The No Excuses Episode

8/13/2019 The No Excuses Episode

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Andrew McCauley: Hello everybody, this is Andrew McCauley with episode no. 10of our podcast and, of course, as always we have the lovely Heather Porter. Hello,Heather!

Heather Porter: Hello Andrew! Hello everybody! Welcoe, welcoe bac andwe thou"ht this would be a really fun tie since we are on episode no. 10 and we

have cut it down to few episodes already. We are now "oin" to cover, what are wecallin" this one, the #no e$cuse% episode.

Andrew McCauley: #&o e$cuse% episode. We have no e$cuses about anythin" andneither should you.

Heather Porter: 'hey say that people that "row their businesses are "ood at"rowin" their business, "et ahead in life, "et what they want and build towards

whatever they want in their dreas, they all share soethin" in coon and that isthey don%t (ustify, nor ae e$cuses. 'hey tae full responsibility for they are doin"

and what they are "oin" in their life. )o, to illustrate that, ri"ht now as we recordthis, * a sittin" in the passen"er seat, * have a laptop on y lap, Andrew is ne$t toe drivin" the car, he has (ust piced e up fro the airport and we are inMelbourne and * a here fro )ydney because we will be doin" a four+day businesseetin" and we are recordin" a podcast #&o $cuses% fro the car. And why aredoin" that-

Andrew McCauley: Well, we hear a lot of people talin" about * don%t have tie to

do this/ and * don%t have tie to do that/ and this taes too uch tie for e tofinish that and finish this/. )o, * thou"ht Well, you now what, we are "oin" to be in

pea+hour traffic/ it%s pea hour in Melbourne, afternoon traffic, it%s rainin", it%s coldin Melbourne, nothin" worse than sittin" in traffic. We have "ot a lot to tal about

but * thou"ht Why don%t we do a podcast to show people that we can do this sort ofstuff even while we are stuc in traffic./ We hear people listenin" to radio or listenin"to podcast and * thou"ht Why don%t we do one-/

Heather Porter: And, Andrew, (ust the other day * was havin" a acebooconversation with a "roup of people and they were asin" our podcasts and they aresayin" 2h, loo, * don%t have tie, it%s too hard/ and they started ain" thee$cuses * have always wanted to but3/ and * (ust said 4oo3/

Andrew McCauley: 2ne of the other thin"s that people say is * don%t have the

tools to do a podcast. )o, * a still waitin" for y icrophone/ or * a waitin" fory special soundproof office in y ne$t house/ sort of thin". 5ou ay hear the rainon the car, you ay hear the beeps "oin" throu"h the free way e+'a" thin" "oin" on.*t doesn%t atter. *t%s part of our podcast we are happy to have it in there.

4et e tal about stuff today. Mae sure you thin about how you can use the tieyou have "ot because we have all "ot 67 hours a day and that%s all we have "ot 8even the rich people don%t have ore than us 8 how can you use that tie to "et the

thin"s that you want to "et done in your busy schedule. )o, that%s what this is about.

Heather Porter: *t is and there is a favorite, favorite 9uote of ine, * love it andit "oes lie this 8 How can you tell soethin"%s a priority- *t%s done./

Andrew McCauley: * love it.

4isten here: http:;;autopilotyourbusiness.co;podcasts;10+the+no+e$cuses+episode;


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Heather Porter: )o, basically on that note, here we sit with a laptop, we don%thave any fancy icrophones, we have a free pro"ra called audacity and we are (ustliterally talin" into the icrophone that coes with the coputer. )o3

Andrew McCauley: &othin" special not even a =)> headset on our heads. *t%s (ust

raw, strai"ht into the coputer. We are usin" a Mac>oo Pro. *t%s picin" us uppretty clearly. * don%t thin you can hear the rain which is a "ood thin" as * cancertainly see it.

Heather Porter: &o, no, it%s cra?y. )ince we have now been in business, *suppose, for about a year and a half alost, at least with this a"ency that we aredoin" to"ether, we have wored with a lot of clients. * would say lie nearin" ahundred if we thin about everybody who wored with every aspect of what we have

done. 'here is soethin" at least * thin and * now you a"ree that there are a fewey traits or characteristics that the business owners, they "et ahead also and today,

we are "oin" to actually discuss three of the. We found three thees that all of ourost successful clients have used in their business and in their lives. )o, that%s whatwe want to cover today.

Andrew McCauley:


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"oin" to find soebody- How do * interview the- How do * train the- o * haveto "ive the systes or do * have to "ive the tools- How does that wor-/ 'hesart businesses that we wored with, they loo for soebody that%s pre+trained,pre9ualified, has the results on the table and they don%t have to worry about the

trainin" or the systes or anythin" they literally (ust rin" the into their businessand they are ready to "o. *t%s alost lie out of the bo$, really.

Andrew McCauley: )o, Heather, what%s the best way to find these sort of people- *ean, there is not a lot of places out there that will have pre+trained people.

Heather Porter: &o.

