouts and Scouts. Illustration of the badges are as below:
EXCO Chairman EXCO MEMBERS/ VPL AVPL
VENTURE SCOUT YOUTH COUNCIL
Purpose
The purpose of Venture Scout Youth Council is to: a. Plan area wide Venturing activities. b. Provide a forum where youth can share program ideas, problems, or successes c. Empower youth to plan and take leadership.
Roles and Responsibilities
The Venture Scout Youth Council shall:a. Maintain a positive image of the Venturing programme.b. Provide support to each unit to improve their Venturing programme. c. Provide training or orientation to the newly selected VSYC membersd. Help in promoting/organizing relevant opportunities for youth Venturing e. Provide input on Venturing-related topics to the Venture Scout Programme Council
VENTURE SCOUT YOUTH COUNCIL
Timeline For Implementation
Time Action Coordinated By
Oct 31 2015 Announcement during Pow-Wow VSPC
Jan-Mar 2016 Formation of VSYC during Area VFC Area Commissioners
April 2016 1 -day training for all VSYC officers and Adult Advisors
VSPC
October 2016 Review VSPC
Eric Lam, Assistant Chief Commissioner (Programme)
National Programme Council
Programme Leader Accreditation Scheme
Purpose
• The Revised Youth Programme encourages a Young Person to pursue his interests, and to the best of his abilities.
• Aimed to assist Unit Leaders to cater to the full breadth and depth of the Programme.
Role
• The primary role of a Programme Leader is to conduct courses and assessments in his appointed field under the Youth Programme.
• He is expected to be a role model and catalyst in proliferating good and safe practices, 21st Century Competencies and Scouting fundamentals, on top of the skills and knowledge required in his field.
• On top of educating Young Persons, he may be called upon to lead, guide and mentor other Adult Leaders.
Process• Accreditation is a formal means to recognise an
individual for competency, in 4 STEPs:-1. Safety: To apply the MOE Risk Assessment Management
System (RAMS) to the activities relating to his appointed field.
2. Technical Expertise: To produce training materials and aids for an assigned lesson.
3. Educational Methods: To apply his knowledge from the 21st Century Scouting Workshop to formulate a lesson and assessment plan.
4. Procedures: To conform to the procedures pertaining the planning and organising of related courses and assessments for Young Persons.
Fields
• Leadership Development
• Exploration and Expedition
• Scouting Skills
• Sea Scouting Skills
Volunteer if you have something to offer!
Relationship
• Nominated and managed by respective Area
• Work closely with appointed mentor and other Programme Leaders
• Accreditation Process managed by ProgrammeLeader Accreditation Committee chaired by National Programme Commissioner. Other members include Adult Resource Commissioner and National TrainignCommissioner.
Programme Leader (Naturalist)
• To support the implementation of Young Environmentalist Badge, Young Nature Surveyor Badge and Young Naturalist Badges (consisting of 3 tiers)
• Partnership with National Parks Board and Gardens by the Bay
• First Programme Leader Course during March holidays 2016 for 25 Adult Leaders.
STEP Framework
Safety Attend a half day workshop by HQ
Technical Expertise Attend a half day workshop by NParks + half day workshop by Gardens by the Bay
Educational Methods Attend the 21st Century Scouting Workshop (2 days)
Procedures Attend a half day workshop by HQ
Pre-requisite• Love for nature• Committed to guide Young People for the YEB, YNSB and YNB• Registered Adult Leader with AC’s consent
Dates
• Gardens by the Bay Workshop = 15 March
• NParks Workshop = 16 March
• 21st Century Scouting Workshop = 5 & 12 March
All dates subject to change / availability of resources
Facilitation Toolkits
Purpose
• To equip our Adult Leaders with facilitation toolkits so as to deliver 21CC learning more effectively
• To have a consistent approach in facilitating reflection throughout the Association
1. Reflection Cards
2. Pocket Processor
3. Body Parts Debrief Kit
Each Unit will get
• 3 sets of Reflection Cards
• 2 sets of Pocket Processors
• 1 set of Body Parts Debrief Kit
They are on the way to Singapore right now
Collection and Orientation• 27 Feb: (i) 2pm to 4pm (ii) 4pm to 6pm
• 5 Mar: Only for those attending 21st Century Workshop
• 19 Mar: (i) 10am to 12pm (ii) 1pm to 3pm (iii) 3pm to 5pm
~~~~~~~~~~~~~~~~~~~~~~~~~~~~Do remember to collect the
Facilitation Toolkit Letter from the Youth Programme Counter TODAY !
