FROM THE ASSISTANT TO THE HEADMASTER AND DEAS AWARD COORDINATOR

College Street, Darlinghurst, NSW 2010 Telephone 02 9332 5800 Facsimile 02 9361 3262

The Duke of Edinburgh Award Scheme - 2019

The Duke of Edinburgh Award Scheme (DEAS) is open to young people between the ages of 14 and 25. It is aimed at personal challenge, service and responsibility, developed through a range of activities in the areas of service, skills, physical recreation and adventurous journeys. There are three levels: Bronze (for those 14 years and older), Silver (for those 15 years and older) and Gold (for those 16 years and older). In New South Wales the Scheme is overseen by an office connected to the Department of Sport and Recreation. At Grammar, I co-ordinate the Scheme and we operate under the International Online record book system. I provide information to boys and issue the required papers and monitor online enrolment and the recording of activities. There is generally one intake of new participants at the beginning of each term. Only activities approved by the School will be allowed to count as DEAS activities. All activities must be pursued out of class time and must involve at least 1 hour per week regularly over the relevant period.

** These are minimum time requirements and are expressed in whole months, during which there should be regular commitment. Regular time commitment is at least one (1) hour per week, but award participants are encouraged to continue their activities beyond the minimum time.

** Satisfactory completion of the Adventurous Journey Section includes preparation and training appropriate for the journeys being undertaken and at least one practice journey of a similar nature and duration to the qualifying journey. See The Australian Award Handbook for more details – www.dukeofed.com.au and www.dukeofed.com.au/resource/handbook/

PARTICIPANT REGISTRATION FEES 2019

Award Level

Bronze $130

Silver $135

Gold $160

College Street, Darlinghurst, NSW 2010 Telephone 02 9332 5800 Facsimile 02 9361 3262

The School provides as far as it can, given its limited resources, opportunities for Award activities as follows:- Volunteering / Service Activities supervised by the School – Minimum 1 hour per week

Community Service work (supervised by Ms. K Rysensteen). Age requirements apply to some activities, and there is usually a restriction on the number of boys we can accommodate.

Volunteering in Primary school After School care programmes (subject to approval from Ms R. Fin). Ranking position in Army Cadets – Form IV and above only (supervised by Major W. Cree). Air Force Cadets- Form III and above only (supervised by Dr. M. Glozier). Work in the School Library - Generally only boys who are already Librarians will be accepted. (Only

with prior approval by Ms K. Rysensteen). Work in the AV Department, and providing assistance for School events/productions (supervised

by Mrs P. Juniper and Mr M. Warry). Refereeing of school games (supervised by the Sportsmaster, Mr M. Curran, with the assistance of

relevant masters-in-charge: Basketball, Mr. A. Lambos; Football, Mr H. Stening; Rugby, Mr L. Colbron).

Vision for the Future: Grammar Goes Green (supervised by Ms T. Demetriou). Prefect duties (supervised by Mrs F. Wyndham) - Form V and above only.

External Volunteering / Service Boys who are not able to participate in any of the activities listed above may apply on an individual basis for service outside the School. A separate permission form is required for this purpose. All service activities must be unpaid and must provide a genuine need in the Community. Supervisors are required to sign the Volunteer Code of Conduct and School Child Protection Policy papers, as well as having provided a clearance for Working with Children Check. Parents are required to sign a statement saying that they have checked all safety aspects of the activity.

Ideas for places to volunteer can be located at https://www.volunteering.nsw.gov.au/

Please see Ms R. Fin to pick up a set of these papers. **Boys cannot commence their award program until all paperwork is completed, including the External Volunteering (if applicable).

Skills - Minimum 1 hour per week

Instrumental music (supervised by the School’s music tutors under the direction of Mr R. Wagner). Must involve ensemble participation and must be outside of class time.

Participation in Choir (supervised by School’s music tutors under the direction of Mr G. Platt). Debating (supervised by Ms R. Johnson, with assistance of the relevant masters and coaches). Drama (must involve more than one production, depending on the level; supervised by Dr.

G.D.Wilson). Film Crew (supervised by Mr P. Eichorn). Chess (supervised by Mr C. Provan). Fishing or Fly Tying (supervised by Mr N. Smith). Grammar Board Gamers (supervised by Mr R.C.Fuller). Art Extension Classes (supervised by Mr M. Wilde). Ceramics Clubs (supervised by Mrs B. Mansfield). Health and Well Being Awareness Club (supervised by Dr. C. Allen). Creative Writing (supervised by Dr. J. Hughes). Informatics Club – Computer Programming (supervised by Mr. S. Powell) Theatresports – Drama (supervised by Ms. E. Kaufling) Other SGS Clubs and Societies as approved by Ms R. Fin.

Physical Recreation - Minimum 1 hour per week Official School Sport (winter and/or summer; must involve a whole season; supervised by masters-in-charge and coaches under the direction of the Sportsmaster, Mr M. Curran or Mr A. Campbell). School sport is compulsory for all boys until the end of Term 3 in Form V. Only boys in Form VI may apply to me to count fitness sessions in the gym, and signing on and off every session by a master will be required.