Andrew McCauley: And one of the bi""est isconceptions before you answer y9uestion is the fact that we hear about these B dollar an hour outsourcin" or dollar

an hour outsourcin" people fro *ndia or Philippines and that%s really cool, * will "oand "et soeone to do that and the bi""est proble is that any people thin that

they can "o and find a dollar an hour outsourcer which will assist in the DA who willdo everythin" you want the to do and be trained in the fully. &ow, this is (ust not"oin" to happen because there is nobody who nows everythin" about internetaretin" or aretin" for your business on the internet and that%s one of the thin"sthat people thin Well, if * spend dollars an hour on a DA that can do this, this,this, this, this and this/, that%s not "oin" to happen. 5ou ay need a couple ofdifferent Das with different sill sets.

Heather Porter: 5eah. And, loo, you can find "ood people lie that but youhave to be willin" to spend 9uite a bit of tie and actually have 9uite a bit of

nowled"e in the e$act thin" that you want the to do for you because you are "oin"to have to train the.

Andrew McCauley: 'hat%s a really "ood point too. * don%t even now if we have "ottie to enter that ind of 9uestion.

Heather Porter: 5eah, you have. &o, you haven%t actually, Andrew. Actually,you "o first and then * have another point.

Andrew McCauley: 2ay. )o, y point is if you don%t now what you don%t now,

then you can%t as for that sort of stuff. )o, one of the thin"s that we teach newbiesis we need to teach the what is out there so that then once they understand what is

out there, then they can "o and "et it outsourced. 'hey need to have done that iteone or two ties (ust that they now aE what it is and bE how lon" does it taesoeone to do that because let%s face it, outsourcers out there, they can be cunnin"sort of people and they i"ht thin, well, if you don%t now how lon" it taes to "oand socially booar a =F4 to 70 sites, they i"ht tae advanta"e of that.

Heather Porter: $actly. And another thin" too is * a "oin" to flip that on itshead as well. * ean, a lot of people thin outsourcin" and they autoatically thin

elance, oes and these popular websites that e$ist. 'here is a whole side ofoutsourcin" lie you can "o and "et virtual *' tea, you can "et lie what we do in

online internet aretin" or di"ital a"ency. )o, you can loo for copanies thatactually have teas of people pre+trained. )o, when we say #outsourcin"%, don%t

necessarily thin * have to "o to *ndia or oes or soethin" lie that. 5ou canactually find businesses that have a specialty or speciali?ed in certain areas.



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Andrew McCauley: 'otally. We have "ot an outsourcin" tea as part of what weare offerin" and we have thin"s lie article writers. 2ne of the thin"s that wasiportant for e was to ae sure that * had articles that were written n"lish

speain" people as their first lan"ua"e. * a not a bi" fan of soe of these n"lishas )econd 4an"ua"e articles because you can 9uicly spot one of those articles and *

didn%t want that to be ruinin" y reputation. )o, we went and ade sure we have"ot people on our tea fro the =), Australia, &ew Gealand, the =, and Canada sowe have native n"lish speain" people that can write article the way we want theto sound.

Heather Porter: 'hey love writin", they love researchin" as well.

Andrew McCauley: 5eah. And that%s part of what we had to because that%s a

re9uest that we had not only fro e but fro a lot of our custoers as well. )o,there are teas out there who are not (ust solely fro the Philippines and *ndia but

there are teas out there who are very cheap, very cost effective particularly if youdon%t lie doin" that sort of article.

Heather Porter: Another point too about outsourcin" is lie there is a site that *love, we used to call #Fabbit%, isn%t it-

Andrew McCauley: Fabbit.

Heather Porter: 5eah, Fabbit, www.rabbit.co * thin. *t%s in the states,currently in the bay area of )an rancisco and California and they speciali?e in

outsourcin" for errands. * ean, there are these copanies all over the world. )o,you can literally have soebody that coes cleans your house and "oes and shops

for you and "ets "roceries and thin"s lie that. What is that- 8 Mr. Handyan orHire3

Andrew McCauley: Hire A Hubby.

Heather Porter: Hire A Hubby here in Australia 8 you can hire a "uy that coe into your house and fi$es thin"s that are broen in your house.

Andrew McCauley: 5eah. * ean, that%s why * a fond of outsourcin". * hatedoin" "ardenin". * was at y parents% place and y dad was cuttin" the "rass and

so * a lie * don%t do this, * hate it./ * said * would rather "et soeone to do it.)o, * did "et soebody to do it. * en(oy the "rass when * a on it but * don%t want tobe spendin" y tie cuttin" it because * have better thin"s to do. )o, * outsourcethat sort of stuff. &ow, yes, that costs oney but then you have "ot to wei"h upyou "ot to wei"h up what%s ore iportant 8 the tie that you tae to cut the "rassor the oney that you spend so you have "ot that valuable tie for whatever youwant to do.

Heather Porter: 5our faily3

Andrew McCauley: aily, thin"s that * do3



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Heather Porter: 'hin"s that you do want to do. 4ife%s short, we all now that.)o, why sit around and waste your tie and actually this is ind of a "ood se"wayinto the ne$t point. * a thinin" of the I0+60 rule ri"ht about now.