Tan Kay Kerng, Assistant Chief Commissioner (Training)
National Training Team
Desmond Chong, Deputy Chief Commissioner & Partnership Commissioner
One Million+ Good Deeds Campaign
Scope
Introduction
Collaterals & Concepts
Conclusions
Introduction
• A Good Deed A Day – Synonymous with Scouting
• A campaign to bring that message to every scout and every scout’s family
• A campaign to showcase our youths as change maker in their respective community
Collaterals & Concepts – Pledge Card
Pledge Card for all Youth Members
• Emphasis “On my Honour”• Parents/Guardian Involvement• Good deeds can be simple
Support 21CC Programme
• Record & Reflect• Group Life – Show & Tell
Collaterals & Concepts – Reach Out Effort
Pledge Banner
• I pledge! • Photos submitted through Leaders• A giant photo mosaic forming a Singapore
Map will be put up at SSA HQ• #onegooddeedaday2016
Pass it on!
• Start with Family• Community Involvement
Collaterals & Concepts - Badge
• Badge awarded to members who participates• Suggestion to include collar pin so the youth can wear it on their school uniform
“to continue the engagement”
Conclusions
With the One Million Good Deeds Campaign we can further:
Strengthen our profile as an educational youth movement
• Focus on the value of helping others/being kind
• Youth Led
• Family/Community Involvement
Demonstrate our commitments to “Creating a Better World”
• “Yes We Can” be a change maker in our community
• Active participation
Malcolm BH Tan, Assistant Chief Commissioner (Operations)
Code of Conduct
Outline
• Code of Conduct for Adults
• Whistle Blowing Policy
SSA’s commitment to Youth Protection
• Adherence to the Ministry of Education’s Risk Management Policy
• Commitment to WOSM’s Safe from Harm framework
• Compulsory registration of all adult members with the SSA
• For leaders dealing with young people at the Unit level, approval by the Sponsoring Authority (SA)
• Code of Conduct for Leaders
• Whistle Blowing Policy
Registration
• All adult members must be registered
– Includes teachers, volunteers (whether VAL or not), ad hoc ‘leaders’ & old boys
• Membership has its privileges
Leaders with contact with young people
• Teacher leaders in schools – screened by MOE as teachers
• Volunteer adult leaders in schools – approved by PS (Education) after screening by MOE and approval by the Principal as SA
• Leaders in open Groups/Units – approved by Sponsoring Authority & Group Council
• Ad hoc ‘leaders’ / old boys – must be registered with SSA
CODE OF CONDULT FOR LEADERS
SSA’s CODE OF CONDUCT
1. Accept the Scout Promise and the Scout Law, the Aims, Principles and Methods and any other rules and policies of the Association;
2. Realise that bullying, physical or verbal abuse, neglect or any type of abuse is unacceptable conduct by any member of the Movement. Corporal punishment is never accepted;
SSA’s CODE OF CONDUCT
3. Not impose your own religious beliefs, behaviours or practices on others and not use the Movement as a platform to promote your own beliefs, behaviours or practices, if these are incompatible with Scouting.;
4. Treat youth members with respect and accept that you have a duty of care for the welfare, safety, health and happiness of young people while they are under your responsibility;
SSA’s CODE OF CONDUCT
5. Respect everyone’s right to personal privacy at all times and take special care where sleeping, changing clothing, bathing and ablutions are concerned;
6. Accept that adults in Scouting do not involve themselves in unaccompanied or unobserved activities with individual youth members, including discussions and interviews. (Remember: In Sight – Out Of Hearing).
SSA’s CODE OF CONDUCT
7. Act with courtesy, consideration and good judgment in all interpersonal relationships, both inside and outside Scouting;
8. Avoid entering into relationships with young people which are unacceptable or which compromise the framework of trust between an adult and youth member (e.g. a sexual relationship between a leader and a youth member);
