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Skater Handbook 1.0 January 2014

SKATER HANDBOOK 1.0 January 2014

Table of Contents

Overview of Programs................................................................................................... 1

League Membership and Fees ................................................................................... 1

Transfer Skater Policy .............................................................................................. 1

Season, Attendance, and Rostering .................................................................... 1

Codes of Conduct, Safety Policies ........................................................................ 1

Conflict Resolution and Disciplinary Action ........................................................ 1

Area 705 Executive Board Information ................................................................. 1

Contact List .................................................................................................................... 1

Agreement .......................................................................................................................... 1

Agreement

Area 705 Roller Derby Skater Handbook 2014

The contents of the Area 705 Roller Derby Skater Handbook is required reading by all members or prospective members of Area 705 Roller Derby. League Members may request a full copy of the Area 705 Roller Derby Policy and Procedure Manual from either Co-President.

Signature

I have read and understood all Policies and Procedures as outlined

in the Area 705 Roller Derby Skater Handbook 2014. I am aware

that the Area 705 Roller Derby Skater Handbook 2014 is an

overview of the Policies and Procedures for League operations and

that I may request a full copy of the Area 705 Roller Derby Policy

and Procedure Manual from either Co-president.

My signature indicates that I will follow the Policies and Procedures

with the understanding that failure to do so may result in

disciplinary action up to and including expulsion from Area 705

Roller Derby.

Member’s Name:_____________________________________________________

Signature:_____________________________________________________________

Date:____________________________________________________________________

Please return signed form to League Secretary.

5

Membership

The Area 705 Roller Derby League (Area 705 Roller Derby, Area 705)

was formed in March 2012 and shall be organized and operated

exclusively for the enjoyment and development of flat track roller derby

in the Peterborough/City of Kawartha Lakes area.

The league seeks to become a non-profit organization and no part of its

net earnings shall inure to the benefit of any individual or entity.

“Area 705 Roller Derby is collectively managed, and thus, the

responsibility for the continued success and growth of the league is

determined by the membership. Time, enthusiasm, and energy of

the membership will be needed to support the growth of the

league.” -Miracle Whip, Co-President

Members of the League

A member of the league is a skater or non-skater/volunteer who does

not hold a position on the Executive Board. Members in Good Standing

are entitled to vote on issues at general meetings.

A “Member in Good Standing” is defined as a Skater or Non-

Skater/Volunteer who pays monthly dues, is current with all monies

owed to the League, and has no grievances against her/him during the

month in which a meeting is held.

.

Welcome to Area 705!

Who We Are…

Area 705 Roller Derby was formed in March

2012 by a group of experienced skaters. The

League recruits players regardless of

experience, size, or ability. Area 705 is

grateful for the contribution of non-skating

members and sponsors.

Our Mission…

Area 705 Roller Derby is a competitive, flat

track roller derby league that strives to

positively promote the full contact sport for

women over the age of eighteen years in

the Peterborough/City of Kawartha Lakes

area.

Skater Handbook 2014

The Policies and Procedures in the Area 705

Roller Derby Skater Handbook 2014

provides an overview for operation of the

league and is required reading for all

members. League Members will be advised

in writing of updates or changes to the

Handbook or Policy and Procedures Manual.

4 1

Overview of Programs

League Structure

Area 705 Roller Derby currently consists of two teams and a Fresh Meat

Program.

Fresh Meat

Area 705 Roller Derby offers a comprehensive twelve week Fresh Meat

Program annually designed to develop skating skill and a basic

understanding of the game. Central to the program is training on proper

technique and fitness to ensure Skater safety. Freshies must successfully

complete Minimum Skill Requirement Testing in order to be drafted for

game play.

Teams

Smooth Operators is the League’s Travel Team

comprised of veteran skaters of intermediate to

advanced level skill.

_______________ is the newest 705 team of Skaters

who have recently passed Minimum Skills

Requirement Testing or are still gaining game

experience.

See “Rostering Policy” and “Transferring Skater Policy” for more

information.

Overview of Programs

Season

Area 705 Roller Derby offers programs and practices throughout the

entire calendar year.

January-March: One weekly two hour intensive practice with

focus on skill, fitness, and strategy to prepare for the regular

game season.

April-October: Season begins with two or more practices

weekly, one or more games monthly, and tournaments as

available.

