The Corporation of the Township of Malahide

CORRESPONDENCE AGENDA

March 17, 2016 – 7:30 p.m.

(F) Correspondence:

1. Association of Municipalities of Ontario - Watch File – dated March 3 and 10, 2016. (Pages C3 - 6)

2. Township of Gillies – Resolution supporting Town of Northeastern Manitoulin and the Islands Resolution requesting the Province of Ontario to increase funding to Long Term Care Facilities. (Pages C7 - 8)

3. City of Hamilton – Resolution requesting Minister of Government and

Consumer Services to make it a criminal offence to charge more than 30% interest per annum; and the Minister of Social Services to implement restrictions on the usage of Ontario Works and Ontario Disability benefits for payday loans. (Pages C9)

4. Municipality of Burpee and Mills – Resolution requesting the Province to find

a resolution to the financial shortfalls to municipalities created by Provincial incentive programs such as the Conservation Land Tax Incentive Program. (Pages C10 - 11)

5. City of Stratford – Resolution requesting the Province for a timeline and strategy to implement the Social Assistance Management System (SAMS) recommendations from PricewaterhouseCoopers and the Auditor General in order to provide a permanent fix to the SAMS. (Pages C12 - 14)

6. Ministry of Community Safety and Correction Services – Notification that

Malahide Township is in compliance with Emergency Management and Civil Protection Act regulations. (Pages C15 - 16)

7. County of Elgin Land Division Committee – Notice of Decision for Application

E10/16 of Riverbend Farms (Ontario) Ltd. relating to property at Part Lot 34, Concession 4, Malahide. (Pages C17 - 19)

8. County of Elgin Land Division Committee – Notice of Amendment for Application E112/15 of Ken Drabick relating to property at Part Lot 18, Concession 8, Geographic Township of South Dorchester. (Page C20)

9. County of Elgin Land Division Committee – Notice of Appeal Period

Expiration for Applications: (i) Application E115/15 of J. DeRyk Farms Ltd. relating to property at Part

Lot 20, Concession 4, Malahide. (Page C21) (ii) Application E116/15 of Calvin and Marie Jantzi relating to property at

Part Lot 26, Concession 8, Malahide. (Page C22) (iii) Applications E119/15 and E120/15 of John and David Loewen relating

to property at Part Lots 96 and 97, Concession North Gore, Malahide. (Page C23 - 24)

10. Town of Aylmer – Notice of Public Hearing for Minor Variance of Franz Neufeld relating to property at 61 Myrtle Street, Aylmer. (Page C25)

11. Municipality of Bayham – Notice of Public Hearing for Minor Variance of Zacharias relating to property at 6692 Richmond Road. (Page C26)

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Diana Wilson

From: AMO Communications <Communicate@amo.on.ca>Sent: Thursday, March 03, 2016 3:25 PMTo: Diana WilsonSubject: AMO Watch File - March 3, 2016

AMO Watch File not displaying correctly? View the online version | Send to a friend Add Communicate@amo.on.ca to your safe list