Andrew McCauley: 2ay. What%s the I0+60 rule- I0+60 rule, what is it-


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instance, if you are han"in" out with a certain aount of friends or a certain level offriends and you say 2h, loo, l (ust can%t "et out of bed. * want to sleep in that e$trahour/ and they "o 2h, that%s oay. * understand because we are also busy./ 5oudon%t really want soebody at that level as you start to play hi"h level you lie. *f

you want soebody that says >ut this is how * "et out of bed in the ornin" andyou should try that/ and they coe fro a different an"le.

Andrew McCauley: 5eah it%s funny you say that because * had recently taen on afitness capai"n, a"ain, y Kthone this year3 no, but * have "ot soe friends whohave been on internet aretin", they are (ust really bi" fi"ures as far as healthproducts and fitness products "o in the internet space but they also live it they arealways trainin" and they are all pretty fit and recently, three of us all "ot to"ether asan accountability tea and every day3 * ean, one lives in Michi"an, one lives inCalifornia, and e and we have an accountability throu"h )ype. very day we have

to write down what sort of e$ercise pro"ra we did for that that and that%s holdin"e accountable to a bi""er level because other friends who aren%t into fitness

wouldn%t care if * did y e$ercise that day or not. 'hey would probably say 2h, youshould (ust sleep in./ 'hat%s that result that * don%t want. )o, * had to chan"e yindset and han" out with the people that are "oin" to hold e accountable. )o,now * have "ot this accountability tea on )ype. )o, it doesn%t atter where weare or even lie * a currently in Melbourne, at ties we are copletely oppositeends of the cloc ri"ht now but the little accountability on )ype "ives e otivationevery day to thin Wow! * a "oin" to "et every into3/

Heather Porter: And )ype is a "ood point. 'hin of it lie this 8 when you arelooin" at havin" better systes, you want to have systes that allow you to tae

action. )o, if you thin of it fro a coonality across the board of What systesdo * have or can * put in place to help e tae ore action in y life to "et what *

want-/ 'hat brin"s you on the ri"ht trac. )o, one of those, for instance, i"ht bede+clutterin" your worspace.

Andrew McCauley: 5eah. 2ay, let%s start with de+clutterin". What are soe waysto de+clutter- How do you even now that you have "ot a cluttered worspace-

Heather Porter: )ee, for e, a "ood e$aple of that since * a so online anddi"ital nowadays, a cluttered worspace for e is actually cluttered inbo$ of e+ails

because that%s constantly where * a livin" and a couple of points on that. * aworin" to "et better at not livin" on y e+ails and havin" the control e but

also3

Andrew McCauley: 'hat%s a bi" point thou"h.

Heather Porter: 5eah.

Andrew McCauley: 'hat%s only people have the issue lie3 * was readin" a reportrecently about people are on their e+ails now even to the point where )aturday

ni"hts or )unday, )unday afternoons, whether they are in the office or not becausee+ail is now so versatile 8 *t%s on your obile phone, it%s on your iPads, it%s on your

laptop 8 *t%s everywhere you "o and your e+ail%s there and people (ust want tochec, (ust want to see if soeone wrote in to e essa"es. )o, people are

checin" now ore than they ever were. 'here is no real weeend tie.



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Heather Porter: And e+ails are nown to actually brea your focus and yourconcentration as well and it happens to e all the tie. *f * a not watchin" what *a doin", * will be worin" on soethin", * will be doin" a new pro(ect or writin"content or whatever we are doin" or worin" or worin" with a client and then an e+

ail pops in and * drop everythin", it%s so stupid, * a so unconscious that *copletely drop it3

Andrew McCauley: And * now it%s ine, that%s oay.

Heather Porter: 5eah, yeah, yeah e$actly or when you write in your coents.

Andrew McCauley: 5eah, yeah, yeah. )o, tell e do you have pop+ups so as soonas an e+ail coes in soethin" pops up and says new e+ail/-

Heather Porter: * don%t anyore and * turned off y sounds so * can%t hearwhen they coe in. )o, * have done a couple of thin"s. * don%t "et alert with sound

and * also have set rules lie bi" part of what * do is copywritin", so * have a littlebo$ called copy "urus/ and * have all these rules set of all these newsletters andthin"s * subscribe to which * thin of "ood copywriters and * autoatically "o in thereand * aybe only loo at that bo$ or that inbo$ or folder, aybe once every couple ofwees when * a writin" copy.

Andrew McCauley: Fi"ht, oay.

Heather Porter: )o, * cate"ori?e y inbo$ lie that and it wors really well. *a still "ettin" better and * still need help but3

Andrew McCauley: * "ot one really cool tip but firstly before * "ive you that3

Heather Porter: 2ay.

Andrew McCauley: 'he rules, how hard is it to ae a rule- What are these rules-

Heather Porter: Well, * a still little behind at ties because * a not usin"


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Andrew McCauley: 5eah, aybe you can do the video so you can learn your rulesbetter. * wonder if the listeners would lie to see a little video on how to set rules ourproperly.

Heather Porter: * thin they will, yeah. 2ay, alri"ht.

