8/6/2019 The Hackathon-In-A-Box Discussion Materials and Samples

1/17

Hackathon-in-a-Box

Sample Documents to start a

hackathon at your owncompany

8/6/2019 The Hackathon-In-A-Box Discussion Materials and Samples

2/17

Hackathon What is it?

- , , -A day long focused team based event whereemployees can come together to develop ideas

.into business proposals

Benefits

New breakthrough ideas Higher employee morale Signals firm s commitment to innovation

Requirements

, , .$1K budget for food printing etc Keeping the lights on on a SaturdaySet aside $5K innovation budget to implementideas /Commitment endorsement of senior leadership

For use in presentation to management

8/6/2019 The Hackathon-In-A-Box Discussion Materials and Samples

3/17

Detailed proposal

Where?

When?

Theme?What?

Benefits?

Resources?

Who?

- , , -A day long focused team basedevent where employees can come

together to develop ideas into.business proposals

, , Saturday April 12 from 9AM 9PM

Cafeteria on 6thfloor Conference rooms on 5th , 6th , 7th

Attendance is strictly voluntary (All current employees friends

)welcomeIncoming new hires ,Clients from Steel Co Motors Co

What can we do to better serveclients in manufacturing?

New breakthrough ideas Higher employee morale

Signals firm s commitment toinnovation

, ,$1000 budget for food printing.etc

Keeping the lights on on aSaturdaySet aside $5K innovation budgetto implement selected ideas

/Commitment endorsement of senior( )leadership and attendance

For use in presentation to management

8/6/2019 The Hackathon-In-A-Box Discussion Materials and Samples

4/17

Are you ready to unlock yourpotential?

4 / /12 2011:// . . / / - / /http www flickr com photos command tab 96663863

Sample Teaser Office PosterCreative Commons credit to Collin Allen

8/6/2019 The Hackathon-In-A-Box Discussion Materials and Samples

5/17

( )

8/6/2019 The Hackathon-In-A-Box Discussion Materials and Samples

6/17

Are you ready for an adventure?

/ /4 12 2011

:// . . / / / /http www flickr com photos minutesalone 2570366751

$10K innovation budget infinite glory see your idea

come to life

(

)mple Teaser Office Poster Creative Commons Adarsh Thakuri

http://www.publicdomainpictures.net/view-image.php?image=4776&picture=sea-and-horizon&large=1#large

8/6/2019 The Hackathon-In-A-Box Discussion Materials and Samples

7/17

Want to change the direction of ourbusiness?

Want to lead a new development?

Want to build something no one s everthought of before?

ur First Ever Hackathon/ /12 2011:// . . / - . = & = - -http www publicdomainpictures net view image php?image 4776 picture sea and horizon

Sample Teaser Office PosterCreative Commons credit to Petr Kratochvil

http://www.publicdomainpictures.net/view-image.php?image=4776&picture=sea-and-horizon&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=4776&picture=sea-and-horizon&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=4776&picture=sea-and-horizon&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=4776&picture=sea-and-horizon&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=4776&picture=sea-and-horizon&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=4776&picture=sea-and-horizon&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=4776&picture=sea-and-horizon&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=4776&picture=sea-and-horizon&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=4776&picture=sea-and-horizon&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=4776&picture=sea-and-horizon&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=4776&picture=sea-and-horizon&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=4776&picture=sea-and-horizon&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=4776&picture=sea-and-horizon&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=4776&picture=sea-and-horizon&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=4776&picture=sea-and-horizon&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=4776&picture=sea-and-horizon&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=4776&picture=sea-and-horizon&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=4776&picture=sea-and-horizon&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=4776&picture=sea-and-horizon&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=4776&picture=sea-and-horizon&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=4776&picture=sea-and-horizon&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=4776&picture=sea-and-horizon&large=1#large

8/6/2019 The Hackathon-In-A-Box Discussion Materials and Samples

8/17

:ssue to be resolved: : , , - , , - Note Should be SMART specific measurable action oriented relevant and time bound

( ):roposed innovation 120 words or less

:mplementation plan:Note Be as specific and comprehensive as you can in laying out the actions you will take to implement the

. .simplest version of this plan Note the permissions and resources you will need to obtain to move forward Action /esources permissions needed stimated cost oint person

erceived challenges to implementation

-

M e

d i

u m

t e

rm

-

S h

o r

t

t e

r m

?

ey metrics to track results

Sample team submission template

8/6/2019 The Hackathon-In-A-Box Discussion Materials and Samples

9/17

Voting Card please list 3 differentteams

---Your Favorite IdeaTeam 6. Their on-site collaboration idea was

fantastic. Hope to see it happen.

