Terra DominguezMark HausnerMichael Riles

Data Literacy for ELLs

LEP CFDC & NCWISEWhich is the authoritative source?• CFDC student records validated by NCWISE

• Daily LEP updates overwrite NCWISE values

Purpose of student LEP data?• LEP CFDC - state & federal reporting

• NCWISE - instructional decisions

2

Language Minority StudentsHome Language of ALL, including LEP students

4

Student’s LEP Status is “Current” Start Date= W-APT test date or 1st Year in US Schools

5

Student’s LEP Status is “Exited”

End Date = Year Exiting LEP

7/01/2012

Record Change Request (RCR) Form

Major Changes• Fillable Word Template• Data Validation

– Required Field Entry• LEA#• Record#• LEA Designee• Position• Email• Student Name• Student Id• Reason Code• Explanation• Documentation• Requested Action

• Removed Password convention

RCR Process1. Complete and submit request

2. Request is uploaded into a tracking system for processing

3. Data is processed and prepared for approval.

4. Processed request submitted through approval chain

5. LEAs receive notification of submitted RCRs

RCR Processing Calendar

Report Cycle #

Inception Period Begins

Inception Period Ends

Confirmations Begin

1 08/25/12 09/24/12 10/08/122 09/25/12 10/23/12 11/05/123 10/24/12 11/28/12 12/10/124 11/29/12 01/04/13 01/21/135 01/07/13 02/11/13 02/25/136 02/12/13 03/14/13 03/25/137 03/15/13 04/12/13 05/08/138 04/15/13 05/10/13 05/23/139 05/13/13 05/29/13 06/12/13

10 05/30/13 06/10/13 06/20/1311 06/11/13 06/28/13 07/10/13

Benefits of Change• Automatic tracking of RCRs

• Front-end data validation

• Pre-defined data exchange periods

• Improved audit ability

• Decreases processing time

WIDA Dashboard

• Hosted and published by WIDA

• State-level data only– LEAs can obtain access

• Will not analyze specific values

• Chart Narratives for dashboard reports

CEDARS Data Warehouse (CDW)Terra Dominguez

Michael Riles

LEP Coordinators Meeting September 12th 2012

CEDARS Dashboards

What is CEDARS?

CEDARS Data Warehouse (CDW)

• 2009-2010 forward

• Multiple NCDPI authoritative sources

• Federal, state &local level reporting

• Accessible to State, LEA & School level staff

State wide Longitudinal Data Store for analysis of trends and relationships

• Data– Student, Program & Staff

– LEA & school statistics • AYP/AMO status,

• Reading & Math Participation Status,

• Title I status

– LEA financial data

CDW Data – Student Level• Student data is collected at the Detail level, meaning records

specific to the individual student are collected

• Student level data is PII – ‘Personally Identifiable Information’ and must be protected– No detail level data is used for Federal Reporting

– FERPA guidelines are enforced and dictate how any detail level data is to be used

• Collected from all State authoritative Student Information Systems and Program Areas

CDW Data – Program Level• Program level information may be data from

the Student Detail level or at the LEA/School Aggregate level.

• LEA/School Program data are generally indicators only

Student / Program Level Data Submission• Monthly

– Demographics

– Enrollment

– Attendance

– Program Participation*

• Snapshots (periodic)– Program Specific

– NC WISE

• Yearly (June 30)– Assessments

– Course Enrollments

– Marks

– Discipline

– Program Area Indicators

It’s a lot of information – but hang in there!

User Roles

LEA 1. Detail Answers

2. Detail - Dashboard

3. Aggregate - Dashboard

4. Security Officer

School5. Detail - Dashboard

6. Aggregate Dashboard

SEA1. Super User

2. User Detail

3. Report Writer

4. Aggregate - Dashboard

5. Security Officer

Detail Vs. Aggregate• User roles with the word Detail allow

individuals access to data that is Personally Identifiable Information (PII)

• Every user role that is approved has access to Aggregate Dashboards by default– Aggregate Dashboards are totals only and do

not display any PII

Let’s talk dashboards!

Dashboards• Are published by DPI at SEA and LEA

request

• Personalized views of information– Can be created by individuals with the following user

roles:

SEA LEADPI Users Detail LEA Detail Answers

DPI Super User

Reports Writer

Aggregate Dashboards• Budget Codes • Use of Funds • 4-Year Graduation Rate (LEA) • 4-Year Graduation Rate (School)• School Safety

Grad Rate Aggregate (LEA) Dashboard

Detail Dashboards• Staff Profile

– Staff Demographics

– Experience

• Student Profile– Student Demographics

• Student Achievement– End of Grade

– End of Course

Detail Dashboards• English Language Learners (ELL)

– ACCESS Testing

– Home Languages

– LEP Roster

– State Testing

ACCESS Testing – Score Roster

ACCESS Testing – Score Table

ACCESS Testing – Proficiency

Count

Home Language - Count

Home Language –Count by Years in US Schools

Home Language – Count by LEP Status

Home Language – Years in US Cross View

LEP Roster – Grade Level Counts

LEP Roster – Student Roster

State Testing – LEP EOG/EOC Score Roster

State Testing – LEP Proficiency Level Counts

So….did you get all that?

CEDARS Data Warehouse Quick Sheet• Longitudinal Data Store

– Does not replace existing operational systems

– Data as of 2009/2010 School Year

– Used for Federal, state and local reporting • From state authoritative system’s data

– LEA & School

– Staff & Finance

– Student & Programs

• Individual level data submitted as often as monthly*

• Aggregate and Detail Data– Data accessible based on user security levels

• SEA created dashboards– Trending

– Data Validation

• Report Writer

• Access available to SEA, LEA and School Level Staff– Secure, authenticate with NCID

– Must register and be approved based on SEA, LEA & School• http://www.ncpublicschools.org/cedars/reporting/registration/

• Resources– http://www.ncpublicschools.org/cedars/reporting/documentation/

• Data Submission Schedule

• Security Officer and LEA Trainer Contact Lists

• Quick Reference Documents

Contact UsTerra Dominguez

Division of Data Research and Federal Policy

919.807.3272

Cedars-info@dpi.nc.gov

Michael RilesDivision of English as Second Language

919.807.3953

Michael.Riles@dpi.nc.gov

Data Collection/Submission Calendar

Group Work: Data Validation• Reduces errors and inconsistencies within the data

• Improve the quality of data

• Ability to manage exceptions of data

• Provide accurate, consistent, complete and timely data

• Decisions made based on validated data are more defensible

• As the data becomes more accurate, less time and effort is spent on the validation process

Validation Plan Questionnaire

• NC WISEOWL Site– 2012 LEP Coordinator

Meeting– Agenda– Task

• Link to form