Tender Document - Bharat Petroleum Document_6967.pdf · 2015-12-28 · 7. The bidder is expected to...

Tender reference No : 1000243667 System ID : 6967

Tender title : VISUAL MANIFESTATION FOR TANK TRUCKS AND PACKED LORRIES FOR RETAIL, LPG, LUBES AND AVIATION SBU

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Department : CPO SERVICES Department officer : Varun Sharma

System ID : 6967 Tender Reference No. : 1000243667

Tender Title : VISUAL MANIFESTATION FORTANK TRUCKS AND PACKEDLORRIES FOR RETAIL, LPG,LUBES AND AVIATION SBU

Tender Date : 28/12/2015

Tender Description : VISUAL MANIFESTATION FOR TANK TRUCKS AND PACKED LORRIES FOR RETAIL, LPG, LUBES AND AVIATION SBU

Envelope Bidding Type : In 2 Part bidding Envelope Bidding Option : Technical bid + Price bid

Bid validity period (in days) : 120 Type of contract : Goods

Project duration / delivery or completionperiod (in days)

: 90 Form of Contract : Buy

Bid submission configuration

Bid evaluation : Grand total wise Bidding access : Open/Press

Base currency : INR Bidding type : National

Key configuration

Bidding variant : Buy Mode of pre-bid meeting : Offline

Pre Bid Meeting Venue : D a t e / T i m e :04.01.2016/14:00 hrs

Venue:

Central ProcurementOrganisation (Mktg)

Bharat Petroleum CorporationLtd,

Domain : bpcleproc.in

Parent department: BPCL

Tender Document

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A Installation, Sewree FortRoad, Sewree (East),

Mumbai - 400 015.

Phone: 91-22-24176207 /24176420

Fax: 91-22-24117878

Dates configuration

Document downloading start date : 28/12/2015 10:00:00 Document downloading end date : 18/01/2016 15:00:00

Bid submission start date : 28/12/2015 10:00:00 Bid submission end date : 18/01/2016 15:00:00

Pre-bid meeting start date : 04/01/2016 14:00:00 Pre-bid meeting end date : 04/01/2016 17:00:00

Bid opening date : 18/01/2016 15:01:00

Document / EMD / Security fee detail

Tender fees : Not Applicable EMD : Not Applicable

Documents

Sr.No. File name File description File size (in

MB) Date and time Status

1 full Consolidated.pdf State wise requirement 0.321 26/12/2015 08:53:27 Approved

2 TENDER DOCUMENT.pdf TENDER DOCUMENT 0.423 26/12/2015 08:52:48 Approved

Bidding forms

Technical bid

GENERAL INSTRUCTION TO BIDDERS

DESCRIPTION BIDDERCONFIRMATION

GENERAL INSTRUCTIONS TO BIDDERS

GENERAL INSTRUCTION TO BIDDERS

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1.BPCL intends to get the Visual Menifestation on Tank Lorries of Retail, Avitaion, LPG, Lubes as per the Technical Specificationsand Quality assurance plans for Painting & Stickering.

2. This is an e-tender. Please visit the website https://bpcleproc.in for participating in this tender process and submitting yourTechno-commercial and Price bids online.

TECHNICAL BID COMPRISES OF FOLLOWING FORMS 1.INSTRUCTION TO BIDDERS FOR E-TENDERING2.VENDOR DETAILS (VENDOR MASTER) 3.BID QUALIFICATION CRITERIA (BQC) 4.SPECIAL PURCHASE CONDITIONS 5.DEVIATION TO SPECIAL PURCHASE CONDITIONS6.GENERAL PURCHASE CONDITIONS7.INTEGRITY PACT8.TECHNICAL SPECIFICATIONS9.QUALITY ASSURANCE PLAN/Brand Manual10.TECHNO-COMMERCIAL CONDITIONS AND TAX MATRIX11.TECHNICAL LITERATURE /BROCHURE TO BE UPLOADED12.SAMPLE PRICE BIDS13.MSME DOCUMENTS (IF APPLICABLE) 14. AMENDMENT ACCEPTANCE. 15.BACK TO BACK GUARANTEE FORMATPRICE BID COMPRISES OF FOLLOWING FORMS :A.PRICE BID FOR THE BIDDERS3. All the documents associated with Techno-Commercial bid and price bid shall form the part of the tender. The entire bid shallbe online only.

Offers should strictly be in accordance with the tender terms & conditions and our specifications. Vendors are requested tocarefully study all the documents / annexures and understand the conditions, specifications & drawings, before quoting the ratesand submitting this tender. In case of doubt, written clarifications should be obtained, but this shall not be a justification forrequest for extension of due date for submission of bids. Counter conditions will not be accepted and bids having counterconditions will be rejected. Similarly, vendors cannot put counter conditions after being declared successful for the tender.

