The Minnesota Department of Human Services (DHS) requires regular reporting of client outcomes...
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![Page 1: The Minnesota Department of Human Services (DHS) requires regular reporting of client outcomes information for publicly funded services. Minnesota will.](https://reader036.fdocuments.us/reader036/viewer/2022081516/56649eff5503460f94c1563c/html5/thumbnails/1.jpg)
Mental Health Information SystemMHIS
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• The Minnesota Department of Human Services (DHS) requires regular reporting of client outcomes information for publicly funded services.
• Minnesota will focus its mental health data
reporting on client and program outcomes with a special focus on recovery for clients receiving more intensive mental health services.
• Efforts were also made to eliminated duplicate reporting by utilizing demographic information from the DHS data systems; MMIS for PMIN clients and SMI for Shared Master Index clients.
Introduction
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• Mental Health Information System (MHIS) will be replacing the Program Outcome Status Reporting (POSR) system and CRISIS system as of July 1st, 2013.
• MHIS will focus on key client status points during treatment service: at start, at six month anniversary of the start date and at end of service.
• MHIS is a secure web-based reporting system that uses MN-ITS security system for web-access.
Introduction. . .continued
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Client Types• New Client – clients began service on or
after 7/1/2013
• Intervention Episode – crisis services only
• Continuing Client – clients receiving services as of 7/1/2013
• Client Completed Treatment – clients who completed services on or after 7/1/2013
• Discontinuance – clients who stopped receiving services on or after 7/1/2013
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Clients. . .continued
• In order to report meaningful outcome measures, Agencies are encouraged to observe best practices in data collection such as: (1) collecting client status at time of completing treatment; (2) judicious and timely implementation of agency discharge policy, including administrative discontinuances; and (3) consistent and frequent update of client status (consider a quarterly update).
• Persons who should not be reported:– Persons who received services reimbursed entirely
by private insurance or self-pay.
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Services
• Include all identified persons (adults) who received one of the following publicly funded mental health services: ACT, ARMHS, DBT, ICRS, IRTS or State Operated MH services.
• July 1st, 2013: HWS and CRISIS services
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Reporting
–Record client-level information within one week of the status:• Start date – first date of service•Anniversary date - 6 months •End date – last date of service
–Enter in MHIS within 30 days of the date of the status
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Persons who are in the Agency caseload but did not receive services for extended period (4 weeks), a “Discontinuance” client status must be reported with an End Date of the last date of service. A “New Client” status is reported if the client started to receive services after the 4 week extended period.
Reporting
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Example 1:
• Jane Doe PMI #: 00000001, DOB: 01/01/1965, Start Date: 07/01/2013, End Date: 03/11/2014
• On 7/7/2013, add MHIS client and entered “New Client” status
• On 1/8/2014, search PMI and clicked on New Status to created Continuing Client status
• On 3/15/2014, search PMI and clicked on New Status to created Completed Program status
*There should be three lines when all data entry has been completed.
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Example 1:
PMI DOB Start Date Client Status Submit date Current Rec Completed Record
Edit NewStatus
00000001 01/01/1965 07/01/2013 New Client 07/07/2013 False True
Edit NewStatus
00000001 01/01/1965 07/01/2013 Continuing 01/08/2014 False True
Edit NewStatus
00000001 01/01/1965 07/01/2013 Completed Treatment
03/15/2014 True True
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Example 2:
• Jon Doe PMI#:00000002, DOB: 01/02/1965, Start Date: 03/11/2013
• On 9/17/2013, add MHIS client and entered “Continuing Client” status*There should be two lines when all data entry has been completed
• On 3/11/2014, search PMI and clicked on New Status to created “Continuing Client” status
• On 9/11/2014, search PMI and clicked on New Status to create “Continuing Client” status
*There should be three lines when all data entry has been completed
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Example 2:
PMI DOB Start Date Client Status Submit date Current Rec Completed Record
Edit NewStatus
00000002 01/02/1965 03/11/2013 Continuing 09/17/2013 False True
Edit NewStatus
00000002 01/02/1965 03/11/2013 Continuing 03/11/2014 False True
Edit NewStatus
00000002 01/02/1965 03/11/2013 Continuing 9/11/2014 True True
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Example 3:
• Barb Doe PMI#: 00000003, DOB: 01/03/1965, Start Date: 08/17/2013, End Date: 11/10/2013
• On 8/20/2013, add MHIS client and entered “New Client” status
• On 11/11/2013, search PMI and clicked on New Status to created “Completed Treatment” status
*There should be two lines when all data entry has been completed
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Example 3:
PMI DOB Start Date Client Status Submit date Current Rec Completed Record
Edit NewStatus
00000003 01/03/1965 08/17/2013 New Client 08/20/2013 False True
Edit NewStatus
00000003 01/03/1965 08/17/2013 Completed 11/11/2013 True True
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All GRANTEES AND PROVIDERS
• Must have access to MN-ITS for accessing MHIS-
• Request access with the MN-ITS administrator in your agency for logon ID and password– If you already have access then request
MHIS be added to your user profile.
MN-ITS (Provider Help Desk) call 651-431-2700
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MHIS Flow Chart
MN-ITS Logon
MHIS Client
MHIS Multiple Provider
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MHIS Flow Chart
Upload MHIS Client
Provider Informati
onReports
Add New
Client
Edit Existing Client
New Status
Input for Existing Client
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UPLOADUpload
• Select File
Browse
Add Start Date of Reporting Period
Add End Date of Reporting Period
Select “Upload File”
aka: Batch Uploading
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Provider Information
• Provides IDDT Services
Provider Information
• Primary Contact Information• Secondary Contact Information• Team Names / Add a Team – HWS required
Provider Contact Information
• Secondary NPI
Provider Batch
Provider Informati
on
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MHIS Client
• Placement Information• Client Information• DA & SA Screening• LOCUS –if applicable• DBT – if applicable• CRISIS – if applicable
Add a MHIS Client
Edit Existing Client
New Status Input for Existing Client
MHIS Client
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MHIS Client
Add a New Client
• Edit any field as necessary
Edit Existing Client
New Status Input for Existing Client
MHIS Client
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MHIS ClientAdd a New Client
Edit Existing Client
• Client status• Residential Status• Employment status• Number of arrests• LOCUS – if applicable• DBT – if applicable
New Status Input for Existing Client
MHIS Client
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Reports
• List of clients who’s six months anniversary date will occur.
Monthly Status Update
• List of clients who have status record that have not been checked “Complete”
Incomplete Record
• Client Status• New and Continuing Clients by race, ethnicity, gender
6 Month Summary
Reports
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MHIS
• MHCP (MinnesotaCare, PMAP, GA, MA)• Verify DOB with PMI via MN-ITS eligibility section
Client
• Verify client has not already been added (PMI – search)Start Date = First date of service
• Start Date = First date of service• Only select Program/Treatment that your agencies location is providing
MHIS – hints
• Access to MHIS is via MN-ITS / Technical Support @ 651-431-2700• Quick Sheet, Manual and Step-by-Step Instruction
MHIS & MN-ITS Tools
FYI
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Multiple Provider Screen
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Edit
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New
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Upload
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Provider Reports