October-December “Off Season”: once-a-week practices with

a less structured format, opportunities to scrimmage with

nearby leagues.

Fresh Meat Programs: Offered once annually. Twelve week

session with two hours of training each week.

Minimum Skills Requirement Testing: Follows Fresh Meat

Training and as required for Transferring Skaters. See

“Transferring Skaters Policy” for more information.

Skaters are encouraged to participate in other activities to increase skill

and fitness levels. Physical fitness reduces the risk of injury at practice

or during game play. Trail skates and free skates at nearby roller rinks

are organized on the Area 705 Player’s Boards. Join in as often as you

can!

2 3

Contact

General Contact Information

Website: area705

Facebook: Area 705 Roller Derby

Email: [email protected]

Active Skating Members will be added to the Area 705 Player’s Board on

Facebook.

Area 705 Roller Derby Executive Board Position Name Contact

Co-President Bondy Terri Duff

[email protected]

Co-President Miracle Whip Christine Jaros

[email protected]

Secretary Molly Spartan Jeannine Crowe

[email protected]

Treasurer Axel S Samantha Shaw

[email protected]

Treasurer Coach Dawesome Kevin Dawe

[email protected]

Skater Rep Manic Kaitlyn Kelly

[email protected]

Skater Rep [email protected]

Training Committee

Head Coach Coach Dawesome

Kevin Dawe

[email protected]

Assistant Coaches Hell Bunny

Angela Upper

[email protected]

Contact

Committee Heads

Bout Mistress [email protected]

Training

Committee

[email protected]

NSO/Volunteer

Coordinator

[email protected]

Fundraising,

Events, and Media

[email protected]

Social Coordinator [email protected]

Personal Contacts (blank for your use)

mailto:[email protected]

Membership

Membership Types (continued)

Skating Members: A skating member shall be persons who belong to

Area 705, have completed the Fresh Meat Training Program or have

completed the Transferring Skater Process, and are active players on

705 Teams. Active Skating Members must be at least 18 years old, pay

monthly dues, and obtain/hold CRDi Insurance and abide by the Skater

Code of Conduct.

Non-Skater/Volunteer Members: Dues paying Non-Skating/Volunteer

Members have all the privileges of active members including the ability

to vote at general meetings, hold a Board position, and avail themselves

of all opportunities offered by Area 705 Roller Derby. Non-

Skater/Volunteer Members who serve the league at no cost to

themselves are welcomed and valued by the League but do not have the

same privileges as dues paying members.

Referees: Members of Area 705 Roller Derby acting in the capacity of a

referee must meet the same requirements as any Skating Member and

follow the Referee Code of Conduct. Referees have the option of serving

the league at no cost but cannot have voting privileges. Referees who

pay monthly dues shall have all the privileges of active members.

Coaches: Coaches who pay monthly dues shall have all the privileges of

active members. Guest Coaches and Coaches who do not pay monthly

dues are welcomed and valued by the league but do not have the same

privileges as dues paying coaches. Skating Coaches must be properly

insured to skate at practice. Permanent and Guest Coaches must follow

the Area 705 Coaching Code of Conduct at all times.

Head Coach receives membership privileges based on time

commitment given to the League and pays no dues.

Membership

Monthly Dues

Skater Dues are $40 monthly and are payable the first of each month.

Skaters owing in excess of $80.00 (two months dues) are expected to

continue to attend practice but may not skate. Skaters with dues in

arrears are not considered Members in Good Standing and are not

entitled to any of the privileges of membership until dues are paid and

current. Skater attendance ranking will also be impacted by failure to

pay dues.

Member Dues are $5 month and considered delinquent 60 days beyond

the renewal date after which time loss of Good Standing status occurs.

Members who fall behind may have membership status revoked by the

Executive Board.

All League Members may pay dues by cash or cheque at practice or at

any Kawartha Credit Union location. Please obtain a receipt when

paying at Kawartha Credit Union indicating that money has been paid to

Area 705 Roller Derby and the amount paid.

If circumstances arise that Members are unable to pay monthly dues

during this time, accommodation may be available. Talk to the Skater

Rep or Treasurer for more information.

Codes of Conduct

It is the goal of Area 705 Roller Derby to ensure a positive environment

and the safety of skaters, officials, referees and spectators at all times. As

such, all Members are expected to follow the applicable Code of Conduct.