4. REFERENCE FOR DOCUMENTATION: 1 The number and date of tender must appear on all correspondence before finalization of Rate Contract / Purchase Order. 2. The bidder shall bear all costs associated with the preparation and submission of the bid (including TPIA charges for gettingBQC documents, as applicable, certified by approved TPIA), and Owner will in no case be responsible or liable for these costs,regardless of the conduct or outcome of the bidding process. 3. Vendor is requested to submit their bids taking full notice of all the technical specifications, terms and conditions, forms &attachments to this tender. Bids must be through e-tendering system only and must be filled up by the authorized andcompetent authority of your firm. 4. Undertaking by the bidder: a. I/we hereby undertake that the statements made herein/information given in the bids through e-tenderingsystem/annexures/forms/uploaded documents referred are true in all respects and that in the event of any such statement orinformation being found to be incorrect in any particular, the same may be construed to be a misrepresentation entitling BPCL toavoid any resultant contract. b. I/we further undertake as and when called upon by BPCL to produce, for its inspection, original(s) of the document(s) of whichcopies have been annexed hereto. 5. The list of approved Third Party inspection agenciesi. Lloyds Register Industrial Service Ltd. (LRIS) ii. Det Norske Veritus (DNV) iii. Indian Register of shipping (IRS) iv. Tata projects Ltd. v. SGS India Pvt. Ltdvi. Germanischer Lloyds Industrial Service Pvt. Ltd. (GLISPL) vii. Engineers India Ltd. (EIL) viii. Project & Development India Ltd. (PDIL) ix. UL India Pvt. Ltd. x. Intertek testing Service India pvt. Ltd. xi. RITES Ltd. xii. MECON Engineersxiii. International Certification Services Pvt Ltd (ICS) 6. The vendors who are on BPCL holiday list or delisted will not be considered. 7. The bidder is expected to examine all instructions, forms, attachments, terms and specifications in the tender document. Theentire tender document together with all its attachments thereto, shall be considered to be read, understood and accepted bythe bidder, unless deviations are specifically stated by the bidder in deviation sheet. Failure to furnish all information required inthe tender document or submission of a bid not substantially responsive to the tender documents in every respect will be at



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bidder risk and may result in the rejection of his bid. The bidder scope of supplies as specified in the material requisition shall bein strict compliance with the scope detailed therein and in the bid document.

8. The bid prepared by the Bidder and all correspondence / drawings and documents relating to the bid exchanged by Bidder andthe Owner shall be written in ENGLISH language, provided that any printed literature furnished by the Bidder may be written inanother language so long as accompanied by an ENGLISH translation, in which case, for the purpose of interpretation of the bid,the ENGLISH translation shall govern.

9. Grievance Redressal Mechanism: Bharat Petroleum Corporation Limited (BPCL) has developed the Grievance RedressalMechanism to deal with references/ grievances, if any, that is received from bidders who participated / intends to participate inthe Corporation tender. The details of the same are available on our website www.bharatpetroleum.in

10. The bidders to provide their bank details, company type (Sole proprietorship, Private Limited / Public Limited etc), PAN / SalesTax / WCT Registration numbers / Service Tax Registration No. / VAT registration No., as applicable for updating vendor masterfile. You are also requested to keep us informed of any change in address / status of your business / contact details includingemail address etc.

11. QUERIES AND CLARIFICATIONS: Any query or clarification with regard to this tender may please be referred to below address& phone nos. on any working day during office working hours

Ch. MANAGER CEC (CPO) Central Procurement Organisation (Mktg) Bharat Petroleum Corporation Ltd, A Installation, Sewree Fort Road, Sewree (East), Mumbai - 400 015. Phone: 91-22-24176207 / 24176420Fax: 91-22-24117878E Mail : [email protected] [email protected] 12. GOVERNING LAWS: The laws of Union of India shall govern all matters concerning the tender. Any issue arising related to thetender or the selection process shall be adjudged by the courts in Mumbai, India alone. 13. BPCL reserves the right to accept or reject, any or all tenders received at its absolute discretion without assigning any reasonwhatsoever.



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14. You may please send your queries if any, on / before the Due date. Pre Bid Meeting shall be held as mentioned in the TenderNotice. All prospective bidders can participate in the same.

Technical bid

ITB

Sr.no. Description Bidder's

Confirmation

1 General Instructions to vendors for e-tendering

1. Interested parties may download the tender from BPCL website (http://www.bharatpetroleum.in) or the CPP portal(http://eprocure.gov.in) or from the e-tendering website (https://bpcleproc.in) and participate in the tender as per theinstructions given therein, on or before the due date of the tender. The tender available on the BPCL website and the CPPportal can be downloaded for reading purpose only. For participation in the tender, please fill up the tender online on thee-tender system available on https://bpcleproc.in.

2.For registration on the e-tender site https://bpcleproc.in, you can be guided by the “Instructions to Vendors” availableunder the download section of the homepage of the website. As the first step, bidder shall have to click the “Register” linkand fill in the requisite information in the “Bidder Registration Form”. Kindly remember your e-mail id (which will also act asthe login ID) and the password entered therein. Once you complete this process correctly, you shall get a system generatedmail. Login in to the portal using your credentials. When you log in for the first time, system will ask you to add your DigitalSignature. Once you have added the Digital Signature, please inform us by mail to the vendor [email protected] with a copy to [email protected] for approval. Once approved, bidders can login in to thesystem as and when required.

3.As a pre-requisite for participation in the tender, vendors are required to obtain a valid Digital Certificate of Class IIB andabove (having both signing and encryption certificates) as per Indian IT Act from the licensed Certifying Authorities operatingunder the Root Certifying Authority of India (RCIA), Controller of Certifying Authorities (CCA). The cost of obtaining the digitalcertificate shall be borne by the vendor.