March 3, 2016

In This Issue - 2016 P.J. Marshall Award submissions due April 29. - Barn fires and other farm emergencies. - Five EBR postings for consultation on Provincial Policy Statement implementation. - Showcase your company at the AMO Conference. - Capacity, Communication & Collaboration. - Municipal councillor financial literacy. - Join LAS at one of our spring information sessions. - Hamilton resolution concerning restrictions on payday loans. - Burpee and Mills request concerning Conservation Land Tax Incentive Program. - Careers with Orangeville, Durham and York Region. AMO Matters Submit your municipal government project that demonstrates excellence in the use of innovative approaches to improve capital and/or operating efficiency and to generate effectiveness through alternative service delivery initiatives and partnerships. Apply for the 2016 P. J. Marshall Municipal Innovation Award today! Deadline April 29, 2016. Provincial Matters OMAFRA encourages farmers to develop a contingency plan for emergency situations. Visit Deadstock Disposal for information on contingency deadstock planning. Visit Farm Safety for useful resources, including information on preventative maintenance for farm buildings and OMAFRA's book, “Reducing the Risk of Fire on Your Farm.” OMAFRA environmental specialists and engineers can give guidance on managing deadstock. You can also contact the Agricultural Information Contact Centre at 1-877-424-1300 or ag.info.omafra@ontario.ca. The five EBR proposals would impact: “complete application,” EBR Registry No. 012-6823; enhanced notice, EBR Registry No. 012-6824; OMB record for minor variances, EBR Registry No. 012-6825; rename and amend the development permit system, EBR Registry No. 012-6826; and transition of specified Bill 73 amendments to the Planning Act, EBR Registry No. 012-6827. AMO/LAS Events Get the attention of the valuable Ontario municipal market and stand out from your competition. With signage, giveaways, booth space and more, you can stay top of mind with municipal leaders and the decision makers throughout the AMO Conference. Start your exhibitor application today. Registration is now open for the 2016 Asset Management Symposium. This year’s event will explore

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topics related to “Capacity, Communication and Collaboration”, the three C’s of your municipal AMP. Join LAS and MFOA at the JW Marriott Muskoka Resort, April 7 and 8, 2016 for this must attend event this Spring. AMO-Online Learning Portal’s newest course Municipal Councillor Financial Literacy is now available. This DIY course looks at: developing a strong understanding of the financial terms used in the municipal context; the importance of the long term view; tips on what to look for in reports brought to council & how to communicate with the public - all key to council success. Learn more today. LAS will be hosting 8 no-cost Town Hall information sessions across the province between March 10th and May 19th. Join us and discover how LAS helps municipalities Save Money, Make Money & Build Capacity. Municipal Wire* Hamilton resolves to request the Minister of Government and Consumer Services to make it a criminal offence to charge more than 30% interest per annum and the Minister of Social Services to implement restrictions on the usage of Ontario Works and Ontario Disability benefits for payday loans. The Township of Burpee and Mills requests the Province to find a resolution to the financial shortfalls to municipalities created by Provincial incentive programs such as the Conservation Land Tax Incentive Program (CLTIP). Careers Treasurer - Town of Orangeville. Please submit your resume to Ms. Sarah Alexander, Human Resources Assistant, no later than 4:30 p.m., Wednesday, March 16, 2016. Applications may be submitted online, emailed to hr@orangeville.ca (please quote job title in subject line), or submitted in person at the Town Hall. Two Open Manager Positions - Region of Durham. Manager, Purchasing - Job ID 7609. Manager, Corporate Asset Management - Job ID 7610. Both positions report to the Director of Financial Planning and Purchasing. To learn more about these opportunities, please visit Region of Durham Employment Opportunities. Senior Policy and Budget Advisor #18711 - York Region. Location: Finance Department, Office of the Budget, Newmarket. Please apply online at York Region Careers by March 14, 2016, quoting competition number 18711. About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter! AMO Contacts AMO Watch File Team, Tel: 416.971.9856 Conferences/Events Policy and Funding Programs LAS Local Authority Services MEPCO Municipal Employer Pension Centre of Ontario OMKN Ontario Municipal Knowledge Network Media Inquiries, Tel: 416.729.5425 Municipal Wire, Career/Employment and Council Resolution Distributions

*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.

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Diana Wilson

From: AMO Communications <Communicate@amo.on.ca>Sent: Thursday, March 10, 2016 10:01 AMTo: Diana WilsonSubject: [BULK] AMO Watch File - March 10, 2016

AMO Watch File not displaying correctly? View the online version | Send to a friend Add Communicate@amo.on.ca to your safe list