Player Code of Conduct Players are expected to play an active part in ensuring the success of the League and Team. This includes:

Creating a positive environment. Developing positive relationships with team mates. Meeting attendance requirements. Following the directions of coaches. Working toward team goals.

Team play will be emphasized over individual player accomplishments.

Players are expected to work with coaches and team mates to reach

team goals.

Players are expected to arrive on time and be prepared for practices and

games. It is the responsibility of every player to communicate to the

coach any delay in arrival time or absence in advance.

Everyone benefits from respectful communication. Players will refrain

from using foul language, shouting, or inappropriate gestures when

speaking with team mates, coaches, officials or referees. Players will

refer to the Conflict Resolution document and follow the process

outlined to resolve any issues

Codes of Conduct

Player Code of Conduct (continued)

No player shall engage in any activity that undermines the ability of any

player to develop skills or enjoy the sport of roller derby. Harassment

will not be tolerated.

Players will conduct themselves in a sportswoman-like way and be

mindful that an individual player’s behaviour will have an impact on the

team and league. Play fairly and within the rules. Respect the final

decisions of officials. Honour opponents and positively recognize their

efforts. Treat spectators and venues in a courteous manner.

Safety

Players will take an active role in reducing the risk of injury to self and

others. This includes, but is not limited to:

Maintaining personal physical fitness.

Following the directions of coaches, trainers, and referees.

Learning and following the rules.

Wearing proper safety equipment.

Reporting any potential hazard to player safety.

Players will wear an approved helmet, elbow pads, knee pads, wrist

guards, and mouth guards at all times in the proper manner. Players

must ensure that all equipment is in good repair and is the proper fit.

Players are expected to replace damaged safety equipment as needed.

Executive Board

This section is an overview of the Election Process for the Executive

Board, Role and Responsibility of the Board, and “Job Descriptions” for

each Executive Board Member and Skater Rep. For complete

information on all Policies and Procedures, including Executive Board

Election and Operating Procedures, please speak with a Co-President for

the full Manual.

“For the skater, by the skater.”

Area 705 Executive Board

The Area 705 Roller Derby Executive Board is comprised of the

following elected positions:

Co-Presidents (two)

Secretary

Treasurers (two)

The Executive Board (“The Board”) shall be selected at an Annual

General Meeting held once a year in February. All members in good

standing with the league will vote the Executive in. Members should

only vote for a qualified individual for the position. Terms run February

to February of each year with a transitional period of two weeks

following the election.

More than fifty percent of the membership of the Executive Board must

be comprised of skating members. If non-skating members are board

members, they must represent a minority. At least one Co-President, one

Treasurer, and either the Secretary or second Treasurer must skate.

Executive Board

Roles and Responsibilities

The power of management for the league is invested in the

Executive Board.

The league votes in Co-Presidents, Secretary, and Co-

Treasurers.

Skater Reps may be voted for by the League or appointed by the

Executive Board if necessary.

Committee Heads are appointed by the Board.

The Executive Board may exercise some of the League’s

decisions, while other decisions will be reserved for League

Membership in a General Meeting.

Election and Removal

The appointment and removal of Executive Members is voted

upon by the League members in a general meeting. Any

Member facing disciplinary action during the previous month

and month of a general meeting is not eligible to run for a Board

position.

Executive Members may leave their position by resignation or

death.

The Executive Board cannot appoint Executive positions. The

vacancy must be filled by vote from all Members of the League.

An Executive member must receive special notice if she or he is

being asked to be removed from the Board. The League must

supply a copy of the notice to this Member, who is entitled to be

heard at the meeting.

Executive Board

Member Requirements

Regularly attends Board meetings, special events, and functions.

Makes a serious commitment to participate actively in

committee work.

Volunteers for and willingly accepts assignments and completes

them thoroughly, adhering to deadlines.

Stays informed about committee matters, is prepared for

meetings, reviews, and comments on meeting minutes and

reports.

Builds strong, collaborative working relationships with other

Executive Board Members.

Participates in fundraising for the League.

Is informed about the League’s Mission, Programs and Policies.

Core Competencies

Ability to:

Listen, analyze, think clearly and creatively, work well with

others individually and in groups.

Set a strong example for and build morale of League Members.

Willingness to:

Prepare for and attend Board and Committee Meetings, ask

questions, take responsibility, meet assignment deadlines, open

doors in the community.

Develop skills for the benefit of the league.