SSA’s CODE OF CONDUCT
9. Refrain from drinking alcohol or smoking in the presence of youth members.
10. Report any conduct seen or heard that does not comply with this Code of Conduct.
WHISTLE BLOWING POLICY(in place since 2009)
How to Raise a Concern / Provide Information
• Report to
– immediate supervisor/commissioner
– Executive Director
– Chairman, Audit Committee, Scout Council (SC)
– Members of the SC or Commissioners’ Council
• Preferably in writing or email; but can make arrangements for formal meeting
The Whistle Blowing Policy• Covers all employees and volunteers in the
SSA
• Includes
– Concerns on SSA’s accounting, internal controls, etc
– Breach of the COC
– e.g. impropriety, fraud, misuse of assets, abuse of authority, non-disclosure of conflict of interest, concealing misconduct
Points to Note in Raising a Concern / Provide Information
• Report early
• Do so in good faith and provide sufficient grounds
• Recognise that the person complained about also has the legal right to be represented and to be heard
• Anonymous complaints are much less persuasive and may hinder investigations
Follow Up
• Investigations may be conducted
– Audit Committee
– Legal Committee
– Police / CAD
– Others
• Further information may be sought from complainant
• Complainant will be updated
Lai Kwok Chin, Director (Corporate Affairs & Unit Development Consultant
Jobweek 2016
JOB WEEK CARD (FRONT PAGE)
JOB WEEK CARD (BACK PAGE)
JOBS THAT I CAN DO
THANK YOU & CALENDAR CARD
THE DO’S OF JOB WEEK
During the Job Week, the Scout must:
• Maintain a positive Scouting image and uphold the good name of the Scout Movement.
• Follow the Scout Promise & Law
• Perform jobs only within the stipulated period, i.e. from 0900hr to 1900hr dailybetween 12th to 20th March 2016
• Unless specially arranged by their Unit Leaders.
THE DO’S OF JOB WEEK
• Wear the correct uniform in public and working attire when performing jobs (Recruits should wear a Scout T-shirt and scarf).
• Know when and how to decline a job that is too difficult to handle
THE DO’S OF JOB WEEK
• Say “Thank you”, issue the Thank You cards after performing the task and be courteous at all times.
• Consult the Unit Leader Immediately should any harmful problems arise.
• Always remain contactable by the Unit Leader.
THE DO’S OF JOB WEEK
During the Job Week, the Scout should :
• Perform jobs in two or three, never alone.
• Not to follow any stranger to anywhere, in any building or premises.
• Only carry what they need for the jobs in their bags or knapsacks, not in plastic or shopping bags.
THE DON’TS OF JOB WEEK
• Not to disturb household or offices with Thank You Cards on the door or at the entrance.
• Do not solicit anyone for donations.
• Not to be rude and mischievous to people and property.
GENTLE REMINDER
As part of Corporate Governance under IPC, all collections
from Job Week should be deposited directly into the
Association’s account at any branches of the Overseas
Chinese Banking Corporation Ltd (OCBC)
Name: The Singapore Scout Association
Title: Job Week Account
Account No:538-048869-001
and submit the deposit slip together with your returns
to HQ latest by Fri 23rd April 2016
Personal cheques will NOT be accepted
Dr Mohd Effendy, Executive Director
Calendar of Events
SSA Key Event
Mon 22 Feb - Founder’s Day
9 Mar - Job Week Launch
25 Jun - Annual General Meeting
July - DSA Ceremony
21 May-3 Aug - Donation Draw (Selling Period)
3 Sep – Donation Draw Results
24-30 Nov - National Patrol Camp/Camp Possible
Malcolm BH Tan, Assistant Chief Commissioner (Operations)
National Events
World Scout Day Dinner
• Sat, 20 February 2016
– 7 – 10 pm
– SSA HQ, Multi-Purpose Hall
• $50 a head
– Scout Uniform; Cub Scout attire; Red, White & Purple
• 100 Years of Cub Scouts
National Day Parade Selection
National Day Parade Selection
• 27 Feb 2016
• 5 March 2016
• 12 March 2016
Venue: Beatty Secondary School
National Coordinator, NDP: Nordin bin Salleh
Integrated Camp / “Camp X”24 – 30 Nov 2016
National Patrol Camp
• NPCamp: Thu 24 Nov 2016 – Mon 28 Nov 2016 (5 days)
– Joint Open House on Sun 27 Nov 2016
• Venue: Sarimbun & MOE campsite
Camp Possible
– Camp Possible : Fri 25 Nov 2016 –Wed 30 Nov 2016 (1 + 5 days)
Integrated Camp / “Camp X”
• Structure
– Sr Commissioner i/c: ACC (Operations & NE)
– Joint Organising Committee, headed by a Camp Chief
• Dy Camp Chief NPCamp
• Joint Dy Camp Chiefs CP – Eric Lim Tiam Seng (Cub Scouts) & Ms Siah (Special Needs)
– National Patrol Camp Steering Committee
I WANT YOU TO VOLUNTEER
Integrated Camp / “Camp X”
– Organising Committee Manpower requirements:
• 66 for NPCamp 2013
• c. 150 for CP 2013
– Volunteer opportunities:
• Open call for nominations for Camp Chief, Dy Camp Chief (NPCamp)
Gary Lee, Director ,SLDC
Sands Leadership Development Centre