---Most InnovativeTeam 3. Installing complimentary wind turbines

seems like a long shot, but really, really, interesting.

/ ---Best Presentation SpiritTeam 8. Jason, Da, and Swati were hilarious!

( )le completed voting card submitted by hackathon participant

( )

8/6/2019 The Hackathon-In-A-Box Discussion Materials and Samples

10/17

TrainAway

John

SwatiDa

( / )Sample presentation 1 4

( )

8/6/2019 The Hackathon-In-A-Box Discussion Materials and Samples

11/17

:ssue to be resolved: : , , - , , - Note Should be SMART specific measurable action oriented relevant and time bound

, ,Reduce time spent on training without compromising quality of training at client SteelCo

( ):roposed innovation 120 words or less.Use mobile technology platforms to allow SteelCo employees to train without leaving the site

- -Taining solution would allow workers to keep up to date on the latest processes and procedures and.actually represent a step forward from current training processes

:mplementation plan:Note Be as specific and comprehensive as you can in laying out the actions you will take to implement the

. .simplest version of this plan Note the permissions and resources you will need to obtain to move forward Action /esources permissions needed stimated cost oint person

erceived challenges to implementation- /Finding software w in price-Standardizing platforms-Risk to training efficacy- - (!)Client buy in

-

M e

d i

u m

t e

rm

-

S h

o r

t

t e

r m

?

ey metrics to track results-Number of client employees transitioned in 3 months-Poll employees for satisfaction with new training

( / )Sample presentation 2 4

Source software Outside vendor $2K SwatiID platform Local tech team /N A Swati

Reach out to client Client head /N A Da

Roll out mobile platforms SteelCo $2K Da Transition existing training SteelCo training dept $3K Da

Monitor efficacy --SteelCo HR /N A John

(

/ )S l i 3 4

8/6/2019 The Hackathon-In-A-Box Discussion Materials and Samples

12/17

Our ah-ha moment

Over the last year, all three of us havespent time serving our biggestclient, Steel Co, helping themdevelop a program to trackinventory as it migrates across theshop floor.

We have noticed that many timeswhen trying to schedule meetings,our clients were out at trainings.Although most trainings were onlya few hours long, they were out all

day in transit!

We thought, there has to be a way touse our experience in IT consultingto provide a virtual trainingsolution that would allow workersto keep up-to-date on the latestprocesses and procedures, whileremainin on-site.

ILLUSTRATIVE FINALPRESENTATION

(/ )Sample presentation 3 4

(

/ )S l t ti 4 4

8/6/2019 The Hackathon-In-A-Box Discussion Materials and Samples

13/17

IntroducingTrainAway

Our company should use its IT expertise and network todevelop a mobile

based training tool to reduce absenteeism at Steel Co,thereby improving

productivity

ILLUSTRATIVE FINALPRESENTATION

Safety training on

new finishing process( )8 hours saved

Video message from(new CEO 20 min

)saved

(Diversity training 8

)hours saved

Training on new(process 48 hours

)saved

(/ )Sample presentation 4 4

8/6/2019 The Hackathon-In-A-Box Discussion Materials and Samples

14/17

Appendix

8/6/2019 The Hackathon-In-A-Box Discussion Materials and Samples

15/17

Id i d di t d ti

http://www.publicdomainpictures.net/view-image.php?image=1696&picture=wind-turbines&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=1696&picture=wind-turbines&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=1696&picture=wind-turbines&large=1#large

8/6/2019 The Hackathon-In-A-Box Discussion Materials and Samples

16/17

,Ideas require dedicated time,thought and analysis to become.reality

:// . . / - . = & = -http www publicdomainpictures net view image php?image 1696 picture wind turbines

http://www.publicdomainpictures.net/view-image.php?image=1696&picture=wind-turbines&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=1696&picture=wind-turbines&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=1696&picture=wind-turbines&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=1696&picture=wind-turbines&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=1696&picture=wind-turbines&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=1696&picture=wind-turbines&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=1696&picture=wind-turbines&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=1696&picture=wind-turbines&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=5912&picture=windy-day&large=1#largehttp://www.publicdomainpictures.net/view-image.php?image=6838&picture=traditional-windmill&large=1#largehttp://upload.wikimedia.org/wikipedia/commons/6/65/Beebe_Windmill_Isometric_of_Machinery_Long_Island_NY.jpghttp://www.publicdomainpictures.net/view-image.php?image=1696&picture=wind-turbines&large=1#large

8/6/2019 The Hackathon-In-A-Box Discussion Materials and Samples

17/17

Hackathonshave worked for tech.companies

But that doesn t mean they won twork well for other kinds of

, .companies too

:// / - = & = - -http www publicdomainpictures net view image php?image 12800 picture computer monitor