1ret

C

h

a

p

2ret

C

h

a

p

XeroxDocumentCentreSetup

GuideforFlowPort

ThisdocumentisintendedforusebyFlowPortSystemAdministratorswhen

configuringthefollowingXeroxDocumentCentrestoscantoaFlowPortserver:

•

DocumentCentre240/255/265/460/470/480/490

•

DocumentCentre220/230/332/340/432/420/425/432/440

TherearetwobasicthingsyoumustdoontheDocumentCentre:

•

Desig

natinga“repository”onthedocumentcentre.ThisistheIPaddressof

theFlowPortserver.

•

Settingupadefaultscantemplate.

Theproceduresinthisguideareprovidedasexamplesonly.Becauseoffirmwaredifferences,thescreensyouseemaybedifferent,howeveryoumayusethe

conceptspresentedhere.

XeroxDocumentCentreSetupGuideforFlowPort

1

ConfiguringaDocumentCentre240/255/265/460/470/480/490withCentrewareInternetServicesConfiguringaDocumentCentre240/255/265/460/470/480/490

withCentrewareInternetServices

VerifythattheScan-to-FilefeatureisinstalledontheDocumentCentre.PrintaConfigurationsheetandchecktheinstalledoptionslistforScan-to-File.IftheScan-to-Fileisnotlisted,contactyourXeroxservicerepresentativetoobtainandinstalltheScan-to-Filekit.Youcanalsocall1-800-ASK-XEROXforinformationaboutobtainingandinstallingthisfeature.

FlowPortRepository&TemplateSetup

TheXeroxDocumentCentreusestemplatesandrepositoriestocontrolthe

dispositionofscanneddocuments.Informationaboutthesetemplatesand

repositoriesisstoredinsidetheDocumentCentreandisaccessiblethroughtheWebserverembeddedinthedevice.TheDocumentCentreprovidesadefault

template,anumberofnamedtemplate(optional),adefaultpublicrepository,andfourotherconfigurablepublicrepositories.

Templatesareshownasch

oicesontheDocumentCentreTouchScreen.The

defaulttemplateisnamed“@default.xst”anditisthefirsttemplateshowninthetemplatelistonthescreen.TheXeroxDocumentCentreusestemplatesandrepositoriestocontrolthedispositionofscanneddocuments.InformationaboutthesetemplatesandrepositoriesisstoredinsidetheDocumentCentreandis

accessiblethroughtheWebserverembeddedinthedevice.TheDocument

Centreprovidesadefaulttemplate,anumberofnamedtemplates(optional),a

defaultpublicrepository,andfourotherconfigurablepublicrepositories.

TemplatesareshownaschoicesontheDocumentCentreTouchScreen.The

defaulttemplateisnamed“@default.xst”anditisthefirsttemplateshowninthetemplatelistonthescreen.

RepositoriesareshownaschoicesfortemplatesetupintheDocumentCentre

Web-basedadministrationtool.Eachrepositoryhasthefollowingsettings:

•

RepositoryList

•

Protocols

•

FileServerIPAddress

•

DirectoryPath

•

LoginName

•

Password

2

XeroxDocumentCentreSetupGuideforFlowPort

ConfiguringaDocumentCentre240/255/265/460/470/480/490withCentrewareInternetServicesFlowPortRepositorySetup

ThefollowingsettingsfortheDefaultRepositoryandTemplatePoolSetupare

recommended.

1InyourWebbrowser’sAddress(orLocation)box,entertheTCP/IP

addressofyourDocumentCentre.

2ClickonProperties.

3InthePropertiescolumn(leftsideofscreen),clickontheplus(+)signfortheServicesfolder.ThepropertiesfortheDocumentCentrewilldisplayasshownbelow.

XeroxDocumentCentreSetupGuideforFlowPort

3

ConfiguringaDocumentCentre240/255/265/460/470/480/490withCentrewareInternetServices4Clickontheplus(+)signfortheDistributionTemplates.

5ClicktheRepositorySetuplink.

6UnderRepositorySetup,performthefollowing:

RepositoryList:SelectDocumentRepository0.CheckwithyourXeroxDocumentCentreSystemAdministratortomakesuretheRepositoryisnotinuse.

NOTE:Dependingontheprintersoftwaremodel,theremayonlybe1repository.

SomemodelswillhaveDocumentRepositoriesof0-4or1-5.

Protocols:SelectTCP/IP.

FileServerIPAddress:EntertheTCP/IPaddressofyourFlowPortserver.

ContactyourNetworkAdministratorifyoudonotknowtheaddress.Insome

versions,youmayneedtoenteraportnumber.Inthiscase,enter21.

DirectoryPath:Enter/.

LoginName:Entertheguestaccountusername(NSAisthedefaultguestaccountusername).

Password:EntertheFTPpasswordtwice(nsaisthedefaultguestpassword).

Note:IfyouhavechangedtheNSAFTPusernameorpasswordinthe

FlowPortNSAProtocolServiceconfiguration,enterthenewusername

andpasswordheretoenableFTPaccess.