March 10, 2016

In This Issue - 2016 P.J. Marshall Award submissions due April 29. - Asset Management Symposium to look at 3Cs. - Stand out from the crowd this August. - Online learning for the busy municipal councillor. - Join LAS at one of our spring information sessions. - Goderich invites you to the 63rd Annual OSUM Conference. - Stratford resolution concerning the Social Assistance Management System (SAMS). - Careers with Ontario Public Service and Fort Frances. AMO Matters Submit your municipal government project that demonstrates excellence in the use of innovative approaches to improve capital and/or operating efficiency and to generate effectiveness through alternative service delivery initiatives and partnerships. Apply for the 2016 P. J. Marshall Municipal Innovation Award today! Deadline April 29, 2016. AMO/LAS Events Capacity, Communication and Collaboration are the three C’s of your municipal Asset Management Plan. Join LAS at the JW Marriott Muskoka Resort April 7 and 8, 2016 for this must attend event this Spring. Need a reason to attend – check out five reasons and register today. Get the attention of the valuable Ontario municipal market and stand out from your competition. With signage, giveaways, booth space and more, you can stay top of mind with municipal leaders and the decision makers throughout the AMO Conference. Start your exhibitor application today. Online learning should be a part of every councillor’s professional development plan. The AMO Online Learning Portal (AMO-OLP) has courses on: Land Use Planning; Asset Management; Municipal Councillor Financial Literacy and coming soon Municipal Property Assessment and Taxation. Learn more about the courses and how you can start learning today! LAS will be hosting 8 no-cost Town Hall information sessions across the province between March 10th and May 19th. Join us and discover how LAS helps municipalities Save Money, Make Money & Build Capacity. Municipal Wire* The Town of Goderich invites you to the 63rd Annual OSUM Conference, to be held May 4-6, 2016. Known internationally as the “prettiest town in Canada”, Goderich is renowned for its natural heritage,

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peaceful waterfront, and unique downtown square. The theme of the conference is “Are you Prepared?” Please plan to attend. Registration information is available on the OSUM website. The City of Stratford resolves to request a timeline and a plan from the Ministry of Community and Social Services for how the Ministry intends to implement the Social Assistance Management System (SAMS) recommendations from both PricewaterhouseCoopers and the Auditor General in order to provide a permanent fix to the SAMS system. Careers Senior Policy Analyst - Ontario Public Service. Location: Property Tax Policy Branch, Ministry of Finance, Toronto. Please apply online, only, by Tuesday, March 29, 2016, entering Job ID 90153 in the Job ID search field and following the instructions to submit your application. Chief Administrative Officer - Town of Fort Frances. Qualified candidates may apply by email, online, or in-person by 4:00 p.m. (Central Time), Friday, April 8, 2016. Applications can be addressed to Aaron Petrin, Human Resources Manager, Town of Fort Frances at apetrin@fort-frances.com. Please visit Fort Frances Employment Opportunities for more information. About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter! AMO Contacts AMO Watch File Team, Tel: 416.971.9856 Conferences/Events Policy and Funding Programs LAS Local Authority Services MEPCO Municipal Employer Pension Centre of Ontario OMKN Ontario Municipal Knowledge Network Media Inquiries, Tel: 416.729.5425 Municipal Wire, Career/Employment and Council Resolution Distributions

*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.

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February 25, 2016

Hamilton City Council, at its meeting held on February 24, 2016, approved Item 6 of Planning Committee Report 16-003 which reads as follows:

Moved by: Councillor Matthew Green Seconded by: Councillor Judi Partridge 6. Amendment to Business Licensing By-law 07-170 to License Payday Loans Businesses

(PED16039) (City Wide) (Item 7.1)

That City of Hamilton Business Licensing By-law 07-170 be amended in accordance with the draft By-law attached as Appendix “A” to Report PED16039, which has been prepared in a form satisfactory to the City Solicitor, by creating a license category for Payday Loans Businesses, subject to approval of the following:

(a) That a $750 Annual Licensing Fee for administration, materials, inspections and enforcement be approved and added to the User Fees and Charges By-law;

(b) That an additional .25 FTE to enforce and administer the Payday Loans Businesses License be approved based on 100% cost recovery and with no additional impact to the tax levy.