In case any vendor so desires, he may contact our e-procurement service provider M/s. E-Procurement Technologies Ltd.,Ahmedabad (Contact no. Tel: +91 79 4001 6868 for obtaining the digital signature certificate.

4. Corrigendum/amendment, if any, shall be notified on the site https://bpcleproc.in. In case any corrigendum/amendment isissued after the submission of the bid, then such vendors who have submitted their bids, shall be intimated about thecorrigendum/amendment by a system-generated email. It shall be assumed that the information contained therein has beentaken into account by the vendor. They have the choice of making changes in their bid before the due date and time.

5.Price bid of only those vendors shall be opened whose Techno-Commercial bid is found to be acceptable to us. Theschedule for opening the price bid shall be advised separately.

6. Directions for submitting online offers, electronically, against e-procurement tendersdirectly through internet:

(i)Vendors are advised to log on to the website (https://bpcleproc.in) and arrange to register themselves at the earliest, if notdone earlier.

(ii)The system time (IST) that will be displayed on e-Procurement web page shall be the time considered for determining theexpiry of due date and time of the tender and no other time shall be taken into cognizance.

(iii)Vendors are advised in their own interest to ensure that their bids are submitted in e-Procurement system well before theclosing date and time of bid. If the vendor intends to change/revise the bid already submitted, they shall have to withdrawtheir bid already submitted, change / revise the bid and submit once again. In case vendor is not able to complete thesubmission of the changed/revised bid within due date & time, the system would consider it as no bid has been receivedfrom the vendor against the tender and consequently the vendor will be out of contention. The process of change / revisemay do so any number of times till the due date and time of submission deadline. However, no bid can be modified after thedeadline for submission of bids.

Instructions to Bidders for e Tendering



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(iv)Once the entire process of submission of online bid is complete, they will get an auto mail from the system stating youhave successfully submitted your bid in the following tender with tender details.

(v)Bids / Offers shall not be permitted in e-procurement system after the due date / time of tender. Hence, no bid can besubmitted after the due date and time of submission has elapsed.

(vi)No manual bids/offers along with electronic bids/offers shall be permitted.

7.For tenders whose estimated procurement value is more than Rs. 10 lakhs, vendors can see the rates quoted by all theparticipating bidders once the price bids are opened. For this purpose, vendors shall have to log in to the portal under theiruser ID and password, click on the “dash board” link against that tender and choose the “Results” tab.

8.No responsibility will be taken by BPCL and/or the e-procurement service provider for any delay due to connectivity andavailability of website. They shall not have any liability to vendors for any interruption or delay in access to the siteirrespective of the cause. It is advisable that vendors who are not well conversant with e-tendering procedures, start fillingup the tenders much before the due date /time so that there is sufficient time available with him/her to acquaint with all thesteps and seek help if they so require. Even for those who are conversant with this type of e-tendering, it is suggested tocomplete all the activities ahead of time. It should be noted that the individual bid becomes viewable only after the openingof the bid on/after the due date and time. Please be reassured that your bid will be viewable only to you andnobody else tillthe due date/ time of the tender opening. The non availability of viewing before due date and time is true for e-tenderingservice provider as well as BPCL officials.

9.BPCL and/or the e-procurement service provider shall not be responsible for any direct or indirect loss or damages and orconsequential damages, arising out of the bidding process including but not limited to systems problems, inability to use thesystem, loss of electronic information etc

In case of any clarification pertaining to e-procurement process, the vendor may contact the following agencies / personnel:

1.For system related issues :

a.M/s. E-Procurement Technologies Ltd at contact no. Tel: +91 79 40016868 followed with an e-mail to id



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[email protected].

Technical bid

VENDOR MASTER

DESCRIPTION BIDDER’SRESPONSE

Company Name

Full Address with City/ District & State with Pin Code

Telephone number (s) with STD Code

Mobile number

Fax number (s) with STD Code

E-mail ID (s)

Vendor Code of BPCL (If you know please mention the code else not applicable)

Type of Company:Please specify type of company: Partnership / Limited liability partnership / Private Limited / Public Limited / CentralPSU / State PSU / Individual / HUF / Sole Propritorship Firm / Association of Persons AOP) / Body of Individuals (BOI) / Artificial JudicialPerson / State Govt Dept / Cent Govt Dept / Local Authority / Co-op Society / Trust / Foreign Company

Incorporation Certificate number

Incorporation Date

Excise Details:ECC NO

Excise Regn no

Excise commissionerate

Excise Range

Excise Divison

Excise Tax Indicator

PAN Number

Service Tax Registration Details:Registration number

VENDOR DETAILS (VENDOR MASTER)



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Registration category

Registration Validity till

Registration City

Registration State

VAT Registration Details:Registration State

Registration type

Tax Registration number

Registration Valid from

Sales Tax (CST) Registration Details:Registration State

Registration type

Tax Registration number

Registration Valid from

MSME Details:MSME Registration no.

Certificate Date

Category of Unit (Manufacturing / Services)

Registration State

Registration District

Valid From

MSME Type (Micro / Small / Medium)

Registration activities

Special Status like SC/ST or others.