Executive Board

Core Competencies (continued)

Cultivate and solicit funds, recruit and retain volunteers and

skaters.

Read and understand financial statements.

Liaison with other leagues and members of the greater derby

community.

Possess:

Honesty, sensitivity to, and tolerance of differing views.

A friendly, responsive, and patient approach.

Community-building skills.

Personal integrity, a developed sense of values, sense of

humour.

Concern for non-profit development of the League.

Executive Board Position Descriptions

In addition to the Core Competencies, each Executive Board position has

a unique role and requirement.

For complete details on the role of the Executive Board, Policies, and

Procedures, please refer to the Area 705 Policy and Procedures Manual.

Members may request the Manual from either Co-President.

Policies and Procedures

Transfer Skater Policy

Area 705 Roller Derby welcomes experienced Skaters to the league

throughout the season. To be considered for recruitment to Area 705

Roller Derby, a Skater must:

Be at least 18 years of age and identify as female.

Be equipped with all required safety equipment for

playing Flat Track Roller Derby and ensure that

equipment is in safe working order.

Provide a valid CRDi Skater Insurance Card or

purchase CRDi Skater Insurance.

Be a member in good standing with

current/previous league.

Complete and submit the Transfer Skater Form

online or to an Executive Committee Member.

Pay all required fees prior to start date.

Resign from any league or team she currently

belongs to.

Skaters who have completed Fresh Meat Training and passed

Minimum Skills Requirement Testing will be required to

perform a Safety Assessment and demonstrate sound

knowledge of the Rules of Flat Track Roller Derby.


Transfer Skater Policy (continued)

Upon successful completion of required skills assessments, all Transfer

Skaters must comply with the expectations of an Active League Member

for a 30 day probationary period. Following a 30 day probationary

period, Transfer Skaters may become Regular League Members at the

discretion of the Executive Committee. The Executive Committee

reserves the right to offer a Transfer Skater Active Member Status, an

extended probationary period, or decline the Transfer Skater’s

Application.

Skaters unable to successfully complete the safety test may be required

to transfer to the Area 705 Fresh Meat Program or be granted an

extended probationary period.

Skaters who have not completed Fresh Meat Training or have not yet

passed their Minimum Skills Requirement Testing with their former

league are welcome to transfer to the Area 705 Fresh Meat Program.

Admission to Area 705 Roller Derby does not guarantee being rostered

for game play. All Active League Members must maintain skill level,

fitness, and meet attendance requirements in order to be rostered for

regular season games (see Rostering Policy).

Area 705 Roller Derby thanks all applicants for their interest, however,

at the present time, a skater playing for Area 705 Roller Derby may only

play for Area 705 Roller Derby teams. This ensures that area leagues

maintain enrollment to build strong, competitive teams.

Codes of Conduct

Safety (continued) Players must also have current CRDi Insurance in order to participate in

practices and games.

Players will learn and follow the rules of the game and must pass the

Minimum Skill Testing Requirements before participating in any games.

Players are encouraged to ask for accommodation at practices if an

injury or health condition may impact ability to participate safely or

maintain skill and fitness levels. Please speak to the Head Coach about

your needs to develop a plan. All personal health information will be

kept confidential by the Head Coach.

Use of drugs or alcohol during practice or games is strictly prohibited.

Players experiencing side effects from prescription medication are

expected to gauge their ability to safely participate in practices. Any

player suspected of being under the influence of an intoxicant will be

ejected from the track.

Failure to comply with the Skater Code of Conduct or Safety Policies may

result in disciplinary action up to and including expulsion from Area 705

Roller Derby.

Codes of Conduct

Coaching Code of Conduct

A team’s reputation is not built solely on its skill in play but also on

sportsmanship and courtesy. Coaches will demonstrate at all times the

highest level of sportsmanship and fair play and motivate players to do

the same.

Coaches will know, abide by, and actively coach by the rules of Roller

Derby. Coaches will instruct players using the WFTDA Rules of Roller

Derby and stress that each player compete according to the rules at all

times. Coaches will demonstrate respect to all Members of the League.

Address game officials in a courteous manner and respect the final

decisions of Referees. Coaches will not address officials in a loud,

disrespectful, or abusive manner.

Win or lose, be humble and generous in victory and proud and

courteous in defeat. Respect the coaches and players of the opposing

team during and after the game.

Use of drugs or alcohol during practice or games is strictly prohibited.