Andrew McCauley: Watch out for a rule+based video coin" fro one of us.

)o, those are iportant. 'he other thin" that * learnt probably si$ to ei"ht onthsa"o is ost e+ails by default will "o out and loo for e+ails on the server. )o,basically how it wors is soeone sends you an e+ail fro their e+ail address, it"oes out into the bi" internet, it sits on your e+ail provider server and then your e+ail account "oes and pulls it down and ost of the are set pretty uch by defaultto "o and "et the every couple of inutes.

Heather Porter: 'wo to five inutes, yeah.

Andrew McCauley: very five inutes your pro"ra "oes out, loos for any e+ailon the server and says 2ay, coe with e/ and then it brin"s the into yourinbo$. )o, what * did was * stopped y coputer doin" that * would "et the sae 8pop+ups and noises and drop everythin" and see what%s "oin" on. )o, now * do itevery hour. )o, every sin"le hour3

Heather Porter: 'hat%s sart.

Andrew McCauley: 5eah. )o, * don%t "et any e+ail pop+ups for at least an hour.

Heather Porter: 4ove that.

Andrew McCauley: *f * was talin" to you and you said * have (ust sent you an e+ail/, * can hit #send and receive% and anually ae it "o out and loo for y e+ails on the server but if * don%t want it to do that and * a tryin" to eep focus ondoin" what * a doin", * will set it so that there%s an hour between autoated "oin"and "ettin" it fro the server. )o, that way * don%t "et pop+ups, * don%t "et anyinforation. * use and Mac * use ntoura"e. 2n the ntoura"e there is a button thattells e how lon" until it%s about to "o out and loo for ails. )o, * can see it%s "ot

1 inutes before it "oes and "ets ails. )o, * can "o and hit #send and receive% nowand "et it or * have "ot 1 inutes before * a "oin" to "et interrupted a"ain.

Heather Porter: 5eah, what * love about these two tips, Andrew, is that they areactually really easy they are not too scary. 5ou now we are not sayin" stop doin"e+ail/ but they are "oin" to "ive you soe "ood results, they really will help and willcut down on your clutters of your inbo$.

Andrew McCauley: 'otally, and * thin rules are an e$treely iportant part ofyour productivity because * have "ot bo$es of rules, * love those little rules. 'hey are

really cool and puts all thin"s in all sorts of folders and cate"ories and it (ust eans *don%t have to read soe of this stuff * now * subscribe to those newsletters and *

love the inforation. * "et a lot of (un too. )o, * want to ae sure that * a not"ettin" sidetraced by (un and * a only "ettin" the iportant essa"e.


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Heather Porter: 2n that point too, let%s "o bac to paper, the paper pushin"stuff. )peain" of cate"ories and rules, * have alost done a siilar sort of thin" toy actual paper wor and in y des drawer * have three little folders and one of

the is for accountin". )o, if * have any paperwor that has to do with accountin" 8receipts or stateents or bills or whatever 8 * stic it strai"ht in there. )oeties *

a so busy * don%t even open the envelope but at least * now it%s all in one placeand taes e no tie whatsoever. * have one for ideas so that * a out networin"and eetin" people and "ettin" business cards or whatever, * put it in there.)oethin" lie that as well and it%s not on y des, it%s in a drawer it%s out of ind,out of si"ht and * have these stacs of stran"e papers in front of e lie * can onlyaddress it when * want to address it.

Andrew McCauley: 5eah, yeah. What about productivity tips durin" the day- Any

tips to stay focused throu"hout the day- * now it for a fact that you have "ot ahundred thousand thin"s "oin" on3

Heather Porter: Feally- &ah3

Andrew McCauley: And * a pretty sure every other listener has too. * ean, weall have so uch "oin" on.

Heather Porter: We all do nowadays.

Andrew McCauley: How do you eep you focus on a trac- What are yourstrate"ies for eepin" focus on trac of what you need to do-

Heather Porter: Well, * a "ettin" better and better * thin at dele"ation.

Andrew McCauley: Who do you dele"ate to-

Heather Porter: We have wonderful pro(ect ana"ers on our tea and whenthey listen to this, hopefully they will a"ree when * say * a "ettin" better. What *ean by "ettin" better at dele"atin" is * a ain" ore of a conscious effort ifsoethin" coes in y inbo$ or a phone call or whatever it is, * stop and * say *sthis soethin" * need to do-/ and if * say &o/, then * ae sure * find the ri"ht

person to do it. *t can be a really 9uic e+ail or whatever it is to (ust "et theessa"e out to the person to do it. *f * say yes, it is soethin" * need to do/, then *

say 2ay, "reat, * a "oin" to do it/ and * as a second 9uestion to yself Will *need to do this a"ain-/ and if * say yes/ to that, then * loo at how * can ae it intoa syste and literally to the point where it i"ht be (ust startin" a Word docuentwhere * (ust type soe bullet points on the Word docuent and "row fro there butthe idea is that you don%t want to have to eep doin" the sae thin" over and overand over a"ain and if you have done it a few ties, then you should be able to handit over to soebody on your tea.