Technical bid

KINDLY UPLOAD RESPECTIVE DOCUMENTS EXACTLY IN FRONT OF THE ROW.NOTE:

BID QUALIFICATION CRITERIA (BQC)

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NOTE: KINDLY UPLOAD APPROPRIATE DOCUMENTS IN FRONT OF THE BIDDERS CONFIRMATION. BIDS WITHOUT REQUIRED DOCUMENTS ARE LIABLETO GET REJECTED.

SR. TENDER REQUIREMENTS VENDORS TO SUBMIT/ UPLOAD FOLLOWING DOCUMENT/S INSUPPORT OF THEIR CLAIM

BIDDER'SCONFIRMATION

1 A. The bidder shall be the Manufacturer of GasolineVapour Resistant Vinyl Films. Consortium bidding is notpermitted.

OR

The bidder shall be the authorized Channel Partner ofManufacturer of Gasoline Vapour Resistant Vinyl Films.Please note that only one (1) channel partnerperManufcaturer shall be allowed to participate in thetender.Consortium Bidding is not permitted.

A.1 If the Manufacturer is participating:

A.1.1. Excise Registration/ License (or) Factory License (or)Certificate from local chamber of commerce (or) ISO certificate(or) any other document clearly indicating that bidder is themanufacturer of Gasoline Resistant Vinyl Films.

A.2. If authorized channel partner of the Manufacturer isquoting directly:

A.2.1. The authorized channel partner should be in existenceas a channel partner of the OEM for a minimum period of 1year prior to the due date of bid submission. A letter from theManufacturer to this effect shall be furnished clearly statingthat the subject Channel Partner is authorized to undertakethis work on Project Management Basis.

A.2.2. The authorized channel partner is required to submit aletter from the Manufacturer (Manufacturer means theOriginal Equipment Manufacturer pertaining to the locationfrom where the Vinyl Films are getting manufactured (or) theglobal headquarters of the Vinyl Films manufacturer and notthe branch offices in any other country) giving declaration thatthe said authorized channel partner is the authorized Channelto participate in this tender. .

A.2.3. Back to Back guarantee shall be provided by theManufacturer stating that in case of failure of any supply (or)performance of the product (or) workmanship, in all respectsor as per the warranties /guarantees that may have beengiven, then the manufacturer shall assume all obligationsunder the contract pertaining to the items in their purview.

A.2.4. The certificate from approved TPIA (LRIS/ SGS/ GLISPL/IRS/ DNV/ EIL/ TATA Projects/ PDIL/ UL/ RITES LTD/ ITSIPL/MECON/ ICSPL/ BVIS) verifying and confirming the documentsmentioned in Sr. Nos. A.1.1, A 2.1, A.2.2 and A.2.3, above.

2 B. Financial Turnover of the vendor:.

The bidder/vendor or its holding company should haveachieved a minimum average annual financial turnoverof Rs. 37 Crores as per Audited Balance sheet andProfit & Loss account, in the last three accountingyears prior to the due date of bid submission.Holdingcompany is defined as the company which holds 100%of the equity share capital of the vendordirectly/indirectly .

C. Financial Net worth of the vendor:.

Net worth is defined as TOTAL ASSETS MINUS TOTALLIABILITIES. Net worth of the vendor should be positivein the last financial year as mentioned above.

Audited Balance sheet and Profit and Loss account for the last3 available successive accounting years (In English languageonly)

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4 D. Listing in Stock Exchange:

If Manufacturer or the Authorized channel partner ofthe Manufacturer is bidding:

The Manufacturer shall be listed in the stock exchangeas on due date of bid submission. If the manufactureris a 100% subsidiary company of anothercompany/group (parent company/ group), then theparent company/group should be listed in any stockexchange. The necessary proof of being a subsidiarycompany in such a case also needs to be submitted.

D. Listing in Stock Exchange:

The certificate from approved TPIA (LRIS/ SGS/ GLISPL/ IRS/DNV/ EIL/ TATA Projects/ PDIL/ UL/ RITES LTD/ ITSIPL/MECON/ ICSPL/ BVIS) verifying and confirming the documentsmentioned in Sr. No. D above.

3 E. Proven Track Record:

If Manufacturer or the Authorized channel partner ofManufacturer is bidding:

E1.1 The Manufacturer should have supplied 1,00,000square feet of Gasoline vapour resistant Vinyl film,Globally to any Oil and Gas Company during anycontinuous 12 months period in the last seven years.

E.1. A summary mentioning all Invoices, Purchase Orders, ItemDescription, Quantity, Date of job Execution should beenclosed, clearly mentioning that the material has beensupplied by the OEM/ Manufacturer. Additionally the biddershall be required to submit the summary of Warranty detailsof the above mentioned supplied material to Global Oil &GasCompany, comprising of Warranty Serial number, Details ofCompany with Email Addresses to which warranty issued &the Convertor name.

The summary should be verified from Chartered Accountant orStatutory auditor of the company.

5 F. Convertor support in India:

The bidder should have an established and adequateOwned or Authorized Convertor network in India as ondue date of bid submission and thus be in a position tohandle Service of applying the material on Tank Lorriesin different Geographies. Convertor is the entity whichshall be the applicator of paint and sticker on TankLorries. Either of the Manufacturer or Channel Partnercan have the convertor support in India for executingthe job.