Any coach suspected of being under the influence of an intoxicant will

face disciplinary action.

Coaches will answer to the team, board, or opposing team for their

actions. Failure to comply with the Coaching Code of Conduct or Safety

Policies may result in disciplinary action up to and including expulsion

from Area 705 Roller Derby.


Leave of Absence Policy

Leave of Absence (LOA)

Skaters must complete and submit the Leave of Absence Request Form

to the Executive Committee when requiring an extended period off

skates. Forms are available from the Skater Rep. This policy outlines the

types of LOAs available and the expectations of Skaters while on leave.

Leave of Absence due to Injury

Skaters taking a Leave of Absence due to injury (any length of time

longer than 30 days, including injury, illness, and pregnancy) must

complete the “Leave of Absence Request Form” and submit it to the

Executive Committee explaining the nature of the injury and anticipated

recovery time. Injured Skaters are required to attend and participate in

league events including practices, scrimmages, bouts and fundraising

initiatives in an off-skates capacity to the best of their ability. Failure to

attend will be recorded on the Skater’s Attendance Record and may

impact the Skater’s ability to be rostered for upcoming games. The

Executive Committee may request a Skater submit a letter from their

physician regarding the injury. The Skater may also require a physician’s

letter declaring the Skater medically fit to return to practice. Sensitive

health information will be kept in confidence by Coaching Staff and

Executive Members.

Skaters approved for a Leave of Absence due to Injury will be required

to pay only five dollars for dues monthly beginning the following month

until the Skater is medically fit to return to practice. Upon return, the

Skater’s dues will be pro-rated for that month. Injured skaters may

continue to hold Committee positions during the recovery period.


Leave of Absence Policy (continued)

Personal Leave of Absence

Skaters taking a Personal Leave of Absence longer than 30 days must


Executive Committee seven days prior to the date the leave will begin.

The duration of a Personal Leave of Absence is 3 months. Approval and

renewal is at the discretion of the Executive Committee. Skaters

requesting a Personal Leave of Absence are required to attend and

participate in league events including practices, scrimmages, bouts and

fundraising initiatives in an off-skates capacity. Skaters requesting a

Personal Leave of Absence must submit a written letter attached to the

“Leave of Absence Request Form” if the reason for the request impacts

the Skater’s ability to attend league events. Failure to attend without

approval from the Executive Committee will be recorded on the Skater’s

Attendance Record and may impact the Skater’s ability to be rostered

for upcoming games or be granted a renewal if circumstances require

further Personal Leave.

Skaters approved for a Personal Leave of Absence will be required to

pay only five dollars for dues monthly beginning the following month for

each month of the three month leave. In order to return to skating, the

Skater must pay full dues immediately. Dues may be pro-rated at the

discretion of the Board. Skaters requiring a Personal Leave of Absence

may not apply for or continue to hold Committee positions during the

absence.


Leave of Absence Policy

Vacation Requests

Skaters are asked to complete the “Vacation Request” Section on the

“Leave of Absence Request Form” and submit the form to the Executive

Committee as soon as possible when absence from league events is due

to vacation as a courtesy to the League. Completing this section assists

the Executive Committee in scheduling League Events and helps

Coaches plan practices. Failure to submit the Vacation Request may

impact the Skater’s ability to be rostered for upcoming games. Skaters

are expected to pay full dues for the period of absence due to vacation.


Leave of Absence Policy (continued)

Personal Leave of Absence

Skaters taking a Personal Leave of Absence longer than 30 days must


Executive Committee seven days prior to the date the leave will begin.

The duration of a Personal Leave of Absence is 3 months. Approval and

renewal is at the discretion of the Executive Committee. Skaters

requesting a Personal Leave of Absence are required to attend and

participate in league events including practices, scrimmages, bouts and

fundraising initiatives in an off-skates capacity. Skaters requesting a

Personal Leave of Absence must submit a written letter attached to the

“Leave of Absence Request Form” if the reason for the request impacts

the Skater’s ability to attend league events. Failure to attend without

approval from the Executive Committee will be recorded on the Skater’s

Attendance Record and may impact the Skater’s ability to be rostered

for upcoming games or be granted a renewal if circumstances require

further Personal Leave.