Andrew McCauley: 5eah, and * thin it%s alost worth sayin" a"ain because thewhole syste idea of systeati?in" yourself and this is what we are talin" about in

this whole pro"ra 8 this whole podcast is about no e$cuses in "ettin" thin"s in asyste. How hard is it to reali?e3 because when you haven%t done this before, it%s

soeties difficult to thin * don%t now if * a "oin" to do this a"ain or not/, liedo * need to do this a"ain-/3 at what point do you reali?e that this could be



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repetitive tas that * should docuent/. How do you ae it into a syste, what arethe steps-

Heather Porter: Well, what * have been doin" because this is a learnin" thin" for

yself as well because in order for us to "row and help ore people it is very uch aconscious thin" in y life ri"ht now, what * do is * thin 2ay, here we "o a"ain *

a doin" the sae thin" a"ain/ 8 this is literally how * wor not necessarily * arecoendin" the for you "uys 8 but in y e+ail pro"ra * (ust have an e+ailthat (ust sits there and * actually add bullet points to it, * will (ust add little ind ofcra?y written points about this particular syste and then * will actually e+ail thatoff to our pro(ect ana"er and * will say Can you please turn this into a checlist-/and we use >ase Cap as our pro(ect ana"eent tool because it%s aa?in" and wealso are buildin" up soethin" called >acpac which is where we are "oin" to haveour trainin"s and systes and our teplates for our tea as we "row. )o, what all *

do is * (ust write it down in the e+ail and * eep addin" to that, save to y draftsand then * flic it off when * feel lie it%s "ot to a certain level where it can be

dele"ated or put out.

Andrew McCauley: )o, the pro(ect ana"er "ets the e+ail, they loo and it andthey turn it into ore of a solid3

Heather Porter: 'hey read it and ae sure it aes sense. *f they have any9uestions, then they "et on the phone or )ype we have our little weely calls withour tea as well and that%s when they can raise those 9uestions to us.

Andrew McCauley: )o, the ne$t tie that particular tas coes across the des3

Heather Porter: 'hen * can actually say 2h, tea, you have a checlist. 'his is

the tas that corresponds with this checlist. 4et%s see how you could do it at thistie/ and also part of that too is a suppleent of those tas list with soethin"3there is a "reat tool called @in" but there is a lot of these little video tools but *literally will do a 9uic little trainin" video on soe of the points that are a little bitore coplicated.

Andrew McCauley: www.@in".coput out by )creencast-

Heather Porter: 5es, brilliant life+savin" tool.

Andrew McCauley: o you now that @in"%s actually stoppin" ne$t year-

Heather Porter: &o, we cannot.

Andrew McCauley: 5eah, yeah, yeah. )o, don%t "et discoura"ed thou"h. 'hey areactually "oin" to roll that into Catasia.

Heather Porter: )creenflow, )creencast3 yeah, Catasia3

Andrew McCauley: Catasia. )o, they are "oin" to have a free version as far as *

now. 5ou can do the sae sort of stuff but @in" is an awesoe tool and it%s a "reattool for trainin" people.

Heather Porter: 5es.



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Andrew McCauley: Particularly DA%s and outsourcin" too. *f you need to train theon a specific tas, @in" is a screen capture pro"ra, it loos at your screen and thenrecords what you are doin" on your screen at the tie so that you can send it off to

people and say Here is what * a looin" for. 'his is what * want achieved. Hereare the results that * should "et/ and that way there is no confusion because often a

te$t docuent of instructions can be confusin" for a lot of people.

Heather Porter: 5es, e$actly.

Andrew McCauley: Particularly with second lan"ua"e n"lish.

Heather Porter: *t%s a brilliant tool and * "ot another reinder to yself of2ay, * should not be doin" this/ is when * a sittin" there and * a looin" outside

at the ocean or * a thinin" Well, the sun is settin", how beautiful. 2h y ase Capis a pro(ect ana"eent tool and * love that because we have a list of all of ourclients and pro(ects and * can easily "o into the dashboard and at a snapshot seeeverythin" that%s happened that day because of the hi"hli"hted different color, nowwhat * have done, now what our tea has done. When * loo at it lie that, * thin

2h y


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to have done the ne$t day. )o, * ay need to say Well, * a "oin" to enter these e+ails, * need to "o and create this product or this introduction or this trainin" sessionor a video on this. * need to "o and rin" this person or counicate with thatparticular copany/ and * will write it all down so that * don%t "o to bed thinin"

about it.

Heather Porter: 'hat%s a "reat idea.

Andrew McCauley: * don%t now if it%s (ust e3 * ean, * would "o to bed and *would be thinin" about what do * need to do- What do * need to do- 2h!'oorrow, * need to reeber to do this./ * "et that all out of y head before * "etto bed, before * even have dinner actually. )o, * write it all down so that it%s a list ony des. * clean up y des and the only thin" on y des is y laptop coputer,one pen and this notepad of the thin"s that are on this to+do list. And when * "et in

there in the ornin", * don%t need to sit there for an hour or half an hour to writedown all the thin"s that * try to reeber fro the ni"ht before * went to bed. *t%s

lie 2ay, what do * need to do today-/ )o, it%s there in clear plain blac and whitesort of thin". )o, * "o throu"h those and as * do the * scrub the out.