F.1 Bidder should provide details of Convertor network (Onthe letter head of Manufacturer or Authorized ChannelPartner of Manufacturer) along with details of personnel -contact person name, contact number(s) & addresses at eachof the 4 regions (North, East, South and West).

Technical bid

Special Purchase Conditions

Sr.no. Description Bidder's

Confirmation

1 SPECIAL PURCHASE CONDITIONS FOR FOR VISUAL MENIFESTATION OF BPCL TANK LORRIES, BULK LPG TANK LORRIES, LPGCYLINDER TRUCK LORRIES, LUBES/AVATION TANK LORRIES FOR RETAIL, LPG AND AVIATION SBU 

CONTENTS:VALIDITY OF THE OFFER

EXECUTION PLAN INCLUDING COMPLETION PERIOD

PRICE REDUCTION SCHEDULE / PENALTY

Special Purchase Conditions

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PAYMENT TERMS

SUBMISSION OF INVOICES

THE PERFORMANCE CRITERIA

EVALUATION/ORDER AWARD CRITERIA

INTEGRITY PACT

Note: In case of duplication of any clause given in this Special Purchase Conditions and General Purchase Conditions, clausesgiven in this Annexure of Special Purchase are treated to be valid.

1. VALIDITY OF THE OFFER/RATES:

Offer should remain valid for 120 days from the due date of the tender. The Successful Bidder shall be informed about theacceptance of rates through issuance of Letter of Intent. Post Issuance of LOI the Rates quoted by the successful bidder shallbe valid for the period of 1 year. BPCL will only provide the rates obtained from successful vendors (lowest) to the Depot/Transporter for Painting and Stickering and the validity of the rates shall be till 1 year from finalization of rates by BPCL.Repeat order for 1 year shall be considered based on BPCL requirement on mutual consent basis

2. REQUIREMENT/ BILL OF QUANTITIES (BOQ):

The Phasing of tank Lorries on which the Visual Manifestation is to be done is given in a separate Form. Bidders can view thesame before quoting

The quantity/no. of tank Lorries/ Truck Lorries mentioned is tentative and may vary upward by additional +20% of theestimated quantities given above, either during the rates validity period or by extending rates validity period further up tothree months.

For procurement beyond 20 % additional quantity under the same terms and conditions within the rates validity period or byextending contract validity period, mutual consent of BPCL and concerned vendor will be necessary. The rates shall remainvalid till the contract completion period plus 3 months (For additional 20% quantity).

Please note that as explained above, location wise quantities indicated for each location are estimated. Location wiserequirement may vary depending upon actual site requirement during the Contract/Rates validity period and shall bere-allocated between various locations & regions based on actual requirement.

3. EXECUTION PLAN INCLUDING COMPLETION PERIOD:

The Entire Job of completion of Visual Menifestation is to be completed in phases in indicated in the Phasing information.The phasing of Tank Lorries is given separately in this tender, however the turnaround time for the same is given below,which shall supersede. Location and the successful vendor shall maintain the measurement book at the individual Depot/Installation to verify the hinderance

i. Vendor is required to depute his personnel at all locations after intimation from BPCL about being successful in the tender.Vendor shall prepare detailed execution plan based on priority/availability given by Depot Incharge of each location.

The Depot Incharge will collate the list of Tank Lorries to be given for Visual Menifestation to the Vendor. The depot Inchargeshall collect the amount in the form of Demand Draft favoring the vendor from the transporter where the Tank Lorries ofTransporters/ Dealers is to be Painted/ Stickered and shall inform the vendor for initiating the job along with the availabilityof Tank Lorry, after DD has been collected by the Depot Incharge. The DD shall be paid to the vendor after successful deliveryof Tank Lorry to the Transporter. Where BPCL tank lorries shall be required to have Visual Menifestations there the paymentshall be made directly by BPCL to the vendor.

For each Tank Lorry or Packed Trucks (as the case may be) the complete activity shall be done based on availability of Lorriesand the vendor shall complete job comprising of Cleaning, Painting (as per specifications), Stickering within 10 days ofhanding over of Tank Lorry from the Transporter. Site is required to maintain and jointly sign the hindrance register withthem.

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4. PRICE REDUCTION SCHEDULE / PENALTY: 

The inability of successful Vendor to execute the order (s) in accordance with the agreed completion time will entitle BPCL, atits options, to:

a. Accept delayed delivery at prices reduced by a sum equivalent to one percent (1%) of the order value for a particular TankLorry for every week of delay or part thereof, limited to a maximum of 10% of the total value for that Lorry. Such damagesmay be deducted by the Company from any money due to the tenderer/vendor and any further amount due from thetenderer shall be paid by the tenderer to the company forthwith.

b. Cancel the order in part or full and purchase such cancelled quantities from elsewhere on account at the risk and cost ofthe vendor.

5. PAYMENT TERMS:

i. The payments shall be made by the Transporter through the Depot Incharge in the form of Demand Draft, after completionof Job. However, the Depot Incharge shall collect the Demand Draft before start of job from the Transporter and shall informthe vendor to initiate the job.

100% payment shall be made by the Depot Incharge, based on DD collected from Transporter on receipt of Tank Lorry by theTransporter.