(c) That the Mayor correspond with the Honourable MPP David Orazietti, Minister of Government and Consumer Services, formally requesting that the Province:

(i) make it a criminal offence to charge more than 30% interest per annum;

(ii) make loan flipping and excessive refinancing illegal and require a signature of the borrower for all changes to the terms of the loan;

(iii) institute interest and financing fee caps;

(iv) institute government mandated registrations for all loans and require all companies that provide loans and financing in Canada to register with the government;

(v) make it easier to report predatory lenders through a formal complaint process;

(vi) restrict how consumers can use payday loans through a transaction tracking system;

(vii) require payday lenders to take into account the borrower’s ability to repay by limiting the amount lent to a portion of their net income;

(viii) lower the cost of defaulting on a loan by lowering the maximum default charge and by setting a total maximum monthly default costs;

(ix) apply debt collection rules to the purchasers of overdue debts; (currently Ontario’s debt collection protection rules focus on collection agencies rather than the owners of debt; i.e. 3rd party collectors);

(x) that the Minister of Social Services, the Honourable Helena Jaczek, implement a livable social assistance rate and that restrictions be made on the usage of Ontario Works and Ontario Disability benefits for payday loans;

(d) That copies of this resolution be sent to all municipalities in Ontario, the Association of Municipalities of Ontario (AMO), the Federation of Canadian Municipalities (FCM) and the Large Urban Mayors Caucus of Ontario.

Disclaimer: This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents.

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The Corporation of the Township of Burpee and Mills

Monday, February 22, 2016

Association of Municipalities of Ontario (AMO) 200 University Ave., Suite 801 Toronto, Ontario M5H 3C6

To Whom It May Concern,

8 Bailey Line Road Evansville ON POP I EO Phone & Fax: 705 282 0624 E-mail: burpeemillS'l1 vianet.ca

The Municipality of Burpee-Mills is seeking support in the form of a resolution forwarded to Premier Kathleen Wynne's office. Tax incentive programs are put in place to benefit all Ontarians. Unfortunately, the reality is that the cost to fund these programs is only absorbed by the municipalities where these designations are applied. We feel, what benefits all of Ontario, should be paid for by all of Ontario.

Yours Truly,

Ken Noland, Reeve Township of Burpee and Mills

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The Corporation of the Township of Burpee and Mills

Monday, February 22, 2016

The Honourable Kath leen Wynne, Premier of Ontario Room 281 Main Legislative Building Queen' s Park Toronto, ON M7A JAi

Dear Premier Wynne,

8 Bailey Line Road Evansville ON POP I EO Phone & Fax: 705 282 0624 E-mail: burpeemills@vianet.ca

The Municipal Council of Burpee and Mills is very concerned that the Provincial Government continues to advocate that private conservation organizations purchase lands on Manitoulin Island. Under the Conservation Land Tax Incentive Program (CL TIP), these lands become designated ' ·Tax Exempt" by the Ministry of Natural Resources and Forestry (MNRF).

To date, Burpee and Mills Township properties, assessed at approximately $900,000.00, have been des ignated eligible for CL T IP tax exemption. There has been absolutely no consultation or regard for the municipality's ability to absorb the lost revenue. Our Municipality is now required to deal with this serious shortfall, while being forced to continue funding other programs originally created as Provincial responsibilities and then down loaded to the Mun ic ipalities. Managed Forest Tax Incentive Program, Agricu ltural Land Tax Incentive Program, and the Conservation Land Tax Incentive Program cost the Municipality of Burpee and Mil ls over $73,000.00 each year. This represents a 13% loss in annual tax revenue.

Nature Conservancy of Canada is presently negotiating purchase ofan additional 160 hectares in Burpee Township. Our Municipal ity has reached a level of critical tax base erosion resulting from such tax reduced and tax exempt properties. Council is now prepared to chal lenge the eligibility of any such conservation lands for CL T IP designation.

Our Council requests that the Province assist this Municipality by:

• Requirement to pay fair taxes on a ll properties with conservation status designated under the CLTIP.