&ow, let%s say * "et to the end of the day and there are still a couple of thin"s that *haven%t done. * don%t stress about that because * now * have paced a lot into theday. * can loo bac over and say Well, * have done a lot today because * reebernow that bac in the ornin" * actually did this, this, this, and this./ )o, what * do is* rip a piece of paper off the top pad and * write down the first thin" that coe on the

new piece of paper or the thin"s that * haven%t done.


Andrew McCauley: )o, they are fresh. *t%s lie 2ay, they need to happen a"ainthe ne$t day./ And * throw the to+do list in the bin. Many people eep it becausethey want to eep a reinder what they had to do that day or last wee or whateverit was. * throw it out because that day is done now.

Heather Porter: *t%s done.

Andrew McCauley: * don%t need to record it anyore.

Heather Porter: 'hat%s a "ood point actually. * do use those inde$ 9uotes, those

B by 9uotes and that%s actually what * do at the end of the day too. * write downwhat * need to focus on first thin" in the ornin" and * (ust chuc the 9uote. When *done, * (ust throw it out. 'his is a siilar ind of3

Andrew McCauley: * found it%s been really effective because then * can concentrateon it, * can en(oy y dinner without needin" to now Well, what do * need to dotoday-/ * have "ot a clear indication of what * did. )oe days * "o Wow! * usthave wasted soe tie/ because that too lon"er than * thou"ht or * didn%t allow

enou"h tie for it in the first place.

Heather Porter: Here is another really powerful thin" * wanted to tal aboutwhich * found when * stopped doin", it copletely chan"ed y life and our business

and everythin" that we are doin" and that is eetin"s, eetin"s in person. &ow,loo, * love people, * love to be around people. *t%s ind of lie3



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Andrew McCauley: Actually, Heather is about to "o to a four+day eetin".

Heather Porter: 5eah, e$actly but that%s different. What * ean by that is for so

lon" because the entrepreneurial headspace is (ust constantly driven by ideas and wewant to tal about those ideas and we want to networ and eet people and "et out

and what * found that * did publicly for two years was havin" about 0 illion ideas 8it%s not 9uite that uch, probably only 10 8 but * was tryin" 10 ideas and * hadconstantly run around in circles eetin" with people, talin" about the ideas and *never really had uch to show for it and now when soeone says Hey, can we havea eetin" about it-/, * say 4oo, why don%t we first e+ail each other with the pointsthat we want to cover. )econd, we will have a phone call to "o over it. And thenfro there if it starts to have le"s, lie it actually starts to "o soewhere, then let%ssit down and have a eetin" and actually ae sure we are on the sae pa"e./

Andrew McCauley: 5eah, that%s a "reat point.

Heather Porter: *t copletely transfored y life because now * have y socialtie for y friends and with y faily and the eetin"s are literally laid out in thatway.

Andrew McCauley: 5eah and * thin the iportant thin" that it does for you or foreverybody is it actually puts "uidelines and e$pectations as well on what people aree$pectin" to "et done. We had eetin" where3 it wasn%t in the end a eetin" and *

would say yes to eetin"s because * thou"ht * was doin" the ri"ht thin" and all itwas was they wanted soethin" free, they wanted e to "ive the advice and spend

an hour or two with the for free and it wasn%t (ust the hour or two that * spend withthe, it%s the hour or two "ettin" there and "ettin" bac, speain" about it,

conteplatin" on it, spendin" oney over lunch or whatever it was and what did *"et out of it. * was sic of "ettin"3

Heather Porter: eelin" taen advanta"e of3

Andrew McCauley: 5eah, totally, totally.

Heather Porter: Also, actually one doesn%t find uch value in it because it%s for

free.

Andrew McCauley: And you are not "ivin" your full 100J because you are lieWell, * a "ivin" all this inforation but what a *3-/ * ean, you still "ive LIJbut you are still 100J not there.

Heather Porter: And don%t "et us wron" because we both very uch love to "iveand help in a way where it aes sense for everybody involved.

Andrew McCauley: 5eah. And if you are runnin" a business, it wasn%t ain" your

business any oney. *t was bein" nice but that wasn%t brin"in" hoe the bacon.

Heather Porter: 5eah. )o, * "uess, as you are de+clutterin" and you are "ettin"better systes and de+clutterin" your life, part of that is also looin" at how you

spend your tie in eetin"s and in counications with potential clients and yourcurrent clients, how can you strealine that, can you do it on an e+ail, can you do it



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on the )ype, can you do it on a )ype conference call, a webinar we have so anyof those nowadays. Actually, the other day * was supposed to fly out to ueensland,it was "oin" to be the entire day out of y life. &ow, * was actually not feelin" verywell which was ind of a fortunate thin" because it helped reind e of this whole

concept and the eetin" thin". * ended up havin" a one+hour webinar or )ype callwith the entire e$ecutive tea. 'hey were in the boardroo, * was in y hoe

office. 2ne hour is all it too to cut the chase and "et strai"ht in there, tal e$actlywhat we wanted to tal about rather than flyin" all the way there, drivin", havin" aday, flyin" all the way bac and then wafflin" on and on and probably havin" a li"htconversation. *t was the ost incredibly 9uic, concise and ore powerful eetin"actually * probably ever had with this client.