The depot in-charge after identification of Tank Lorries shall collect the required amount as per quoted price in the tender(for the job identified by the vendor), from the transporter in the form of DD favoring the vendor. Original DD shall be paid tothe vendor after successful job execution by the Depot Incharge.

In case of BPCL Tank Lorries/ Packed Trucks the payment shall be made by BPCL on receipt of completed Tank Lorries/Packed Trucks in all respected.

6. SUBMISSION OF INVOICES: 

All the Invoices should be addressed in the name of the Transporter or BPCL (as per the ownership of Lorries) and submittedto the Depot Incharge.

Invoices submitted must at least have following Basic Entries.

a) Invoice should be addressed as mentioned aboveb) It should have a Serial number and datec) Name, address, and registration number of the service providerd) Name and address of the recipient of service (Transporter or BPCL) e) Description, Classification and Value of taxable service being renderedf) The amount of service tax payable should be mentioned separately along with rate of service tax and break-up of thesame.

7. THE PERFORMANCE CRITERIA: 

a. The warranty period for vendor supplied items shall be of five years and the same will start after successful handing overof the Tank Lorry. The vendor is required to ascertain that the Lorry handed to the Transporter meets this warranty criteriameeting with all Tender Specifications. Successful Bidder shall be required to submit the Performance Bank Guarantee for10% of the total Order Value valid for five years from date of LOI + 6 months invocation period.

8. EVALUATION/ORDER AWARD CRITERIA:

The vendor shall be determined to be the overall Lowest Evaluated bid, shall be declared successful and the rates quoted bythe successful bidder shall be informed to the Depots incharge.

However, Micro and Small Enterprise registered with District Industries Centers or Khadi and Village Industries Commissionor Khadi and Village Industries Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts andHandloom or any other body specified by Ministry of Micro, Small and Medium Enterprises, quoting price within price bandof L1+15 percent shall be allowed to supply 20% portion of the requirement by bringing down their price to L1 price in asituation where L1 price is from someone other than a Micro and Small Enterprise and such Micro and Small Enterprise shallbe allowed to supply 20 percent of total tender value.

In case more than one such Micro and Small Enterprise, the 20% supply shall be shared proportionately (to the tenderquantity) based on the least cost principle to BPCL.

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The Lowest Evaluated Bid will be determined /established after considering total cash outflow taking into account thefollowing elements in the Price Bid.

SUBMISSION OF COMPOSITE VAT % FOR DIFFERENT STATES (IN TECHNO COMMERCIAL BID):

•Bidder(s) will be required to submit the State-wise Composite VAT% in the Techno- Commercial Bid form for Painting,Stickeriing and Supply and Fixing of GI Plate & supply and fixing of MS Channel.

•The quoted % shall be loaded in the Price Bid by BPCL

•Service Tax % has been taken as 70% of 14.5% i.e. 10.15% being a Revenue Expenditure for BPCL. This shall be loaded on theTotal Basic Cost quoted by the bidders. br>•

•The above information on tax and duties is being taken for final evaluation and the taxes quoted in this form shall besuperimposed at relevant tax column while evaluating the quotes.

•The bidders will be submitting the Invoice after Job execution based on submitted Tax structure.

SUBMISSION OF PRICE BID:

BIDDERS ARE REQUIRED to TAKE CONGNISANCE OF EACH ELEMENT OF PRICE BID BEFORE QUOTING THE SAME. 

Bidder will submit the following applicable for all the Locations in a State: 

a.Supply and Painting cost (Scope/ Specifications as per the Brand Manual including cleaning/blasting & primering) perSquare Feet in Indian Rupees (Rs.) b.Supply and Stickering cost of Vinyl (Scope/ Specifications as per Brand Manual) per Square Feet in Indian Rupees (Rs.) c.Supply & Installation cost of GI plate per square Feet for LPG Tank Trucks (Scope/Specifications as defined in Brand Manual) d. Supply & Installation cost of 3/4"X3/4" square MS channel per feet ((Scope/Specifications as defined in BrandManual ) e. Supply and Painting cost of Epoxy Zinc chromate primer per Square Feet ( Scope/ Specifications as per Brand Manual)

Bidders are required to note that the above rates(Per UOM or Unit) are applicable for all locations and BPCL shall have acommon rate irrespective of locations. Hence bidders to quote the average rates accordingly.

Composite VAT % as quoted in the Techno- Commercial bid and Service tax shall be loaded on the above price for arriving atthe total landed cost for the complete job to be executed by the bidder. OVERALL LOWEST QUOTE BASED ON PRICE BID ANDAFTER CONSIDERING TAXES & DUTIES QUOTED IN TECHNO- COMMERCIAL BID, FOR ALL STATES/LOCATIONS SHALL BEDECLARED SUCCESSFUL. BIDDERS TO NOTE THAT A SINGLE BIDDER AFTER CONSIDERING THE OVERALL CASH OUTFLOWINCLUDING TAXES AND DUTIES FOR ALL STATE SHALL BE DECLARED SUCCESSFUL.

ILLUSTRATION OF PRICE BID IS UPLOADED IN THE SAMPLE PRICE BID SECTION. BIDDERS ARE REQUIRED TO SUBMIT THESIGNED AND STAMPED COPY OF THE SAME WHILE SUBMISSION OF QUOTES.9. INTEGRITY PACT (IP):

Integrity pact (IP) is a pact between BPCL (as a purchaser) on one hand and the prospective bidder on the other hand statingthat the two parties shall make certain commitments to each other in regard to ensuring transparency and fair dealings inthe purchasing activities of the corporation.