Skaters approved for a Personal Leave of Absence will be required to

pay only five dollars for dues monthly beginning the following month for

each month of the three month leave. In order to return to skating, the

Skater must pay full dues immediately. Dues may be pro-rated at the

discretion of the Board. Skaters requiring a Personal Leave of Absence

may not apply for or continue to hold Committee positions during the

absence.

Vacation Requests


Conflict Resolution and Disciplinary Action

It is the goal of Area 705 Roller Derby to ensure a positive environment

and the safety of skaters, officials, referees and spectators at all times.

All Members are expected to follow the applicable Code of Conduct.

Please refer to Policies and Procedures- Codes of Conduct, or request a

copy of the Area 705 Roller Derby Policies and Procedures from a Co-

President.

Members are strongly encouraged to speak to an individual in private

regarding matters before initiating the formal Complaint Process. Often

a face-to-face dialogue can resolve misunderstandings and maintain the

spirit of community and team.*

In the event that assistance is required to resolve a complaint, a Member

may send the details of the complaint in writing to the Skater Rep or any

Executive Committee Member. Forms are available on the Area 705

Private Member Board.

All parties will ensure confidentiality is maintained throughout the

entire Conflict Resolution Process. Failure to protect the confidentiality

of any League Member involved will result in further disciplinary action.

*Individual players are expected to announce the onset of Shark Week on the Private Members Board for

the benefit of all League Members.


Conflict Resolution/Disciplinary Action Process

Coaching Session: Upon initiation of the formal complaint process, the

Skater Rep or Executive Member receiving the Complaint Form, verify

that parties involved have spoken individually and attempt to mediate

and resolve matters between said parties. Conversations and details of

the incident will be documented and logged by Skater Rep or Executive

Member with each party signing the notes.

Verbal Warning: A Member in violation of the Code of Conduct, a

Policy, or Procedure will be advised of the nature of the violation and

informed that continued offences will result in discipline including

suspension or expulsion from the League.

Written Warning: A Member in violation of the Code of Conduct, a

Policy, or Procedure, or facing discipline for a previous violation will be

given a Written Warning from the League Co-Presidents The Written

Warning will detail the offence, steps taken to resolve the offence, and

disciplinary action. Probation, suspension, or expulsion from the League

may be the result of a first or subsequent offence.

Probation: A 30 Day Probation Period may be recommended to any

Member in violation of the Code of Conduct, a Policy or Procedure.

Members will receive written notice of the initiation of a Probationary

Period including details of the offence, steps taken to resolve the

violation, and other disciplinary action taken if applicable. Following the

end of the Probationary Period, the Member will meet with the Co-

Presidents to discuss the process for returning to the status of Member

in Good Standing. Members serving a Probationary Period are expected

to attend all League Events and Practices and pay full monthly dues.

Failure to successfully complete the Probationary Period may result in



Conflict Resolution and Disciplinary Action (continued)

Suspension: A two week Suspension Period may be recommended to

any Member in violation of the Code of Conduct, a Policy, or Procedure if

deemed to be the appropriate disciplinary action by the Area 705

Executive Board. Members facing Suspension will receive Written Notice

of the impending Suspension and will detail the offence, steps taken to

resolve the offence, and disciplinary action. Members facing Suspension

will have 48 hours to reply to the notice in writing. Members under

Suspension will serve a two week period. Following the end of the

Suspension Period, the Member will meet with the Co-Presidents to

discuss the process for returning to the status of Member in Good

Standing. Members serving a Suspension are unable to attend any

League Events or Practices and must pay full monthly dues. Failure to

successfully complete the Probationary Period may result in suspension

or expulsion from the League.

Expulsion: Members in violation of the Code of Conduct, a Policy, or

Procedure may face expulsion from Area 705 Roller Derby immediately

or following failure of other disciplinary action. Members will be

notified in writing of the expulsion, including details of the offence and

steps taken to resolve the violation. In the case of illegal activity, Area

705 Members or Executive Members will notify the authorities via

Emergency 911 (if activity is in progress) or police report by the

plaintiff. Expulsion is permanent and without recourse. Area 705

Executive Members will not provide a reference for expelled players to

other leagues.

Confidentiality Clause: All Members will protect the privacy of parties

involved within the League and Derby Community by keeping Conflict

Resolution/Disciplinary Action proceedings confidential.


Conflict Resolution/Disciplinary Action Process

Coaching Session: Upon initiation of the formal complaint process, the

Skater Rep or Executive Member receiving the Complaint Form, verify

that parties involved have spoken individually and attempt to mediate

and resolve matters between said parties. Conversations and details of

the incident will be documented and logged by Skater Rep or Executive

Member with each party signing the notes.