• Provision of Provincial "grants in lieu" for any land designations result ing from Provincial incentive programs.

• A moratorium on all further Cl TIP designations on Burpee and Mills properties by the MNRF.

Our Council requests a meeting with you and appropriate Ministers to find a resolution to these financial shortfalls to our Municipal ity created by these incentive programs. A timely response, suggesting viable solutions, would be appreciated.

Ken Noland, Reeve Township of Burpee and Mills

Cc. Gary McNamara, President, Association of Municipalities of Ontario (AMO) Al Spacek, President, Federation of Northern Ontario Municipalities (FONOM)

DISCLAIMER: This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of

Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents.

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March 3, 2016

All Ontario Municipalities c/o The Association of Municipalities of Ontario Via Email: amo@amo.on.ca Dear Ontario Municipal Clerks and Councils: Re: Resolution – Overview of the 2015 Annual Report of the Auditor General The City of Stratford has been working with the Social Assistance Management System (SAMS) computer system since it was implemented on November 11, 2014 which has proven to be a challenging endeavor for staff and clients alike. The Ministry of Community and Social Services brought in PricewaterhouseCoopers (PwC) as an independent third-party advisor on March 2, 2015 to evaluate, advise and assist with the implementation of SAMS and received their final report including 19 recommendations to improve the SAMS transition on April 30, 2015. The City of Stratford received the 2015 Annual Report of the Auditor General in which five recommendations were made to the Ministry of Community and Social Services to further improve the Social Assistance Management System: Recommendation 1: To ensure that eligible individuals receive the level of social assistance and support to which they are entitled, and to eliminate as best as possible, eligibility and benefit payment errors made by the Social Assistance Management System (SAMS), the Ministry of Community and Social Services should:

• assign adequate resources to review the backlog of information related to potential defects so that defects can be prioritized for fixing;

• allocate its resources so that fixing of defects takes priority; and • develop a process to reconcile all benefit payment errors generated by SAMS to the

eligible amounts that clients should have received and ensure that they are corrected. Recommendation 2:

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To prevent unnecessary delays in bringing the Social Assistance Management System (SAMS) to full and effective functionality, and to ensure that the consultants still working on SAMS are held accountable for delivering quality results, the Ministry of Community and Social Services should:

• assign its own properly qualified staff to directly oversee consultants; • ensure that consultants’ work is assessed for efficiency and effectiveness; and • on future projects, work towards reducing its dependence on consultants, and ensure

consultants’ knowledge is transferred to ministry staff. Recommendation 3: To ensure that ministry staff can help fix all defects in the Social Assistance Management System (SAMS) in the short term, and maintain SAMS in the long term after consultants have left, the Ministry of Community and Social Services should:

• establish a knowledge transfer strategy for ministry staff which includes outcome targets based on achieving learning objectives; and

• assess and document the progress in achieving these targets. Recommendation 4: To ensure that the Social Assistance Management System (SAMS) reaches the high level of performance intended and that it functions in compliance with government requirements, the Ministry of Community and Social Services should ensure that SAMS undergoes and passes all government-mandated payment testing. Recommendation 5: In order to improve the decision-making process used to launch a major information system, the Ministry of Community and Social Services should:

• ensure that the decision to launch an information technology system is based on relevant criteria and information that provides decision-makers a complete and accurate status of system readiness; and

• have Internal Audit independently review key information used in assessing the system’s state of readiness while making the decision to launch.

After consideration of the Auditor General’s Report and staff report, Stratford City Council recently adopted the following resolution in regards to the ongoing issues involved with the implementation of the Social Assistance Management System (SAMS): NOW THEREFORE BE IT RESOLVED That Council receives the information on the Auditor General's 2015 report in which five recommendations were made to help the Ministry of Community and Social Services further improve SAMS;

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BE IT FURTHER RESOLVED That City Council requests from the Ministry of Community and Social Services, both a timeline and a plan for how the Ministry intends to implement the Social Assistance Management System recommendations from both PricewaterhouseCoopers (PwC) and the Auditor General of Ontario in order to provide a permanent fix to the SAMS system;

BE IT FURTHER RESOLVED That this resolution be forwarded to other Municipalities for their support, in writing to the Minister of Community and Social Services.