It is mandatory to sign and return our pre-signed IP document (with two numbers of witnesses, place & date). This documentis essential for binding.

a. Proforma of Integrity Pact shall be returned by the bidder/s along with the bid documents, duly signed by the samesignatory who is authorized to sign the bid documents. All the pages of the Integrity Pact shall be duly signed. Bidder s failureto return the IP duly signed along-with the bid documents shall result in the bid not being considered for further evaluationand liable to be rejected.

b. If the bidder has been disqualified from the tender process prior to the award of the contract in accordance with theprovisions of the Integrity Pact, BPCL shall be entitled to demand and recover from bidder liquidated damages amount byforfeiting the EMD/ Bid Security as per provisions of the integrity pact.

c. If the contract has been terminated according to the provisions of the Integrity Pact or if BPCL is entitled to terminate the



Page no. 14 of 22

contract according to the provisions of the integrity pact, BPCL shall be entitled to demand and recover from contractorliquidated damages amount by forfeiting the Security Deposit/ Performance Bank Guarantee as per provisions of theintegrity pact.

d. Bidders may raise disputes/ complaints, if any, with the nominated independent external monitor (IEM) as under:

Name Address and Contact Number of Independent External Monitor:

Shri. Brahm Dutt A-1/8 Safdarjang Enclave, New Delhi-110029 [email protected]>Mob. 09871920282

For details, please refer enclosed IP pact document.

Offers should strictly be in accordance with the tender terms & conditions and our specifications. Tenderers are requested tocarefully study all the documents/annexures and understand the conditions, specifications etc, before submitting the tenderand quoting rates. In case of doubt, written clarifications should be obtained, but this shall not be a justification for request



Page no. 15 of 22

for extension of due date for submission of bids.

Technical bid

Deviation

Sr. No. Special Purchase Clause No. Clause Description Deviation (If Any) Justification for Deviation

In case of no Deviations, pls put No Deviation

Technical bid

General Purchase Conditions

General Conditions of Contract

General Conditions of Contract S.No GCC ClauseNo

GCCRequirement

VendorOffer

I Accept all the General Purchase Conditions as per uploaded document except thefollowing Deviations

Vendor's Justification/ Remarks

Technical bid

Bidder shall have to essentially sign the Integrity Pact(IP) for participating in the tender. Bidder is required to download the IP document, sign andalso take the witness signatures and upload the same.

Bidder should ensure to send the Original Signed Integrity Pact along with the DD or Exmption Certificate (as applicable) by the due date and time tothe following address :

Mr. Varun Sharma / Mr. Biju Gopinath

Central Procurement Organization,

Bharat Petroleum Corporation Limited,

Deviation to Special Purchase Conditions (If Any)

General Contract Conditions

Integrity Pact(IP)



Page no. 16 of 22

A Installation Sewree Fort Road,

Sewree East, Mumbai 400015.

Bid (s) received without the EMD and Integrity Pact is liable to be rejected.

IP

Sr.No. Item Description Bidder's

Confirmation

1 Download the Integrity Pact of BPCL. The same is required to be signed by the vendor and also take the witnesssignatures and upload the same.

Technical bid

BIDDER IS REQUIRED TO DOWNLOAD THE SCOPE OF WORK, SIGN & STAMP AND UPLOAD THE SAME ALONG WITH THE SUBMISSION OF BIDS

BIDDER IS REUIRED TO DOWNLOAD, SIGN AND STAMP AND UPLOAD THE SAME ALONG WITH BID SUBMISSION AS TOKEN OF ACCEPTANCE. BIDDERSSHALL NOTE THAT THE PRICE QUOTED HAVE CONSIDERED THE SCOPE OF WORK, SPECIFICATIONS ETC.

BRAND MANUAL/SCOPE OF WORK/SPECIFICATIONS Bidders' Confirmation(YES/NO)

Bidders are required to download the Brand Manual/Scope of Work/ Quality Assurance Plan, Sign and Stamp and Uploadthe same as acceptance of Token

Technical bid

SAMPLE PRICE BID, BILL OF QUANTITIES AND LOCATION DETAILS

SAMPLE PRICE BID VENDORCONFIRMATION

Bidder to confirm that they have seen the Sample Price Bid and have understood each element of Price & Tax Structure asked inTechno -Commercial form

Bidder to confirm that they have quoted for all Items.

Bidder has taken cognicense of all Locations / State where the job os to be executed and confirms to execute the job in timebounded manner as given in Special Purchase Conditions.

Bidder has verified, sign and stamped the Location details and agree to supply the required items in the locations mentioned.

BRAND MANUAL, SPECIFICATIONS, SCOPE OF WORK

SAMPLE PRICE BID, PHASING OF VEHICLES AND LOCATION DETAILS



Page no. 17 of 22

Bidder has verified, sign and stamped the Location details and agree to supply the required items in the locations mentioned.However BPCL clause on variation quantity by +/-20% shall be valid as mentioned in Special Purchase Condition.