Verbal Warning: A Member in violation of the Code of Conduct, a

Policy, or Procedure will be advised of the nature of the violation and

informed that continued offences will result in discipline including


Written Warning: A Member in violation of the Code of Conduct, a

Policy, or Procedure, or facing discipline for a previous violation will be

given a Written Warning from the League Co-Presidents The Written

Warning will detail the offence, steps taken to resolve the offence, and

disciplinary action. Probation, suspension, or expulsion from the League

may be the result of a first or subsequent offence.

Probation: A 30 Day Probation Period may be recommended to any

Member in violation of the Code of Conduct, a Policy or Procedure.

Members will receive written notice of the initiation of a Probationary

Period including details of the offence, steps taken to resolve the

violation, and other disciplinary action taken if applicable. Following the

end of the Probationary Period, the Member will meet with the Co-

Presidents to discuss the process for returning to the status of Member

in Good Standing. Members serving a Probationary Period are expected

to attend all League Events and Practices and pay full monthly dues.

Failure to successfully complete the Probationary Period may result in



Rostering Policy

A League Member, who is uninjured and who is a Member in Good

Standing with the League will have priority in terms of rostering for

games.

Skill Assessment: A score out of ten points based on a Skater’s ability to

block and/or jam, receive/give hits, confidence on the track, pack

awareness, demonstrated knowledge of the game and adherence to the

rules, penalty box etiquette, etc.

This score will not be determined by minimum skills test scores, but

rather will progress and rise in rank as a player does so at practice.

Similarly, scores may be subject to lower as a consequence of a long

absence from practice, should the skater be less able to demonstrate

skills and knowledge as the result of said absence.

Attendance: Roller Derby is a team sport and requires the development

of individual skill, team play, and strategy. These essential aspects of the

game can only be developed through attending team practice.

Attendance scores will reset in January and be calculated over the

course of the season.

A score out of ten points will be assigned to members based on practice

attendance.

Consideration will be given to Skaters who attend practices or open

scrimmages hosted by other leagues. Confirmation of attendance may

be required to earn the half point.

League Building Events: A score out of five will be assigned to Skaters

based on their participation in league building events that occur outside

of scheduled practices. Fundraising initiatives, parades, and board-


Rostering Policy (continued)

sanctioned media contact are some examples of league building events.

Alternate Player Policy (APs): The Area 705 Roller Derby Bout

Committee plans and schedules games several months before the season

begins. In a case where the League is unable to create a team from

existing Skaters in good standing, the Training Committee will invite

players from other leagues to complete the roster rather than forfeit a

game.

Skaters with questions about the Roster Policy or Points System are

encouraged to speak to the Head Coach. If questions regarding the

Roster Policy or Points System remain unresolved, Skaters are

encouraged to refer to the Conflict Resolution and complete necessary

forms.

Visiting Skater Policy: Area 705 Roller Derby welcomes visiting

skaters to open practices, however, the league is unable to conduct

Minimum Testing on skaters from other leagues. To attend an open

practice, please contact a member of the Executive Board for more

information.

Executive Board

Position Descriptions

Co-Presidents

The Co-Presidents are both a member of the Executive Board and the

heads of the League. Co-Presidents design, develop, and implement a

strategic plan with the Board in the most cost effective and time efficient

manner for the betterment of the league. Other roles and

responsibilities include:

Responsible for both day-to-day running of the league and

helping to develop business plans for the long term future of the

league.

The Co-Presidents are accountable to the Board and the League

Members. The League grants the Co-Presidents the authority to

“run” the league.

Required to manage most things, including but not limited to,

the Executive Board, skaters, budget, league assets and

resources.

Co-Presidents must make best use of league assets and

resources to increase the profitability of the League. Co-

Presidents may also delegate items to other members, and/or

outside sources if deemed necessary.

Reports to the Executive on a monthly basis to communicate the

state of the League. The Board will work with the Co-Presidents

and offer suggestions and ideas. It is the Co-Presidents

responsibility to implement and improve upon these ideas with

the help of the Executive and concerned committees.

Executive Board

Position Descriptions (continued)

Co-Presidents (continued)

Co-Presidents are responsible for the league’s affairs and must

comply with the Area 705 Policies and Procedures Manual

Plays a leading role in fundraising activities and serves as Chief

Volunteer of the League in all committees.