We kindly request your support and endorsement.

Sincerely,

Joan Thomson City Clerk jthomson@stratfordcanada.ca

/cg cc: Perth-Wellington MPP Randy Pettapiece

Perth Wellington MP John Nater Hon. Minister Helena Jaczek, Ministry of Community and Social Services

DISCLAIMER: This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents.

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March 01, 2016 Dear Mayor: It is the responsibility of municipalities to ensure they are in compliance with the Emergency Management and Civil Protection Act (EMCPA) and its associated Regulation, Ontario Regulation 380/04. The Office of the Fire Marshal and Emergency Management (OFMEM) has determined that your municipality has complied with the Act and the Regulation for 2015.

Completed

Community Emergency Management Coordinator (CEMC) appointed (O.Reg.380/04,s.10(1)) yes

CEMC completed the required training (O.Reg.380/04,s.10(2)) and Fire Marshal & Chief, Emergency Management Guidance: 2015-01-08 (O. Reg 380/04 Training Requirements) yes The Municipality Emergency Management Program Committee met at least once this year (O. Reg. 380/04, s.11 (6)) yes Current by-law for the municipality’s adoption of its emergency management program (EMCPA s. 2.1(1)) yes Municipal Community Risk Profile reviewed by the Emergency Management Program Committee (EMCPA s. 2.1(3)) yes

Municipality’s Emergency Response Plan reviewed and the most current copy submitted to EMO (EMCPA s.3(1), s.3(6) s. 6.2 (1))

yes

Current by-law for the municipality’s Emergency Response Plan? (EMCPA s. 3(1)) yes

Municipal Emergency Operations Centre designated (O.Reg.380/04,s.13 (1)) yes

Ministry of Community Safety and Correctional Services

Ministère de la Sécurité communautaire et des Services correctionnels

Office of the Fire Marshal and Emergency Management Suite 6 3767 Hwy. 69 South Sudbury, ON P3G 0A7 Tel: 1-800-565-1842 Fax: (705) 564-4555

Bureau du commissaire des incendies et de la gestion des situations d’urgence Suite 6 3767, route 69 sud Sudbury, ON P3G 0A7 Tél: 1-800-565-1842 Téléc: (705) 564-4555

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Municipality’s EOC communications system deemed to be appropriate (O. Reg. 380/04,s.13 (2)) yes Municipality’s Critical Infrastructure reviewed by the Emergency Management Program Committee (EMCPA s. 2.1 (3)) yes Four (4) hours of annual municipal training conducted for the Municipal Emergency Control Group, staff and others identified in the ER Plan (EMCPA s.2.1(2), O. Reg. 380/04,s.12 (3)) yes

Municipal annual Exercise for the Municipal Emergency Control Group, staff and others identified in the ER Plan (EMCPA s.2.1(2), O.Reg.380/04 s. 12 (6)) and Fire Marshal & Chief, Emergency Management Guidance: 2015-01-08 (O. Reg 380/04 Training Requirements) yes

Municipal designated employee appointed to act as Emergency Information Officer (O.Reg.380/04, s. 14 (1)) yes

Public Education Strategy completed (EMCPA s. 2.1 (2c)) yes

Municipality’s Emergency Management Program Committee conducted an Annual Review of the Program (O.Reg.380/04,s.11 (6)

yes The safety of your citizens is important, and one way to increase that safety is to ensure that your municipality is prepared in case of an emergency and is compliant with the applicable legislation and regulation. You are to be congratulated on your municipality’s efforts in achieving compliance in 2015. I hope and trust that you will continue your efforts to be compliant in 2016. If you have any questions regarding the monitoring process, please contact your Emergency Management Field Officer. Sincerely,

Art Booth Operations Manager Field and Advisory Services cc: CEMC CAO/Clerk Field Officer

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