STATE WISE REQUIREMENT WITH PAINTING AREA, STICKERING AREA, GI SHEET AREA, PRIMER AREA FOR GI SHEET, MS FRAMEAREA

Technical bid

TECHNICAL LITERATURE/ BROCHURE

TECHNICAL LITERATURE /BROCHURE REQUIRED FOR : VENDORS CONFIRMATION

LITERATURE ON PAINT/STICKERING

Technical bid

ACCEPTANCE OF DOCUMENTS

SR.NO. DESCRIPTION BIDDERS ACCEPTANCE

1 Instruction to Bidders

2 Bid Qualification Criteria

3 Special Purchase Conditions

4 General Purchase Condition

5 Technical Specifications

6 Scope of Work

7 Intigity Pact Document

Technical bid

Bidder is required to upload the signed copy of the Amendment (if applicable). Bids received without the signed copy of the Amendment are liable tobe rejected.

TECHNICAL LITERATURE/ BROCHURE

ACCEPTANCE OF DOCUMENTS

Amendment Acceptance



Page no. 18 of 22

Amendment Acceptance

Amendment Issued Bidders Confirmation

Bidder to upload the signed copy of the Amendment if applicable

Technical bid

UPLOADE OTHER DOCUMENTS (If Required)

Sr No Particular Bidder Remarks

1 UPLOADING OTHER DOCUMENTS BY BIDDER (IF REQUIRED)

Technical bid

BACK TO BACK GUARANTEE (FORMAT)

BACK TO BACK GUARANTEE (FORMAT) Vendor confirmation

please find attached BACK TO BACK GUARANTEE (FORMAT)

Technical bid

The Percentage quoted shall be taken during evaluation. Bidders may be asked to clarify the Composite VAT % quoted here.

Table -1

SrNo STATE COMPOSITE VAT %(IN PERCENTAGE) FOR SUPPLY AND PAINTING, SUPPLY AND STICKERING, SUPPLY AND INSTALLATION OF

GI PLATE AND MS CHANNEL, SUPPLY AND PAINTING OF PRIMER

1 MAHARASHTRA

2 DELHI

3 WEST BENGAL

4 TAMILNADU

UPLOAD OTHER DOCUMENTS (If Required)

BACK TO BACK GUARANTEE (FORMAT)

State wise Composite VAT Matrix



Page no. 19 of 22

5 GUJARAT

6 TELANGANA

7 KARNATAKA

8 PUNJAB

9 UTTARPRADESH

10 HARIYANA

11 RAJASTHAN

12 JAMMU ANDKASHMIR

13 ORISSA

14 JHARKHAND

15 CHATTISGARH

16 GOA

17 KERALA

18 Assam

19 UTTARAKHAND

20 BIHAR

21 MADHYAPRADESH

22 ANDHRAPRADESH

Price bid

PRICE-BID FORM FOR VISUAL MENIFESTATIONS

Column name Bidder response

Sr. No. 10.00000

PRICE-BID FOR SUPPLY OF VM ON TANK TRUCKS AND PACKED LORRIES



Page no. 20 of 22

Sr. No. 10.00000

Item Description Supply and painting cost ( including cleaning, blasting, primering and painting as perBrand Manual) per UOM

Scope of Item This includes Cleaning (Shot blasting), applying Primer and Paint as Defined in BrandManual

Delivery Address/ Plant Locations as mentioned in Tender Document for the State

Unit of Measurement (UOM) Square Feet (SFT)

Total Area OR Length (for channel) 16662550.00000

Basic Price per UOM in Rs.

Total Basic Cost (Exclusive of Taxes)


Sr. No. 20.00000

Item Description Supply and Installation cost of GI Sheet per UOM

Scope of Item As Defined in Brand Manual







Sr. No. 30.00000

Item Description Supply and Stickering cost per UOM







Page no. 21 of 22




Sr. No. 40.00000

Item Description Supply and Installation cost of 3/4"X3/4" square MS channel per UOM



Unit of Measurement (UOM) Foot (FT)





Sr. No. 50.00000

Item Description Supply and Paintiing cost of Epoxy Zinc chromate primer per UOM

Scope of Item As Defined in Brand Manual. This Primer is required for GI Sheet.






NOTE: CHECK & CONFIRM ALL FILLED FIGURES.

Vendor to note that the Price bid contains the total Area or the Length of material for all the States. Hence the Total Cost is exclusive of Taxes &Service Tax.

Actual Evaluation shall be done post price bid opening based on the rates quoted for each item with the individual State wise material requirementalong with the applicable VAT% (for the State) & Services Tax%. Total of all States including Taxes shall be considered for final evaluation and thebidder with OVERALL LOWEST QUOTE FOR ALL STATES TOGETHER shall be declared as L1. (Lowest successful quote)



Page no. 22 of 22

Prebid committee published

Start date 04/01/2016 14:00:00 End date 04/01/2016 17:00:00

Mode of pre bid Offline Published date 28/12/2015 09:29:08

Published by Varun Sharma (CPO SERVICES) Remarks ok

Tender Document - Bharat Petroleum Document_6967.pdf · 2015-12-28 · 7. The bidder is expected to...

Documents

Transcript of Tender Document - Bharat Petroleum Document_6967.pdf · 2015-12-28 · 7. The bidder is expected to...