4

XeroxDocumentCentreSetupGuideforFlowPort

ConfiguringaDocumentCentre240/255/265/460/470/480/490withCentrewareInternetServices7ClickonApplyNewSettings.

8ALoginwindowmaydisplay.Enteradminfortheusernamefollowedbyyourpassword.Ifyoudonotknowyourpassword,contactyourprintersystem

administrator.

Note:Theusernameandpasswordarecasesensitive.

FlowPortTemplateSetup

1ClickontheServicestab.TheJobSubmissionpagedisplaysasshownbelow.

XeroxDocumentCentreSetupGuideforFlowPort

5

ConfiguringaDocumentCentre240/255/265/460/470/480/490withCentrewareInternetServices2ClickontheDistributionTemplatesbutton.

6

XeroxDocumentCentreSetupGuideforFlowPort

ConfiguringaDocumentCentre240/255/265/460/470/480/490withCentrewareInternetServices3UndertheServicestab,clickonthe[+]newbutton.

4IntheGeneralsettingsbox,enterthefollowing:

Name:TypeFlowPort(oranynamethatwouldletusersknowthatthisistheFlowPorttemplate.Itcanbeuptoeightcharactersinlength).

Description:TypeScantoFlowPort.

Owner:TypeyournameortheFlowPortadministrator’sname.

XeroxDocumentCentreSetupGuideforFlowPort

7

ConfiguringaDocumentCentre240/255/265/460/470/480/490withCentrewareInternetServices5ReviewtheScanSettings.ClickonEditifyouneedtochangethedefaultsettings.

Text

8

XeroxDocumentCentreSetupGuideforFlowPort

ConfiguringaDocumentCentre240/255/265/460/470/480/490withCentrewareInternetServices6IntheDistributionarea,specifyaDestination.SelectPublicInternetFolderfromtheNewDestinationlist,andclickadd.

XeroxDocumentCentreSetupGuideforFlowPort

9

ConfiguringaDocumentCentre240/255/265/460/470/480/490withCentrewareInternetServices7InthelistofSelectfromRepositoryServers,selectrepositorythatpointstotheFlowPortserver.

8TypethePathtoDocument/

9ChecktheFilingPolicyNewAutoGenerate.

10DocumentnameisDOC.

11SelecttheOutputImageFormatMulti-PageTIFF.

12ClickonApplyNewSettings.TheDocumentCentreisreadytouseFlowPort.

Note:ThissetupprovidesusersGuestaccess(Trusted/Shared)to

FlowPort.Ifahigherauthenticationlevelisrequired,usersshoulduse

theirFlowPortLoginsheet.

TestingtheFlowPortTemplate

TocheckthattheDocu

mentCentreisreadyforFlowPortuse,performthe

followingtest:

1AttheDocumentCentre,placeadocumentinthescanner.

2SelecttheFlowPorttemplateandselectScan.

Note:IftheDocumentCentreisproperlyconfigured,aDCconfirmation

sheetwillbeprintedconfirmingthatthescantoFlowPortwas

successful,otherwiseanerrorreportwithsomespecificfailurenotice

willbeprinted.IfthescantoFlowPortwassuccessfulaFlowPort

confirmationsheetwillalsoprint.

10

XeroxDocumentCentreSetupGuideforFlowPort

ConfiguringaDocumentCentre220/230/332/340/432/420/425/432/440withCentrewareInternetServicesConfiguringaDocumentCentre220/230/332/340/432/420/425/

432/440withCentrewareInternetServices

VerifythattheScan-to-FilefeatureisinstalledontheDocumentCentre.PrintaConfigurationsheetandchecktheinstalledoptionslistforScan-to-File.IftheScan-to-Fileisnotlisted,contactyourXeroxservicerepresentativetoobtainandinstalltheScan-to-Filekit.Youcanalsocall1-800-ASK-XEROXfor

informationaboutobtainingandinstallingthisfeature.

FlowPortRepositoryandTemplateSetup

TheXeroxDocumentCentreusestemplatesandrepositoriestocontrolthe

dispositionofscanneddocuments.Informationaboutthesetemplatesand

repositoriesisstoredinsidetheDocumentCentreandisaccessiblethroughtheWebserverembeddedinthedevice.TheDocumentCentreprovidesadefault

template,anumberofnamedtemplate(optional),adefaultpublicrepository,andfourotherconfigurablepublicrepositories.

Templatesareshownasch

oicesontheDocumentCentreTouchScreen.The

defaulttemplateisnamed“@default.xst”anditisthefirsttemplateshowninthetemplatelistonthescreen.TheXeroxDocumentCentreusestemplatesandrepositoriestocontrolthedispositionofscanneddocuments.InformationaboutthesetemplatesandrepositoriesisstoredinsidetheDocumentCentreandis

accessiblethroughtheWebserverembeddedinthedevice.TheDocument

Centreprovidesadefaulttemplate,anumberofnamedtemplates(optional),a

defaultpublicrepository,andfourotherconfigurablepublicrepositories.