Andrew McCauley: 2ay. )o, let e as you about this thin". 5ou were talin"about eetin"s as a solopreneur or very sall business you have to deal with. What

about copanies3 * now we have a few listeners who have a nuber of eployeesand they have eetin"s inside their office. )o, the travel tie is not an issue.


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Heather Porter: Well, so if you do it lie this, if you structure it lie this, thenthey don%t have to feel lie they are ore iportant. *t%s really, really breathrou"h,that fast.

Andrew McCauley: 5eah, awesoe.

Heather Porter: )o, we have covered eetin"s. *t%s about better systes. Wehave covered de+clutterin" your space, the I+60 rule briefly, talin" about anythin"that you can create within your daily systes and routine to allow you to tae actionand to stop ain" e$cuses.

Andrew McCauley: And we are still drivin", by the way.

Heather Porter: And we are still drivin".

Andrew McCauley: We are nearly at the destination.

Heather Porter: 2ne ore 9uic point on that better systes, point no. 6, is youwere sayin" about transcription. )o, tell e a little bit ore about that. )o, if youhave an idea lie when you are drivin" or whatever, what do you do-

Andrew McCauley: 2ne of the thin"s that * lie doin" is writin" articles. )o, * willoften tae3 these days, obile phones, cell phones are becoin" so awesoe, suchan awesoe, don%t+leave+hoe+without+it "ad"et and there are recordin" devices in

all the cell phones, even cell phones of five years a"o, y old &oia has one of thoseand if you are drivin" or you need to write an article or you need to write a report,

you want to even "et soe notes down so that you can send the off to a client orwhatever it is, use the recordin" devices on your phones so that you can 9uicly

record soethin" and * do this for y blo" posts. * ean, * either outsource thewritin" of the blo" posts entirely or * "ive the a suary of what * want the towrite about. )o, * record it on y cell phone, * put it into a ropbo$ on y phone, *"ot a little ropbo$ 8 if you haven%t used ropbo$, you "et on to it, it%s awesoe 8 alittle application, * drop that file into y ropbo$, y transcriptionist who * have "oton the tea, he loos at his updated ropbo$ every day and sees if there is any newfiles and he will transcribe that file and he sends it to e in a Word doc. * have thedocuent already there. *t can be an e+ail. )o, if * a drivin", * can punch out 60

e+ails to different people (ust by recordin" the in y voice and sendin" it to hi.

Heather Porter: And he "ets it transcribed and on ropbo$. >y the way, whenwe entioned tools lie ropbo$ or @in" or whatever, we will list these tools on ourwebsite for this particular podcast.

Andrew McCauley: What%s the website in case they don%t now-

Heather Porter: *t%s www.Autopilot5our>usiness.co;podcastand we will list theresources underneath the podcast episode no. 10, this one, and also we have a

special little enu ite called #resources% and we will put the inforation there buton the case of ropbo$, because * now a lot of people still aren%t usin" it and they

don%t now what it is, it%s basically a shared place that lives in the cloud or up in theserver where you can stic files, any file type you want, and anybody else that shares

that particular folder has access to the file. )o, if you dra" or load a file into a folder,then they can "o into that folder and access that particular file.



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Andrew McCauley: 4et e "ive you a 9uic e$aple. * was with a client today andwe were talin" about his lac of content on his website and how easy it is to putcontent update and he is lie Well, * don%t have the tie, * a busy, busy, busy/ and

we broe for lunch, we had "one to shops for lunch and it was an I+inute drive and* said While we are drivin" we will do our ne$t article/ and he "oes What do you

ean you are "oin" to write it-/ * a lie 2n no, * a not "oin" to write it. * asiply "oin" to record it on this little phone and * will show you how easy it is to docontent/ because even * didn%t now what to say. * said 5ou will find out./ )o,basically, in the car * turned it on and * started hi soe 9uestions about hisbusiness and he started answerin" the and * couldn%t shut hi up actually. Whenwe "ot to the shops, * said 'hat%s it/ and he said Well, * haven%t even started yet/and * said * a "lad that you haven%t started you have (ust done two differentarticles ri"ht there because you were talin" so uch./ )o, it was so 9uic for hi to

do an article and this is, * thin, "et it out of your headspace that it%s hard to do.


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one else is doin". We have also taled about better systes and what we ean bybetter systes is how you use your day so you can tae action and stop ain"e$cuses.

And no. B and * love this. * a "oin" to "et on this one actually over to you, Andrew,because you are really "ood at talin" about what this actual ite is and how

powerful it is because you have been doin" it for the last year or two 8 well, not really8 but tell e about it. What%s point no. B-

Andrew McCauley: Point no. B is asterind.


