The Multilateral Evaluation Mechanism MEM Unit general proposals to process paper
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Transcript of The Multilateral Evaluation Mechanism MEM Unit general proposals to process paper
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The Multilateral The Multilateral Evaluation Mechanism Evaluation Mechanism
MEM Unit general MEM Unit general proposals to process paperproposals to process paper
Pre-IWG meeting October 2005
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PROPOSAL:
• Basic structure of the GEG
• Number of Experts
• Appointment of alternates
• General Coordinator
• Deputy General Coordinator
• Working Group Coordinators
COMPOSITION OF THE GOVERNMENTAL EXPERT GROUP (GEG)
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PROPOSAL:
• i) Guidelines for General Coordinator and Alternate
• ii) Guidelines for Working Group Coordinators
• iii) Guidelines for GEG Plenary operation
• iv) Guidelines for operation of working groups
OPERATION OF THE GOVERNMENTAL EXPERT GROUP (GEG)
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PROPOSAL:
• i) Guidelines for General Coordinator and Alternate
- Elected at the beginning of every full Evaluation Round
- Coordinate all Plenary Session debates
- Participate fully in working group sessions
- Meet with the Working Group Coordinators to address problems during the Working Group debates and drafting reports
- GEG Coordinator will represent the GEG and present reports at CICAD Regular Sessions and/or any promotional MEM activity
- Deputy General Coordinator will replace the General Coordinator in case of temporary/ permanent absence and to assist in the fulfillment of duties
- Carry out on-going communication with experts in-between GEG sessions
OPERATION OF THE GOVERNMENTAL EXPERT GROUP (GEG)
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PROPOSAL:
• ii) Guidelines for Working Group Coordinators
- Elected at the beginning of every full Evaluation Round
- Coordinate all Working Group Sessions during the GEG meetings
- Ensure equal participation of the GEG Experts during the Working Group debates as well as in their capitals
- Participate in all Coordinators meetings to address emerging problems and/or suggest solutions
- Carry out on-going communication with experts in their capitals
- Ensure that the work undertaken prior to the presentation of reports to Plenary follows established guidelines
OPERATION OF THE GOVERNMENTAL EXPERT GROUP (GEG)
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PROPOSAL:
• iii) Guidelines for GEG Plenary operation
- Quorum – the GEG Plenary meetings will start with the presence of half plus one of the experts
- Decisions – The Plenary will decide by consensus. Failing this, the General Coordinator will submit the issue to a vote, which will be decided by the majority of those present
- Review of reports – the Plenary time for each country report should be adequate enough for a timely review of the text – for all to be evaluated with equal seriousness, dedication and attention.
OPERATION OF THE GOVERNMENTAL EXPERT GROUP (GEG)
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PROPOSAL:
• iv) Guidelines for operation of GEG Working Groups
- Working Groups shall be formed either by:
- thematic areas or
- with regional representation, expertise, language balance and skill requirements
- Working Groups shall have an equal workload
- Working Groups shall prepare, evaluate and review all assigned reports based upon the same criteria and guidelines
OPERATION OF THE GOVERNMENTAL EXPERT GROUP (GEG)
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PROPOSAL:
• Experts shall not participate in the evaluation of his/her own country
• All GEG Experts should have drafting responsibilities during the meetings as well as assignments in their capitals
• All GEG Experts should arrive to GEG Working Group sessions having completed their respective drafting assignments
• All GEG Experts should be present at all times during the GEG Plenary meetings and during the Working Group debates
• When a country has both a Principal and an Alternate Expert, the presence of at least one of them is required
RESPONSIBILITIES OF THE GOVERNMENTAL EXPERT GROUP (GEG)
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PROPOSAL (contd.):
• Experts must:
- read the relevant documentation provided prior to the sessions
- Carry out assigned preparatory work
- Be present at all times during working group sessions
- Be present at all times during the Plenary session
(Mechanism to be established to ensure such participation by Experts)
• GEG Experts to draft evaluations based on first draft text prepared by the MEM Unit and the information provided by countries
• Experts not consultable by the GEG on information provided by the NCE unless for clarification purposes
RESPONSIBILITIES OF THE GOVERNMENTAL EXPERT GROUP (GEG)
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PROPOSAL:
• Experts should have a:
- solid technical background in drug control
- minimum level of education/qualifications
- advisable to have a working knowledge of a second language
• Experts should be committed to undertake the evaluation work both during and out of sessions
• Experts should have access to the necessary facilities to carry out their work provided by their Governments
• Experts should be in constant communication with the respective Working Group Coordinator and the MEM Unit
3. CHARACTERISTICS OF THE EXPERTS
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PROPOSAL:
• NCE is appointed by the Government of each member state
• Responsible for:
- Compiling the information for the MEM questionnaire
- Preparing an introductory document
- Completing and transmitting the MEM questionnaire within the established timeframe
- Clarifying any information required by the GEG or the MEM Unit
4. ROLE OF THE NATIONAL COORDINATING ENTITY (NCE)
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PROPOSAL (contd.):
- Completing the implementation follow-up form
- Reviewing the entire text of the draft report, including the introductory paragraph
- Assisting in promoting the MEM reports
- Coordinating training and awareness workshops for MEM stakeholders with the MEM Unit
- Responding to notes to country
- Completing and submitting requests for assistance to implement recommendations
4. ROLE OF THE NATIONAL COORDINATING ENTITY (NCE)
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PROPOSAL:
• The MEM Unit shall ensure information received is complete, consistent, succinct and relevant
• Shall prepare first narrative draft of:
- national reports - full evaluation report
- national reports - implementation of rec report
• Shall organize the national reports and make them available to the GEG
• Will provide any data requested by the GEG for the Hemispheric Report
7. ROLE OF THE MEM UNIT WITHIN THE EXECUTIVE SECRETARIAT OF CICAD
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PROPOSAL (contd.):
• Prepare a style and formal manual for GEG experts
• Execute – on a continuous basis – promotional activities for the MEM process
• Carry out editorial and proof-reading functions
• Design, publish and distribute national and hemispheric reports
• Support countries in their MEM promotional efforts
• Organize training workshops for National Coordinating Entities (NCE’s)
7. ROLE OF THE MEM UNIT WITHIN THE EXECUTIVE SECRETARIAT OF CICAD
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The Multilateral The Multilateral Evaluation Mechanism Evaluation Mechanism
MEM Unit general MEM Unit general proposals to process paperproposals to process paper
End of Part I