College Street, Darlinghurst, NSW 2010 Telephone 02 9332 5800 Facsimile 02 9361 3262

Adventurous Journeys (i) Practice expeditions may be undertaken through the organisations listed below, and must be

completed before the qualifying journey. Cadet camps do not meet the criteria for Adventurous Journeys. All journeys must be the same type of activity for both Practice and Qualifying e.g. Pack and Paddle or a hike; but must be over two different routes.

(ii) All qualifying expeditions must be undertaken with direct supervision under the management of the Collaroy Centre, Camp Somerset, NSW Sport and Recreation, Southbound Adventures, The Outdoor Education Group or Outward Bound and I must have given prior written approval. This approval must cover the names of the Grammar boys taking part, the route and the dates of the hike/s. Boys should collect a SGS hike permission form for this purpose.

Parents should book and pay for hikes directly with one of the providers listed above and then complete the SGS hike permission form and submit this to me by the due date, before the end of the relevant term.

(iii) Direct Entrant Silver participants must undertake a Bronze practice, then a Silver practice and finally a Silver qualifying hike, in that order.

(iv) Direct Entrant Gold participants must undertake a Bronze practice, then a Silver practice then a Gold practice and finally a Gold qualifying hike, in that order.

Note: These requirements will not be waived in any circumstances, nor will the School endorse any activity undertaken by a boy after he has left the School. Sign off after Completion of each Level Instructions will be emailed to boys and parents upon acceptance into the Award. Boys cannot start ANYTHING at all for the next level until the previous level has been signed off. .

GOLD LEVEL ONLY

Candidates for the Gold Award who are over 16 years of age may apply to have activities other than those conducted by the School count towards the Award under the following limitations and conditions. Boys must apply to me on an individual basis.

The only other non-School activities which will be considered are:

Adventurous Journeys conducted by the abovenamed centres. The same rules apply as for Bronze and Silver candidates including requirements for written parental consent and prior written approval from the Co-ordinator.

Residential Activities and Community Service/Volunteering. In addition to written parental consent and prior written approval from the Co-ordinator ample notice must be given along with sufficient information about the proposed activity and the School reserves the right to refuse to consider an application if it does not have the resources to do so, including sufficient time.

Ms RM Fin Assistant to the Headmaster and

DEAS Award Coordinator February 2019

SEE CHECKLIST OVER

College Street, Darlinghurst, NSW 2010 Telephone 02 9332 5800 Facsimile 02 9361 3262

Duke of Edinburgh – Sydney Grammar School Information for parents and boys and checklist 2019

1. See me and get a “start up” pack, dated February 2019. Read through this with your parents. 2. Check the Duke of Edinburgh Award scheme website for rules and regulations–

www.dukeofed.com.au 3. Discuss with your parents and complete the “Participant Award Plan”. Have the masters in charge

initial the appropriate activity so they can add you to their Duke of Ed rolls. Add your goals in each section. Return it to me for approval when all completed. **No boy can begin the Duke of Edinburgh Scheme until ALL paperwork is completed, before submitting to Ms Fin, in particular, the Volunteering component.

4. Once I have approved your application, complete the online registration, then log in to IORB. Set up

under ‘not registered?’ as an award participant and follow the prompts. Ensure that you have answered all fields and have nominated the correct assessor for each of your activities. If you need help please consult these resources at

http://www.dukeofed.com.au/resources/participant-resources/ or contact the IORB Helpdesk on orb@dukeofed.com.au or 1300 438 537 [option 2]

5. You must send me an email rmf@sydgram.nsw.edu.au to let me know you have registered so that I

can accept you into the programme online. Participants CANNOT commence the award until their IORB registration has been completed by me. I will send you a return email confirming the start date for your award and then you will receive your password to log in to your account.

6. A joining fee will be added to your school account. Fees are listed on the Duke of Edinburgh Award

website (See Page 1 for Updated Registration Fees). 7. For adventurous journeys check www.collaroycentre.org.au and www.campsomerset.com.au/duke-of-

edinburgh.html and www.dsr.nsw.gov.au/brokenbaydoe/index.asp and www.southbound.com.au/duke-of-edinburgh and www.oeg.org.au and www.outdooredsydney.com.au/ and get the permission form from me signed by your parents. You should book and pay for the hikes directly with these providers, but you MUST return the SGS permission form to me by the due date, advised via the School newsletters.

8. Keep your records on rough worksheets, as well as entering them online. 9. Upon completion of your whole programme, follow the instructions online regarding how to request

sign-off from your Assessors (“Section Summaries”), then upload them onto your document section of your IORB account. Then make a time to see me with your signed sheets printed from your IORB records and let me know to check your progress. Come and see me to find out what to do next.

10. More information about the Duke of Edinburgh Scheme at SGS can be found on the School’s website under

Ms RM Fin Assistant to the Headmaster and DEAS Award Coordinator February 2019

Once you have been accepted into the Award it is YOUR responsibility to keep accurate records of dates and times you have participated in each activity and to ensure that

you have recorded this properly into your online account. False logging of hours and dates may result in long delays in final sign off and in worst

cases, possible expulsion from the Award.