TemplatesareshownaschoicesontheDocumentCentreTouchScreen.The

defaulttemplateisnamed“@default.xst”anditisthefirsttemplateshowninthetemplatelistonthescreen.

RepositoriesareshownaschoicesfortemplatesetupintheDocumentCentre

Web-basedadministrationtool.Eachrepositoryhasthefollowingsettings:

•

RepositoryList

•

Protocols

•

FileServerIPAddress

•

DirectoryPath

•

LoginName

•

Password

XeroxDocumentCentreSetupGuideforFlowPort

11

ConfiguringaDocumentCentre220/230/332/340/432/420/425/432/440withCentrewareInternetServicesFlowPortRepositorySetup

ThefollowingsettingsfortheFlowPortRepositorysetuparerecommended.

1InyourWebbrowser’sAddress(orLocation)box,entertheTCP/IP

addressofyourDocumentCentre.

2ClickonProperties.

3Clickon[+]Services.

4Clickon[+]StoredTemplates

12

XeroxDocumentCentreSetupGuideforFlowPort

ConfiguringaDocumentCentre220/230/332/340/432/420/425/432/440withCentrewareInternetServices5ClickonRepositorySetup.

/

6SelectanunusedrepositoryfromtheRepositoryList(Defaultisrecommneded).

7VerifythattheprotocolisTCP/IP.

8TypetheFileServerIPaddress(theIPaddressofyourFlowPortserver).

9TypetheDirectoryPath/

10TypetheloginnameNSA,andthepasswordnsa.

11ClickonApplyNewSettings.

12Inthedialogboxthatappears,typetheadminUserNameandPasswordoftheDocumentCentre,

andclickOK.

XeroxDocumentCentreSetupGuideforFlowPort

13

ConfiguringaDocumentCentre220/230/332/340/432/420/425/432/440withCentrewareInternetServices14

XeroxDocumentCentreSetupGuideforFlowPort

ConfiguringaDocumentCentre220/230/332/340/432/420/425/432/440withCentrewareInternetServicesFlowPortTemplateSetup

1Next,youneedtosetupthescantemplatethatyouwillusewhenscanningtoFlowPortserver.SelectDeviceIndex.

XeroxDocumentCentreSetupGuideforFlowPort

15

ConfiguringaDocumentCentre220/230/332/340/432/420/425/432/440withCentrewareInternetServices2SelectStoredTemplates.

16

XeroxDocumentCentreSetupGuideforFlowPort

ConfiguringaDocumentCentre220/230/332/340/432/420/425/432/440withCentrewareInternetServices3Select[+]new.

4IntheTemplatefields,enteranameforthetemplateintheNamefield.LeavetheDescriptionandOwnerfieldsblank.

5UnderServices,selectFile.

6Clickapply.

7Ifyouseethefollowingdialogbox,clickYes.

XeroxDocumentCentreSetupGuideforFlowPort

17

ConfiguringaDocumentCentre220/230/332/340/432/420/425/432/440withCentrewareInternetServices8Clickthebrowser’sRefreshbutton.YoushouldseethenameofthenewtemplateinthelistofDeviceTemplates.

Listof

Device

Templates

9Clickon[+]nexttothenameofthenewtemplateinthelistofDeviceTemplates.

18

XeroxDocumentCentreSetupGuideforFlowPort

ConfiguringaDocumentCentre220/230/332/340/432/420/425/432/440withCentrewareInternetServices10ClickScanandverifythescansettings.Typically,thedefaultsettingsareused,howeverclickEditifyouwanttochangethem.

Text

XeroxDocumentCentreSetupGuideforFlowPort

19

ConfiguringaDocumentCentre220/230/332/340/432/420/425/432/440withCentrewareInternetServices11ClickFile.

12UnderStoredtemplates,selectthefollowing:TCP/IP,Public,Default(ortherepositorydesignatedforFlowPort),NewAutoGenerate,andTIFF

(Multi-Page).Then,clickApplyNewSettings.

13TheDocumentCenterisnowconfiguredtoscantotheFlowPortserver.

20

XeroxDocumentCentreSetupGuideforFlowPort

ConfiguringaDocumentCentre220/230/332/340/432/420/425/432/440withCentrewareInternetServicesTestingtheFlowPortTemplate

TocheckthattheDocumentCentreisreadyforFlowPortuse,performthe

followingtest:

1AttheDocumentCentre,placeadocumentinthescanner.

2SelecttheFlowPorttemplateandselectScan.

Note:IftheDocumentCentreisproperlyconfigured,aDCconfirmation

sheetwillbeprintedconfirmingthatthescantoFlowPortwas

successful,otherwiseanerrorreportwithsomespecificfailurenotice

willbeprinted.IfthescantoFlowPortwassuccessfulaFlowPort

confirmationsheetwillalsoprint.

XeroxDocumentCentreSetupGuideforFlowPort

21

DocumentOutlineConfiguringaDocumentCentre240/255/265/460/470/480/490withCentrewareInternetServicesConfiguringaDocumentCentre220/230/332/340/432/420/425/432/440withCentrewareInternetServices