Andrew McCauley: 'he last couple of years * have been seein" soe aa?in"

results fro different asterinds. ssentially, asterind can tae a nuber offors. 5ou can have a "roup of people around you who are all conspirin" to your

success. We spoe about who are the people you han" out with. 'hey can all be partof your tea or part of your strate"ic tea so that you have "ot soe really coolpeople, thou"ht leaders in your industry who are all helpin" you "et to where youwant to "o. )o, everythin" that you want to tal about is all focused bac towardsyou. )o, that%s one for of asterindin".

'he other for of asterindin"3 there are sort of three fors. 'he second for isthe for where you all coe fro the sae industry. )o, let%s say a whole bunch of

real estate, all "et to"ether, and they tal about the thin"s that are iportant in yourindustry that can help you "et ahead. )o, what happens in your industry, how can

you have soe best practices, what sort of thin"s can you do to "row your business.)o, let%s say asterind of the people fro the sae industry type.

And then the other asterind that * really lie and * have been involved with theost is a asterind that is fro all different people fro different wals of life anddifferent industries, all sharin" their e$periences fro their industries about theirbusiness and thinin" outside the bo$. )o, when you "o there, you i"ht be inindustry A and you are listenin" to C, , and and industry > talin" about theirprobles and issues and how do they "et over it and how can you use those issuesand those solutions for your industry because soeties in your industry you are so

in"rained in it that you can%t even reeber or can%t even see out of that bo$, if youlie.

)o, asterindin" is definitely one of those thin"s that * would hi"hly recoendany business to do. *t%s pretty easy to start your own. 5ou can "o on thin"s lieMeet+=ps which are a for of asterind, you can "o and loo for soe eet+up"roups that are sli"htly asterindin" "roups 8 they are not e$actly asterindin"but they are the basis and they start up asterindin" "roups. )o, "et out thereand thin about how you can share that nowled"e with people and how you can useother people%s nowled"e to enhance your business as well.

Heather Porter: And asterinds are structured, ri"ht-

Andrew McCauley: 'otally.



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Heather Porter: 5eah because it%s different than actually "oin" out andnetworin", "oin" to networin" events and tryin" to sit down and do it that way.'hey are structured.

Andrew McCauley: 'otally. )o, there is a nuber of different ways to do that.2ne way is to have spotli"hts. )o, you ay stand up in front of a "roup 8 and this

"roup can be people or it can be 0 people 8 stand up and say Here is ybusiness, this is what * do. My bi""est challen"e in y business is3/ and you talabout your challen"e and then the people fro the "roup whether you "o round+robinor they are (ust yellin" out as they "o and they say Hey, * thin you should do this/or Have you ever considered doin" this for your business-/ or * had an e$periencesiilar to that, we had this proble and here is the solution that we had for thatproble/ and you are "ettin" answers to probles that have already happened.on%t re+invent the wheel in tryin" to find solutions.

Heather Porter: 5ou now what%s cool about asterinds too is lie if you "o to

a networin" "i", you are constantly tryin" to sort of sell yourself and who you areand everyone%s spendin" so uch tie sayin" 2h, this is who * a and this is what *do/. Masterinds are stripped that all the way, you are in there tryin" to help eachother. 'here is an or"ani?ation, 2 or ntrepreneurs% 2r"ani?ation or 5oun"ntrepreneurs% 2r"ani?ation where you wouldn%t even now that soeties theyhave ulti+ulti+illion dollar copany that%s sittin" ne$t to you "ivin" you adviceand that%s the beauty of these thin"s is that you now they are successful people butyou are "enuinely in there for "ood of the "roup and helpin" each other.

Andrew McCauley: 5eah. And the ore people you help, then the ore help you

are "oin" to "et.

Heather Porter: 5eah, e$actly ri"ht.

Andrew McCauley: 'hat%s one of the thin"s * have learned way bac in personaldevelopent world 8 the ore people you can help, then the ore help you are"oin" to "et fro that help. )o, definitely, if you have "ot a chance to "oasterind, if you have "ot an opportunity, "o and chec out asterindin" "roups,do a


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Andrew McCauley: 'hat was "ood. 'hat was a very useful use of our tie.

Heather Porter: )o, "uys, if we can do it, you can do it. We have done this on alaptop with a free audio pro"ra and no fancy e9uipent.

Andrew McCauley: We are runnin" out of battery too. )o, it%s probably a "ood

tie to wrap it up. 4eave your coents. Mae sure you coe and visit and checout the website, chec out www.Autopilot5our>usiness.co;podcast.


Andrew McCauley: 4eave your coents. 'ell your friends, tell everyone wewould love to have ore listeners.


Andrew McCauley: *f you are "oin" to re9uest for us to do anythin" specific on ashow then, by all eans, let us now in the coents at the botto of our pa"e.

Heather Porter: 5es, "uys, than you. 'hans, Andrew, for a very safe drive inthe rain as well.

Andrew McCauley: * now, it was fun, it was fun.

Heather Porter: 'hans, "uys, for listenin" very uch and until ne$t tie3

Andrew McCauley: ye, bye.

**End of Audio**


The No Excuses Episode

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