Must be certain that the financial structure of the League is

adequate for its current needs and its long-range strategy.

May call special meetings if necessary.

Presides at meetings of the Executive and general League

meetings with Members.

Sees that orders and resolutions of the Board are carried into

effect and performs other duties prescribed by the Board.

With the Treasurer and Secretary, holds the passwords and

signing authority to the financial and web accounts belonging to

the League.

Recognizes Board Members’ contributions to the League.

Promote the League’s Mission in the community and to the

media.

Acts as a spokesperson for the League.

Liaison with the Greater Derby Community including Referees,

and Non-Skating Members.

Performs other responsibilities assigned by the Board.

Executive Board


Secretary

The Secretary acts as Record Keeper for and is essential to the

Administration of the League.

Other Roles

Attends every scheduled Executive Board Meeting, records the

meeting minutes. In the event of absence, the Secretary is

required to designate a scribe in her or his place.

Serves on the Executive by maintaining all Board Records and

ensures their accuracy and confidentiality.

Ensures that Board Members have all necessary information to

execute their respective roles.

Reports to the League on committee

decisions/recommendations.

Provides notice of meetings of the Board and/or of a committee

when such notice is required.

Keeps a record of practice attendance in collaboration with the

Head Coach, Membership Lists, and Skater Information.

Ensures there is quorum at Board Meetings.

Records all corrections to the minutes.

Conducts correspondence and brings it to the attention of the

appropriate Executive Committee Member as necessary.

Signs official documents of the League as required.

In charge of nominations given by Members for the Annual

General Meeting.


Executive Board


Treasurers

Treasurers manage the finances of the League and keep accurate

financial records.

Other Roles

Deposits money, cheques, league dues, monies from fundraisers

and bouts in the name of, and to the credit of, the league into the

bank and issues receipts for all financial transactions.

Disburses League funds as ordered by the Board.

Provides the Co-Presidents and the Board an account of

transactions of the League at meetings and upon request.

Assists in the preparation of the budget.

Makes financial information available to League Members.

Files all necessary financial reports, tax reports, and audits.

Holds co- signing authority on cheques.


NOTE: Financial records will be made accessible to all Members

through the Treasurers. Members in Good Standing wishing to see

financial records are welcome to schedule a meeting with the

Treasurer to view financial records. Only Treasurers may keep and

retain copies of financial documents.

Executive Board


Skater Reps

Skater Reps are to act as the voice of the Skating Membership.

Attendance at Board Meetings is not required as they do not hold a

voting position, but may be invited to attend by the Executive Board.

Skater Reps may be nominated and voted in by the League, or appointed

by the Board if deemed necessary.

Other Roles

To act as a liaison between the Board and the skaters.

Assists in mediating issues between teammates; facilitates

Conflict Resolution Steps with support from the Board.

Is available to the whole team to encourage and support

individual skaters.

Must fully understand and demonstrate the policies and

procedures of the League and provide clarification to Skaters

when required.

Encourages unity and communication.

Assists in the organization of Team/League Bonding Events.

Connects with the Greater Derby Community in a positive way

reflective of League image including Referees and Non-Skating

Officials/Volunteers.


Complete information on all Executive Committee Duties and

Procedures can be found in the Area 705 Roller Derby Policy and

Procedure Manual. Members may request the Manual from the Co-

Presidents.

Committees

Position Descriptions

Committee Chairs

The committee chairs lead the Area 705 Committee and are integral to

League success.

Roles and Responsibilities

Regularly attend Board meetings and related meetings.

Make a serious commitment to participate actively in

committee work, League Events and initiatives.

Volunteers for and willingly accepts assignments, adhering to

deadlines.

Prepares for meetings, reviews and comments on minutes and

reports.

Builds collaborative relationships with other committee and

league members.

Keeps up-to-date on developments in the League.

Delivers a Committee Report at Board Meetings.


Area 705 Committees Include:

Bout and Scrimmage Production

Fundraising, Events, and Marketing

Training Committee

Complete information on all Committee Duties and Procedures can

be found in the Area 705 Roller Derby Policy and Procedure

Manual. Members may request the Manual from the Co-Presidents.

The Pack is Here! - Peterborough Area Roller Derby · 705 Roller Derby. League Members may request...

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